Settings for Double invoice

Hi All,
What are the settings for Double invoice check?
Thanks in Advance
Arjun

Go to OMRDC trxn...
and tick the options of Check compcode, Check reference & Check inv date..
then go to the Vendor in XK02 and tick for Check double inv box..

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Check Flag for Double Invoices or Credit Memos

hello
can i one please explain me the effect of
"Check Flag for Double Invoices or Credit Memos"
please explain with explain
thanks
vijay

as terms itself says that u can post the same invoice twice it helps u in posting the same invoice twice
suppose u have post invoice 1103#
now by mistake user trys to enter the sam e invoice to release the payment then system dispalys a messge wrning or error
but to activate it u need to do the settings in spro-mminvoice---incoming invoice
and mark the check box in vendor master

Check for double invoices

Hi,
1) Can someone explain me what is meant by "Check for double invoices " field in vendor master and its importance?
2) I am also confused between "Check for double invoices " filed in vendor master, and set check for Invoce duplication in "SPRO -> SAP Reference IMG -> Materials Management -> Logistics Invoice Verification -> Incoming Invoice -> Set check for duplicate invoices". Can some one exaplin that too?

Hi,
1) Can someone explain me what is meant by "Check for double invoices " field in vendor master and its importance?
This field for vendor reference while doing MIRO
2) I am also confused between "Check for double invoices " filed in vendor master, and set check for Invoce duplication in "SPRO -> SAP Reference IMG -> Materials Management -> Logistics Invoice Verification -> Incoming Invoice -> Set check for duplicate invoices". Can some one explain that too?
here you can define criteria for duplicate invoice including reference field also
In vendor master press F1 for duplicate invoice indicator ,you will get good info with Example.
how it work
check following link also
[http://help.sap.com/saphelp_470/helpdata/en/ce/4f3e39ea3aee02e10000000a114084/content.htm]
Regards
kailas Ugale
Edited by: kailasugale on Jan 16, 2012 2:43 PM

FK02 - Check Flag for Double Invoices or Credit Memos

Hi,
What is the transaction in customizing to set the parameters for check flag for double invoices or credit memos ? (ex: date, reference number, etc.) (so that a warning message will pop-up if user tries to do such a transaction 2 times)
The check box check double inv. is already cheked in FK02, but I want to set the different parameters.
Julien

OMRDC

Check flag for double invoices in AR masterdata

Hello all,
Can you please tell me if there is any flag in AR masterdata transaction FD01 similar with the one in AP masterdata transaction FK01 - "check flag for double inv.".?
Thank you,
Daniel

For customer, there is no such mechanism. There is NO TICK in customer for duplicate invoice.
It is not required because the amount is incoming, where in case of customer the amount will be outgoing.
Regards,
Ravi

Picking up the printer settings for Double or single sided?

Hi All,
Do anyone have a solution for picking up the printer settings for the PO SAPscript so that if the printer can do double sided it should print double sided but if it can only do single sided, it should print single sided?
Thanks & Regards,
Sudheer.

Hi Frank
1. To change it manually you have to deselect the following option:
Edit>Preferences>Type> Use Typographer's Quotes.
2. To access the option through vb script use the following syntax:
Document.TextPreference.TypographersQuotes
May be this will help you.

Print settings for Logistics Invoice Verification

Hi all,
I am Taking Con.Typ INS for printing the Logistics invoice verification but when i am setting messages in MIRO it is saying that INS is not set for this event. Plz help me is the con. typ choosen by me is correct or not what are the settings to be done.
Regards,
Tilak Koganti

Hi
INS - Invoice plan, this condition type need to be used only where you have invoice plans maintained in the Purchase order.
MRIS - Invoicing Plan Settlement , this is the transaction to be used for Invoice Plan Settlement.
So you cannot directly maintain the condition type in the messages in MIRO transaction
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Kishore

Change the settings for "Double left quotation Marks"

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I'm a newbie to Scripting in Indesign. Can you name me wich properties I have to change (and the values) for the double and single left quotation marks to set the strait one's.
CS or CS3 please - VB or JS is ok.
Thankx
Frank

Hi Frank
1. To change it manually you have to deselect the following option:
Edit>Preferences>Type> Use Typographer's Quotes.
2. To access the option through vb script use the following syntax:
Document.TextPreference.TypographersQuotes
May be this will help you.

Double Invoice Check for Vendors

Hi
How can we create a check for Double Invoices for Vendors?
regards
Rupal

HI
Pls follow the path to set the status for Double Invoice Check
IMG>Materials Management>Logistics Invoice Verification>Incoming Invoice>Set Check for Duplicate Invoices
Moreever, in vendor master, you need to maintain the double invoice check tick in the company code data. I suggest you make this as a compulsory field in Field Status group for all your vendor account groups.
Thanks & Regards
Sanil K Bhandari

Check double invoice with GL account and Reference field

Dear SAP GURU's,
I am very new to SDN. I have one query.
I know we have the option of control double invoice against Vendor/Customer by using reference field. But here my client is asking that control has to be from GL account and reference field, becoz some times he will receive the shipping bills 3 or 4 times agianst one billing document ( i am booking Transporter Vendor invoice by using FB60) with same bill number but expense GL's will be different most of the times. Some times knowingly or unknowingly same GL Expenditure account will be repeated with the same shipping bill number. This was happend most of the times.
So can i know how can i get the GL account and Reference field checking and error message for the same.
Thanks & Regards,
Shobha.

Dear Shobha,
I feel that having a check on GL is not a good idea. If your client insists you can go for an exit or BTE.
We used BTE to have the same functionality of Logistics for FI documents also in our office.
Duplicate Invoice check process documentation is given below for your ready reference --
with Regards
Check Flag for Double Invoices or Credit Memos
Indicator which means that incoming invoices and credit memos are checked for double entries at the time of entry.
Use
Checking Logistics documents
Firstly, the system checks whether the invoice documents have already been entered in the Logistics invoice verification; the system checks invoices that are incorrect, or invoices that were entered for invoice verification in the background.
Checking FI documents
The system then checks whether there are FI or Accounting documents that were created with the original invoice verification or the Logistics verification, and where the relevant criteria are the same.
Checking Logistics documents
In checking for duplicate invoices, the system compares the following characteristics by default:
Vendor
Currency
Company code
Gross amount of the invoice
Reference document number
Invoice document date
If all of these characteristics are the same, the system issues a message that you can customize.
When you enter credit memos or subsequent adjustments, the system does not check for duplicate invoices.
Exception: Country-specific solution for Argentina, where invoices and credit memos are checked for duplicate documents.
No message is issued if you enter a document that has previously been reversed.
Dependencies
The system only checks for duplicate invoices in Materials Management if you enter the reference document number upon entering the invoice.
In Customizing for the Logistics invoice verification, you can specify that the following characteristics should not be checked:
Reference document number
Invoice document date
Company code
This means that you can increase the likelihood that the system will find a duplicate invoice, because you can reduce the number of characteristics checked.
Example
The following document has already been entered and posted:
Reference document number: 333
Invoice date: 04/28/00
Gross invoice amount: 100.00
Currency: EUR
Vendor: Spencer
Company code: Munich
You have made the following settings in Customizing:
The field "Reference document number" and "Company code" are deselected, which means that these characteristics will not be checked.
Now you enter the following document:
Reference document number: 334
Invoice date: 04/28/00
Gross invoice amount: 100.00
Currency: EUR
Vendor: Spencer
Company code: Berlin
Result
Because you entered a reference document when you entered the invoice, the system checks for duplicate invoices.
The reference document number and the company code are different from the invoice entered earlier, but these characteristics are not checked due to the settings you have made in Customizing.
All other characteristics are the same. As a result, the system issues a message that a duplicate entry has been made.
If the "Reference document number" had been selected in Customizing, the system would have checked the document and discovered that it was different from the invoice entered earlier, so it would not have issued a message.
Checking FI documents
Depending on the entry in the field "Reference", one of the following checks is carried out:
1. If a reference number was specified in the sequential invoice/credit memo, the system checks whether an invoice/credit memo has been posted where all the following attributes agree:
Company code
Vendor
Currency
Document date
Reference number
2. If no reference number was specified in the sequential invoice/credit memo, the system checks whether an invoice/credit memo has been posted where all the following attributes agree:
Company code
Vendor
Currency
Document date
Amount in document currency

Double Invoice check across company code

Hi All,
I have been trying to use the double invoice check functionality across company codes. i.e. when an invoice is posted in Company code A with ref no: xxx, and when I try to post a new inovice with the same reference ie. xxx in company code B, system does not give error message.
Please note: I have maintained message in application F5, no: 117 and 312.
Also in customization for double invoice check, I have unchecked "Check Company code" and checked "check reference" and "check invoice date"
I have also maintained the double invoice check flag in the vendor master.
Please help at the earliest.
Regards,
Ankush

Hi Ankush,
Good Day,
Duplicate invoice check across company code will not check for FI related invoice ( Like FB60)
But you can able to achive this with BTE ( SAMPLE_PROCESS_00001110 for FI Duplicate invoice check)
Steps for Implementing a BTE
(1)Goto transction FIBF menu Environment->Info System (P/S )
(2)Select the BTE you want to implement.
(3)Press button Sample function module
(4)This brings you to SE37 - Copy the sample function module to a Z-function module (First create a new function group for the function module) . Note: The name of the Z-functionmodule is not important
(5)Edit the code in the new function module
(6)Go back to transaction FIBF - Menu Settings->Products -> Of a customer and create a new product whicj identifies the new product . Remember to mark the Active field.
(7)Go back to FIBF menu Settings->P/S function modules->of a customer - Create an entry that links the BTE and Product with the new function module
Best Regards,
KSK

Double invoice issue

Hi,
We have an internal vendor and so automatic invoice verification is implemented against the said internal vendor. However, the issue is there is a double invoice for some of the invoice refrence numbers. Check box for checking double inovice is already in place in the vendor master. Inspite of that there are double invoices for some of the invoice reference numbers.
I checked the settings in OMRDC and there are 3 fields checked - company code, document date and invoice reference number.
Point to be noted is the document date of the duplicated invoice reference numbers are different. I suspect that the invoices have been interfaced twice from the legacy. However, I need to check with the legacy team for the same.
Say for example:
Invoice 5555 is posted against invoice reference number 1234 for vendor XYZ on document date 28.12.2011.
Invoice 6666 is posted against invoice reference number 1234 for vendor XYZ on document date 11.01.2012.
In the above scenario - does it mean that the double invoice could go thorugh as the system checks the settings based on the combination of invoice refernce number and document date (for vendor vendor XYZ).
In other words - is it because the system found IV reference number 1234 on different dates that double invoicing could go though.
Please suggest.
Regards,
Soujanya.

Hi,
Ok...inspite of having same invoice refrence number - as they were interfaced on different dates, it has not checked for double invoice. In that case, to avoid such things to happen - I hope I should uncheck the document date in OMRDC and just retain invoice reference numbers and company code.
As far as the account key is concerned - ERL postings do not happen here as this is a case of purchases. However, could you suggest what is MRRL and where can I find it. And what is the siginificance of MRRL in GR.
Regards,
Soujanya.

Required report for the invoice processed twice for the same PO & Vendor

Hi SAP MM experts,
I want a report which is to identify the same invoice processed twice against the same vendor and same PO which system cannot detect only because the invoice numbers are manually entered slightly different, and that is why I also want to include the document date of the invoice so that the possibility of identifying the duplicated invoices is increased.
Any help will be highly appriciated.
Thaks in advance
Sachin Patil

You might also refer reports ME80RN,ME2N,ME2L for purchase order or refer report MIR5 for vendor.
Also refer report FBL1N - vendor open items,Check for document type - 'RE'
Whether check for double invoice is ticked accounting view of vendor master ? or else
Check double invoice is configired for which combination in LIV SPRO ?

Posting double invoice - where is the control?

Hello Gurus,
Need your help.
Can anyone advice me on where in SPRO I can change so that the system will check the document reference number to determine whether the invoice has been posted before or not? The invoices are being posted in FICO-AP (transaction FB60) I want to avoid having two same invoices being posted.
In vendor master, the check for double invoice is checked. I've already setup the following steps for Logistic Invoice Verification Check:SPRO --> Logistics Invoice Verification --> Incoming Invoice -->Set Check for Duplicate Invoice.
But since we are talking about the invoices posted in FICO, I don't think the above step applies.
Any advice is wlecome.
Thank you in advance.
Anisah

Hi
Sorry. After so many days, I logged in today only.
I will give a gist of whats in my mind. You may need to talk to your abaper.
As you are aware of, user exist is kind of a small program which triggers at the time of posting a document.
Here the logic should check for the existing entries of XBLNR field values in BKPF and comapre with the value entered by the end user and then if its no duplication, allow otherwise, say entry exists.
But, pls note that XBLNR allows both alpha and numerical. So, slight mismatch also will be treated as new entry.
But, note that this will reduce system performance over a period of time. So, may be you need to come up with such a logic like BELNR+GJHER should be the value in XBLNR.
So, that it will be easy for the sytem to check for duplicate entries. As I said earlier, better not to enter alphabets in the xblnr.
Hope this helps
regards
Sridevi

Double Invoice

All,
Suppose I have a PO for 100 KG. Then I have done GR for this PO for full quantity .
Now done Invoice verification for 100 kg .
Now if again I am doing Invoice verification for some quantity against the same PO ,its allowing me to do it .
I have already activated 'Set check for double invoices ' in SPRO .
Now how I can prevent this double invoicing .?
Kindly advise.
regards

Dear PVS,
Also check the double invoice check in the Vendor Master of that perticular vendor.
Then try to do the invoice again.
In SPRO also, set double invoice check select for the C.code,Doc date and ref.
Thanks & Regards,
Krishna Reddy

Settings for Double invoice

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