Setting up mail rules on icloud

I have just migrated from mobileme to icloud - a scary exercise which seems to require quite a lot of tidying up. Here are some questions relating to using mail.
This is what I would like to happen:
1. When I read a message for the first time - whether on my Mac, iPad or iPhone, I want it to be moved to a number of mailboxes I have set up (or to trash).
2. When I read the same message later on one of the two other devices, I would like to see it mark as read and filed in the appropriate mailbox
3. When I send a message or reply (on any of the three devices) I would like my message to be moved to an appropriate mailbox, rather than remain in Sent.
4. When I set up a mail rule on iCloud I would like the same versatility as on my current Mac mail rules, with interaction between the rule and the address book, ability to have boolean rules with lots of either/or/and components. For example, on my Mac I have a rule moving all messages from anyone in my Family group in the Address book to a mailbox called 'family'. I have a rule which says if the subject contains x and if the sender is y then move the message to mailbox z. I have another invaluable rule which moves any message from a sender not in my Address book to trash. Once a day I skim through trash to pick up any messages which should not be there and then can empty the remainder with one click.
So--
1-3 Am I right in saying these can be done? (I'm not sure whether the To: rule works - if it does, that is an improvement over the Mac mail rules).
4. The mail rules on iCloud seem incredibly limited compared with those on Mac Mail. Am I missing something? How for example do I set up the three examples I have given? (A related question - can Trash be moved to iCloud and how does it get emptied.)
Sorry for this collection of questions. What I wanted from iCloud was that I can continue to manage my email in boxes and trash, as at present, and that when I am away from base and my iMac, I see all my past correspondence for the year, and that I dont have to housekeep mail three times on the three devices. I do hope this will be possible and appreciate anyone pointing me towards tips/answers to my requirements.

Yeh thats where they make the big bucks.... we have managed up until not to share apps, either a 2nd account or my wife just goes without the cloud
I'm still confused as to how i can setup my [email protected], can i have both the iPad & iPhone on the same @me.com email address. Dis regarding the 2nd phone at the moment. presume i had [email protected] on both ipad & iphone i should receive emails at both devices

Similar Messages

Mail rules and iCloud

Is there a way of copying mail rules in one mac to keep them alive on my macs after iCloud?
I would appreciate any help,
Thanks!
Mario Lordeiro

I'm using the same Apple ID for both accounts to allow syncing.
I use QUICKEN to track finances. The main reasons I set up two users is to separate fishing club finances from my personal finances and to separate documents. At this point I have decided to combine the two accounts; sort documents; and open separate QUICKEN accounts as needed. I do think that Apple Mail needs attention to correct inconsistencies such as the one I pointed out.
Thank you for your Comments
TomJF

Mail rules on iCloud Web

I know that in case I don't want to receive mail from a certain sender this has to be done by defining a rule. Of course this rule must be added on the iCloud server because it doesn't know anything about my local rules. It's OK that rules don't get synched between devices and I don't know of any IMAP Server that does that. So far so good. My problem is, that I don't want to receive mails from that person at all. Mac Mail provides an option like "if sender is bla then delete the message". However, if you go to the iCloud web page, which is the right place to add that rule, the only option provided is to move the mail to a certain folder. That is I can only set up a rule that moves the mail to trash, but that means it still get delivered to my client (iphone or mac). Alright, it's in the trash folder but that's not what I intend to do. As I said before the message should be completely deleted without going to any folder at all.
Most likely there's no solution other than sending a feature request to apple.
Unfortunately I have no idea how I can do that. Could someone please tell me where I can request to add that feature? There are more features missing, e.g. it's not possible to define a rule that should only be true if two conditions are true at the same time. But that's yet another feature I'd request. For now it would be enough for me to know where I can request.

I had found that page in google search results but didn't go to the site, because for me requesting a feature or opening a bug and giving feedback is not quite the same. Anyway, thanks for your reply. I already gave "feedback". I don't think it will be implemented, but let's see.

How can I make compound mail rules in iCloud?

I love the control that rules give you in Apple Mail, or any mail client for that matter. I use them for everything to sort nearly every piece of email that comes in on a daily basis. From daily advertisements to receipts they all have their place. I used to run my rules directly on my iMac or MacBook, but they didn't seem to translate to my mobile devices. I was told that I needed to manage my rules in iCloud directly. I've been doing so and they work well for the most part, but I've recently encountered two limits that I can't get around without a combination of iCloud rules and local/mac based rules:
A. iCloud limits you to 99 rules.
Now I know this number is a lot and maybe I'm just too type A because I've hit that limit and have needed to delete old rules to make room for new ones.
2. iCloud rules only allow for one criteria. For example, the iTunes store sends me emails for weekly alerts and then sends me receipts for my purchases. I'd like to filter receipts to one folder and all other iTunes emails to another folder, but since they both come from the same email address I cannot do so. If I choose to filter by "has subject containing" and type in "Your receipt" I'll obviously grab receipts from ANY vendor, not just iTunes. I could go the other way and filter by the subject containing "My Alerts" and the others, but then I would have to make multiple rules for each individual subject coming from iTunes, hence using up more than one rule of my 99 rule limit.
I know this sounds picky and granular, but it's just frustrating when the rules are SO detailed on the local machine, but so basic in iCloud. Any plans to update the rules or make them more robust?
Philip

I'm afraid that whether or not there are any plans about this, Apple don't tell us. If they do decide to increase the facilities we will only know when they implement it. (And by the Terms of Us of these Discussions we are not allowed to speculate.)

How do I set a mail rule to select msgs on which i am BCCd?

Went to set up a rule for a particular address as 'Any Recipient' but this does not work if the sent mail had me in the BCC list. How do I filter on this?
(sender also using mavericks mail).
tnx - jt

Yes. I understand this. I want to set up a rule to move the message to a different folder.
There's a header field X-Envelope-to: and the mechanism to edit header list - select Delivered-To lets me do this. Previously I had tried to select Header, and that did not work:-( I solved my own problem!

Mail rules after iCloud

Is there a way of copying mail rules in one mac to keep them alive on my macs after iCloud?
I would appreciate any help,
Thanks!
mario Lordeiro

Nope. One of the reasons I'm sticking with MobileMe for as long as I can
Let Apple know that you would like this feature put back in.
http://www.apple.com/feedback/icloud.html

Alternatives to Mail Rules After iCloud?

So we know that mail rules aren't included in the transition to iCloud.
What are you using as an alternative? I have 100+ rules and don't mind redoing them into a Lion/iCloud compatible application, just need some ideas. I know they'll continue to work into 2012, but the day will come when I'll have to transition.
Any ideas?
Thanks,
John

No idea about a replacement for sync, but I do have an idea for a workaround:
If Mail rules are stored here:
>Library>Mail>MessageRules.plist
Why couldn't you just manually copy that plist file from your master machine and (replacing the old one) install it in the Library>Mail folder of your secondary machine?
It seems simple -- so I must be underestimating something.

Help setting up mail rules

I have an iMac (main computer for storing emails/set to remove Mail from server when read) and a MacBookAir (set to leave messages on server/used for checking and sending emails out of the office). I was Bcc'ing to myself messages sent from the MacBookAir, so that when I get mail from my iMac, my mail rules sort the message into various project folders etc.
The problem is I quite often forget to Bcc myself.
Can anyone tell me if & how to set up a mail rule on the MacBookAir that will automatically resend me any messages in my sent box. Iv'e set up a Rule to 'if Date sent less than 7 days, redirect mail to XYZ'. I tried applying Rules to the Sent folder but nothing happens. If there is a better/automatic way to get rules applied to Sent messages, please also let me know!

I have an iMac (main computer for storing emails/set to remove Mail from server when read) and a MacBookAir (set to leave messages on server/used for checking and sending emails out of the office). I was Bcc'ing to myself messages sent from the MacBookAir, so that when I get mail from my iMac, my mail rules sort the message into various project folders etc.
The problem is I quite often forget to Bcc myself.
Can anyone tell me if & how to set up a mail rule on the MacBookAir that will automatically resend me any messages in my sent box. Iv'e set up a Rule to 'if Date sent less than 7 days, redirect mail to XYZ'. I tried applying Rules to the Sent folder but nothing happens. If there is a better/automatic way to get rules applied to Sent messages, please also let me know!

How can i set up mail rules from an iPad?

I am familiar with using rules to filter email.
From my Mac at home I acces iCloud.com and have no problems.
I went away for the long weekend, and brought only my iPad.
I started receiving spam from a new source and wanted to filter it out.
From safari, when I go to iCloud I only have three choices, none of them useful.
I have tried to use different URLs but always get redirected to /ipad_welcome/
Is there a way to do this?
Or does the post-PC device still need a PC?

I think there is not a good solution for it (yet). The best solution is to check if you mailserver provides a spam filter solution. I use Gmail and it provides a filter on the serverside. This means the mail is filtered befor I receive it on my iPad (and iPhone). You can also set up a gmail account as a exchange and push all the filtered folders.
Cheers
Gmail exchange set up:
http://support.google.com/mobile/bin/answer.py?hl=en&answer=138740

Is there any way to set a mail rule using an applescript code?

I just wanted to know if there is a way to set a rule using a applescript, so that I can send it to a friend.

You will need to use OLE on the client, which would further require the use of WebUtil. Here (below) are a couple of MS examples that you would need to convert to pl/sql. There are a variety of Oracle notes which discuss reading and writing to MS Word and Excel. These can likely be used as a starting place to talk to Outlook. There is a WebUtil demo which includes an example of how to write to MS Word. It can be found on the WebUtil home page:
http://www.oracle.com/technetwork/developer-tools/forms/webutil-090641.html
<li> http://support.microsoft.com/kb/160502
<li> http://support.microsoft.com/kb/170262

Mail rules iPad

Can you set up mail rules in Mail.app on the iPad like you can on a mac ie. mark as junk or spam, block email addresses. Tried looking in the support section but could not find anything.

Sorry no, it has to be done server side.

Mail Rules Are Not Being Saved After Mail Is Close & Opended

I am using Mail 3.6 with 10.5.8 on a Macbook Pro. I have set up mail rules so that an email from a specific person's email address goes to two places: 1) Move to a folder on .Mac & 2) the Inbox on the Mail app. Upon first setting this up it works. BUT when closing and opening the program or waking up the computer from a sleep status the rule disappears and the Rule Preference window shows that email message is now going only to the .Mac folder & none to the Inbox!
I spent a lot of time with Tech Support via telephone and even ended up reinstalling (A&I) OS 10.5 (plus updates); this was done on the tech's theory that Mail was corrupt on the root level. HOWEVER, that was not the solution as the problem still exists with the reinstalled OS.
Can someone from Apple's tech support who has knowledge of this issue please help?
Thanks,
Bob

Since replies to questions and comments in these Discussions
is mostly from users who are registered to post & reply here,
you may find better result in a call into AppleCare support and
if there is an incident or case number involved in the issue you
have experienced with corrective actions taken so far in your
communications with Tech Support(?) by phone, be certain a
reference is made to that conversation, for proper follow-ups.
+{You could refer someone you talk to there, to your post in here.}+
There may be some other issue, perhaps relating to hardware
or something else, that may bear looking into. Have you seen
a result of the system log files and reports, such as Console
generates from the computer in action? There may be a clue
in those almost cryptic reports. Also, you have a hardware test
on bootable partition in the original system install disc; that's a
specific test version for your computer, an Apple Hardware Test.
Boot instructions are on the disc's label. Run it in a repeat-loop.
Is there any third-party software installed later on, which could
result in complications or conflicts with the Mac's Mail app?
The problem, if not software, could be hardware. Or a logic error.
If you have AppleCare coverage in effect on the computer, that
is the call to make; and keep track of your incident/case number.
Good luck & happy computing!

Mail rule autoreply ignores 'reply-to' address

Hi all
I've just discovered that when setting a Mail Rule with the action 'reply to message', the generated reply always goes to the original sender, completely ignoring the 'reply-to' address.
This is causing me problems - when Paypal emails me saying I've received money for my business, I have an autoreply set up to send the purchaser a download link - but that goes to a generic '[email protected]' address not the purchaser's address (which Paypal put in the 'reply to' field.).
Any ideas on a way round this?
Thanks - Jon

Here is a screen shot of the Mail Rule:
Here is a screen shot of how I receive emails from Paypal:
As we had both explaied, the incoming notifications from Paypal now use a generic********* for the return address, and insert the actual customer email address in the reply to field. Our question is how can we force Apple Mail to use the reply to field as the email address used in auto replies.
<Edited By Host>

ICloud and Mail rules

I have set up my computer (2.66 GHz iMac core 2 duo, OSX 10.9.4) with two users to separate my fishing club activities from the rest of my life. I would like to use different MAIL RULES to sort mail on each of the user accounts. I would also like to sync some of my activities such as Calendar, Contacts, Reminders, Notes between the accounts. If I link both accounts over iCloud, the MAIL RULES are synced period!! Unselecting mail for either or both accounts using the iCloud preference has no effect. To prevent syncing RULES requires signing one or the other account out of iCloud. This means, of course, that I am unable to sync Calendars, Contacts, etc. Does anyone know of a work-around for this dilemma?
Thanks in advance.
TomJF

I'm using the same Apple ID for both accounts to allow syncing.
I use QUICKEN to track finances. The main reasons I set up two users is to separate fishing club finances from my personal finances and to separate documents. At this point I have decided to combine the two accounts; sort documents; and open separate QUICKEN accounts as needed. I do think that Apple Mail needs attention to correct inconsistencies such as the one I pointed out.
Thank you for your Comments
TomJF

How can I set up a rule to delete all messages older than 6 months left in Apple Mail's main inbox?

How can I set up a rule to delete all messages older than 6 months left in Apple Mail's main inbox?
I have created other rules to move some of my daily messages into specific folders and I don't wish to auto-delete those.
Just the general stuff that keeps piling up in my me.com main email box. Mail such as FB announcements and other low priority stuff I want to look at before deleting but don't want to keep longer than a week or month.
TIA
thokitts

Thanks, but I am looking for a more automated solution than hand marking emails as junk. I might as well move them to the trash myself.
Again, these are emails I want to receive and quickly read, but not keep longer than a week or month or so. By setting a rule to toss any older than 30 days back then my Mail program (and thus my hard drive) won't be wasting so much space. For example, currently I have over 6000 read messages, with their attachments, in my main email box. I'd rather not have to physically attend to sorting the one I don't want out.
The one I do keep for other reasons get moved into other folders.
It seems this should be possible.
thokitts

Setting up mail rules on icloud

Similar Messages

Maybe you are looking for