SharePoint Environment Suggestion

Hi,
We have about 2000 users and each user has a site collection and they upload documents to their site collection.
So we have 2000 site collections under one web application and it is becoming tedious for maintaining purposes.
We are planning to migrate to SharePoint 2013 from 2010 and looking for new ways to maintain the documents which they have already uploaded.
What are our options going forward? Can we have one site collection with 2000 document libraries, one for each user? And get rid of the 2000 site collections?

SharePoint is primarily collaboration platform where a team or group of team will work together for a purpose and mature the content over the time.
The way your current environment is configured, it seems no user is work with another user. It's kind if their own world where not much collaboration occurs.
If that is the case, then I will suggest you to look for "One drive for business"/Mysite solution. Let user migrate/sync their on document. User will have their own site collection admin rights and no one can interfere with each other.
But if these all site collection need to be merged and meta-tag properly to have intelligent search then I will suggest to do a brainstorm session to finalise content structure. Think from the permission and backup/restore or content database perspective.
Each subsite can have their 3 default security group (owner/member/visitor) if permission broken but you can easily form a hierarchy. If you go with document library/folder then it will be massive again.
Hope this will help you a bit.
please 'Propose as answer' if it help you, also vote this as helpful if you like this reply.

Similar Messages

What is the best VM specs for a 2 Tier SharePoint Environment for 100 users?

We are looking to set up SharePoint Environment 2013 and SQL 2012 on two VMs for around 100 Users. At this point, its to develop a intranet portal for the company to post HR polocies and share info. BI, worlflows, and content management will come later on.
It's a virtual environment running on Hyper V Windows Server 2012 Standard with
32GB RAM, 4X300GB 15 SAS Drive, RAID 10, Partition C:80GB D: 477GB
Would the following be okay for the VMs in a production environment?
SharePoint VM:
RAM: 18GB?
Hard Drive space: 150GB
Processor: 64bit, 4 cores.
OR RAM 14GB instead??
SQL VM:
RAM: 10GB
Hard Drive Space: 150GB
Processor: 64bit, 4 cores.
OR RAM 14GB instead???
Hyper V host: ?? (Not too if 4GB will suffice.)
RAM: 4GB ???
Please advise.
Any suggestions will be appreciated.
(Newbie to SharePoint)
AR
Thank you.

Thanks guys this has been really helpful.
I got another identical server approved so I was wondering if the following specs will do if LOB applications are installed on the SharePoint Infrastructure in the future.
Virtual Machine 1: Web Server + App Server
SharePoint Server:
RAM: 25GB Processor: 64bits. 4-cores Disk space: 160GB
Virtual Machine 2:
SQL
RAM: 20GB Processor: 64bits,4-cores Disk space: 160GB
Would this be overkilling it or should I just increase the RAM to 25GB on the SharePoint Server and leave the SQL as 16Gb?
Just to give an idea the portal consists of 1 corporate site and about 8 departmental sites which is not the concern as the 16GB for SP and 16 GB would be fine (I would assume). I am however concern if the old specs would be okay when the LOB applications,
workflows, BI are installed in the future.
Thanks again,
AR.

Migrating from SharePoint Online to an In House SharePoint Environment

What will be the method for clients to migrate from SharePoint Online to an In House SharePoint environment if the need arises in the future. I have had clients ask me this and I do not yet have a good answer.

Hi Michael,
Right now, to migrate off of SharePoint Online, it is a manual process. You would need to copy the documents, lists, etc. all manually (suggest creating list templates that contain the data). Third party tools like those offered by Quest, Metalogix, and Casahl also work in this scenario.
However, we realize this is not ideal. We have heard several requests in this area and are now exploring options to provide an automated way to get your data off of SharePoint Online.

How to use SharePoint Environment to save the text of an image in the DB?

Hi All,
I Don't know a lot about the SharePoint Environment, But I wanna that part who is talking about getting an image from a scanner, reading the text in it and save it as a text in the DB.
Any one can help me about that? or give me a link to learn about what I need in it?
Note: I'm using Oracle DB 10g.

I had a few seconds I didnt think Id need again so I googled "connecting sharepoint to oracle" and got the following link for you which list steps how to connect sharepoint to oracle
http://social.msdn.microsoft.com/Forums/en-US/sharepointcustomization/thread/8fa4ac8b-7e27-4b8f-ad12-f81d32ba7d2c

SharePoint 2010 backup and restore to test SharePoint environment - testing Disaster recovery

We have a production SharePoint 2010 environment with one Web/App server and one SQL server.
We have a test SharePoint 2010 environment with one server (Sharepoint server and SQL server) and one AD (domain is different from prod environment).
Servers are Windows 2008 R2 and SQL 2008 R2.
Versions are the same on prod and test servers.
We need to setup a test environment with the exact setup as production - we want to try Disaster recovery.
We have performed backup of farm from PROD and we wanted to restore it on our new server in test environment.Backup completed successfully with no errors.
We have tried to restore the whole farm from that backup on test environment using Central administration, but we got message - restore failed with errors.
We choosed NEW CONFIGURATION option during restore, and we set new database names...
Some of the errors are:
FatalError: Object User Profile Service Application failed in event OnPreRestore. For more information, see the spbackup.log or sprestore.log file located in the backup directory.
SPException: The specified user or domain group was not found.
Warning: Cannot restore object User Profile Service Application because it failed on backup.
FatalError: Object User Profile Service Application failed in event OnPreRestore. For more information, see the spbackup.log or sprestore.log file located in the backup directory.
Verbose: Starting object: WSS_Content_IT_Portal.
Warning: [WSS_Content_IT_Portal] A content database with the same ID already exists on the farm. The site collections may not be accessible.
FatalError: Object WSS_Content_IT_Portal failed in event OnRestore. For more information, see the spbackup.log or sprestore.log file located in the backup directory.
SPException: The specified component exists. You must specify a name that does not exist.
Warning: [WSS_Content_Portal] The operation did not proceed far enough to allow RESTART. Reissue the statement without the RESTART qualifier.
RESTORE DATABASE is terminating abnormally.
FatalError: Object Portal - 80 failed in event OnRestore. For more information, see the spbackup.log or sprestore.log file located in the backup directory.
ArgumentException: The IIS Web Site you have selected is in use by SharePoint. You must select another port or hostname.
FatalError: Object Access Services failed in event OnRestore. For more information, see the spbackup.log or sprestore.log file located in the backup directory.
SPException: Object parent could not be found. The restore operation cannot continue.
FatalError: Object Secure Store Service failed in event OnRestore. For more information, see the spbackup.log or sprestore.log file located in the backup directory.
SPException: The specified component exists. You must specify a name that does not exist.
FatalError: Object PerformancePoint Service Application failed in event OnRestore. For more information, see the spbackup.log or sprestore.log file located in the backup directory.
SPException: Object parent could not be found. The restore operation cannot continue.
FatalError: Object Search_Service_Application_DB_88e1980b96084de984de48fad8fa12c5 failed in event OnRestore. For more information, see the spbackup.log or sprestore.log file located in the backup directory.
Aborted due to error in another component.
Could you please help us to resolve these issues?

I'd totally agree with this. Full fledged functionality isn't the aim of DR, getting the functional parts of your platform back-up before too much time and money is lost.
Anything I can add would be a repeat of what Jesper has wisely said but I would very much encourage you to look at these two resources: -
DR & back-up book by John Ferringer for SharePoint 2010
John's back-up PowerShell Script in the TechNet Gallery
Steven Andrews
SharePoint Business Analyst: LiveNation Entertainment
Blog: baron72.wordpress.com
Twitter: Follow @backpackerd00d
My Wiki Articles:
CodePlex Corner Series
Please remember to mark your question as "answered" if this solves (or helps) your problem.

10.6.8 Causes New Problem with Mixed Graphics Hardware Environment - Suggestions?

Hi. After installing the latest Mac OS update (10.6.8), I can no longer boot my 5,1 Mac Pro into its Mac OS partition. An undefined display (and graphics card) now seems to be used as default, rather than the supported display/hardware, so I cannot interact with the user interface. I simply have an inoperable blue screen on the correct display. I have 2 graphics cards in my Mac Pro: a supported GT120 (solely for the purpose of booting/using Mac OS), and an unsupported HD6970 (used extensively for Windows 7 3D gaming, in Slot 1). Until this latest OS release, I could successfully boot and use my computer in both Mac OS and Windows environments. I encountered other problems because of this mixed graphics environment, like an inability to put the system to sleep without having the Mac Pro PCI fan unnecessarily ramp up to full speed after waking - but it would always work correctly when first booted. (I have contacted Apple Support about this sleep issue, but they do not support my configuration.) Does any boot command exist to force the use of the supported graphics card? Or, do kext files exist to enable the Mac OS to at least recognize (not use) the 6970 card? With the 6970 removed, I have no problems booting the Mac OS, but I do NOT want to remove my hardware card every time I want to shift to the Mac OS. Do anyone have any suggestions?

Thanks for the suggestions.
First, I cannot swap graphic cards in PCI slots, because the 6970 only operates correctly in slot 1 (the high-speed graphics slot). I may have to revert to the prior OS release, but what about next month, with Lion?
I am familiar with Netkas.org (I will probably try it or Groths.org next, thanks). One of my previous graphics cards was a flashed 4970. I do not have access to the prelease Lion kext files that he suggests using. Full flash support does not appear to yet exist for the 6970, much less the HD 6990 or GTX 590 that it appears I may need next.
Ideally, the Mac Pro firmware should ignore any attempted bus communication with an unrecognized PCI card. Currently, it appears that the unsupported 6970 can cause boot or run-time problems (I also have occasional freezes during Mac OS hardware interaction like writing a file to disk). Note that I have never had any problems arising from my unsupported Windows 5.1 PCI sound card, however.

Maintain Development Environment vs Production Environment - suggestions?

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Hi ,
I'm glad that you have solved the issue, and thanks for sharing the solution, this will help others who have the similar issue.
Thanks,
Daniel Yang
Forum Support
Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support, contact
[email protected]
Daniel Yang
TechNet Community Support

Internal 500 error after installing RS Add-in on multiple WFE Sharepoint environment

I'm trying to install SSRS SQL Server 2012 SP1 with
SharePoint integrated mode on a SharePoint 2013farm with 4 WFE and a dedicated
app server. I have cloned our production system and have been able to make
everything run twice but after multiple installs. I have tried to note down the
errors and after checking them off my (mostly permissions, one content DB was
read-only), I am able to run the installers (Reporting Services - SharePoint on
the app server and Reporting Services Add-in on the web frontends) without
errors.
Unfortunately, although there are no errors on the logs and even
if I can access Central Administration on the app server and configure the
Reporting Services service, the RS Add-in messes up the web.config file of our
web application and I get an internal 500 error on the client browser. When
logging IIS, the error is 500.19 which looks to be an invalid web.config file.
So to test this, I try replacing the web.config file before the install (with no
references to Reporting Services) and the site loads. Uninstalling the RS Add-in
also fixes the site but even after trying to reinstall it (either with the SQL
Server 2012 SP1 installer media or the rsSharepoint.msi file), the site won't
work again.
Any ideas on how to fix this? Thank you in advance.

Hi,
Use “Get-SPServiceApplicationPool | Select Id,Name” to find the GUID of the SQL Server Reporting Services Service Application pool.
Then, check service application settings in IIS. Click on GUID created for RS and check the physical path C:\Program Files\Common Files\Microsoft Shared\Web Server Extensions\15\WebServices\Reporting. Make sure that you are able to find the path in your
file system.
If not, the Shared Feature(Reporting Service- SharePoint) may not install properly. Try reinstalling shared feature (reporting service – SharePoint) and reporting services add in.
Also, check RS Logs in the Program Files\Common Files\Microsoft Shared\Web Server Extensions\15\WebServices\LogFiles and ULS Logs in the Program Files\Common Files\Microsoft Shared\web server extensions\15\LOGS.
Thanks.
Tracy Cai
TechNet Community Support

Sharepoint integration suggestion

In a Sharepoint browser based document management system, people can't work with PDFs as editable files if their Acrobat preferences are set to “Display PDF in browser”. That setting, which is only meant to enable dumbed-down, browser-based PDF viewing, is ON by default in Acrobat Preferences, which prevents a knowledge worker from editing a PDF in Sharepoint..when they open a PDF they only get to view it in their browser with Acrobat Reader...they can't add/insert/rotate/delete pages, touch up text, etc. because with this setting checked, when they open a pdf, they are just viewing it in Reader.
But workgroups who make heavy use of PDFs in Sharepoint need the ability to edit PDFs, not just view them. It would help if Adobe was able to add a Preferences setting in Acrobat that somehow automatically toggles this OFF if a user is trying to open a PDF in Sharepoint. It could enhance Acrobat's compatibility with Sharepoint, which would seem to be a good marketing strategy for Adobe.

Have you tired the Microsoft site for information onto how to configure Sharepoint?

How to migrate Power View reports and respective BISM connections from one SharePoint environment to another?

Hello All,
We have a few Power View reports and respective BISM connections that need to be migrated from our DEV SharePoint 2013 site to our TEST Sharepoint 2013 site. The reports have been "migrated" over but they do not work. Eventually, I just recreated
all the Power View reports from the BISM connections.
We have to do one more Sharepoint migration, and I'd rather not have to recreate the reports. What do we need to do in order to migrate the Power View reports seamlessly?
Thanks,
Carter

I created a new BISM in the new SharePoint site with the same name and modified the cinneciton string in the report and uploaded the PowerView Reports ( download from the existing SP site ).
Please see the below link to modify the connection string in the PowerView report.
https://pivotstreamllc.zendesk.com/hc/en-us/articles/202123933-Editing-a-Power-View-Connection-String

Apps for SharePoint in intranet environment

Hi All SharePoint Gurus, I am new to App development. Is the Developer Site mandatory if needs to deploy using Visual Studio 2013?
Regards,
Khushi

Hi Kushi,
you can create a internal app catalog, which would be a private app catalog with a dedicated site collection in your sharepoint environment, then use it.
It would be the same concept for Prod environment also.
see here for more information -
http://msdn.microsoft.com/en-us/library/office/jj164070(v=office.15).aspx
http://msdn.microsoft.com/en-us/library/office/fp179933(v=office.15).aspx
Hope this helps!
Ram - SharePoint Architect
Blog - SharePointDeveloper.in
Please vote or mark your question answered, if my reply helps you

Cross Domain User Access for Sharepoint 2013 site collection

Hi All,
We have three Domains , one is for client machines and AD user access purpose and second one is production environment (only some of developers has access to this domain) and third one is SharePoint environment (Because External users needs to
access my SharePoint sites) .
now we need to access SharePoint site collections from my another two domain user accounts with out creating user account from SharePoint domain , how to enable this access?
please advise.
Thanks in Advance,
Mani L

Hi Mani,
You're asking this question in the wrong forum, this forum is meant for suggestions and feedback on the forums themselves, not product support.
I recommend reposting your question in the SharePoint forums here (or you can request that a moderator move this thread for you):
http://social.technet.microsoft.com/Forums/en-us/home?category=sharepoint&filter=alltypes&sort=lastpostdesc
Good luck.
Don't retire TechNet! -
(Don't give up yet - 12,950+ strong and growing)

Create a new document in Sharepoint Document Library/OneDrive on iPad/Safari

Hi,
My users are having trouble creating a new document from OneDrive in Safari on their iPads. The screen goes grey like its going to show the popup to select the new file type, but the popup never comes up. If they clear their cache, it works for exactly 1
time and then goes back to this behavior. I'm not exactly sure if it worked before and/or when it stopped working. The iPad I have tested was at the latest 8.2 version of IOS and my Sharepoint farm is an On-Prem install of 2013 with SP1 mark2. My WAC farm
is also 2013 SP1.
Any suggestions?
Thanks,
Matt

Hi,
I understand you are suffering the issue when create a document in Sharepoint Document Library/OneDrive on iPad.
According to the official article
https://technet.microsoft.com/en-us/library/fp161353.aspx?f=255&MSPPError=-2147217396, the version of your iOS should be in the supported list. I guess the issue may start after you installed an update, and if there is any other version (low versions)
of iPads in your company, please use a different version device to test the issue.
Meanwhile, to determine whether the issue is related to your SharePoint environment, I suggest you just to register an Office 365 trail account, and test the issue with SharePoint Online. In case the same issue happens with SharePoint Online, the issue should
be related to your client device, and my next suggestion is to contact support of your device manufacture.
Once you need any help from SharePoint end, please don’t hesitate to come back, and we are always happy to support you.
Best Regards,
Lisa Chen
TechNet Community Support
Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact
[email protected]

Cross Domain Trust Error, while opening the infopath in sharepoint list.

Dear All,
Facing some issue in
Environement:
Windows = Windows Server 2008
Shareppoint = Sharepoint Server 2013.
Project Server = Project Server 2013
Info Path = Info Path Designer 2013
Detailed:
I have sharepoint environment with Project Server,I which have created task list in my project site and then i customize that form using info path their is one column named: "Product Name" in my task list which is drop down menu in that menu
i want to show all the project name which are created in PWA Site. For that i made the External data connection to my sql server and select my desired table from that and also configured the my column data "i:e; Product Name. And published it to the my
site. Now when i opened that form it prompts the error
"The form cannot be submitted because this action would violate cross-domain restrictions.
If this form template is published to a SharePoint document library, cross-domain access for user form templates must be enabled
under InfoPath Forms Services in SharePoint Central Administration, and the data connection settings must be stored in a UDC file in a data connection library in the same site collection.
If this is an administrator-approved form template, the security level of the form must be set to full trust, or the data connection
settings must be stored in a UDC file by using the Manage data connection files option under InfoPath Forms Services in SharePoint Central Administration ."
Oopsss !!
Now start googling it found couple of solution shared listed below:
1. Enable the cross domain authenticated in Central Admin –> General Application Settings –> Configure InfoPath Form Services (Done)
2. Now Created the data connection library in my site collection which is PWA Site after that i went to the infopath and creating the data connection and
Convert to Connection File and enter the URL of the data connection library
and its prompt the error " the specified url is not a data connection library and enter the correct filename" didnt remember the exact error description at the moment.
So, that was all stuff, Kindly suggest me any step which i missed that or ay solution that resolve my this issue.
Thanks
REGARDS DANISH DANIE

it seems the data-seed failed in your dehydration store.
so i would check if user orabple exsits in your db (pw is orabpel) .. and recreate the schema by executing the following script (based on your db)
orabpel\system\database\scripts\domain_oracle.ddl
hth clemens

Sharepoint -Creating document libraries at run time and add and delete permission at runtime--taking too much time in C#(SOM)

Hi,
I am creating a batch job in C# and my requirement is as follows.
My Requirement is to create multiple document libraries and after breaking inheritance I remove all the groups which that library inherits and add some groups which are created for that library.Initially when libraries are less the creation
of library is good but once it gets increased ,system takes lot of time.I will have to create around 2000 libraries and almost 600-700 groups.
Q.1 ) What would be my approach?
Q.2) Do we have powershell command which can break inheritance and delete all the default groups in a one go (without looping) of a library?
Please suggests.

Hi,
It is recommended to create timer job for the time consuming job when in SharePoint environment.
About creating timer job:
http://www.codeproject.com/Tips/634208/Create-and-Deploy-Custom-Timer-Job-Definition-in-S
If you want to do it via PowerShell, the links below would be helpful.
About how to stop inheriting permission for SharePoint list and give custom permission using PowerShell:
http://www.sharepointlovers.com/sharepoint-powershell-command-to-stop-inheriting-permission-for-sharepoint-list-and-give-custom-permission/
About How to remove users and groups from a SharePoint list using PowerShell:
https://sharepointthinking.wordpress.com/2012/10/01/how-to-remove-users-and-groups-from-a-sharepoint-list-using-powershell/
Thanks
TechNet Community Support
Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact
[email protected]

SharePoint Environment Suggestion

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