Setup Vendor for no freight charge

Hi,
We have a requirement where we like to setup some vendors in the system for no freight charge. Scenario is as follows
PO raised for vendor with no Freight charge
Goods Receipted
Invoice received from the vendor with freight charge. Account Payable (AP) team member paid the invoice by entering freight charges in unplanned delivery costs.
Problem is our organization had an arrangement with the vendor that there will be no freight charge for delivery of goods but AP team members doesn't know that and paid the freight. We would like to put a control in the system so that AP team members can know about the free freight arrangement.
Please assist
Thanks

it is usualy the Incoterm which controls who is reponsible for paying the freight.
see: http://en.wikipedia.org/wiki/Incoterms
Unfortunatly this is not checked by SAP invoice verification, and you may have to do this check in a user exit and issue a warning or error message yourself.
there is certainly no control at vendor master level if you can enter freight invoices or not

Similar Messages

Actual estimate for the Freight Charge

Hi All,
We have a requirement to estimate the freight charge while entering the order itself, whereas the actual freight comes at the time of pick release which takes place in a third party syatem.
This goes like below:
Customer Service gets a call from the customer and have to tell them the frieght charges along with the order total. Now, pick release happens in the third party system and it also provides the actual freight cost while picking and shipping the order +(This is a black box for us)+. Oracle EBS has just to do the ship confirm. This freight cost is different most of the time from that estimated while entering the order.
Therefore, we need to give the customers the closest estimate compared to the actual freight cost.
All pointers here are highly appreciated..
Thanks,
Rahul

Hi Rahul,
I'd suggest you start with the Oracle white paper Oracle Order Management Freight & Special Charges and Converting Freight Costs into Charges with Basic Pricing which has some similar scenarios to your own described therein.
It's not clear exactly what your requirement is: do you hold the estimated freight charge against the sales order and so include it with the acknowledgement? Is it feasible for you to manually or via an interface from your 3rd party apply the actual freight cost to the delivery in your EBS system? If so, the white paper will give you some clear ideas on how you can replace the estimated freight charge from the order with the actual freight charge applied at shipping and which you will be passing to Receivables (one small caveat here - the setups Oracle give here don't work for configured items).
Regards,
Jon

Change of vendor for Customs & freight

Hi,
How to do Mass change of Vendor in Customs(ZCU1) and Freight(ZFR3)?
say Vendor. No.1234 is the new value?
Regards,
Vengat

batch input, CATT, LSMW.....
there is no mass change transaction for condition records

Freight charges cannot be changed in PO

Hi Masters
I have created a import PO for a vendor X and freight charges in PO for the vendor Y for about 14000 JPY. MIGO and MIRO(delivery costs) has been done later.After that it is found that the freight charges is wrongly mentioned in the PO.The actual freight cost is 1300 JPY.
So I cancelled the MIGO document and MIRO document to change the freight charge in PO.Although I have cancelled the both i cannot change the Freight charge in the PO.
How to solve this?
Regards
Mohan

Refer the OSS Note :: 457511
Is it possible to change or add delivery costs in the purchase order after a goods receipt has been executed?
Answer:
No, this should not be possible. The system generates error message V1631 'You cannot enter new delivery costs' (V1631). Important: If your system does not behave in the manner described, this is an error that can be corrected using Notes 187694 and 196884. This affects the earlier Support Packages of Release 31I, 40B, 45B and 46B (you will find more detailed information in the two notes mentioned).
For the changeability of delivery costs after an invoice receipt, see Note 651798 and Note 720191, or Note 549408.
The existence of held delivery cost invoice documents must be checked manually and has to be considered.
Delivery costs must not be entered again or changed if all follow-on documents were cancelled for the purchase order item, unless there were no delivery costs for the posted documents. Otherwise there is no guarantee that continued processing will run without errors.
If you change the Customizing for existing delivery costs, the system does not read this either in a purchase order with an existing goods receipt. The new Customizing settings only take effect when you create a new purchase order.
Of course, the condition values of time-dependent conditions can still be changed even after a goods receipt has occurred. See question four for information on how to change the master condition values.
Please note:
The restrictions on changing delivery costs as described above have only been developed over time. This is not due to changed functions, rather previously we did not know that making changes could sometimes lead to subsequent irreparable errors.
In particular, when you post invoices for delivery costs, the logic considers delivery costs that have already been posted (even if they have since been cancelled) AND the data for delivery costs from the database (as displayed in the purchase order). During processing, you have no way of knowing if this information is no longer compatible, nor any way to discover the cause, and this leads to incorrect processing.
You should therefore proceed as follows:
If delivery costs were entered incorrectly, you must cancel all related purchase order items (reverse all documents) and enter a new purchase order item with the correct delivery costs. Otherwise, there is no guarantee that further processing will be correct.
If your delivery costs are changed regularly, you should use master conditions.
Additional note:
If you have manually changed or maintained conditions in the purchase order, under certain Customizing settings when you run a new price determination after a goods receipt, a condition may be determined twice. For more information, see Note 456691, question 26.

"Late" Freight charges in third-party-sale

Hello gurus,
I have got a question concerning a rather unusual (in my view) third-party deal:
As usual, there are three parties involved: Our company, our customer and our vendor. Our vendor charges varying freight charges depending on the ordered materials, quantities and several other factors. The problem is, that we do not always know the exact freight charges in advance and so we do not know what to charge our customers.
Example:
Our customer orders materials for 100$ (without freight charges). We order those materials to be delivered by our vendor. After the goods have arrived, our vendor invoices 20$ freight charge. Now we would like to charge those 20$ to our customer, but unfortunately, there is no condition for them in the SD order.
I know, it is unusual to do this, but this is how this business works, unfortunately.
Does anyone have an idea how to realize this? Is there any way to u201Ccopyu201D the 20$ from the incoming MM invoice into the SD order or at least the outgoing SD invoice?
The only idea I had up to now was to maintain SD condition records for the freight charges so that we could at least charge an approximate freight charge in our customer invoice. Of course, it would be quite some work to always keep those condition records up to date. Maybe there is a way to create them from the MM condition records?
Thanks in advance
Alicia

Hi,
You can even automate the process.
Ask the freight vendor to send the feight rate and sale order details in a flat file format. This can be dropped into an FTP server.
Discuss with your basis team to develop a UNIX script or some other methods to pull the file from FTP server and put into SAP system folders.
An ABAP program can be developed to read the flat file in the SAP system folder and further updates the sales orders with the frieght rates (Header level freight condition type). You can combine the above steps as a background job and run at frequent intervals say for every 2hours.
As proposed earlier, when the user creates the 3rd party sales order, they can apply the billing block (You can make it as default also for this order type). When the background job runs, after applying the frieght rate value on the freight rate condition type at header level, the same program can remove the billing block.
We are running this scenario with our frieght vendors, but at delivery document level (not for 3rd party orders). It is working good.
Regards

Urgent-Freight charges report

Hi gurus,
My client have to handle lots of freight charges and they want report for each freight charge paid.
1.Freight charges divided into transporter,loader man and unloader man etc.
2.When material comes to godown transporter,unloading and loading charges to be paid.
3.When these material transfer from godown to other branches also these freight charges are paid.
4.When sales and dispatch done also its paid.
So,How would I get report of these freight charges for 1.Material receipt freight charge,2.Material freight charge for material transfer from branch to branch,3.Also for dispatch freight.
Means, every stock transfer there are freight charges.So how would I track & get report as there are daily lots of stock transfer .
its urgent
will award points for every appreciable help.....

Hi,
It is a pure Z- report development.
Usually client looks for how much freight he has paid for particluar activities.
say yoy have freight condition ZFRL- for local freight charges, ZFRI for import freight, ZUNL- for unloading charges.
these conditions will be hitting accounts associated with them.
when ever there will be GR, you can pick the data from material documents.
for giving you an idea, you can have the report like this with information on:
PO, material document,material number, qty, freight.
Your client must have told you that what information he want in reports.
Regards
Rajesh

FMS to Add Percentage to a Freight Charge

I'm trying to figure out how to create a formatted search that takes a value from a UDF and multiply it to the Sales Order Freight Charge value. My client wants to add a 20% markup to most freight charges without doing the math on a calculator.
I've tried creating two UDFs (one for the freight charge and one for the markup) and creating an FMS on the standard freight charge field. However, the SQL calculation (select sum) never works. Is this a field type mismatch problem?

Hi Martin,
Formatted search gets values of the UI item in the form of 'String', I guess.
So, you have to convert those values to the number values which you prefer.
Regards
Hyunil Choi.

Freight Charging in SO

Hi All,
Wewant to apply freight charges during SO Booking based on carrier weight slabs (estimated) / regional fixed rates, or during ship confirm the actual freight charge.
Other than using modifiers is there any way we can achive the above. Can we store the carrier rate table.
Thanks in advance.
-BS

Normal process for applying freight charges would be using modifiers (type Freight & Special Charges). If you dont want modifiers, how do you want the charges to appear on the order? Also, where are capturing the estimated weights?
Is your carrier rate table a custom table?
Rgds
Jay.

Defaulting Vendors for Conditions

Hi Experts,
I have a condition for Freight, where I need to default a Vendor for the condition so that I don't have to change the Partner/Vendor for the Freight every time in the PO. How to do this
Cheers
Deeee

Hi Deeee,
The conditions, including the definition of the vendor, can be brought automatically to the PO from the info record or from master conditions (trs MEK2). Can't you define your conditions there?
BR
Raf

Freight Charges Mandatory for Particular Vendor?

Dear Experts,
i want freight Charges Mandatory for Particular vendor while creating PO in pricing conditions?

Hi
firstly check on whta keys you have maintained the condition records
if itis with various keys like vendor plant material etc , then check is it satisfying all???
now for your purpose just create access sequesnce with VENDOR (plant can be included ),
now delete all old records created for the fright condition
now assign this vendor in the Fright condition , also you can mark this condition as cant process manually if you dont want user to make any change to thsi condition )
create new record only specifying vendor as key point
now create Po and check
Edited by: Kunal Ingale on Jan 31, 2012 11:10 AM

Scenario on Purchasing Process - Freight Charges to Different Vendor

Hi Experts,
We have a business scenario here that we want to implement on the MM - Purchasing Process.
My Client's industry is on Selling Mixed Concrete. Every time they make Contract with Scheduling Agreements, for Raw Materials like Cement 20MM or DUST, on each available Plant from a partner company on a different location. Some of the Location are not inside the country as well.
When we do Scheduling Agreement, we do a blank quantity for example, 30,000 for 20MM on Plant A and 10,000 for 20MM on Plant B. During the creation of Schedule Lines, we key in differect schedules of delivery (incl PGR). Then by the end of the Period, we create a Vendor Invoice.
However on some delivery item, we have a scenario where from a specific Vendor A, we have a Vendor B that delivers our Materials to our Plant (Transporter Vendor). So we have to create another Invoice for them. We have to have 1 Invoice for the Supplier and 1 Invoice for the Transporter Vendor.
I understand that SAP can do 2 Vendor assignment on PO, 1 for Material Goods and 1 for Freight Charge. The Amount will sum up per Ordered Item and during PGI, the Material Cost will be based on this amount. I'm okay with the first statement but the summed amount is not okay with some scenarios.
The problem with some scenarios is that we should not base the Freight Charge on the schedule quantity. We agreed that the Quantity to be considered for Freight Charge is based on their Shipment Tonnage Agreement (which is weighed on the Vendor 2's side). Then for the Schedule Line Qty, we have to take the Average Weight from our side and from their side, and that should be the Schedule Line Qty. The Amount to be posted in PGR line item should be the amount from the Schedule Line Qty and the Freight Charge based on the Shipment Tonnage Agreement and the Material Cost will be valuated with the sum of these values. At the end of the Month, we create an Invoice for the 2 Vendors at the same time: one with Freight Charge the other on is the Stock Amount.
So for this requirement, is there a way we can add another Quantity, based on the Shipment Tonnage Agreement to calculate the Freight Charge inside, And the Transporter Vendor, in the Schedule Line Conditions to be included in the PGR?
Please suggest me configurations to do this also.
Thanks a lot for your suggestions.

Hi Cruz,
If your requirement is to bill on the monthly average basis for the freight vendor, you can create new condition type for freight based on quantity. Use the calculation type 'M' - Quantity monthly price, in conjunction with the scales and use the scale basis 'C' if the freight cost is fixed based on your shipment agreement.
If your agreement is based on no.of shipments use the scale basis 'S' - no. of shipping units.
Even if these two are not suiting use the scal basis 'G' - formula and define the calculation based on your requirement.
Once this is configured for the condition type. Then maintain the conditiona values accordingly.
Hope this is helpful.
Thansk,
Satya

Freight Charges posted to vendor Recon., Account

Dear All,
Issue is regarding the freight charges borne by the company.
As we treat freight forwarder as vendor, and enter vendor at sales order level.
However, how to make the posting of this freight charges to vendor reconciliation account.
If any inputs required do revert back.
Inputs will be of great help and rewarded too.
with regards,
Vijayashree

Hi,
Is you people using the transportation module?, if your using then freight cost is posted through shipment cost document as a liability in vendor account automatically.
But in case of transportation module is not using then
1. Create Freight condition type and activate the condition type as accrual condition.
2. Maintain Account key in pricing procedure for Freight condition.
3. Do the VKOA setting
4. During the order creation, assign the vendor in header assignment or reference field of sales order
5. Freight condtion is determined if you maintain conditon record automatically or maintain manually
6. During the billing document, system creates the liability in the system as a accrual entry.
7. Vendor number is visible in FBL3N, FBL1N if we store in assignment or reference fireld of header.
8. Run FBL3N with accrual GL Account, system shows the liabilities which are due for a particular vendor.
Please consult with your FI Consultant further more to do the process.
Rewards if it helps
Regards
Goutham

Stock Transport order with Freight Charges- Payable to an external vendor

Hello
we are implementing the stock transport order between two plants in SAP 4.7. The document type is UB and it has to be a two step process. We need to post the Freight Charges as well. The freight Provider is external vendor.
What is the best way of configuring this scenario for freight cost?
I did put the freight forearder vendor code on the conditiond tab detail of condition tyep FRA1 but can't do the invoice verification for the same.
Any tips are appreciated.

Hello,
This EhP4 feature addresses only the one step Stock Transport Order to subcontracting vendor for intra company.
Does anybody know how to do a two steps Stock Transport Order to subcontracting vendor for intra company?
By "two steps" I mean:
1- Goods Issue from supplying plant A to in-transit stock of the subcontracting vendor at receiving plant B.
2- Inbound Delivery Notification (IDN) at receiving plant B + Goods receipt against this IDN into the subcontracting stock at receiving plant B.
Thanks and regards,
Stéphane

Client wants freight charges to exclude from discount base for payment

Dear All,
Client wants freight charges to exclude from discount base for payment to vendor.
We have maintain the customization of "Discount base is net value" in Global Parameters for company code.
But while payment to vendors, the system is adding the freight amount in the discount base, which should not be.
Please advice, how we can solve this problem.
Is there any customization needed for that ?
Regards
BIJUDAS

Hi,
The net caclulation is meant for calculation inclusive of exclusive of tax amount and not freight amount. If you want to acheive this fro freight, the only way i see it is thrugh separate invoices. Alternatively you will have to go through the ABAP route in terms of user exits.

Goods issue from vendor consignment stock with freight charge

Hi Experts,
I have a typical scenario for GI from consignment stock with freight charge.
The consigment price is agreed of the material is agreed between the vendor and the client. The vendor buy the material and use the company/client shipment.The client carry the vendor material in their shipping. The fright charges was not included in the consignment price. Presently they accumulated the vendor frieght charge in a separate account.
When the user raise a reservation and goods issue was done from consignment stock Info record price of material for the consignment + 8% of the price of material should be charge to the user.
And the 8% of info record price of the consignment material should be posted to freight recovery account.
So there is no balance between the freight charges account and the freight recovery account.
Can you suggest who we can mapped this process?
Regards
DP

Hi DP,
As SAP doesn't Support Delivery cost settlement with the consignment process to seprate G/L ( Similar to accruals ), you need to go for Z development which while posting MRKO will be executed with refernce to PO & Issue Document Posting the freight Value to Appropriate fright G/L .
Regards
Manish
Edited by: Manish Kumar on Nov 3, 2010 12:06 PM

Setup Vendor for no freight charge

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