Settelment of shipment cost to invoice (F2)

Hi Gurus,
I have a n issue, I want to add transportation cost in billing doc. i.e The shipment cost calculated in VI01 doc , I want to add that cost to my invoice. So i can charge that transportation cost to my customer through invoice.
Please help.
Thanks
Dev.

Hi Dev,
As you said you want to charge transportation/freight charge through invoice, so in that case, before you create billing document you can maintain your freight condition in VK11 OR you can write Z-Program(User Exit) also, to get it maintained automatically while saving VI01. So now you have your rate of freighr charge maintained as a condition record.
Now in copying control for Billing document you can keep Pricing Type "H" that's "Redetermine freight conditions" So in your Billing Document you will get your frieght charges automatically..
Hope it will help..
Regards,
Hardik.

Similar Messages

Shipment Cost to Invoice document

Dear All,
We have the following scenario in Transportation Module.
When we create the Shipment document (VT01N) against the delivery, the user does not aware of the chargeable weight of the consignment as transporter charges are on volume basis which may be different from the actual weight. So he creates the Shipment document & Shipment cost document with the actual weight and commercial and excise invoices. Here no accounting entries passed to FI.
In this case user gets the actual chargeable weight after one or two days of the dispatch. Here we change the shipment cost document (VI01) with the actual weight and relevant value. Now this exact value has to be reflected in the invoice document instead of that old value since the CO-PA analysis require the transportation charges.
Pls advise how to handle this scenario.
Thanks,
JJ

In one of my earlier projects, I have done the following which you can consider
Weightment will be made in two stages. That is empty vehicle will be weighed while entering the plant and after loading when the vehicle reaches the security gate, again it is weighed with load. At both these stages, entry will be made through a zee transaction so that system will capture the exact weight of the material by referring the delivery document.
So while generating shipment cost, through an exit in the background, system will fetch the difference in weight and post the value accordingly.
thanks
G. Lakshmipathi

Issue in creating Invoice when route is not relevant for shipment cost.

Dear All,
We are facing a problem while creating an Invoice. The route used in shipment in not relevant for shipment costing. Shipment type is relevant for costing. So in normal scenario if I don't remove the tick mark from "Shipment cost relanace" at shipment type and proceed with Invoicing I get error as " SHipment costing is not complete", which is correct. The scenario works well if item/s in delivery are not batch split.
But, if items in delivery are batch split and "shipment cost relevance" check is not removed from shipment type then, only batch split items get copied in invoice. Header item is deleted and invoice gets saved, which should not happen.I don't get error in this scenario.
How should I make the error in invocie work in case of batch split items also? Could anyone please let me know?
Thanks!

Dear Manmeet Mohan K,
Can you please check the copy controls in between delivery document to invoice(VTFL)
Thanks&Regards
Raghu.k

Shipment cost transfer to invoice - condition twice in invoice

Hi experts,
I created a stat. condition in the SCD and calculated a vaule which I need in the invoice to calculate the total.
I have 2 items in the SCD - one of the header and one of the stage level. For both the condition is found and calculated with the same value.
E.g. on header level 5€ and on stage level 5€ (same condition record).
Transfer to invoice is working but I get the condiotion twice. both 5 €.
Should I calculate only on one level?
What is the reason and how can I solve it?
Thanks and regards
Marc

Hi Frasch,
Is this issue related to Sap TM or ECC? Since you are using word Conditions i am assuming you are referrring to Shipment costing from ECC.
1) Are the condition selected Header and Item in condition type or have you ticked both?
2) Are you getting a single condition record for a Condition Type Twice?
Look in to pricing procedure and settings again ,
Cheers,
Ajay Kaushik YGR

Shipment cost document - Service agent differnt from invoice party

hi all ,
i have a shipment where the SA is differnt from the invoice party .
the SA isnt configured in the system for pricing and the invoice party ( Other SA ) is configured .
1) how can i open the the shipment document with the relvant cost that defined in the system for the
invoice party ?
2) im trying to transfer the shipment document but when i save i get the following mesage :
" no purchase item is found for shipment cost item $0001 000001 " .
i want the system to look for the purchase order that was opened for the invoicing party .
i try to look in badi - scd_po_select but no luck so far .
does any body have an idea ?
thanks in advance,
ASA
Edited by: ASA MOKED on Apr 22, 2009 7:34 PM
Edited by: ASA MOKED on Apr 25, 2009 4:10 PM

Invoice Verification for Shipment Cost

Hi, We use inbound shipments to group inbound deliveries. I have configured this as well as configured shipment cost documents to transfer the cost as delivery cost into the PO at GR.
Does anyone know if I can use the shipment cost document for invoice verification? Has anyone does this?
Thanks,
Jehan

My objective is to use shipment cost as planned delivery cost in the PO. The freight cost condition in the PO is set to 0. Then I create a shipment (VT01) to link the inbound deliveries. Create a shipment cost document (VI01) and enter shipment cost. At GR the PO will treat the cost in the Shipment cost document as planned delivery cost. I have got the system to work up until this point.
My question is if I can use the shipment cost document for invoice verification.
Please let me know...
Thanks
Edited by: Dirk Monage on May 8, 2008 7:44 AM

How to view those order types of delivery note,shipment cost,invoice

Dear,
I want to view all of types about delivery note, shipment cost, invoice. I know VOV8 can view order type of sales order. where can view mentioned order type.
Thanks in advance.
Meng HM

Delivery Type - OVLK
Invoice Type - VOFA
Shipment document type - Transaction code SM30 - view type V_TVTK
Shipment cost type T_56
I hope the question is answered

Shipment cost based on Value

I need your valuable suggestion on how to create the Value based shipment cost.
Our Process:
Create POS - Create Inbound delivery - Create Shipment - Create Shipment cost - Post Inbound Delivery.
So while posting the inbound delivery, the freight cost will post against the material. The invoice will be paid for the Vendor for the quantity purchased and freight charge will be paid for the freight Vendor(s).
We are adding the Vendor in the Shipment and adding the cost against the Vendor in the Shipment Cost.
Everything is working fine, but the shipment cost posting against the material was happening based on the delivery weight / quantity.
The reason for this asking the question is - we are receiving high value items and low value items with the same weight.
Question 1: Is it possible to have the shipment cost being split, calculated and posted against the material based on the PO Item received Value or PO Price
Quesion 2: Is it possible to post the shipment cost at a later date? Currently, the shipment cost posts when the inbound delivery is received (I know the material value will be posted when there is stock changes or price changes). But our issue is the invoice for the shipment cost will be received after a couple of days from the goods receipt. Right now we are entering couple of costs through assumption, then while postig the invoice, we adjust that value.
Note: I cannot enter the condition directly in the PO, as the same PO item will be partially received by multiple inbound deliveries

Freight carriers charges weight on the basis of Weight / volume of the items.SAP shipment works on the same principle.
Cost of transporting ton of Potataoes is same as transporting 10 ton of aluminium between two known destinations.
Hence it is illogical to distributes cost on the basis of item value. However if still you want to distribute the same on value basis then maintain freight condition(%) in PO as per your prefined logic of distribution of freight cost.
It is well known fact that cost of freight % is always higher in Low value items & iis low in case of High value items.
Regards,
Sanjay Kohli

Any UserExit while Posting Shipment cost?

Dear All,
SD transportation/shipment cost integration with MM-Account Payable.
Process:
1. VA01 - create sales order
2. VL01n - create Delivery
3. VL02n - PGI
4. VT01n - create Shipment
5. VI01 - create shipment cost doc.
Here PO will get generated automatically. For that PO, a service entry sheet is created for every L.R no given by Transport vendor. Then MIRO is posted for the service entry sheet.Payment is done against that.
But my client's requirement is that normally transporter will have contract with the company. Transporters supply to various Customer place and raises the bill for every L.R no.
In case of Transporteru2019s freight bills settlement, vendor invoice posting should be L.R no wise which is captured in Shipment
L.R no wise tracking is required for Transporteru2019s payment.
I understand that there is no SAP STD integration of LR number of shipment doc with vendor Incoming Invoice posting. But Vendor invoice can be posted for multiple POs.
When shipment document is created, the system will generate PO automatically in the background. L.R number is to be captured and should be passed on to PO doc through USER EXIT.
Hence I request you to kindly reply USER EXIT available for Shipment doc. so that the customization (development) can be done in transporteru2019s (vendor) payment L.R No. wise.
Please reply your view in this regard.
Regards,
Anbu

Hi,
Exit Name           Description VI01
V54B0001            Shipment costing: Configure pricing
V54B0003            Shipment Costs Calculation: Determine Rate Type and Currency
V54B0004            Shipment Cost Calculation: Determine Status
V54C0001            Shipment costing: Description(s) shipement cost item(s)
V54C0002            Shipment costing: Create shipment cost sub-items
V54C0003            Shipment Costs Processing: Determine Invoicing Party
V54C0004            Shipment Costs Processing: Determine Loc. for Tax Invoice
V54D0001            Shipment Costing: Determining the Tax Countries
V54KSFRC            Determining the factors for apportionment of shipment costs
V54P0001            Extended Function Codes for Shipment Cost Information
V54U0001            Shipment cost processing: Check whether changes made
V54U0002            Check shipment costs for completion
V54U0003            Specification of shipment cost number
V54U0004            Formatting for update of new objects (shipment costs)
V54U0005            Updating new objects in shipment cost processing
V54U0006            Shipment Purchase Order - Header Data Supply
V54U0007            Shipment Purchase Order - Item Data Supply

Shipment Cost - ERS (Evaluated receipt settlement)

Hi,
We are using Shipment cost documents to calculate the customer freight.
In shipment cost document, we need to transfer the amount to accounting.
In that case system will create PO automatically. This is all good.
Now, We need to activate ERS for all the vendors, in that case when we transfer the shipment costs to accounting, system is asking to enter Tax code.
We are not using Tax determination at all in shipment cost document.
Can't we use ERS without Tax code?
Where does this Tax code come from into shipment costing document? is it through Tax determination condition technique?
is there any way we can deactivate Tax code?
Please suggest.
Thanks.

Hi Sandra,
For such issues there is a pro-active approach by way of tolerances in MM-LIV. If your tolerances are configured properly, the system won't go so far as posting an invoice in ERS. It would show you a red flag by raising an exception.
ERS as a functionality entirely depends on the PO prices. There is no check as in the conventional LIV. Thus, I am afraid you won't have an audit trail straightforward.
Regards,
Vishal.

Freight capitalization for STO process using shipment cost document

Dear MM experts
I have been testing and trying to charge freight to material using transportation module. I know how to do it in simple STO process without SCD (shipment cost document) but I am not able to do it with SCD.
I have searched and tried every link I found on SCN. Unfortunately there are many open threads and non of them is answered or giving complete solution. For example I have tried this link where Ajit Kumar has explained the scenario in detail I am but unable to achieve my result. I have also tried other links and SAP note 427944 as well.
Now what thing confusing me is accounting entries and documents/steps where these accounting entries will be posted.
My current process is like this in plant to plant transfer under same company code
STO > OBD > Shipment Document > PGI > Accouting Entry with 641 movement type. Material account debit and same account credit. > Shipment Cost document > GR with 101 without any accounting entry > Transfer freight cost to FI using Freight Service PO determination > Accounting Entry Freight Outward Expense Debit and Freight Clearing Account Credit > MIRO > Accounting Entry Freight Clearing Debit and Vendor Credit
As you can see we are booking freight as an expense and not charging to material. Now what I want is that freight should be charged to material. If I am sending material from plant P000 to plant P201 under same comapny code then freight charges should be added in material cost in plant P201.
I have done FRB1 condition type with accrual and copy shipment cost tick mark and other stuff suggested in all those threads but it is not working.
My requirement is to understand the points where and what accounting entries will be created as per my new scenario which is same as old one except one difference which is to charge freight to material instead of booking expense in freight service PO.
Lets take an example that material cost price is 100 and freight charges is 50. Now as per old threads at the time of GR against OBD system will create accounting document with 150 debiting the stock in plant P201. What about credit? If we have added freight here then what about 2nd accounting entry in my first scenario in which freight expense is debited and clearing account is credited? Could anyone please explain accounting entries and points where these entries will be posted?
Another thing is that is it only possible with moving average price to charge freight to material or can we do this with standard price as well using some standard or customized solution?
Detailed and easy to understand answer will be highly appreciated.
Thank$

Hi Moazzam ;
Firstly, you can benefit Badi/s in package VTRA which is given belowed.
Secondly , i think that shipping method --> create sto with delivery --> create shipment document and shipment cost document (problem is starting so system will be create PO and service entry sheet automatically , can you try shipment document is non-related with cost document.
Thirdly , you can post invoices charge to material with miro , if you success to direct freight costs to stock account (BSX).
Also , you can benefit doc. sap behaviours for Std price/ Map --> Planned & unplanned delivery costs in mm
I hope , you can manage your process ; for me standart way is the best.
Regards.
M.Ozgur Unal

Product Gap To Accommodate the Shipment Cost in R/3 Procurement process- MM

Hi,
We are in to IT distribution business; in our nature of business we donu2019t know shipment cost at Purchase Order, we can have various options
As per Our business requirement we want to take the MAP cost as basis of our Sales Price considering very low profit margin, so for every shipment( partial GR) the freight cost are not on proportionate basis, it will vary widely depending on the facts like
A.     Mode of transport(Air / Ship /Road )
B.     Size of Truck load/ Ship Container
C.     Number of Partial Shipment
D.     Shipment for Multiple Purchase order.
Further we want the freight cost to be automated based on above variations.
Problem:
We need to incorporate both the partial delivery cost (Elucidated below) at Goods receipt point for each and every shipment (Partial Delivery).
We want automated price component should flow to Good receipt on partial delivery basis considering both components mentioned below.
For understanding kindly refer to the below mentioned example.
Case 1:
We placed one Purchase Order Qty 1000 to Vendor HP on Inco term Ex Works Taiwan,
This Quantity of Material will be shipped partially to Our Plant at Dubai; We will out sourced Freight forwarder for picking the material from HP factory to Dubai Sea Port
We have different components as below
Fixed      $ 115.00      Per Bill of Lading / Shipment
Variable 1 and/or      $ 235.00      Per 30 CBM / 20" FT Container
Variable 2 and/or      $ 200.00      Per 60 CBM / 40" FT Container
Variable 3      $ 200.00      Per 70 CBM / 40" FT HC Container
Again the Shipment will be transferred from Sea Port to Our Plant through road, this may be a
Variable     From 1 to 8 CBM --> $ 19     3 Tonn
     More than 8 CBM --> 19 CBM --> $38     7 Tonn
     More than 19 CBM --> 43 CBM --> $52     40" Trailer
Any concept or solution will be acknowledged..
Thanks & Regards
Sudhansu
Edited by: sudhansu satapathy on Jan 27, 2011 9:50 AM
Edited by: sudhansu satapathy on Jan 27, 2011 2:02 PM

Hi,
Quick answer will be
As you do not know delivery cost at the time of PO creation , you can post delivery cost in MIRO with a option to a particular G/L account & need to active in following path:
SPRO > Materials Management > Logistics Invoice Verification > Incoming Invoice > Activate Direct Posting to G/L Accounts and Material Accounts > Here Activate "Dir.posting to G/L acct = active" and save.
OR
Try for rebate / subsequent settlement.
Regards,
Biju K

User exit/BADI for condition type in shipment costing

Hi! Does anyone know of any user exit or BADI or function module we can use to populate a value to a custom condition type we have created for shipment costing? We want to calculate the customs duty charges based on the purchase price of the item in the PO. As such, we need to go extract this information on the PO and populate it on the condition type.
Appreciate any help on this.
Cheers!
SF

Dear SF,
These are the Exits available in the shipment cost process.Take help of ABAPer to choose the appropriate one.
V54B0001 Shipment costing: Configure pricing
V54B0003 Shipment Costs Calculation: Determine Rate Type and Cur
V54B0004 Shipment Cost Calculation: Determine Status
V54C0001 Shipment costing: Description(s) shipement cost item(s)
V54C0002 Shipment costing: Create shipment cost sub-items
V54C0003 Shipment Costs Processing: Determine Invoicing Party
V54C0004 Shipment Costs Processing: Determine Loc. for Tax Invoi
V54D0001 Shipment Costing: Determining the Tax Countries
V54KSFRC Determining the factors for apportionment of shipment c
V54P0001 Extended Function Codes for Shipment Cost Information
V54U0001 Shipment cost processing: Check whether changes made
V54U0002 Check shipment costs for completion
V54U0003 Specification of shipment cost number
V54U0004 Formatting for update of new objects (shipment costs)
V54U0005 Updating new objects in shipment cost processing
V54U0006 Shipment Purchase Order - Header Data Supply
V54U0007 Shipment Purchase Order - Item Data Supply
I hope this will help you,
Regards,
Murali.

Deletion of Shipment, Shipment Cost Document, aftr creation of ref. P.O,IR

Dear SAP Gurus,
I have a Scenario in my customer System.
the Scenario is as follows,
1) Creation of a Sales ORder
2) Delivery
3) Shipment
4) Shipment Cost (as the shipping is carried by a vendor, we capture the costs here)
5) With Reference to the Shipment cost, we create a Purchase Order
6) after the P.O , the IR
Current Situation :
The End user is able to delete the Shipment Cost and the Shipment Document even if the P.O is invoiced.
Requirement :
the Shipment and the shipment cost Documents shouldnt be deleted unless the IR is reversed for the P.O
Note * Is there a Configuration Possible for this requirement *
awaiting your Expert Comments
Many thanks in Advance.
Regards,
Santa Khattri.

FSKB G/L Account Posting
this transaction is not working

Shipment cost for third party

Hi,
for the third party business (where the vendor delivers the material to customer directly), we want to bring the freight at customer invoice level and post to COPA. we don't follow shipment document creation for this. we create a PO and an inbound delivery with respect to PO and GR with respect to inbound. we enter the freight cost as a condition in the PO. during invoice verification this is posted in FI. finally we create a customer billing after this.
But if we want to bring the same freight to customer invoice, how can this be possible?
Even if we follow shipment creation and shipment cost creation for inbound delivery, how can we bring the freight cost in a customer billing document which is with respect to sales order?
Regards
Karthik

hi
please give steps properly which ur following
also you can include freight by creating freight condition and maintaining VK11
for more prompt reply post this to SD-Billing forum
regards
kunal

Settelment of shipment cost to invoice (F2)

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