Set Reply-To for Shared Mailbox Using Existing Address?

We have a shared mailbox named [email protected] Is there a way to set the reply-to email address for that shared mailbox to [email protected] if [email protected] is an existing mailbox?

No, unfortunately you can not have same Reply-To or Primary SMTP address to two different mailboxes.
Alternatively you can create a transport rule forward a mail to [email protected] if it is addressed to [email protected] or you could set forwarder on mailbox level too...
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How to use Search Folders in Outlook for shared mailboxes

Hello
We use Otlook 2010/2013 with MS Exchange 2010. In outlook there is "Serarch folder" with subfolders Large e-mail, Unreaded mails.... User can create own subfolders with rules.
Users have attahet to outlook shared mailboxex for example Import, Export....
For these mailboxes you cannot use "Search Folders" - outlook can use it only for your personal mailbox.
To use "Serach folders" for shared mailbox I have to create new e-mail profile in Windows. User has to run outlook using these new profile "import". Now he is directly connected with shared mailbox.
But users want to use "Search folders" when they are on own outlook profile with shared mailboxes attahecd to their profiles.
Is it posible to do it? Or use some third-party
product?
Thank you for help
Tomasz
Kind Regards Tomasz

Hi,
I suggest we ask this question on Outlook forum:
http://social.technet.microsoft.com/Forums/office/en-US/home?forum=outlook
Regards,
Simon Wu
TechNet Community Support

How to move an email from user mailbox to shared mailbox using apps for office mail app

How can I move an email from a users main mailbox to a shared mailbox using apps for office. I know I can do this manually but i am creating an for owa/outlook that would be a button to move the item. I have tried using ews but can only find
the commands to move emails inside the users mailbox
for example :
'<?xml version="1.0" encoding="utf-8"?>' +
'<soap:Envelope xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance"' +
' xmlns:m="http://schemas.microsoft.com/exchange/services/2006/messages"' +
' xmlns:t="http://schemas.microsoft.com/exchange/services/2006/types"' +
' xmlns:soap="http://schemas.xmlsoap.org/soap/envelope/">' +
' <soap:Header>' +
' <t:RequestServerVersion Version="Exchange2013" />' +
' </soap:Header>' +
' <soap:Body>' +
' <m:MoveItem>' +
' <m:ToFolderId>' +
' <t:DistinguishedFolderId Id="junkemail" />' +
' </m:ToFolderId>' +
' <m:ItemIds>' +
' <t:ItemId Id="' + id + '" ' +
' ChangeKey="' + changeKey + '" />' +
' </m:ItemIds>' +
' </m:MoveItem>' +
' </soap:Body>' +
'</soap:Envelope>';
Can I create a xml that would would do this? Is there a way to do it using the EWS service reference. I do not want to use import/export to do this.

yes I was able to make it work using Microsoft.Exchange.WebServices.Data and writing it as a web API, however i am unable to to authenticate the user if it is hosted on another server (without them retyping their password. I assume that
their is a matching java script version of what i am doing on the api side. I am just stuck trying to figure it out. the below code works as a Web Api if i could authenticate the user.
ExchangeService service = new ExchangeService(ExchangeVersion.Exchange2013);
service.Url = new Uri("Ews url");
service.Credentials = CredentialCache.DefaultCredentials;
//service.UseDefaultCredentials = true;
// Create a new folder view, and pass in the maximum number of folders to return.
FolderView view = new FolderView(5);
// Create an extended property definition for the PR_REPLICA_LIST property.
ExtendedPropertyDefinition PR_REPLICA_LIST = new ExtendedPropertyDefinition(0x6698, MapiPropertyType.Binary);
view.PropertySet = new PropertySet(BasePropertySet.IdOnly, FolderSchema.DisplayName, PR_REPLICA_LIST);
// get to the inbox folder of spam mailbox
Mailbox SpamMailbox = new Mailbox("Smtp of other mailbox");
FolderId SpamInbox = new FolderId(WellKnownFolderName.Inbox, SpamMailbox);
Folder SpamFolder = Folder.Bind(service, SpamInbox);
FindItemsResults<Item> findItems = service.FindItems(WellKnownFolderName.JunkEmail, new ItemView(10));
foreach (Item item in findItems)
item.Load();
ItemId ItemToMoveId = new ItemId(item.Id.UniqueId.ToString());
Item ItemToMove = Item.Bind(service, ItemToMoveId);
ItemToMove.Move(SpamFolder.Id);
//item.Move(SpamFolder.Id);

Publish calendar for Shared Mailbox

Hi,
I have shared mailbox that I really need to have the calendar to be publish online (the ics link). I tried using the website and outlook 2013 client. Both of them saying that the "storeID provided isn't an ID of an item." Is there a way to be able
to publish the calendar?

Hi,
We can enable Internet Calendar Publishing
in exchange, then users can share calendar availability (free/busy) information with users in non-Exchange organizations and other individuals with Internet access.
Refer to this document.
https://technet.microsoft.com/en-us/library/ff607475%28v=exchg.141%29.aspx?f=255&MSPPError=-2147217396
After creating a new sharing policy, use the following command to set the sharing policy Internet for shared mailbox.
Set-Mailbox -Identity <shared mailbox> -SharingPolicy "new policy"
Best Regards.
Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact [email protected]
Lynn-Li
TechNet Community Support

Set storage quota on multiple mailboxes using PowerShell?

I need to set storage quota limits on multiple mailboxes using PowerShell. I understand I can create a .csv file with aliases and pipe that into a cmdlet, eg.,
Import-CSV "C:\temp\alias.csv" | % {Set-Mailbox -identity $_.alias -IssueWarningQuota 900mb -ProhibitSendQuota 950mb -ProhibitSendReceiveQuota 1gb -UseDatabaseQuotaDefaults $false
Is there any other way of doing this with a much more robust script?
Any help would be much appreciated.

A: Set storage quota on multiple mailboxes using PowerShell?

Hi,
Is there any special attribute for these multiple mailboxes? such as they are from a specific OU or a distribution group etc.
If there is, we can direct use the filter to pick out these mailboxes instead of create .csv file for them. The following example can set storage quota for mailboxes in a distrobution group Group1:
Get-DistributionGroupMember -Identity Group1 | ForEach{ Set-Mailbox -identity $_.Name -IssueWarningQuota 900mb -ProhibitSendQuota 950mb -ProhibitSendReceiveQuota 1gb -UseDatabaseQuotaDefaults $false}
The following example is used to set storage quota for mailboxes from Exchange Department:
Get-Recipient | Where-Object {$_.Department -eq 'Exchange'} | ForEach{ Set-Mailbox -identity $_.Name -IssueWarningQuota 900mb -ProhibitSendQuota 950mb -ProhibitSendReceiveQuota 1gb -UseDatabaseQuotaDefaults $false}
Regards,
Winnie Liang
TechNet Community Support

OWA continuously prompts MailUser user when saving appointment for shared mailbox

We have a number of users of type 'mailuser' who are granted full permissions to shared mailboxes. If a user of mailuser usertype does the following, they are unable to save appointments to the shared mailbox's calendar. Outlook Web App will
continuously prompt the user to re-login. The functionality works in IE but *not* in FireFox (Update v28.0) and Chrome - I know probably beyond what can be fixed server-side but never hurts to ask.
Steps to reproduce:
1. Mailuser user is granted full access to a shared mailbox.
2. Mailuser accesses shared mailbox in OWA at https://mail.myorg.com/owa/[email protected]
3. User goes to the Calendar within OWA and double-clicks a timeslot to add an appointment. After appointment details have been entered, click "Save and Close"
4. Outlook Web App responds with a login prompt (same as initial prompt) and the user is unable to add the appointment - can't re-login via the prompt using the mailuser username and password.
Thanks.

Hi,
I have tested in my Exchange 2007 environment with IE. I can user mail user's credential to access shared mailbox can add appointments perfectly.
Please make sure the shared permission is set to Full Access instead of other mailbox permission. Also confirm the web browser for OWA access is a supported browser with OWA premium. If the issue persists, pleae remove the mailbox permission then re-add
it back to have a try.
Regards,
Winnie Liang
TechNet Community Support

Display name for shared mailbox

Hi, by our customer I just installed new exchange 2013 server. I have created severalls shared mailboxes. And now, the customer want, that when somebody from the company send, or answer to an email, the recipient can see how has send the email. For example,
the shared mailbox has display name "Service", user who has full access to this shared mailbox has display name "John", is there any way to merge these display names, so the recipient can see for expample "Service - John" as sender
of the email?
Thanks

Hi,
From your description, you want to set the displayname of the shared mailbox. I have a test in my lab, you can run the following cmdlet to achieve it.
Set-User -Identity xxx -DisplayName "xxx"
About the Identity parameter, you can use alias of the shared mailbox.
Hope it helps.
Best regards,
Amy
Amy Wang
TechNet Community Support

How to make Rule to get notification for Shared Mailbox on Outlook 2013

Hi All, is anyone have idea how to make rule on Outlook 2013 to get notify if you receive new email from your "Shared Mailbox".
Is it possible that make a Rule for that notification? I have outlook here and I can't see notification when I receive new emails. Hope anyone can help me how to do this.

Assuming the mailbox is open in outlook as a shared mailbox, you can use a macro to watch the folder:
Private WithEvents Items As Outlook.Items
Private Sub Application_Startup()
Dim Ns As Outlook.NameSpace
Set Ns = Application.GetNamespace("MAPI")
Set Items = GetFolderPath("Accounting\Inbox").Items
End Sub
Private Sub Items_ItemAdd(ByVal Item As Object)
On Error Resume Next
MsgBox "new message from " & Item.SenderName & " in shared folder"
End Sub
Diane Poremsky [MVP - Outlook]
Outlook & Exchange Solutions Center
Outlook Tips
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Need insight for setting up permissions for sharing an external hd via OS X 10.6?

Hello intelligent lifeforms,
My supervisor and friend passed away a little over a year ago, and I am now trying to fill his shoes as the networking guru and could use some assistance. I'm trying to share an external hard drive that is connected to my Mac Pro OS X 10.6 workstation with a Mac Pro OS X 10.4 workstation user. I've tried setting up a Sharing Only account in my System Preferences-Accounts for the 10.4 user, and under System Preference-Sharing I turned File Sharing: On, added the Shared Folder, added the User and set priveleges as "Read Only." My intentions are for the 10.4 user to only be able to copy files from the external hard drive so as to protect the archived files being stored there from being tampered with. However, there is a User group listed as "Everyone" that I can't remove and believe it is taking precedence over the 10.4 account that I setup. I do not know where this Everyone group originated from but believe it to be some kind of default group and a major obstacle.
When the 10.4 user copies a folder from the external hd to his workstation and later copies it to a volume on our Xserve OS X 10.2 the folder shows that I do not have privileges to do anything to the folder (there is a red circle with a minus sign in it on the folder icon). Eventually, I am to backup these files to the external hd where lies my dilemma.
The volume on the Xserve being copied to is setup under Workgroup Manger-Sharing-Share Points-General: "Share this item and its contents" IS checked, Owner: admin-Read & Write, Group: staff-Read & Write (where said user has been added to the staff group), Everyone: none (I do not think the Everyone group listed on the server has anything to do with the Everyone group on my machine?), Enable disk quotas on this volume is NOT checked.
My tests show that the permissions are being carried over from the external hd Everyone group (Read Only) because even when the 10.4 user's permissions are set to Read & Write in System Preferences-Sharing-File Sharing-Users the folder still shows to be Read Only when it's copied. I've even tried setting his Desktop privileges to Read & Write hoping that when he copies the folder the permissions would be overwritten. Unfortunately, the only way to give me priveleges is for the 10.4 user to change them manually through Get Info from his workstation. This is counterproductive to the workflow I'm trying to establish. I've tried wrapping my brain around the flowchart of coordinating permissions/privileges between the different machines but to no success.
Also, a note to add is I've observed a User: Firebird Database that is listed under System Preferences-Sharing on both of our workstations. It cannot be removed either and I do not know where it is originating from.
Is there anyone out there that has any insight to this situation?
Perplexed,
carl_prepress

"Everyone" is not a Group.
Every file has underlying Access settings for System, Owner, Group, and World.
Access settings for Everyone mean everyone-else that is not explicitly mentioned in the other settings. It is the same as the Unix "World".
If you set the Priviledges for a file to Everyone=Read, then any user with any credentials can read it.
The User Categories Owner, Group, and Everyone
You can assign standard POSIX access permissions separately to three categories of users:
Owner—A user who creates a new item (file or folder) on the file server is its owner and automatically has Read & Write permissions for that folder. By default, the owner of an item and the server administrator are the only users who can change its access privileges (allow a group or everyone to use the item). The administrator can also transfer ownership of the shared item to another user.
Note: When you copy an item to a drop box on an Apple file server, ownership of the item doesn’t change, but only the owner of the drop box or root has access to its contents.
Group—You can put users who need the same access to files and folders into group accounts. Only one group can be assigned access permissions to a shared item. For more information on creating groups, see the user management guide.
Everyone—Everyone is any user who can log in to the file server: registered users and guests. Hierarchy of Permissions
If a user is included in more than one category of users, each of which has different permissions, these rules apply:
• GrouppermissionsoverrideEveryonepermissions.
• OwnerpermissionsoverrideGrouppermissions.
For example, when a user is both the owner of a shared item and a member of the group assigned to it, the user has the permissions assigned to the owner.

Message recall outlook 2010 greyed out for shared mailboxes

Hello,
Can anyone advise if it's possible to recall a message sent from a shared mailbox? The user has full access permissions to the shared mailbox but the 'recall this message' option is greyed out.
We have installed the hotfix below but it says the update is already installed on the system?
http://support.microsoft.com/kb/2475877/en-gb
This is using Windows 8, Outlook 2010 32bit and Exchange 2007 SP3.

Hi,
Recall message is an Outlook feature. Actually, we have a dedicated support team regarding the Microsoft Office Outlook. I recommend you ask your question on our Outlook forum which is staffed by more experts specializing in this kind of problems. Thanks
for your understanding.
For your convenience:
http://social.technet.microsoft.com/Forums/office/en-US/home?forum=outlook
Hope it helps.
If you have any problem with Exchange server, welcome to our Exchange forum.
Best regards,
Amy Wang
TechNet Community Support

Beware UNC path syntax for shared dirs used in a windows cluster!

This seems to be an undocumented but vital piece of information:
If you are setting up a Windows based cluster and you are using UNC paths
to identify the shared file locations for IntradocDir (Instance Dir), Vault dir
and Weblayout dir, please start your paths with 4 backslashes!
For instance, if you are putting your share on \\MYNAS\share\cs
The paths as configured in the intradoc.cfg should follow this pattern:
IntradocDir=\\\\MYNAS/share/cs
VaultDir=\\\\MYNAS/share/cs/vault
WeblayoutDir=\\\\MYNAS/share/cs/weblayout
Now, the documentation, if read carefully, will lead you to believe starting
with two forward slashes will work.
In other words, like this:
IntradocDir=//MYNAS/share/cs
And on an initial system start, it may even seem good to go, BUT BEWARE!
When using only the forward slashes, at least two problems may arise:
1. Any custom component which use java and therefore require a classpath may
fail to load their classes. This will result in ClassNotFound exceptions
when class loading is attempted.
2. OracleTextSearch may not be able to index files and you will see "oit" errors
in the log.
This may be jvm and windows version specific but I noticed this on Windows server 2008 R2
using the JRockit 64 bit jvm.

As mentioned above I spotted Shadow Copy configuration problems in clustered environment on Windows 2012 R2 with latest updates.
Enabling Shadow Copy via Cluster Manager on disk will enable schedule and snapshots but schedule is not-cluster aware (is created locally on node) and "Previous Versions" are visible only locally but not via shared folders (UNC path accesible by
clients)
When I spotted this behavior I tried different way going via Computer Management and cluster resource name but console always hangs for me when using "Configure Shadow Copies". After many minutes configuration window is opened (Hurray!) but any
action there will hang whole console again. Enabling Shadow Copies will fail with "0x80004005: Unspecified
error" for creating scheduled task but "Next Run Time" column still shows "Disabled". Checking disk resource via Cluster Manager shows it is enabled and ?local? scheduled task is created.
Computer management console still shows DISABLED and any action freezes whole console (only when cluster resource name is used).
This fix I found, unfortunately, is not applicable to 2012 R2 OS: https://support.microsoft.com/en-us/kb/2894464
To sum up there is a major bug in MS implementation in Shadow Copies for Shared Folders when clustering is used or it is still not supported in 2012 R2? Doing it outside cluster works as it should (without freezes and Previous Versions are available via
UNC)
There is no documentation about FileServer Clustering on 2012(R2) unfortunately.
Could someone from MS clarify it?
Many thanks
Filip
EDIT:
Ok, one correction:
Scheduled task is not created in "Failover Clustering" hive of Scheduled tasks as user may expect but failover of fileshare to other node will unregister/reregister it on active node only.

User permissions for shared mailbox

In a big organization, we've multiple shared mailboxes. Each mailbox is being looked at by different employees. We want to provide folder level restrictions to the employees and have primarily 3 type of access at a folder and root level:
1) Owner access (Read, Create, Respond and Delete)
2) Employee access (Read, Create and Respond)
3) Read and View-only access
Idea is to have a controlled access environment in the company where we don't want any employee to delete any e-mails and they're held accountable for their work.
Million dollar question is - How do we achieve this in an Exchange Service 2010 Enterprise SP3 environment? Is it recommended to have such access levels? Can we've profile groups created to add users in future too with similar access restrictions?
Please provide step by step.
If this is not possible or advised, please suggest a better alternative with which we can track who deletes the e-mails and then change their behavior. May be some e-mail logs that help us determine this information? What is your suggestion?

Hi,
You can try Exfolders tool:
http://gallery.technet.microsoft.com/office/Exchange-2010-SP1-ExFolders-e6bfd405
How to use Exfolders:
http://mouzzamh.wordpress.com/2012/04/01/how-to-use-exfolder-tool-for-exchange-2010/
Note: Microsoft is providing this information as a convenience to you. The sites are not controlled by Microsoft. Microsoft cannot make any representations regarding the quality, safety,
or suitability of any software or information found there. Please make sure that you completely understand the risk before retrieving any suggestions from the above link.
Thanks,
Simon Wu
TechNet Community Support

Online Archive for Shared Mailbox Shows Main Mailbox SMTP Address, Not Shared Mailbox

First off, we are running Exchange 2010 with Outlook 2010. Exchange is running SP3UR5 and is stable. Outlook has the latest updates.
We have archive mailboxes on all our production mailboxes. We automatically archive items older than two years into these. We have several colleagues who have access to one or more shared mailboxes, who had no issues when they were using a Windows
XP workstation. However, when they were moved to our Windows 7 systems, their archive folders all show their primary mailbox SMTP address. If you click on a folder in the archive mailbox, the search bar shows the correct mailbox name. And to confuse
things just a little bit more, the primary mailbox for these shared mailboxes shows the correct name. Has anyone else seen this, and, more importantly, does anyone know of a solution? TIA ...

Hello Willard,
As Andy mentioned, this issue is a known issue which resolved in Exchange 2010 SP3 RU2. I know we are currently running Exchange 2010 SP3 RU5, however to resolve
the issue, we need to install hotfix for Outlook clients as well. Please refer to the following hotfixes for Outlook 2010 and 2013:
Note: Exchange 2010 SP3 Ru2 or later will update the “OwnerSmtpAddress”
for all alternate mailbox. And before applying the following Outlook hotfix, we should have RU2 installed first.
Outlook 2010 hotfix:
Description of the Outlook 2010 hotfix package (Outlook-x-none.msp): August 13, 2013
http://support.microsoft.com/KB/2817574
Issue description: You connect to Microsoft Exchange Server 2010 mailbox
by using Microsoft Outlook 2010. When you enable the feature that lets you view the online archive of a manager in Outlook 2010, two online archives that have the same name are displayed. To resolve this issue, you must also have Exchange Server 2010 Service
Pack 3 (SP3) Update Rollup 2 installed
Outlook 2013 hotfix:
Description of the Outlook 2013 hotfix package (Outlook-x-none.msp): August 13, 2013
http://support.microsoft.com/kb/2817503
Issue description: When you enable the feature to see the online archive
of the manager in Outlook 2010, two online archives that have the same name are displayed.
After apply both update for Exchange server and Outlook client, the issue will be resolved accordingly. And I recommend to install the latest updates for Outlook
clients:
Title: How to install the latest applicable updates for Microsoft Outlook (US English only)
Link:
http://support.microsoft.com/kb/2625547
Moreover, the issue will affect the “auto-mapping” archive mailboxes, since the issue only affect few users, please check the differences on the Outlook client side,
and make sure the version and patches/updates are the same. If needed, we can first remove the auto-mapping full access permission, then re-add non-auto-mapping full access permission, at last, add
additional mailbox from Outlook manually, thus it will not diplay same name for the archive mailbox we access.
Remove the full access permission:
Remove-MailboxPermission –Identity “Shared_mailbox” –User “affected_user_mailbox” –AccessRights FullAccess
2.Re-add the full access permission with non-auto-mapping:
Add-MailboxPermission -Identity “Shared_mailbox”
-User “affected_user_mailbox”
-AccessRight FullAccess -InheritanceType All -Automapping $false
3. Then on the affected user mailbox outlook side,
add additional mailbox manually.
Please refer to above information and if anything unclear, feel free to let me know.
Regards, Eric Zou

How to set CORS properties for BLOB Storage using node?

Hi - I just got started with Azure using a Node-based web site and mobile services.
I am following various documentation in order to provide an API for users to upload images via a time-restricted SAS for the BLOB Storage.
In order to upload my image, I need to set the CORS configuration for the BLOB Storage. Unfortunately this cannot be done via the management portal.
I'm unclear as to how to accomplish this. I'm considering using the startup.js file in my mobile service to make a post request to the BLOB Storage REST API:
http://msdn.microsoft.com/en-us/library/windowsazure/hh452235.aspx
Are there appropriate methods in the Node SDK to make this easier, especially the signing part?
What is the recommended way for setting CORS properties for the BLOB Storage via Node?
Thanks for your help
Stefan

Unfortunately Node SDK does not support CORS functionality yet. Your option would be to write code which consumes the REST API for setting CORS. Not sure if it helps but there's a free tool out there written by my company which you can use to set CORS
on your storage account. More information about this tool can be found here:
http://blog.cynapta.com/2013/12/cynapta-azure-cors-helper-free-tool-to-manage-cors-rules-for-windows-azure-blob-storage/
Hope this helps.

Best practices for sharing mailboxes

Hello,
To share mailboxes, I am not sure of the 'best practices'.
From my point of view, there are two scenarios :
classic mailbox : an user A wants to share his mailbox so it assigns rights on his mailbox for an userB via Outlook. The userB will add the userA's mailbox to his profile
shared mailbox : the rights are managed by the administrator
Is it correct to divide the management (i.e classic user manages his own mailbox and the administrator manages rights on shared mailbox) or is not ?
And the delegation functionnality in Outlook is not really what I want because the userB must have only access to the mailbox (+calendar+contacts) but he hasn't to manage the appointments, etc.
Thanks for your help

Unless there is some other reason, users should own the right to share their mailboxes - it shouldn't be something that demands administrator management (if only so that the administrators aren't swamped by user requests for sharing their mailboxes).
For true shared mailboxes, when the mailbox is created, full access is granted by an administrator.

Set Reply-To for Shared Mailbox Using Existing Address?

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