Service entry sheet - Service PO Problem

gurus
I have a service PO which has "N" number of SES entries in PO history as well as same number of GR and also N number of IR entries..
Can somebody tell me how to consolidate against which SES (GR) which IR is posted?
Any table for PO history or any standard T-code to find the IR against a SES (GR),
thanks
SACHIN

Hi Sachin,
You have to follow below 3 Process for your requirement.
1) In Service Order -
> Item Details ---> Invoice Tab -
> Just Check the SERVICE BASED IV ( If you have checked in the Vendor Master, it will automatically Flow)
2) You post the Vendor Invoice in MIRO by choosing the referance Document as SERVICE ENTRY SHEET
3) While posting the invoice in the above process, you enter the Service Entry Sheet number in the referance Field along with the Vendor Inv. No.
If you follow the above process, then easily you can get the datas from EKBE table.
With Regards
Srinivasan Baskaran

Similar Messages

  • Service Entry Sheet

    Hello Friends
    This is Regarding Service Entry Sheet
    Service Purchase Order generated and as per my knowldge iin all ways it is correct.
    While making Service Sheet, it is unable to capture service entry lines. There are no items.
    Could you please inform what could be the reason?
    Best Regards
    Vijayakumar TVN

    Dear Freinds
    Thanks for all your efforts and information. But the actual problem is as follwes.
    Sloution arrived.
    At the time of Service entry sheet creation, (Thru ML81N) - Select Other Purchase Order - Create entry sheet - Enetr Short text - Select 'Serv Selection' - Pop up window will appear - By default radio button will be on Purchase Order but in this case Radio button selection on From current specs.
    That is the issue.
    Best Regards,
    Vijayakumar TVN

  • Changing Service Entry Sheet - Call Transaction / BAPI / etc

    Dear all,
    I need to create a program in order to change data  in service entry sheets services or/and delete services. I wanted to use a BAPI but I can not find one for changing data (only for creating). Trying to use call transaction for transaction ML81N has been nearly impossible due to positioning issues. (It is an Enjoy transaction and acts differently when in batch input mode). The old transaction ML81 also has this positioning problem.
    Has anybody ever done this and has any tips?
    Regards

    Hi,
    The below BAPI's are avilable for transaction ML81N
    BAPI_ENTRYSHEET_CHECK Check Service Entry Sheet
    BAPI_ENTRYSHEET_CREATE Create Entry Sheet
    BAPI_ENTRYSHEET_DELETE Delete Entry Sheet
    BAPI_ENTRYSHEET_GETDETAIL Display Detailed Data on Entry Sheet
    BAPI_ENTRYSHEET_GETLIST List Entry Sheets
    BAPI_ENTRYSHEET_GETRELINFO Detailed Release Information Relating to Entry Sheet
    BAPI_ENTRYSHEET_RELEASE Release Entry Sheet
    BAPI_ENTRYSHEET_RESET_RELEASE Cancel Release of Entry Sheets
    Regards
    Sudheer

  • Service PO and Service Entry Sheets Question

    Hi Guru,
    I need some advice on the following questions in service PO and service entry sheets.
    1) How can i change the default unit of measure in service PO? where is this in customizing?
    2) How can i turn off the message "No message record could
    be found for output of message.Save anyway?" when i try to accept a service entry sheet entry?
    3)Can someone share with me the business process for service PO?
    Is it a must to do MIRO against the service entry sheet? How does the the person who is performing the MIRO transaction knows the service entry sheet number?
    Thanks.
    Zhulk

    HI,
    Following are answers to some of your questions -
    1) What do you mean by default unit measure? If this is the unit of Service, then you may change this in Service Master (T Code AC03). If the unit is at line item, then it should be AU, because you may order multiple services under one line each having different units of measure.
    2) The message "No message record could be found for output of message. Save anyway?" is displayed because, you have not maintained output message for service entry sheet. Either define the output or remove the warning message at Attributes of system messages.
    3) The process of service PO is same as material PO. The difference is that the item category for service PO is 'D' & then you maitain services for the line item either with or without service master. After completion of service, you create service entry sheet at transaction code ML81N & after accepting the service entry sheet, service entry sheet based GRN is prepared. The person who is posting MIRO is not required to know Service Entry Sheet number to post MIRO. The system automatically checks the service entry sheets accepted. Anyway, the service entry sheet number can be displayed at Purchase Order History tab of the conccerned PO at PO display option (T Code ME23N).
    Hope your query is fulfilled.
    Reward points if the answer is helpful.
    Regards,
    Prashant Kolhatkar

  • ECS scenario - Service PO and Service Entry sheets in backend

    Hello,
    We are on SRM_SERVER 550, SP07 and  in the process of moving to ECS scenario.
    There are some questions from me on the Service procurement in ECS.
    1. When we create a PO with service item in SRM, will it get copied to backend as a Po with item category 'D'? This is how it happens in classic scenario,but does the same hold good in ECS?
    2. When creating the confirmation for the service PO in SRM for ECS scenario, this would be a time entry/service entry sheet.
    Would this be replicated to R/3 as a time entry sheet using RFC call?
    Standard SRM210 guide mentions that goods confirmation will flow to backend as GR thro ALE/IDOCs and service confirmation will flow to backend as service entry sheets using RFC calls.
    But I wanted a confirmation if this is entirely a standard SAP scenario or are there any restrictions on this?
    Regards,
    Srivatsan

    HI,
    Following are answers to some of your questions -
    1) What do you mean by default unit measure? If this is the unit of Service, then you may change this in Service Master (T Code AC03). If the unit is at line item, then it should be AU, because you may order multiple services under one line each having different units of measure.
    2) The message "No message record could be found for output of message. Save anyway?" is displayed because, you have not maintained output message for service entry sheet. Either define the output or remove the warning message at Attributes of system messages.
    3) The process of service PO is same as material PO. The difference is that the item category for service PO is 'D' & then you maitain services for the line item either with or without service master. After completion of service, you create service entry sheet at transaction code ML81N & after accepting the service entry sheet, service entry sheet based GRN is prepared. The person who is posting MIRO is not required to know Service Entry Sheet number to post MIRO. The system automatically checks the service entry sheets accepted. Anyway, the service entry sheet number can be displayed at Purchase Order History tab of the conccerned PO at PO display option (T Code ME23N).
    Hope your query is fulfilled.
    Reward points if the answer is helpful.
    Regards,
    Prashant Kolhatkar

  • Mandatory field in Service Entry Sheet

    All,
    While doing Service Entry sheet without service Master , it is saying Service Number is a mandatory field , How to remove this from Mandatory to Optional ?
    Kindly advise.
    regards

    Hi,
    In service entry sheet,service number is not required.But it required when u didn't assign Account assignment catoagory.
    So u try to assign Account assignment category,then system doesn't ask u the service number.
    Thnaks & Regards
    Suresh
    > All,
    >
    > While doing Service Entry sheet without service
    > Master , it is saying Service Number is a mandatory
    > field , How to remove this from Mandatory to Optional
    > ?
    > Kindly advise.
    >
    > regards

  • Problem with reversal of Service entry Sheet

    Hi All,
    I am facing a problem with reversal of service entry sheet. The user has posted the document in dec 2009 and now the user wants to reverse the doc. I told the process how to reverse it. But when she is trying to revoke the acceptance, she is getting error log.I told her to reset the posting date to present date.Now she tried to change the doc date but she is getting error as "604 item 010 WBS element ****** budget exceeded year 2009". So i advised her further to increase the budget in the year 2009. Even that solution is not working.
    Please help in this regard
    Thanks & Regards
    Nisha Prasad

    Hi,
    The user is not authorised to change the budget. The person resposible for this is telling that increasing the budget wont help. can you tell me how to view whether the budget is available for the system in the period or not? Can you please help me in this regard?
    Thanks
    Nisha

  • MM Service Entry Sheet Release Problem - Plant Not Considered

    Dear Experts,
    I have a problem in Service Entry Sheet Release as it does not consider plant although it is maintained in Release Strategy.
    I have created 1 Class for Service Entry Sheet Release.
    This class contains 3 Characteristics, 1st for Plant, 2nd for Value of Services and 3rd for Purchasing Group.
    Now the problem is that during the Entry Sheet Release, system does not consider the Plant in deciding the Release Strategy.
    It considers the first Release Strategy found for Purchase Group and Value of Service combination, thus ignoring the Plant Characteristic.
    Characteristic for Plant is having 'Released' Status
    Please suggest what to do so that the Plant is also considered in Release Strategy.

    Dear Charlie,
    Thanks for your reply.
    When I go to CL40N and check then system gives correct Release Strategy as it considers plant there.
    But when actually the Entry Sheet is created/saved then system gives wrong release strategy as it does not consider Plant.
    Let me tell you that my Release Strategies do contain common Purchase Groups but the Plants are different. So each Release Strategy is unique in this way.
    But during Service Entry Sheet Creation system does not consider Plant in determining Release Strategy.
    Please Help.

  • Service entry sheet and Service PO  problem

    HI GURU's
    I am facing problem  with Service procurment ,
       i have created service PO  , of  100  quantity  , then  Service entry sheet of  Same 100 quantities
    up to here is ok ,
            ,BUT  when  i am creating 2nd  service entry sheet of 50 quantity against same previous PO  system allow me to create & accept  , this should not happen as i received all 100 quantity already   ,  end user doing  missuse of it
              Define Attributes of System Messages->
    here  message SE 363 (version 00) as Error message (E)  ,
      These settings are ok , as if i am taking 120 quantity i.e. more than quantity in PO ,  it is showing an error message ,   " Quantity entered $ exceeds quantity $ in purchase order "
    please tell me how to salved it  , so that system should not create SES   more than PO quantity  please help
    Regards
        AKSHAY

    The simple solution for the same is as follows:
    Delivery indicator should be ticked in PO under delivery tab then system will not allow you to make Further SES in system.
    Or
    Please set error message for Message number SE319 and SE363.
    SPRP > MM > External Service Management > Define attribute of system messages.
    Or
    Activate validity start and Validity End date in PO throgh Screen Layout. Mentione the end date in PO > Additional Data TAb.System will not allow you to then make SES beyound the mentioned Period. Standard Error messages allowed.
    If user tries to Make SES beyond this date system issuing below message.
    Runtime of entry must fall within runtime of purchase order (01.12.2011 - 31.12.2011)
    Message no. SE242
    Tested my server.Working Fine.
    Or
    Please check SAP Note-1579976 - SES allows more quantity than specified in Purchase order.
    Regards,
    Sandesh Sawant

  • Service Entry Sheet Problems

    when a service entry sheet is posted.....and the invoice value does not match the GR amount, the invoice posting does not pick up the GR amount so that the GRIR will match: it only takes the actual invoice amount instead which causes the GRIR to be out of sync.

    Hi Cathy,
    I think you are doing Invoice posting (MIRO) with reference to Servie PO, Try to do MIRO with reference to service entry sheet, it may solve your problem.
    Regards,
    Sachin

  • Service Entry sheet reversal problem.

    Hi All,
    For a service PO, we need to cancel the GR for SES.  I understand that to cancel GR, we need to revert the SES in ML81N, which will create the cancellation document. 
    The problem is in ML81N when entering SES number system shows messaage  "Entry sheet xxx does not exist". 
    If i check the PO history, can see the material document and reference docuement (SES number).  The material docuemnt header shows creation Transaction as ML81N.  Checked table ESSR, but teh SES number does not exist.
    Please let me know how the SES number is missing, and how to cancel teh GR for SES.
    Regards
    Alex.

    Hi,
    You might not done the acceptance of service entry sheet. GRN will be immediately generated on acceptance of Service Entry Sheet . If Service Entry sheet is not accepted , this will be remain with Service Entry number but no GRN number with it. (may be 'HOLD' Functionality). Although GRN has not been generated , it will consume PO amount . Once PO limit (Value against that service item in PO). Once the insufficient amount  is left or no amount (Due to correct Service entry sheet with GRN and not
    accepted Service entry sheet), No new Service entry sheet can be created. User needs to either delete the unaccepted service entry sheet in order to accommodate the new one.  I hope this will help you. Thanking you.

  • PROBLEM IN SERVICE ENTRY SHEET

    Dear cons
          When we create a service purchase order the system automatically takes NO LIMITS. You can check it in item details of delivery tabs. Suppose we entered service of 15 EA in ser. P.o of service tabs. we create service entry sheet (ML81N) by adopting full quantity of p.o by service selection & after that selcting the item Then choose the service.at the time of choosing the service we want to enter the service of 16 EA. Because tolerance is marked  NO LIMITS. But the system gives a message quantity exceeds from the p.o quantity. Pl. solve it. What is the meaning of NO limits.PL. SOLVE IT

    Hi
    In the service PO ,in the services tab in item details you can give the Overfill Tolerance aganist evry service number.Here you can specify a percentage value.So when you are maintaining the service sheet then the system will not allow you to save it if the value of service entry sheet goes above the value given in the purcahse order+% value..For example if in the PO you have given 10 Eur as the value for services and overfill tolerance as 50%.The system will then allow you to save the service entry sheet if only the value you are entering in the service entry sheet is 15 or below.(ie 15=10+50% of 10).
    Hope this will help you
    Reward if useful
    Thanks and Regards
    SHYAM.R

  • Problem with cancellation of service entry sheet

    Hi guys,
    I am trying to cancel the service entry sheet using ML81N.  Though i have authorisation for ML81N, i am not getting display change button.  Please help me out how to get this display change mode.
    chintu

    Hi ,
    Go to ML81N again .
    Pl check wether MIRO has already been done or not , if it is then you won't be able to cancel it .
    2nd try to unrelease the service sheet and save it . Again open the SS you will be able to see the change button .
    Thanks
    Dipak

  • Problem related to service entry sheet?

    Hi All,
    Can anybody tell me that there is any field in po or service entry sheet through which I can restrict accounting entry of service entry sheet. If Yes then where?

    Hi
    Try this one....
    In ME21N after entering the sevices in the service tab.
    Select the service tab line item for display.
    In this select the line type - Line types - Contig line
    Then save the PO.
    This is used like Free PO...In this case Free service item.
    For this no accounting documents will be generated.
    Check this out.
    Regards,
    Raman

  • Problem in creating service entry sheet in t-code- ML81N

    Dear cons
        we have two company codes. we have single vendor in both the company code. we created two p.o for the two company code. we want to create one service entry sheet by taking two ser. p.o. how it ispossible.
    nrk

    HI nirupama,
    it is not possible, Standard SAP System having not such functionality to create one Service entry sheet of two different PO's By ML81N.
    its better to create seperate SES for each PO's. Also Accounting Point of View, posting should be seprate for each Co. code.
    Regards.
    Vraj

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