Service procuremnt:gate pass issue

Hi,
we want to send the motor for rewinding outside the company.
as the repairing charges will be confirmed by vendor only when the motor is opened and checked by vendor at vendor site. so we need to send the motor with gate pass to vendor and after the check we wiil make po with respect to given quotation.
how sap system can issue and print the gate pass.
how we can check the report like moter sent ,motor received and the balance motor at vendor.
regards
raman

Hi,
it is possible through new development only,
here is one possible solution,
maintain the split valuation for the material with different valuation types as damaged & reapaired,
create one BOM (recursive allowed ) indicator,
maintain one info record with the sub contracting vendor,
1.create one one new screen for gate pass entry with the input options of vendor,material no,quantity,valuation type and date,
if required print the gate pass with above details,
2. create one Z table to store the all above data
3. create one new movement type with replica of 541.
4.restrict the new movement type for MIGO transaction only
5.impliment the BADI MB_MIGO_BADI to get the new tab for MIGO screen with the point 1 input details,
(logic as new tab shuold only reflect for the new mvt )
6.if the user enters the point 1 details in the new tab of MIGO transaction ,system need to check the customised table ,and allow the posting after the validation only
7.at the time of MIGO with new mvt type enter the material with batch.
8. now the material issued to the sub contractor with valuation type as a 'damaged',
9.create one sub contracting PO for the material with bacth 'repaired'
10. as per the normal , receive the goods against PO.
at any point of time you can trace the material with batch wise.
hope this is helpful
regards
chenna

Similar Messages

Non- Returnable gate pass issue

Dear All
Kindly explain the process for sending an item outside the company on NRGP/RGP/Invoice for which item code is not available in SAP e.g., a machine part which comes out a machine; or a door which comes out of buiding.
Rgds
Srini

hi
SAP doesn't provide any option for creating Gate Pass (Returnable & Non-Returnable) in standard.
Returnable Gate Pass: -
1. MM01 - Create Material Master for every Spare Part / Machinery to be sent to Vendor for Repair as Non-Valuated (Material Type "UNBW") (Do not extend Accounting and Costing views since you don't require postings of Stock value and consumption values, you only want to track the Service/Repair Charges)
2. MIGO - Goods Receipt > Others (Receive the quantities of these materials using Movement Type 501 / 511)
3. ME21N - Create Subcontracting PO (Here Main Material and Component will be same material)
4. MB1B - Transfer Posting w.r.t. Subcon PO (Mvmt Type - 541, Spare Part stock will get posted to Vendor Stock)
5. MB90 - Take Print out of this Material Doc as Returnable Gate Pass (U need to configure Message Determination of Inventory Mgmt)
6. MIGO - GR against Subcon PO (101 - Receive Spare Part, 543 O - Consumption of Spare Part form Vendor Stock)
7. MIRO - LIV for Service Charges w.r.t. Subcon PO
Non-Returnable Gate Pass: -
1. MIGO - Goods Receipt > Others (Receive the quantities of these materials using Movement Type 501 / 511)
2. MIGO - Goods Issue > Others (Issue the quantities of these materials using Movement Type 501 / 511)
3. MB90 - Take Print out of this Material Doc as Non-Returnable Gate Pass (U need to configure Message Determination of Inventory Mgmt)
Note: - If Client is not satisfied with this then you need to go for development of Gate Pass System.
please check transaction code LECI
Related configuration
SPRO --> Logistics Execution --> Shipping --> Basic Shipping Functions --> Registration of Visitors and Means of Transport
try making a zprogramme and z transaction
regards
kunal

Gate pass issue

i mistakenly did a gate pass for a material whose quantity is five and i now did ten.........so i want to reverse the gate entry back

>
tdot147 wrote:
> i mistakenly did a gate pass for a material whose quantity is five and i now did ten.........
so i want to reverse the gate entry back
If stock is not consumed,cancel GR using migo.

Gate pass tracking for Service po

Hi,
We are making gate pass (z trans) for a service items po when the goods goes outside, we are refering the po nbr in the gate pass screen, so it will take as per the po qty in the gate pass, say ex po qty is 150 pcs and the same wll pick..
my req is , if i sent 100 pcs today and 50 pcs next week.. when i do gate pass for the balance 50 pcs in next week, that time the sytem is taking as per po qty its not taking the balance qty... how to set in the programm to consider issue minus ava qty , shold pick for current gate pass??? pls advise

hi,
Try to link the Gate pass to po history, so that next time, system shd pick the right qty/ updated qty...
Check with the ABAPER...i think this shd work..pls check...
Regards
Priyanka.P

Returnable & non returnable gate pass

Hello SAP Experts,
There is the requirement for the procedure & configuration of returnable & non returnable gate pass for any material going out for repair or for refillment in our company.Also tracking its billing documents which can include service + replacement of any spares.With print out of the document.
Service Management is not configured in our company.
Thanks & Regards,
Anisha

hi
>1. im not able to get the print out in MB90
Check following if useful to u
1. Maintain the Printer Name in SPRO->Malt Mgmt->Inv Mgmt and Phy Inv->Print Control->Gen Settings->Printer Setting
2. Ensure that in SPRO->Matl Mgmt->Inv Mgmt and Phy Inv->Print Control->Gen Settings->Item Print Indicator, 1 stands for Matl Doc print out
3. In SPRO->Matl Mgmt->Inv Mgmt and Phy Inv->Print Control->Gen Settings->Print Version, maintain Print Version 2
4. In SPRO->Matl Mgmt->Inv Mgmt and Phy Inv->Print Control->Maintain Print Indicator for GI/Transfer Posting Documents
5. In SPRO->Matl Mgmt->Inv Mgmt and Phy Inv->Output Determination->Maintain Output Types, for the Output types WE01, WE02 and WE03, ensure the foll:
a. Default Values: Dispatch Time is 3 or 4 as per reqmt. and Tr medium is 1
b. Print Parameter is 7
6. In SPRO->Matl Mgmt->Inv Mgmt and Phy Inv->Output Determination->Printer Det->Pr Det by Pl/StoLoc, maintain the Output device for all your Plants
7. Go to MN21, for Tr Type WE, Print Version 3, maintain Print Item as 1.
Now the settings are ready for Printing Material doc
8. While doing MIGO, ensure that in General Tab, you get "3 Collective Slip" beside the Print Indicator and you tick mark the field.
9. Now depending on the setting in 5a, the Matl doc is printed. If it is 3, you have to print it using MB90. If it is 4, it is printed immediately.
>2.for the m/c sent for repair, if they found some damaged part & replacing it, then how to capture its bill part.
this part will come in ur process part
if ur using ur own part then agin u have to issue it to the vendor
or if its been used by the vendor then u have to pay charges manually
regards
kunal

Gate Pass Scenario

Dear SAP Guru,
What is the scenario for Gate pass without PO.
Thanks
Babu

Dear Babu,
Gate entries can be done without purchase order in below scenarios
Suppose we issued a contract to a vendor for any services like painting etc.
And If contractor brings his own equipment(like brush etc), then provision should be provided to add equipment details without purchase order.
Once work done finished, then equipment which comes through contractor should be having option to make outward entry without any SAP document.
Hope this will clear to you.
Regards,
Sandesh Sawant

Gate pass for external processing

Hi,
please guide me for this ,
damaged equipments are sent out side the company for a repairing ,and store people issue gate pass for the same while handing over to vendor,
i understand that this processing can be done using control key,
but how the gate pass in the system will be created ,is ther any provision for that in PM area,
Thanks in Advance
Vishal

Sending the equipment to vendor for repair you can use the following process
1.     Create out going equipment as UNBW material type
2.     Generate service PR (Control key PM03)
3.     Generate service PO
4.     Create stock in MB1C transaction with movement type 561
5.     Transfer to vendor in MB1B with movement type 341
6.     Receive from vendor with movement type 342 in MB1B
7.     Transfer to you storage location with movement type 311
8.     Create service entry sheet
For gate pass, I hope you need to develop custom report.
Thanks
Amitabh

Number Range for Returnable Gate Pass.

Dear All,
We Issue an Returnable Gate Pass with Material .
These RGP has common series for all the plants.
For example, in 1200 plant we have issued RGP with series number 4900003295 dated 21.07.08 and in 1400 plant we have issued RGP srl no. 4900003235 dated 03.07.08. The system is generating the number from one Number series only.
This is serious problem.
My Client wants to get the different Number Range for RGP issued from Different Plants.
Points will be awarded .
Please reply.
AV

Hello,
Please note that Number Range is at Client Level hence you cannot have different number range for different plants. Th same is not possible in SAP.
However there is a workaround, in MIGO we have GR/IR field. In this field we can go in for automatic number range based on Plant. By doing this you can explain you client that though the Material Document number range will remain the same but still by looking at the GR/IR number you can easily differentiate as to which Plant.
You can define the same in Materials Management>Inventory Management and Physical Inventory > Number Assignment > Define Number Assignment for Goods Receipt/Issue Slips
Regards

Gate Pass input - urgently required

Dear All,
the Customer is asking for the gate pass entries to be entered into the system . as you all know there is no std sap transaction for creation of gate entries in sap . this has to be customized . types of gate pass used here is both returnable and non-returnable .and the gate entries are made both when any material comes in or goes out ....
kindly suggest better way to customize the above requirement so that when pending Gate entry report is run ... it should tell us
1) which gate entry is related to which Purchase order or Sales order or any other reference
2) No duplication of gate entries
3) If a same material comes in and goes out , what should be the gate entry ( new gate entries can it be seen with reference to its old gate entry numbers ?? )
your valuable inputs eagerly awaited ..
Thanks ,
Rohan

Hello,
As you said their is no any std gate pass formats avaialable in SAP,
103 and 105 movement type are very useful while gate pass entry, you first receive the goods through 103 movement type an take the print of material document treat it as gate pass. and after that receive that through 105 movement type.
While issue of material out side the gate then while 351 , 641 take the material document print out and treat it as out going gate pass.
If you want to go for Z'
Then create a Z program and check MSEG table and check EBELN field if EBELN field is available then that is Purchas order, check which movement types are their , if it is 101, 103, 105, 561,etc then it means these are IN gate pass.
if Movemen type's are 351, 641, etc then these are OUT going gate pass, like that build your own loigc.
Regards
Mahesh Naik.

Returnable Gate Pass

Dear All,
I have abusiness scenario in which say a particular machine or say material is sent to site for some work & it comes back.It does not have any fininancial impact.We just want a record in SAP that the machine or material has gone out of the factory & has come back i.e is there any facility like returnable gate pass.We dont want to use 541 mvt. type for sending & 542 for getting it back.Please provide some other solution w/o Financial impact.
Thanks,
Nandan.

Hello Nandan,
Z table will be created as new database table. Talk to your developer, explain him the requirement. He will develop a program to capture all the data when you send material out of your premises and this data will update this Z table. now when you receive the material at that time you will give reference of your document which will pull all the data from this Z table against which you will receive the material. The receipt will update this table. and so on.
alternatively you can use the Purchase order with item category D with very nominal value i.e. 0.01 USD or INR or your currency. When you send the material at that time create the purchase order, print it and send it out with material. when you receive back create the service entry sheet. This might not be good solution.
Hope this helps.
Regards
Arif Mansuri

Returnable gate pass scenario

dear all,
can any one guide me how to mapp the scenario for returnable material which are going outside for repairing. In this we need to pring gate pass, need to track inventory & value at vendor also.
I have recommended them combination of 541 & servicing scenario. Pls guid if its possible in SAP or if any development is needed, then wht shud be the path.
regards,
Edited by: sapsarang on Nov 11, 2010 11:04 AM

Please post this in MM forum

Material Gate Pass from Maintenance order?

Dear SAPIENTS,
Is there any system to issue returnable material gate pass from maintenance order in case of sending material outside for repairing. I want to keep track of material through maintenance order i.e the reason.
Regards,

Hi,
There is no STD SAP Functionality Available but You can Develope the Customising Smart Form to get this fuctionality.
Also You can get The information about the Outgoing Material in TC MB51 if your making The Reservation Of that Material agianst the Vendor,while sending that material outside.
Regards,
Rakesh

Mapping gate pass in G/R process

Hi Friends,
We are facing one issue relating goods received from the transporters not getting offloaded on time & incurring huge demurrage charges. The modus operandi is...,
1) transporters arrives with the goods at weigh bridge near security gate.
2) weigh the goods
3) stand in a Q untill the stores person advise him to offload the goods wherever he decides& then he does the GRN in SAP.
4) after unloading, again the truck arrives at the weigh bridge for tare weight.
This entire process may take 1 or more than 1 day..may be 2, 3 becos we are currently working on project. The transporter claims demurrage charges which is very difficult to track.
Is their any settings in SAP so that whenever transporter arrives, the gate keeper shall make the Gate pass in SAP inputing date/time of the truck arrival & also of the weigh scale.
And later on whenever stores person shall make the GRN he shud come to know when the said truck hv arrived so as keep the track on their demurrage charges. And finally gate keeper again need to input the outgoing date/time of the truck & their tare weight in systems. This data shud be available on the MIGO screen itself. Pls check & advise with any config settings ( if required to be done )
Thank you
Prashant B

Hi,
To meet your requirement, you need to develop Z report for this because for gate entry SAP doesnot provide any standard facility.
1] Prepare a Z report to create gate entry.
In existing process, securities are maintaining the gate entries in their registers. The entries are like
Vendor name, material, material description, qty, PO number, vehicle no, in time, out time, gate entry no, gate entry date etc etc
2] For this, you have to maintain all these fields in a Z Table
3] You can also fetch these gate entries in MIGO using exists.
In this way you can track this requirement.
Regards,
Amol

Gate pass

hello all,
i want that SBO will produce the gate pass for all of the material/Equipment that is going out in the company Premisses.
this is the Scenario,
we have our own equipment, then it was damage and needs to be repaired outside, i want that this item before it will be sent outside the company SBO will Provide the Gate Pass. where should input this one in SBO...
Thanks in advance. Please Help
FIDEL

FIDEL,
This is what I would suggest:
Since in SAP there is nothing really called Gate Pass,
If these equipment and material are maintained as Inventory items you can create a Warehouse called Service or Outside WH representing the facility where thiese equipment are sent.
You then can create a Warehouse transfer and use this document as a Gate Pass
Suda

Gate pass for External repairing

Hi,
please guide me for this ,
damaged equipments are sent out side the company for a repairing ,and store people issue gate pass for the same while handing over to vendor,
i understand that this processing can be done using control key,
but how the gate pass in the system will be created ,is ther any provision for that in PM area,
or it has to be develpoed?
Thanks in Advance
Edited by: PM_in_SAP on Nov 10, 2009 12:50 PM

Hai Dear
There is no sap functionality about this. But in another hand we could generate the Custom T code. Like Dialogue just keep the material document in header (refer only 541 movmenet). Thro Internal table generate the fields like vechile, transporter, remarks..Once you entered the docuemnt the line items, Qty sud appeare in t code line items.
there you can put the RGP, NRGP also. While saving the no has to generate , i mean gate pass no. Reconsilaion , reporting custom code also possible
The entire thing is work in SAP. talk with your abaper

Service procuremnt:gate pass issue

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