Settlement to capitalised assets

I have an asset which has already been capitalised, we have since spent more against the project budget and I now need to settle this spend into the same asset somehow.
Please advise which txn I should use to do this? I have looked in the project accounting, project control and asset management manuals but can't seem to find what I am looking for.
Thanks all in advance.
Points assured for all the replies.
Rg
VK

Hi Vijay,
Please go to Transaction code CJ20N, select the WBS and go to settlement rule via edit > Cost and set the receiver as the fixed assets itself instead of AUCV since AUC has been transferred to main assets.
You can then settle using CJ8G or CJ88 but CJ88 is a better option.
Regards
Bharat

Similar Messages

Error in Settlement in Capitalising Assets

Hi,
My client capitalise the Assets through Project systems. when we do the settlement run, the system will not allow to settle to assets that are acquired in the previous years, there ia a check at the Depreciation key for this purpose. But surprisingly we have noticed that for one of the Asset that is acquired in year 01/2005 , when we did the settlement run in 05/2007 the system has posted value on to this asset without throwing any error (generally we get an error Saying" <i>You want to post an acquisition to this asset. However, according to depreciation key ZS00 that was used, acquisition postings are onlypossible in the year of the initial acquisition or of thecapitalization date</i>".
Please help me out in finding out why this has happened, its causing problems in various reportings.
Regards,
Sai

Hi Raman
If you are using Costing Based COPA - What you are doing is not correct... You should not create Variance acct as cost element
However, if you still wanna do it, then check whether it is the same GL account or a different account which you assigned in OKB9... Just check if this GL in the error msg is there in PA Trf Str FI
If the error msg pertains to PA Trf Str other than FI - Then check whether the Cost ele posted in the Prod order are assigned in that PA Trf Str
br, Ajay M

Mass Capitalisation Asset under Construction to Final Asset

Dear all
Is there any process to mass capitalise Assets under Construction to Final Assets. My client has many assets under construction which need to be settled to a final asset on a periodic basis. They are currenly using t-codes AIBU and AIAB however is there a way to do this for many AuC at one go. Thank you.
Regards
PRG

Hi
You can try using an LSMW for AIAB and AIBU...
I dont think we have any T codes for MASS settlements, unless you have IM active and you use WBS or IO for AUC... In that case, you can use CJ8G or KO8G
br, Ajay M

CJ88 Cannot proceed with FUL settlement to Final asset

We have a PO with WBS as account assignment. Users posted a down payment to this PO in 12/2010 and when they ran the settlement Type 1 (Automatic) it posted a DP posting to the AUC transaction type 180.
In Standard SAP transaction, this will get reversed if the users post the invoice and executes CJ88 again.
Now, our problem is that, the invoice was not posted until now, and the DP is still open in the AUC. THey want to do settlement to the final asset but is getting an error CJ88 type 3 (FULL)
*ORIGINAL Error:* You cannot post comp. retirement for asset 102000121 0 with this trans.type
Message no. AA341
Diagnosis
A down payment was posted to asset 102000121 0. In depreciation area 01, if not elsewhere, all down payments were not cleared.
Procedure
Before posting a complete retirement on this asset, you have to first clear the down payment in all depreciation areas.
FY 2010 is now closed in asset. I tried posting an ofsetting entry for the DP on FY2011. I used ttype 181. I tried to re-setlle type 3 (FULL) but now, the error message refers to Area 32
*AFTER POSTING TTYPE 181:*You cannot post comp.retirement for asset 102000121 0 with this trans.type
Message no. AA341
Diagnosis
A down payment was posted to asset 102000121 0. In depreciation area 32, if not elsewhere, all down payments were not cleared.
Procedure
Before posting a complete retirement on this asset, you have to first clear the down payment in all depreciation areas.
Our Dep area 32 is configured to take values from 01 but reflect it in USD and it is set to AREA NOT POST.
Does anyone have any thoughts why the system is checking area 32 if its deriving values from 01?
Additionally, how can i clear the DP in 2010, with a posting in 2011 and be able to execute the settlement to final asset.
Thanks

Hi,
Please review the note 35309.
As the long text of the error suggests, the cause for this error is most likely down to downpayments which are not yet settled.
In general the settled down-payments and their clearings should be balanced to ZERO in the settlements.
In investment measures with summary settlement you will always get the error AA341, if the down-payment balance is not zero.
Regards Bernhard

Uploading current year capitalised assets and accum depn

Dear sir,
I am working with asset module , I have configured and uploaded legacy assets for previous year capitalised assets. when i came to upload current year capitalised assets , *** and accu depn feild were in display mode and i have uploaded values in takeovers tab ( accu depn in amount posted--from capitalisation date to 30092010 and *** value in transaction with asset value date as capitalisation date,trn type is 100 and *** values)......
my configuration is as follows........
1. Take over date......01012011
2. last period for depn posted .........2010,09
3. ord depn start date................01012011 (for all assets)
but what my problem is ...................after run the depn for Jan 2011........... accum depn is getting debited and depn is getting credited along with values posted in legacy system also.......... but my client is asking me to post current month depn accordingly............ .
I am requesting all ,,,,,,,,,, kindly help me on this issue and procedure for current year capitalised assets and its oasv transactions...........?

Dear Ajay,
I am thankfull for your reply ............................. let me tell you the scenario.....
current year capitalised asset------ apc-50000
                                                          acccum depn till 31dec2010----1666.67(depn per month 416.6666667)
                                                          depn- SLM -USEFUL YEAR-10 (usefull year basis depn)
                                                          capitalisation date---04092010 and
for above sceanario we should not post depn from capitalisation date to 31 dec2010 because client is already posted depn in non sap system. so If i put ord dep start date as capitalisation date system calculates depn from capitalised date to 31 dec 2010 and posts along with jan depn -
but it is enirely wrong for this scenario. according to our scenario we can post depn for the month of jan in sap .......
I hope now you clear about scenario,,,,,
Regards,
ummi.

Auc line item settlement to main assets

Dear all ,
We settled AUC assets Building no.91000002 in main assets Building No. 40000005 from using T-Code aibu and aiab. , we select line item to settle in main assets. After settling we got document no. eg. 4000002 ,, but i want see all line item settled to main document no 400002 , i have check SE16 table ANEKPV not showing my settled line item ,, pls give any tcode which line item selected to settled to eg.document no 400002. but we not using order no , wbs , project , i have check tocde KO88, AB03,CJID, kO02, AR01 Not find , how to know my selected line item, more details find the attachment ..pls help me
Regads
Ajay

Dear Sir,
Thank for reply , i have checked e.g doc no - 1234561. then go environment and click original document, when i select it show two line item (list of assets document ) when i select main assets docs then go to overview assets docs , not go to CJ88 , so i am not able to resolve this issue , Pls help me ,,,
if anybody know pls give me ans asap,,,,
thanks
Regards
Ajay

User status for investment order to block settlement to final asset

Hi,
I try to set up a user status to avoid user to settle internal/ investment order to final asset. I cannot find a user status that will let me make the distinction between the automatic settlement to AuC and the partial or full settlement to final asset.
The process we are using is that we do automatic settlement from investment order to AuC on a weekly basis and as soon as the final asset has been entered via KOB5 (distribution of line item) we would like to setlle it.
Do you know a way to set up a user status on an internal order to allow settlement to Asset under construction but not to final asset?
Thanks
Sabine

Hi,
I do not want to send the costs directly to final asset. Costs booked against the investment order should always first go to AuC and then to final asset. What we try to avoid is to have the 2 settlements immediately one after the other. We would like to have the settlement to AuC on a weekly basis and the other one only when capitalization is required. But if the final asset is already entered in the settlement rule of the order via KOB5, then there is a risk to settle to final asset. We would like to only run the second type of settlement only when the asset is ready to be capitalized. To be able to do that we thought about using the user status. For example, if status is "release", we could settle to Auc but not to final asset and if status is "approved", we could settle to final asset.
Do you see what I mean? I need a status that allows me to perform some transactions and another one that allows me some other business transactions. The problem is that the 2 settlements I am talking about are not recognized as business transaction but as processing type.
Any ideas?
Thanks
Sabine
Edited by: Sabine Janssen on Oct 14, 2009 10:46 AM

PS Settlement to Final Asset

Hi,
Please explain to us how we do the settlement to final asset in PS. Thank you.

So in short
u2022 When you want to settle to AUC use the distribution rules with settlement type AUC (generated by system) & processing type periodic.
u2022 When you want to settle to FXA you should use the settlement type Full & processing type partial capitalization / automatic.
However the processing type Full settlement is used for the settlement rules with distribution rules of settlement type PER (Periodic) only, in to check weather the balance still exists in the object after the settlement due to debits to previous periods.
So, don't get confused with settlement type FUL (full settlement) & processing type Full settlement. (Processing type full settlement has nothing to do with AUC)
Regards,
ANSAR

AUC settled to wrong Asset

HI,
I have done AUC settlement, But in Settlement rule i have given wrong asset by mistake. Now can i revse it and re-do the settlement to correct Asset? If i revrse it, will Depreciation also reverse?
Please advise
Thansk

Hello
Use TC CJ88 but period should be open for this reverse settelment
Regards,
Rakesh

Project Settlement for Post Capitalisation Assets (CJ88) or CJ8G

Hi All,
I would like to settle projects to an asset that should have been capitalised in a previous fiscal year. i.e. post capitalisation. When I post to an asset created with "post capitalisation" indicator, the FI journal does not show the correct values ie. Accumulated depreciation etc. the way it would if the same was performed within Fixed Assets.
Help Appreciated
Samir

Hi,
Standard user exit provided was COOM003. It may help you to change the receiver to G\L account while executiing the Txn CJ8G.
Regards,
Nag

Settling order over asset-Reg

Dear Guys,
1.I want to settle the MO in Asset under Construction.
2.As specified in background job,system will keep on settle
the cost over the AUC specified in the settlement rule.
The issue is I want to know,during capitalising the Asset after some time(say one year),will all the cost expended over the year on the asset will get caputured in the asset value(asset cost+maint.cost expended) ?.
Pl suggest.
Regards
iswari

hi,
As I mentioned in another thread, only addition in Capital value will appear in Asset Value /Master
All expenses incurred will get settled in Cost Center and the report u can get from Cost center only.
Regards
Sam

Vendor details along with amount settled to an asset in an investment project.

Hi Guys,
Here we are following std process i.e. PR/PO with WBS as account assigned, then GR-GI/SES and then settle it to AUC and then in the end to FXA.
Now the requirement is to capture all the line item details (including vendor with the amount) settled to asset. I have tried a lot and get the WBS, AUC from FXA and the CO doc., FI Doc. & the settlement doc. but not able to link CO doc. of settlement to the GR-GI CO document.
Can any one help me on this or can suggest any other work around?
Thanks & regards,
Soubhagya

Hello Soubhagya,
With % settlement it looks difficult because what if you have total actual cost (6 line items) is 60K and you want to distribute it among 5 FXA on line items wise, as you will be maintaining % distribution rule (12%) but your objective to get the report is like distribute 2 line items(actual) cost to FX1, 1 line item cost to FX2 and so on..
For that,It will be more appropriate to maintain settlement by 'Amount' also.
Now,for development of this report, it is actually very difficult because we lose the track of line item details (VT 4) when we reach at settlement (WBS->AUC) ,as we have only the total cost only to be adjusted/distributed and it goes the same way till FXA.
Even if a report is to be developed then I can think of some 'Reference Fields' at GRN- > Settlement (AUC) -> Settlement (FXA). All these documents should be posted w.r.t. this reference field and ABAPer has to collect the line item details with this reference field and show in the o/p against an asset number.
(Development of these formats/screens for running actual transaction in background is a tedious job ) And obviously that would be applicable for new projects (new GRNs) only.
For existing one, it looks near to impossible to me.You can have few words with ABAPer to discuss on it.
Regards
Saurabh

Actual cost of Production Order settled to Fixed Assets

Dear all,
My client is doing in-house production of moulds (internal order suggestion is not accepted by the client) for which
they have the following
1. BOM
2. Machine hour
3. labour
4. overhead etc
5.plan value
6. actual value
Can i settle the actual cost of production order to Fixed Asset ?
If yes
what are process kindly give me if any process other then the below
1.production order created
2. settlement profile - FA is settlement optional
3. allocation structure
4. Asset created
5 define asset in settlement rule
Kindly give me your valuable input
regards
elango

Hi,
Although i am not CO expert , please check with your FICO consultant who are expert before make the final call.
During settlement to a G/L account or a fixed asset, the system ignores additional account assignments that were manually specified in the distribution rule.
Based on what i know .
you can stipulate that settlement may be made to cost centers and orders, but not to fixed assets.
The Settlement profile is something that you need to create a settlement rule to settle the actual costs of a sender object.
About the Settlement rule is something that contains the distribution rules for the sender. It will define how the way to settle the cost.
Allocation Structure
In the settlement structure you combine the primary and secondary cost elements into groups, in which debits are then posted to the sender objects. For each group, you specify whether (for settlement to a given receiver type) settlement is performed
by cost element or using a settlement cost element.
For example, you might use settlement cost elements:
To document the purpose of an order (such as, repairs or maintenance)
To reduce data volumes (you can combine a number of debit cost elements
under one settlement cost element).
TQ

How can I see costs on WBSelement before settlement on definitive asset

Hi,
We have direct investment on WBSelement (posted as statistical value -value type 11- on WBS element). So at order entry, we get for example 100 on a classe 23 account (asset under construction account in french chart of accounts).
When the AuC is settled on a definitive asset (20 or 21 account in french chart of accounts), then we have "0" as final value on the AuC account and nothing on the definitive asset account.
We would like to see "100" as actuals costs as those costs have to be compared to planned values. So in the report painter I customized the actual data column with only "D" as Debit/credit indicator. This works ... until we made mistakes while posting. For example we posted 20 by mistake on the same WBS element and we reverse this incorrect posting. Reverse posting is also (technically speaking) registered with "D" as Debit/credit indicator. So in my example I get 100 + 20 = 120 as actual costs ... which is wrong as I should get only 100 .
In actual line items, we get the following postings :
23180100 (account) / 100 / D / "order entry on AuC" / reversed = " " / reversal document = " "
23180100 (account) / 120 / D / "posting registered by mistake" / reversed = "X" / reversal document = " "
23180100 (account) / - 100 / C / "reversal of incorrect posting" / reversed = " " / reversal document = "X"
23180100 (account) / - 100 / D / "transfer to definitive asset" / reversed = " " / reversal document = " "
Could anyone help me on this issue ?
Thanks in advance for your help.
Regards.
Benjamin

Hi,
We have direct investment on WBSelement (posted as statistical value -value type 11- on WBS element). So at order entry, we get for example 100 on a classe 23 account (asset under construction account in french chart of accounts).
When the AuC is settled on a definitive asset (20 or 21 account in french chart of accounts), then we have "0" as final value on the AuC account and nothing on the definitive asset account.
We would like to see "100" as actuals costs as those costs have to be compared to planned values. So in the report painter I customized the actual data column with only "D" as Debit/credit indicator. This works ... until we made mistakes while posting. For example we posted 20 by mistake on the same WBS element and we reverse this incorrect posting. Reverse posting is also (technically speaking) registered with "D" as Debit/credit indicator. So in my example I get 100 + 20 = 120 as actual costs ... which is wrong as I should get only 100 .
In actual line items, we get the following postings :
23180100 (account) / 100 / D / "order entry on AuC" / reversed = " " / reversal document = " "
23180100 (account) / 120 / D / "posting registered by mistake" / reversed = "X" / reversal document = " "
23180100 (account) / - 100 / C / "reversal of incorrect posting" / reversed = " " / reversal document = "X"
23180100 (account) / - 100 / D / "transfer to definitive asset" / reversed = " " / reversal document = " "
Could anyone help me on this issue ?
Thanks in advance for your help.
Regards.
Benjamin

Can't settle to an asset

I am getting the following message when trying to settle to a new asset:
AW666 System Error: Master area for proof of origin not found, when settling to a new asset.
Any ideas how to resolve. This is very high priority...I need to resolve ASAP
Thanks
AG

hello Ana,
It appears that the asset master data is incomplete. Could you give steps you are doing to understand your problem better?
Vishal.

Settlement to capitalised assets

Similar Messages

Maybe you are looking for