Setting up meeting workspace persistance.

How would I set a meeting workspace for a recurring calendar event to be persistant?
Currently, I have a recurring event set up for Fridays at 5:30pm. I set up a meeting workspace for that meeting however each date is seperate, the tasks, agenda, documents, etc do not carry over. Many of the topics discussed in our meetings are long term goals and it would be a huge waste of time to re-type the items for every meeting. Can I set up a future meetings to be persistant without affecting previous meetings?
Thank you!

Ok, so many months later - but I'm new to sharepoint and having the same 'problem'. I want to be able to set up different types of meetings eg Staff Mtgs and Planning mtgs and lets say, Other meetings and then within these keep a list and library of Agendas,
minutes, discussions for EACH meeting that takes place. Something like
Staff Mtgs
July
      Agenda
      Minutes
August
      Agenda
      Minutes etc
Planning Meetings
     070710
        Agenda
        Minutes
     210710 etc
Can I do this?

Similar Messages

Document changes place in meeting workspace

We have a recurring events meeting workspace in SharePoint 2010. If we upload the document for some date, this document is found on that meeting events folder in document library. But after some days that document changes place and it is found in the first
meeting event's folder. This is very random behaviour.
Any idea on this issue?

Hi ,
According to your description, my understanding is that Document is
moved from one meeting event’s folder to the first meeting event’s folder in your meeting workspace.
I try to reproduce your scenario in my SharePoint 2010 environment but it is fine. For your issue, you can go to your meeting workspace document library -> document library settings -> advanced settings,
clear the Custom Send to Destination setting.
If your issue persists, you can delete the recurring event and re-create it with workspace and see the result.
Here is a blog you can have a look:
http://www.sharepointanalysthq.com/2012/07/dealing-with-documents-for-irregularly-recurring-meetings-in-sharepoint-2010/
Thanks,
Eric
Forum Support
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Eric Tao
TechNet Community Support

Meeting Workspace Functionality in SharePoint 2013

Hi,
Is it possible to rebuild the functionality of meeting workspaces in SharePoint? if so..how.? or how one note can help in achieving this capability?
Please help with ideas...
techie

Hi,
If you want to enable the meeting workspace template in SharePoint 2013, we can set the
hidden attribute to false in the webtemp.xml file.
Here are some detailed articles for your reference:
How to: Make meeting workspaces available in SharePoint 2013
Enable Meeting Workspaces in SharePoint 2013
Thanks
Best Regards
TechNet Community Support
Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact
[email protected]

Meeting Workspace Link in Outlook does Link to Correct Date

We use meeting workspaces frequently to manage meetings and we typically connect them to a Outlook recurring meeting. In the past when you opened up the Outlook recurring meeting and clicked on the link it took you directly to the meeting workspace
instance of that date. But, now it no longer links correctly and it does not create a unique instance id for each instance on the Outlook calendar. Any thoughts on what would change in SharePoint that I doesn't allow Outlook to link to a specific
meeting workspace date?

Hi johnsonsrun,
i looked for some articles regarding this, perhaps you may try:
http://www.lockworldherald.com/thewebforyou/2013/03/01/sharepoint-troubleshooting-meeting-workspaces-are-not-saving-date-specific-information-to-the-correct-date/
if for example, that you did upgrade from 2007 to 2010 environment, then the links may be broke when the upgrade process, and perhaps it may not be recoverable, to solve this issue, is to update the date for each meeting workspace that having the issue,
or create new meeting workspace.
http://support.microsoft.com/kb/2312523/en-us
http://office.microsoft.com/en-in/sharepoint-workspace-help/setting-and-updating-recurring-meetings-HA010286868.aspx
Regards,
Aries
Microsoft Online Community Support
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Recurring Meeting with Meeting Workspace

I am referring to Sharepoint Services 3.0 under Windows Server 2003 for what it's worth.
I created a recurring (weekly) meeting on a sharepoint calendar. When I created this meeting I attached it to a Meeting Workspace. The meeting workspace was created, but in the workspace, there are new agenda's, documents, objectives, etc. each week. This is a running production meeting, so we revisit the same set of agendas, documents, etc on a weekly basis. Is there a way to have a recurring meeting attached to a meeting workspace that doesn't start fresh each week?
Does this even make sense?

Was there a response to this question? Having the same issue.

Calendar Recurring meeting Meeting workspace link disappears

I established a recurring meeting, and set the parameter to establish
a meeting workspace for each meeting. Prior to editing the meeting,
the meeting workspace link appears on the meeting properties page
(linked through the calendar.) Once I edit the meeting notes, the
link disappears, however if I go into "edit" it then reappears.
I also changed the date on one of the recurring meetings to be the correct date since the
user changed the date for that meeting. An interesting thing happened. On the calendar webpart
the link is shown below.
dispform.aspx?id=3
If I clicked into the calendar and highlighted the same meeting the link is this:
dispform.aspx?id=3.1.1
I cannot figure out why it is showing on one and not the other when the fields selected in
the view are the same. The 3.1.1 link show the meeting workspace link, the link with just the 3
does not. Is this a bug? Did I do something wrong?
Sharepoint is not integrated with Outlook.
I am using WSS 3 with SP2 on a Windows 2003 server.
Any help is greatly appreciated!
coustack

I have the same issue with similar symptoms, and wonder if there is any update. We are using SharePoint 2010. We have a meeting recurrence set up with a meeting workspace, and the calendar is sync'ed to SharePoint. One of the meeting dates changed, so I
used Outlook to update the meeting time:
> the meeting workspace updated and shows the correct date
> the "ID" number shows "ID=10" on the calendar web part, and "ID=10.1.8" on the actual calendar view (this is the same as the original post say "3" on one view and "3.1.1" on another view.
> Some users are able to see the hyperlink to the Meeting Workspace from both the Web Part and the Calendar views, while other users are unable to see the link from the Web Part view. In other words, clicking on the Meeting link in a calendar web part
opens a page with all the meeting information, except the "Workspace" row is simply blank where the link should be.
>> I set it all up, and I do not have the problem in IE (ver 10)
>> my boss who has the same level permissions does not have the problem in either IE or Chrome.
>> my coworker (who has slightly reduced permissions) is unable to see the link in the webpart in IE
>> my client (with reduced permissions) is unable to see the link in the Web part using IE.
So, this issue seems to be tied to the changing a meeting date after the recurrence and workspaces are both created. It may also be tied to permissions or browser version/settings. I agree with the "answer" in that accessing the information from
the calendar view seems to work OK for all users in all browsers. I wanted to post this to track that the issue is not happening for all users, which suggests that there are other factors involved. I looked at this using 5 different profiles, and found only
2 (one internal user and one external user) experiencing the problem. So, I question why this works OK for 60% of users, but not the other 40%. It makes me think that this could be fixed through a setting, either in the browser or the user profile. The "answer"
was also provided ~6 years ago, so I wondered if there was updated information at this time.
Thanks!
Matt

2007 Meeting Workspace move via content and structure not working

We are trying to move several meeting workspaces from a 5th level sub-site to a 2nd level site within the same site collection. We know regular sites at the same or different level can be moved, but for some reason the meeting workspaces won't move.
Publishing feature is activated on the destination, and we have moved test sibling sites into different sibling sites. Error we keep getting is:
'Site in question' cannot be moved or copied into itself or one of its subsites
Are there special permissions needed above site collection admin? My farm admin is having better success than I am at moving things within the site collection for these workspaces.

Looks like you just need to be patient! ~=^)
1. Move modal comes up
2. select destination
3. *** wait for modal window to post back
4. then you can click "OK" to move the actual sites

Cannot create a Sharepoint meeting workspace in a Outlook 2010 meeting request

I am using Sharepoint 2010 and Outlook 2010. I am trying to create a meeting request and also create a sharepoint workspace attach to that meeting request in Outlook.
First I click Create button and then it would let me choose a location for the workspace server in a drop-down box. I chose "other...". After I input my sharepoint site URL in the Workspace Server, Outlook does not recognize the address and a windows
popup saying "The operation could not be completed because of a problem found on the server or the server could not be found."
I checked the thread below and it doesn't solve my problem at all.
There is no reason why this should not be working. I also created a meeting workspace in sharepoint, and can't even link it to an outlook meeting request when pasting the direct link from the browser.
Did Microsoft break this and forget (or not care) to tell anyone?
https://social.technet.microsoft.com/Forums/sharepoint/en-US/64ebe619-c3e3-4d20-8f67-138aa65dfb71/cannot-create-a-sharepoint-meeting-workspace-in-a-outlook-2010-meeting-request?referrer=http://social.technet.microsoft.com/Forums/sharepoint/en-US/64ebe619-c3e3-4d20-8f67-138aa65dfb71/cannot-create-a-sharepoint-meeting-workspace-in-a-outlook-2010-meeting-request?referrer=http://social.technet.microsoft.com/Forums/sharepoint/en-US/64ebe619-c3e3-4d20-8f67-138aa65dfb71/cannot-create-a-sharepoint-meeting-workspace-in-a-outlook-2010-meeting-request?referrer=http://social.technet.microsoft.com/Forums/sharepoint/en-US/64ebe619-c3e3-4d20-8f67-138aa65dfb71/cannot-create-a-sharepoint-meeting-workspace-in-a-outlook-2010-meeting-request?forum=outlook

Hi,
I found a similar thread and someone posted a solution:
http://community.office365.com/en-us/f/154/t/735.aspx
I've quoted the solution and you can try if this fits your scenario:
The issue with Outlook not being able to find a Meeting Workspace is usually due to authentication not being passed correctly. Adding Trusted Sites information to Internet Explorer lets the browser know to allow the authentication to pass.
Open Internet Explorer
Go to: Internet Options -> Security -> Local Intranet -> Sites -> Advanced
Add: *.sharepoint.com , *.microsoftonline.com , *.lync.com , *.outlook.com
Click Save
Then go to Internet Options -> Security -> Trusted Sites -> Sites
Add: https://*.sharepoint.com ,
https://*.microsoftonline.com ,
https://*.lync.com ,
https://*.outlook.com
Click Save
Close Internet Explorer
Open Internet Explorer
Goto login.microsoftonline.com and sign in, make sure "keep me signed in" is checked.
Go back to outlook and the meeting workspace button will work now.
Note Since you are using Sharepoint 2010, in the example above it's SharePoint Online, the URL you need to add is your own SharePoint Site URL. Also login your own page as you should not be using login.microsoftonline.com.
Regards,
Melon Chen
TechNet Community Support
It's recommended to download and install
Configuration Analyzer Tool (OffCAT), which is developed by Microsoft Support teams. Once the tool is installed, you can run it at any time to scan for hundreds of known issues in Office
programs.

How to set a meeting at a different time zone

I have read several letters of users. all try to "trick" the time zones or the meeting times.
This is something to be taken care by Apple.
I live in Israel. When I set a meeting in NYC, I do not want to think on time zones.
I set the meeting to 09:00 and expect to get buzzed at 09:00, in NYC. No matter the time zone I am in.
I want the time zone be updated automatically, as I use the clock of the iPhone for checking the time. I leave my hand watch with the Israeli time zone.
The change of the time in the iPhone, should NOT effect the calander.
I expect that the time zone will be changed automatically and the iPhone to show me the local time, e.g. NYC.
I expect my schedule to remain 09:00. It has nothing to do with the time zones.
Same on the way back to Israel.
I expect Apple to take care about this issue.
Thanks in advance.

gabiprezman wrote:
Thanks Tgara. Auto Time Zones is set ON.
It does not solve this issue.
Gabi,
There is another setting you might try: Settings, General, Mail,Contacts,Calendars.... scroll down to Time Zone Support, tap it and turn on Time Zone Support.
Here's the article. Hope it helps.
http://support.apple.com/kb/HT4576

How to create separate Meeting Workspaces and attendees of the meetings from subsequent Meeting Workspaces and it's Attendees

Hello Community
    I created an "objective" and "Agenda" in a Meeting Workspace and added
"Attendees".
    Later on I created another "objective" and "Agenda" in a Meeting Workspace
but, the "objective/Agenda" and Attendees from the last "objective/Agenda" remain visible.
    The question is how do you create an objective/Agenda and apply the
attendees that will attend that "Meeting Workspace" and then later create
another "objective/Agenda" and enter the "Attendees" to that new Meeting Workspace?
    Note: Another way to ask the question is how do you separate and save
each Meeting Workspace its "objective/Agenda" and its attendees subsequent
objective/Agenda and its attendees so that you can see each individual meeting
and the attendees of that meeting?
    Thank you
    Shabeaut

Hi Shabeaut,
We could create/link to a meeting workspace when we create a calendar event as I posted above, we could also create a meeting workspace without creating an event.
http://office.microsoft.com/en-us/sharepoint-foundation-help/create-customize-and-delete-a-meeting-workspace-site-HA010378262.aspx
Here is the reference for Decision Meeting workspace:
http://techwirenews.com/2013/01/15/using-decision-meeting-workspace-in-sharepoint-2010-office-365-part-ii/
In most cases, each meeting workspace is dedicated for certain meeting event in one to one relationship. You need to create difference workspaces for differenct meetings.
Regards,
Rebecca Tu
TechNet Community Support

What will Meeting Workspaces look like in SharePoint 2013?

We are looking to upgrade to SharePoint 2013, and are concerned about the Meeting Workspaces. I understand that they need to be operated in 2010 mode, how does this work? Do we need to switch from 2013 to 2010 and then back again, based on
what site/subsite we are on? What does this look like? How can we fix this, is there a way to change the existing meeting workspaces to team sites instead? Any help would be greatly appreciated.

Hi,
Please refer to Discontinued features and modified functionality in Microsoft SharePoint 2013
and note, all Meeting Workspace site templates are no longer available as a site option:
http://office.microsoft.com/en-us/sharepoint-help/discontinued-features-and-modified-functionality-in-microsoft-sharepoint-2013-HA102892827.aspx#_Toc349821241
Since you are looking to upgrade to SharePoint 2013, we can also get some useful information from
Changes from SharePoint 2010 to SharePoint 2013:
http://technet.microsoft.com/en-us/library/ff607742.aspx
You can also learn from Update Office 2013 to run with SharePoint Workspace 2010:
http://office.microsoft.com/en-us/sharepoint-workspace/update-office-2013-to-run-with-sharepoint-workspace-2010-HA103449081.aspx
Regards.
Melon Chen
TechNet Community Support

Can I set calender invite to set at the same time, even when changing time zone. for example I am in the UK have set a meeting for 10am in NYC for weds, but when getting to NYC it is still set at 10am and doen't adjust to time zone?

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Sharepoint Meeting Workspace discontinued!

We widely use the Sharepoint Meeting Workspace Feature to organise and document several different meeting in our organisation.
Using Outlook 2013 I had to discover, that this very usefull item of sharepoint is missing and has been replaced by nothing!
Is there any workaround to use "old" sharepoint 2010 workspaces wehen using office 2013?
I personally think this was one of the most effective parts of sharepoint!!!!

Hi,
It's supported to use the SharePoint Workspace 2010 with Office 2013 suite. You may install the SharePoint Workspace 2010 product only from Office 2010 suite:
http://office.microsoft.com/en-us/sharepoint-workspace/update-office-2013-to-run-with-sharepoint-workspace-2010-HA103449081.aspx
Best regards,
Rex Zhang
TechNet Community Support

Selecting a Meeting Workspace in a Sub Site

Hi all,
I have created a bunch of Meeting Workspaces in a subsite of my SharePoint site (i.e., http://domain/team/workspace) and I was wondering how to create an Event in a Calendar located on the root site and select one of the meeting workspaces in the subsite.
At the moment it seems to only allow existing workspace selection within the scope of the current site. Is what I am asking even possible?
I understand that it may not be possible out of box, but could be achievable with some customization so I am wondering if anyone knows how or can at least point me in a direction with some ideas of how I can get this to work?
Thanks in advance!
Patrick

Hello Alex Brassington
I had to convert a bmp to jpg so you could see the Meeting Workspace but whats happening is that in this
Decision Workspace you click "New Item" and give the meeting a name then under "Attendees" you click the
Checkbox and you enter the name of the people are to appear at the meeting lastly there are there is the Subject
and if you have any related documents relating to the meeting.
The problem is that when you want to schedule a subsequent meeting sometime in the future, the same
names information appears on the meeting Workspace. So the question how do you save the old information
regarding the meeting and clear it so that you can enter the information related to the new meeting and the
people who are going to be attendees to that meeting?

Show Meeting WorkSpace Calendar in another WorkSpace

Hi,
At my organization, we have an area for Meeting Workspaces.
Within the Meeting WorkSpace, a user has created a list for a Calendar. Within this list, there is a Calendar called Governors Key Dates.
The Meeting WorkSpace has a number of Meeting WorkSpace lists. A large number of these lists needs to be able to display the "Governors Key Dates" calendar. I can easily create a hyperlink to the calendar but the user would like the actual calendar
showing as a web part (or similar) in a number of lists.
Do you guys have any ideas of how I can go about achieving this? I have tried manipulating the content web part to no avail.
Thanks
Sanjay

Hi Sanjay,
According to your description, my understanding is that you want to show the calendar list in the Meeting Workspace.
I recommend to use the Event Calendar Listing Web Part (SharePoint 2010) to display the calendar list in the Meeting Workspace.
http://www.codeproject.com/Articles/78532/Event-Calendar-Listing-Web-Part-SharePoint
Or you can create a SOAP data source of the calendar list in SharePoint Designer and then insert a data view web part of the calendar list in the page you need.
http://www.codeproject.com/Articles/93558/Displaying-a-SharePoint-List-from-another-team-sit
Best regards.
Thanks
Victoria Xia
TechNet Community Support

Setting up meeting workspace persistance.

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