Shared Calendar Interoperability (2013 / 2007)

Hello,
We have two Exchange servers in our Organization, a 2007 where most mailboxes reside, and a 2013 where we are slowly doing a one off user migration here and there to test the waters so to speak.
We have users that constantly have/had problems with Outlook freezing on send, or other connectivity issues. These are our first target people to move to the new server. I have one user who I moved yesterday who is trying to share a calendar
she calls "Managers Schedules" to other managers. She created this calendar and keep in mind she is on the 2013 server now. She shared it with reviewer permissions to 4 other employees but those 4 others are still on the 2007 server.
The other people are getting an email with links to view the calendar but they say that they cannot open it. The person sending this is also getting a message that they should publish the calendar. When they click yes to that, IE opens up
to Outlook Web Access???? I said lets just see what happens if you log into OWA. She did and it gave her some options to make the calendar public or private and it gave her two links to copy. Now I was able to open the one link... it downloaded
an ical file, however I am on the 2013 server. No one else can open the links.
So long story short, is there any kind of interoperability between shared calendars on Exchange 2007 and 2013 (vice versa)? Or am I going to have to move these 4 other users to the new server, which in turn will likely cause a chain reaction since
they are managers and have access to their employees email inboxes as additional mailboxes in Outlook.

Hi,
We can’t directly share the calendar which is not the default calendar for a user. Generally, we would share a custom calendar by the following steps:
Right-click the custom Calendar, click Share > E-mail Calendar. Then the calendar would be added as an attachment in a message.
When the recipients receive the message, click Open this Calendar, a window would be prompted out to ask if add this Internet Calendar to Outlook. You should only open Calendars from sources you know and trust.
Please e-mail calendar in Outlook Online mode by the steps above. Then check whether the issue persists.
Regards,
Winnie Liang
TechNet Community Support

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Problems with a shared calendar using Outlook 2007 and Exchange 2010

Hello all,
We are having a problem with sharing a calendar using Outlook 2007 and Exchange 2010.
I will start with some background. I have just started my position with this company. I have been working with networks for awhile at the small business level. I have not had much production experience with exchange. There is only myself and my supervisor
who has inherited a midsized network which was built by five previous techs that are no longer with the company. Of course, the previous techs did not leave much documentation, so the original hows and whys for our system setup has been lost.
One of the managers has a calendar she shares with some of our users. I believe this calendar has been in use since sometime in 2006. A mailbox was created to hold this calendar to keep it separate from the managers calendar. I am not sure what version
of exchange they were using at that time, but I assume there was one or two migrations of it getting to its current state on our exchange 2010 server. At some point it was observed that the other workers she was sharing with were not able to access it correctly.
I am not fully sure what the original problem was (possibly some people not being able to see or connect to the calendar), but it was decided to give everyone who needed access to this calendar full access permissions through exchange. Correct me if I
am wrong, but I believe that gave everyone connected the ability to do anything with the calendar. Of course the manager was not happy about that. This is where I started working on the problem.
I removed everyone, except the manager who wants to control the calendar, from having "Full Access Permissions". This did have the effect of making some people just able to see the calendar and not make changes. Though there were others that were
able to connect to the calendar who I thought would not be able to. The manager that originally created the calendar did try to manage access to it through the Outlook interface, though it currently does not seem to be fully in effect.
So, to get to the point of what we are trying to do, is there a way to get the original manager back into control of the calendar though Outlook? It would be preferred to be able to keep the history of what they tracked of this calendar, so starting a new
one would be something we would rather avoid. After that, getting all of the users that need to connect to the calendar reconnected with the correct access permissions and making sure they are all synchronized.
I realize this is a big mess, and your help would be greatly appreciated.

Hi Nigel,
How is the impact, just one user or all users, Outlook or OWA?
If just one user, it seems like an issue on the Outlook Client side.
Please trying to re-create new profile to fresh the caches.
Please runing Outlook under safe mode to avoid some AVs, add-ins and firewall.
Found a similar thread for your reference:
Calendar Sharing not available error message
http://social.technet.microsoft.com/Forums/exchange/en-US/d9b33281-d7bb-4608-8025-16fb26643d0d/calendar-sharing-not-available-error-message?forum=exchangesvrclientslegacy
Hope it is helpful
Thanks
Mavis
Mavis Huang
TechNet Community Support

Access shared calendars on exchange 2007

I'm trying to access shared Exchange calendars on my iphone and I cant see how to do this. Does anyone know how to do this? If i require a 3rd party app to do this, can anyone recomend one please?
I can see the shared calendars on outlook 2010 and I would expect to see them in the calendar list on my iphone.
Thanks

Thanks, russcus, you've brought me one step closer to figuring out how to use Snow Leopard and Exchange 2007 together. As we're on the topic here, I need to take a moment to voice why Apple's implementation is very disappointing.
Of your 3 suggestions, #1 should just be working out of the box. iCal should be able to see these calendars- Entourage can. As long as others in the organization have Calendar: Properties: Permissions: "default" set to "reviewer", they've granted read privileges to everyone else in the organization. Pulling up a view of another's calendar is as simple as "Open Other User's Folder", enter email address, verify, use. It's a rare and sad day when I wish Apple's software just worked as well as Microsoft's.
While #2 and #3 will work (I verified only #3), it's far more effort on the calendar owner's part. Everyone who might need calendar privileges must be managed separately, vs the wholesale organization-wide granting Entourage can do. This is a unneeded overhead that causes complication whenever staff changes.
Additionally, the scheduling assistant is less useful than in Entourage. In iCal, the availability of others is boiled down to only free or busy. In Entourage, a mouseover of an event in the Scheduling view provides event title and location data (as long as the event isn't flagged as private). My staff won't like loosing the ability to answer the question "exactly what is user X busy with at this time?" if we were to move to iCal.
If I'm misunderstanding something, please let me know. I'd prefer to not be right on these observations, as they're going to be problems in leaving Entourage for the Apple native suite of apps.
Regarding public folders- they are on Microsoft's list of discontinued features:
http://technet.microsoft.com/en-us/library/aa998911.aspx
I'm just speculating, but I doubt Apple put development efforts into supporting a feature that's on the way out.

Outlook 2007 Shared calendars problem

Hi,
We are having a problem with shared calendars in outlook 2007. A colleague went on holiday for two weeks and whilst he was away, he was seeing people accepting new meeting times sent by the PAs but despite being an invitee he wasnt recieving invites and
his calendar didn't update.
His calendar is shared with the PA, and she changes his appointments as and when required. Until this week, this worked no problem. Now, when she changes events on his calendar, he doesn't see the change, even when re-synched it shows no different.
Occasionally, he will create an event himself - he did this today to show me - he created the meeting, invited the board, they all accepted, and then voila, the event was in the board's calendar (showing as HIS event) but wasn't in his calendar at all.
I'm alright at email and exchange but I don't use and know nothing about outlook calendars (I'm still a strong believer in the Filofax ;))
Please help!
Jak

So sorry -- I shut down Outlook and restarted it to find that both add-ins were now present, and everything seems to be working. Unfortunately, I don't know how to delete this thread.

Getting error when using the option "Open Shared Calendar"

Hello Everyone,
I have created four calendars for our office all of them for booking meeting rooms.
Three of the four work just fine but the fourth is being a pain.
I'm running Exchange 2010 and all our clients are running Outlook 2007. I have re-created
the meeting room a couple of times just to make sure I hadn't missed anything.
When I, or another staff memeber tries to use the "Open a Shared Calendar"
withing Outlook 2007 in Calendar view, we get the below error.
Cannot display the folder. Microsoft Exchange is not available. Either there are
network problems or the Exchanges computer is down for maintenance.
Any ideas why I'm getting this error?
Thanks,
Sean

Hi Sean,
Could you please check the conference room type,whether it is an Auto Accept or Delegate Type.
checking the conference room type :
Get-CalendarProcessing conference room| fl *policy*
you may get the below results:
>Get-CalendarProcessing conferenceroom name| fl *policy*
RequestOutOfPolicy : {}
AllRequestOutOfPolicy : False
BookInPolicy : {}
AllBookInPolicy : True
RequestInPolicy : {}
AllRequestInPolicy : True
If "AllBookInPolicy : True" it mean it is an Auto Accept type and if "AllBookInPolicy : False" then it is Delegate type conference room.
If it is an Auto accept type then you should have Editor access on the concern room calendar to manage it and the same time if the room is an Delegate type you suppose to have Delegate access over the room.
To check whether you have permissions to access the room calendar.
>Get-MailboxFolderPermission -Identity conferenceroom name:\calendar
RunspaceId : b36c1c40-34df-49de-a978-792c216c211e
FolderName : Calendar
User : Default
AccessRights : {LimitedDetails}
Identity : Default
IsValid : True
RunspaceId : b36c1c40-34df-49de-a978-792c216c211e
FolderName : Calendar
User : Anonymous
AccessRights : {None}
Identity : Anonymous
IsValid : True
RunspaceId : b36c1c40-34df-49de-a978-792c216c211e
FolderName : Calendar
User : skumar(s)
AccessRights : {Editor}
IsValid : True

Exchange 2007 Powershell command to find shared calendars? Migration 2013 prep.

I'm attempting to clean up my AD and Exchange mailboxes ( for a migration to 365) but I've run into a snag. It turns out that I have a number of departments that are using shared calendars that were created and shared by former employees.
Environment: Server 2008R2, Exchange 2007, Outlook 2010.
Most of these calendars were not created as rooms, or in a public storage container like 2000 used to use. They are all end user created, shared and stored.
The problem is I can't delete a lot of these inactive user accounts because of these shared calendars. I want/need to find ALL of them (meaning any user account with a shared calendar), export them and move them to a room so I don't
have to worry about personnel changes anymore.
Is there a way to find all of these shared resources (calendars) in PowerShell?? I can't really ask my end users. Many of them still think "deleted items" is a storage compartment.

Try this command to list-out the calendar permission of users :
Get-MailboxFolderPermission <mailbox>:\Calendar
You can use DSQuery command to remove inactive users in active directory : http://portal.sivarajan.com/2010/03/delete-stale-or-inactive-computer.html
You can also have a look at this technet blog that describes in depth to remove inactive AD users: http://blogs.technet.com/b/heyscriptingguy/archive/2011/11/30/use-powershell-to-find-and-remove-inactive-active-directory-users.aspx
Further, to accomplish this task automatically, you can take a look to this proficient application also (http://www.lepide.com/active-directory-cleaner/) that would be a good approach in order
to find out and cleanup inactive users in active directory in a quick attempt.

Outlook 2007 denied calendar access when shared by other outlook 2007 users....

i have exchange 2010 with latest sp. we use outlook 2013/2010/2007 on windows os's vista through 8.1. Calendar sharing via setting explicit permissions in outlook 2010/2013 works fine. in outlook, select calendars, right click calendar, set explicit permissions
for user you want to share calendar with to Free/busy/subject/location. works ok for 2010 and 2013. However Outlook 2007 client does same and the other outlook 2007 intended recipient gets "you dont have permission to access xxxx calendar. DO you want
to send a request?" WHen you send a request you are automatically granted "Reviewer" permission to the mailbox. Our staff dont want to give that much detail. Is this a bug or config error? I expected to set the permissions on a users calendar
to a mailgroup and share it using the free/busy/subject/location permission set. SO i was surprised to see this didn't work and generated the permission error + request permission email. any ideas would be appreciated.
The main reason to share this way is to avoid giving reviewer permission to everyone you share with.
Also please note that an Outlook 2013 user who uses the method above to set permissions for groups will have other outlook 2013 users view his calendar based on the permissions set. Outlook 2007 clients still get permission denied...do you want to request
permission...
After more testing I found that upgrading to outlook 2010 seems to work. I would prefer to avoid the cost of the upgrade if possible however it seems that Outlook 2010 works correctly and Outlook 2007 does not.

Hi,
My understanding is that no matter the calendar owner shares the calendar via Outlook 2013 or Outlook 2007, the Outlook 2007 recipient can't open the calendar and receive the message to send a request, am I correct? If yes, please let me explain.
In short, it is by design in Outlook 2007. In Outlook 2007 with Exchange 2007(and later), the "Free/Busy time" and "Free/Busy time, subject, location" permissions only apply when checking the user's free/busy information (for example,
when looking in the Scheduling tab of a meeting request) and not when looking in another user's Calendar folder.
To workaround this issue, when sharing the calendar in Outlook, please add "Folder visible". Thus the Outlook 2007 recipients should be able to open the shared calendar.
Regards,
Melon Chen
Forum Support
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If you have any feedback on our support, please click
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Outlook 2013 shared calendars show "no connection" and users can't see other's free / busy time in scheduling assistant

Info:
Outlook 2013 Pro Plus - Windows 7 64bit - Exchange 2007 Hosted by Rack Space - everything fully patched....
every user in our company on Office 2013 now has the same issue: shared calendars won't populate with the following error: "no connection" when they try to see another user's calendar in scheduling assistant, it just shows those diagonal lines
(like they don't have permission)
Based on "research", reaching out to Rack Space and some desperate Googling, I've tried the following to no avail:
run full repair of Microsoft office 2013 and also reinstalled Office 2013
turn off /on cached exchange mode, turned off /on Work Offline mode
rebuild OST and email profile
start Outlook in safe mode with no add-ins running
check auto discover records and add auto discover server address to local intranet zone in Internet Explorer
modify calendar permissions for both ends of the calendar interaction
check Outlook OWA access, confirmed everything is fine there
anyone have any ideas for me? people in Outlook 2010 have no issues BTW; just Outlook 2013....
thank you so much in advance and please let me know if I can provide more info!

Hi,
This issue may be caused by KB 2837643 & KB 2837618, please uninstall the patches, let the users create a new profile to test the result:
http://support.microsoft.com/kb/829918/en-us
If the issue is caused by the patches, please note we have realized this issue and hopefully there will be a fix to this issue soon. We will inform you as soon as there's a fix.
Regards.
Melon Chen
TechNet Community Support

Outlook 2013 - Meeting Tracking is not updated when a meeting is changed in a shared calendar

Hello,
we have troubles in our Outlook 2013 environment.
We changed from Outlook 2003 to Outlook 2013.
We have Exchange 2007 in background.
We have Outlook 2013 in Cached Mode.
Problem description:
A secretary changes a meeting in a shared calendar of one of her bosses/colleagues. The colleague (organizer of meeting) gets responses of the attendees (aceptet, tentiative, denied) in his Mailbox. When he looks into the meeting to check how many persons
have acceptet the meeting, he founds out that the tracking is not update.
I found out in my first solution steps, that this occurs, when the meeting is changed in a shared calendar. When I change th meeting in my own calendar, it works. But we need a solution for the problem, because our secretaries are managing the meetings for
some colleagues.
Thanks for help,
BR, David
David Strutzenberger

Hi,
For your situation, please try the following steps:
1. Please install the lasted update for Outlook 2013, and then check the issue.
2. Check if the AutomateProcessing calendar setting for your Microsoft Exchange Server 2007 is set to
None.
If so, please make sure the Exchange Server administrator start the Exchange Management Shell on the Exchange mailbox server.
Then, run the following command in the Exchange Management Shell:
Set-MailboxCalendarSettings username -AutomateProcessing Autoupdate
Where username is the affected user's alias.
3. Switch to Online Exchange mode to test the issue.
Best Regards,
Steve Fan
TechNet Community Support

View private shared calendar in Outlook 2013

I use a PC with Windows 7 and Outlook 2013. My wife use a Macbook Pro. We both have iCloud accounts (I use iCloud 2.1.2). Both of our calendars appear in iCloud. We have private shared the calendars with each other. We both received join e-mails and joined the calendars. She can see my calendar in iCal and on her iPhone as well as her own from iCal. I can see her calendar and my Outlook calendar on my iPhone. I cannot see her calendar on Outlook. The path ahead seems to be to subscribe to an Internet Calender from Outlook but there is no path to put into the Internet Calendar path enty box. If I make her calendar public, then a path is provided and that works. I tried removing the public access, but I don't think that the calendar is updating. I am reticent to make her calendar public permanently; I am not comfortable with anyone knowing where my wife is at anytime. How do I find a webcal path to a private shared calendar on iCloud?

I recommend that you post this in the Office 365 Exchange Online Forum:
http://community.office365.com/en-us/forums/158.aspx
Ed Crowley MVP "There are seldom good technological solutions to behavioral problems."

Outlook 2013 treating Shared Calendars differently

I did try to ask this in a
different forum, but was pointed to this one:
This question encompasses a few Microsoft products, but I think this is the best place to ask the question because the actual issue is Outlook 2013 for Windows desktop.
We have Outlook connecting to a couple of different kinds of Shared Calendars. The problem is it is only performing appointment reminders for one of the kinds.
The one that IS working: a shared calendar created by creating a Room on a Windows Phone. When anyone in the Room creates an appointment with a reminder on that calendar, the reminder goes off in each user's Outlook 2013.
The one that IS NOT working: a shared calendar created in Exchange Online. When any member of that shared mailbox creates an appointment with a reminder on that calendar, the reminder DOES NOT go off in each user's Outlook 2013.
The question: How do we get the reminders to work in the second case?

Are the room calendar appointments added to the user's default calendar in Outlook? If so, they will get a reminder in Outlook. (They aren't added to my calendar here - I only get a reminder on my phone - the Room lives only on my phone.)
Shared calendars are in another mailbox and reminders don't fire in those mailboxes. If the user has owner permissions and opens the shared mailbox by adding it to their profile they should get reminders. File, Account Settings, double click on the
account, then More Settings - select the shared mailbox to add it to the profile.
Diane Poremsky [MVP - Outlook]
Outlook & Exchange Solutions Center
Outlook Tips
Subscribe to Exchange Messaging Outlook weekly newsletter

Outlook 2013 crashes when collapsing shared calendar

The following issues occurs when viewing shared calendars with Outlook 2013. It occurs on multiple workstations and with multiple users.
When collapsing a shared calendar by clicking the arrow to the left of the calendar name, if one or more users of the shared calendar are selected (i.e. the box next to their name is checked), the Outlook screen will appear to refresh the screen repeatedly
whilst the cursor flashes rapidly. Outlook then crashes and has to be re-started.
The work-around is to de-select any selected users of the shared calendar before collapsing it, but we cannot reasonably expect users to remember this.
Is there a fix for this issue? Others have had the same issue (see http://community.spiceworks.com/topic/419634-outlook-2013-stops-responding-when-trying-to-collapse-a-group-of-calendars).
Running outlook in safe mode makes no difference.
Thanks
Mark Johnstone

Hi,
Thank you for your question.
I am trying to involve someone familiar with this topic to further look at this issue.
Thanks,
Melon Chen
Forum Support
Come back and mark the replies as answers if they help and unmark them if they provide no help.
If you have any feedback on our support, please click
here

Outlook 2013 Shared Calendar Activity

Is it possible to see the activity on a user's shared Outlook 2013 calendar. We would like to be able to see who has actually viewed the shared calendar and when it was viewed by them.

Hi,
Currently Outlook doesn't support this feature to monitor the access to your Shared Calendars.
If you have any good suggestions, please feel free to submit feedback about our product from this link below:
http://office.microsoft.com/en-US/suggestions.aspx
Regards,
Melon Chen
TechNet Community Support
It's recommended to download and install
Configuration Analyzer Tool (OffCAT), which is developed by Microsoft Support teams. Once the tool is installed, you can run it at any time to scan for hundreds of known issues in Office
programs.

Exchange Outlook 2013 freezes when deleting shared calendar for employees who have been removed

Hi,
I am removing users' shared calendars from my outlook 2013 in exchange environment. The problem is, that the shared calendars belong to users who have left the company and have been removed from the domain, this is causing outlook to freeze because i think
it's trying to find the entry then delete it, rather than delete it.
There is no problem deleting a shared calendar for an user who still is in the domain. This seems to be strictly affecting users who have left the domain.

Hi,
Generally, if the shared calendar owner is removed from the Exchange environment, the shared calendar which was added before should be removed from Outlook client normally.
Please use Outlook with Exchange cached mode, and make sure the shared calendar was not added in Advanced tab in Account Settings. Please start Outlook in safe mode and remove the shared calendar to have a try.
If the issue doesn’t happen in safe mode, please disable the third-party add-ins one by one to find out the cause.
Regards,
Winnie Liang
TechNet Community Support

Outlook 2010 SP2 - Error when editing shared calendar: Post Exchange 2013 CU2 Migration

Hi there,
I have a strange comportment with Outlook 2010 SP2 and Exchange 2013 CU2 and i really need your help.
Frequently, when an user (who has the good permissions for) want to edit a shared calendar (edit a meeting or add one), he has this error message:
" Cannot display the folder. Your server administrator has limited the number of items you can open simultaneously. Try closing message you have opened or removing attachments and images from unsent messages you are composing "
I see anything in the Exchange server event log but i have each time, an error message in the client event log:
" Microsoft Office14 Alerts ID 300"
Everything work very well with Outlook 2013.
Many thanks in advance for your assistance, and I am looking forward to reading from you.

Hi,
According to your description, the issue is related to your Office 2010 client.
And the issue can be resolved by installing the Microsoft Office 2010 Deployment Kit.
Here are the steps you can refer to :
1. Open a command prompt with administrative permissions.
2. Browse to the directory that contains the Offvirt.msi.
3. At the command prompt, run the following command:
msiexec /i OffVirt.msi [licensing flags]
You must enter a correct licensing flag in the following list to correctly configure the Deployment Kit. Otherwise, functionality may be incorrect.
For more information, you can refer to the following article:
http://blogs.technet.com/b/virtualworld/archive/2010/07/07/microsoft-has-encountered-an-error-with-licensing-and-will-need-to-close.aspx
If you have any question, please feel free to let me know.
Thanks,
Angela
Angela Shi
TechNet Community Support

Shared Calendar Interoperability (2013 / 2007)

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