Sharing libraries - smart albums

I have 2 imacs running, one of which holds my iphoto library as "master", whilst I created an empty iphoto library on the other and browse the master by having library sharing turned on. This works fine to see all photos and to see albums, but smart albums - of which I have quite a few - are not part of the album lists. how can these be added? also, can the folder structure be seen? for now, all I see is the list of all "normal" albums.
thanks
Jan

Sharing of Folder and Smart Album is not supported. Convert the Smart Albums to normal albums.
Regards
TD

Similar Messages

Hierarchy and order of albums is not maintained when sharing libraries

Hi - I'd like to share photos on my computer with those stored on my wife's computer and vice versa. I enabled the "share entire library" options and we both can see each others libraries. So far so good, however, the hierarchy of the how the photos are organised within each library is not maintained.
For example, I have organised my photos into folders containing albums and smart albums. There are also some albums and smart albums at the top level alongside the folders. When my wife accesses my library from her machine she can only see the top level entries and they appear in what seems to be random order.
Is there a way to maintain the order and hierarchy across shared libraries?
BTW, I also tried it with the "share selected albums" option but again I can only see the top level folders and albums and I don't want to have to manually add items to the share whenever I create a new folder or album.
Cheers
Michael

Afraid not.
iPhoto menu -> Provide iPhoto Feedback for feature requests.
Regards
TD

Screensaver based on smart album doesn't respect stacks

Here is my issue. I want to select all my holiday photos to appear in my screensaver. I have done this by assigning them all a colour category and creating a smart album to select that colour then pointing the screensaver at the smart album. This works fine. The issue is that my photos are stacked to hide duplicate or similar versions. However, regardless of whether I select "stack picks only" or not, the screensaver uses all the photos.
Strangely if I manually add the photos to an album, then it will only ever use the stack picks - the exact opposite behaviour to the smart album. This appears to be a bug as surely a smart album and a normal album should appear the same to external applications.
A further issue is the screensaver seems to be weirdly biased toward certain photos. There will be perhaps four or five photos that come round over and over again (interspersed with others) until the screensaver ends. It's not always the same four or five, but some photos appear more likley to get 'stuck' than others.
Very weird all round.
Message was edited by: Oujmik

The screensaver photos in the album are accessed via the Media Browser. The Media Browser used two things to access your albums in the Aperture library - the Aperture preferences file, and the previews you have build. Changed settings in Aperture may not be visible until after quitting aperture to ensure, that an updated preferences file has been written.
The Media Browser however does not respect the setting "stack picks only" - it will always use only the stack pick, independent of the setting.
See this section in the Aperture User Manual: Working with Preview Images
Integration with iLife and iWork
You can use previews to distribute your Aperture pictures in movies, on the web, on DVDs, in slideshows, and in podcasts. You can also download your Aperture pictures to devices such as iPod, import your Aperture pictures into iPhoto, or use them to create Pages documents. The Media Browsers in the iLife and iWork applications support browsing Aperture libraries. For each version in the library, Aperture provides two JPEG files to iLife and iWork: a 240-pixel (longest dimension) JPEG thumbnail that is shown in the Media Browser, and the JPEG preview image (at whatever size you specified for it). If a version has no preview, the image is not made available to the Media Browser.
Note: When images are within stacks, only stack picks and album picks are shared. If you want iLife to have access to an image in a stack and it’s not the pick, you need to extract it from the stack or make it the pick.
If you see images in the screensaver, that are not the album pick or stackpick, then something is wrong; try two things:
Quit Aperture and log off and log on again, before viewing the screensaver, to ensure that the preferences file is updated.
Repair your user library Repairing and Rebuilding Your Aperture Library
Regards
Léonie

Sharing Libraries across accounts on one computer

I'd like to know an easy method to share iPhoto libraries across accounts on one computer. It looks like iPhoto is more or less ignoring this topic. I have searched the web for tips, found some, yet the instructions are complicated and what seemed to be the best one didn't work. Anyone in this forum that can help me?

haha, brian has a hidden message in there.
Anyway, here all the links I have for sharing. The last link for using ACLs is the one I think you are thinking of.
SHARING IPHOTO LIBRARIES
Sharing libraries between users on the same local network
You can also share a library on the same machine between users the same way.
Sharing libraries between users on the same machine...
-both users must have sharing enabled in their iPhoto Preferences
-both users must be logged in and have iPhoto running
-Remember that you can only view the other library. You can't edit the photos or play the saved slideshows or view the made books or burn them to CD or DVD. The books and slideshows will show up as an album. You can play that album as an "on the fly" slideshow. You can drag images from the sharing library to your library in the source column to import them to your library. You can then edit, add to albums, books, slideshow, etc.
Sharing links from Apple....
Sharing your photos between computers
About shared photos
Turning off photo sharing
Looking for shared photos
SHARING ONE IPHOTO LIBRARY BETWEEN USERS ON SAME MACHINE
You can try one of these three methods:
1- Use iPhoto Library Manager-the paid version
The documentation page will give instructions on how it is done.
2- Sharing one iPhoto library between several users on one machine
3- Share an iPhoto Library in tiger Using ACL's

ITunes\Apple TV 2 Not Updating Aperture 3 Smart Album Photos

Hi,
Even after both updating the Preview photos in the Aperture 3 Smart Album and waiting for several hours, my iTunes photo link to the Apple TV 2 still shows the OLD pictures (and the photo count) from when I first linked the album. The link is off by scores of photos that have since been added.
In attempting to remedy the out-of-date Album link, I have:
closed all programs,
restarted the computer,
linked and unlinked the photo album.
The photos on the Apple TV still show old versions of the pix, since revised. I don't know where these are coming from since they have been updated. They must reside in the ATV's memory. I'd like to flush that out and replace with the new versions!
QUESTIONS:
--> Is there a way to get iTunes to see the updated Smart Album that resides in Aperture 3?
--> Can I force an update of the Smart Album photos to the Apple TV?
Perhaps there is a secret incantation and dance?
Thanks for your help!
Don

I figured it out. The Aperture Smart Folder was actually being updated in iPhoto!
The story...
I recently upgraded to the new commonly shared Aperture \ iPhoto file format and imported all my iPhoto photos into my Aperture library.
Unknown to me, Aperture was saving changes made in Aperture to the old iPhoto file (package) -- with no notice, advisory, or infornation to this effect!
Mind-numbingly confusing, but once I deduced that my Aperture Library was now kinda fronting for some data stored in iPhoto, I could link to the Smart Folder stored there.
I intend to export the whole mess to an entirely new Aperture Library to be entirely (I hope!) in an Aperture environment.
If you lose information in Aperture, try looking in iPhoto!

Smart Album not so smart?

Hi. A few months ago I upgraded from iPhoto to aperture. It's all rather confusing but I've been willing to overlook it because of the usefulness of aperture as an advanced photo editor.
Now however all sorts of weird things are showing up. The Smart albums in particular are bizarre. Even the ones that come pre-made in Aperture. In particular the “in the last month” and "in the last week" etc. contain images from all over the map, as it were. Yes, there are images from in the last month, week or what have you—but there are also random images from all sorts of other time frames, projects, albums and folders.
This is particularly annoying because it also seems to have messed up the way photos are synced with my iPhone which (much to my surprise) is one of my favorite things to do on the iPhone: display my photos. Albums on the iPhone contain images often repeated 75 times or other such bizarre problems.
I assume something is corrupt somewhere but I don't know how to “reboot” my libraries without losing precious information.
Can anyone tell me what is wrong with my smart albums and what is wrong with the syncing.
Many thanks…

As a new Aperture user myself, I had a similar issue. Maybe it's related to yours.
Smart Albums have many options to choose from, and I was a bit confused at the beginning. While setting the Smart Album, you need to be sure you're marking the options you really want/need, and nothing else. For example, my "In the last month" Smart Album showed only one photo, and that wasn't correct.
But the reason was simple: I had written some text in the Search/Filter field (upper right), and obviously that was filtering the not-so-smart results in my folder.
Hope that helps.
JJ

IPhoto 9.4.3-keyword "" not working correctly in smart albums

Every May I work on the 5th Grade recognition slideshow (using Keynote) for our 5th grade students. In iPhoto, I always give photos the checkmark keyword after I've placed that photo so that I know it's been added/used. I have many smart photo albums with keywords like "5th graders 2012-2013" and others like the checkmark.
None of the smart albums seem to be recognizing and using the checkmark even though it's one of the smart album criteria. For example, I have a smart album called
"5th grade-already used" which has the criteria Match All: Keyword is "5th graders-2012-2013" and Keyword is "✔". However, even after giving some photos the checkmark keyword, this smart album shows up empty.
Similarly, I have another smart album called "5th-Still to use" which has criteria Match All: Keyword is "5th graders-2012-2013" and Keyword is not "✔". The photos that I've placed the checkmark on are STILL showing up here.
These smart albums have always worked before. Has anyone else noticed issues with the checkmark keyword not working properly? It has to have happened with an update sometime in the past year.

When I went to open the library using iPhoto Library Manager, it had to upgrade the library to work with this version of iPhoto.
That's normal.
Option 1
Back Up and try rebuild the library: hold down the command and option (or alt) keys while launching iPhoto. Use the resulting dialogue to rebuild. Choose to Repair Database. If that doesn't help, then try again, this time using Rebuild Database.
If that fails:
Option 2
Download iPhoto Library Manager and use its rebuild function. (In Library Manager it's the FIle -> Rebuild command)
This will create an entirely new library. It will then copy (or try to) your photos and all the associated metadata and versions to this new Library, and arrange it as close as it can to what you had in the damaged Library. It does this based on information it finds in the iPhoto sharing mechanism - but that means that things not shared won't be there, so no slideshows, books or calendars, for instance - but it should get all your events, albums and keywords, faces and places back.
Because this process creates an entirely new library and leaves your old one untouched, it is non-destructive, and if you're not happy with the results you can simply return to your old one.
Regards
TD

Missing Library Albums and Built in Smart Albums

Hi,
In AP3 I am missing the built in "Library Albums" with the associated smart albums (★★★★★,Rejected etc). I did a search and someone solved the problem by deleting the BuiltinSmartAlbums.plist located at user/library/application support/aperture and then restarting Aperture.
My problem is I cannot locate the plist file. It's confusing, as I can create a new library and the Built in library and associated smart albums are available. However, I would like the option in my existing library.
Does anyone have an idea how I can recover the built in Album/smart albums?
Thanks

Well, they aren't in the libraries that are "split" from another, so I guess that is how you wound up in this situation.
You can simply remake them, takes only a few minutes and put them in your own folder (but then you might have problems with sorting).
How about just importing your entire current lib into a clean new lib that has the albums?

How do you automatically update a Web Gallery from a Smart Album?

I just installed iPhoto '08, and like the new features. I have published several Web Galleries, which are great for people who don't have Macs. I am publishing a smart album of all of the photos taken in the last month (Date is in the last 1 Month). However, when I add new photos, they show up automatically in the Smart Album, but they don't show up automatically in the Web Gallery. Is there a way to do this in iPhoto '08? Is there a way to do this with Automator? Thanks for your help.

TeeJay6:
Welcome to the Apple Discussions. No you can't because the web gallery is a separate entity from the smart album. Once the gallery is created in iPhoto you have to add photos to it manually and then click on the icon to update it online.
Do you Twango?
TIP: For insurance against the iPhoto database corruption that many users have experienced I recommend making a backup copy of the Library6.iPhoto database file and keep it current. If problems crop up where iPhoto suddenly can't see any photos or thinks there are no photos in the library, replacing the working Library6.iPhoto file with the backup will often get the library back. By keeping it current I mean backup after each import and/or any serious editing or work on books, slideshows, calendars, cards, etc. That insures that if a problem pops up and you do need to replace the database file, you'll retain all those efforts. It doesn't take long to make the backup and it's good insurance.
I've written an Automator workflow application (requires Tiger), iPhoto dB File Backup, that will copy the selected Library6.iPhoto file from your iPhoto Library folder to the Pictures folder, replacing any previous version of it. It's compatible with iPhoto 08 libraries. You can download it at Toad's Cellar. Be sure to read the Read Me pdf file.

Changing Sort Order in Smart Album when Looking for Roll Name=Corruption

We've confirmed via testing and from new posters that changing the sort order in a Smart Album who's criteria is to look for a roll name will cause iPhoto to crash and then crash upon launch after that.
So to avoid corrupting your library do not change the sort order of a Smart Album designed to locate rolls.
The thread discussing this is:
IPhoto keeps on crashing, cannot use it
Rebuilding the library with iPhoto Library Manager recovered the library. However, I don't know if a rebuild via the Control+Option key will do the same.
G5 Dual Core 2GHz, 2G RAM, 22 Display, 250G HD, 200G FW HD, QT 7.0.4P Mac OS X (10.4.6) Canon S400, i850 & LIDE 50, Epson R200, 2G Nano

Ha! I upgraded to iPhoto 6.0.3 and opened the dummy library I had created. (This was the library where the crash on launch kept happening because I had a smart folder looking for rolls and sorted by title or something else other than the default.)
Guess what, it opened just fine! 6.0.3 fixes the crash. Not sure how much it helps people who started new libraries, but at least others won't run into this.

Smart Album not merged when merging library

Hello,
I'm trying to merge a few different Aperture libraries I have. I noticed that when I merged one of my libraries into another one, my Smart Folder didn't get into the combined library. It isn't in the Aperture Trash either. The only thing that I can figure is that it has to do with which library is selected as the one to use to resolve conflicts. Is that correct? For example. I merged library A and B. Library A had the Smart Folder. When I did the merge, I selected library B as the one to use to resolve conflicts. And because that Smart Folder wasn't in library A, the merge process didn't being it into the newly merged library?
This doesn't seem right to me. I can understand if there was a conflict of some kind. In this case, there wasn't a Smart Folder with the same name or that did the same thing as the one that didn't come over. So I don't understand why it wasn't merged into the new library.
I have searched and can't find any list of what doesn't get merged and/or how "conflicts" are handled. Can someone point me to a list of what is and isn't merged?
Thanks for your help.

I don't know of any other list than the description in the Aperture 3 User Manual, section: Working with Library Files (Merging Libraries). Quote from the manual
Aperture imports the modified library from the second computer, merging the changes made to the projects and albums on the second computer into the same projects and albums on the first computer. Any files that were deleted on the second computer, or for some other reason no longer exist in the library file of the second computer, are moved to the Aperture Trash in the library of the first computer.
This suggests that albums will be merged.
I noticed that when I merged one of my libraries into another one, my Smart Folder didn't get into the combined library.
Do you mean "smart album" by "smart folder"?
I tried what you described, and each time the new smart albums from the second library appeared in the library I imported to, so what you see must be buggy. (could others please check this out too?)
Perhaps your library (libraries) need repairing. Have tried the first aid tools on your library to repair it? Repairing and Rebuilding Your Aperture Library
If repairing does not help, send a bug report to Apple: (from the form in the Aperture menu)
Aperture > Provide Aperture feedback
Regards
Léonie

Aperture 2: Smart Album not updating automatically?

I have a smart album based on non-existence of keywords in photos. In other words, I have an album full of images that do not have any of a set of 4 keywords specified. Works great, BUT, when I add keywords to photos from that set, the photos do not disappear from the smart album like they used to.
In fact, to get them to disappear I have to go to the magnifying glass of the smart album uncheck the Keywords checkbox and then recheck it, and only then will it update.
Am I missing something? Is it just a bug or is it a performance issue updating the smart ablum after every change? (I know that was impossibly slow in 1.x, but they seem to have fixed the meta data performance issues in 2.0.)

I figured it out. The Aperture Smart Folder was actually being updated in iPhoto!
The story...
I recently upgraded to the new commonly shared Aperture \ iPhoto file format and imported all my iPhoto photos into my Aperture library.
Unknown to me, Aperture was saving changes made in Aperture to the old iPhoto file (package) -- with no notice, advisory, or infornation to this effect!
Mind-numbingly confusing, but once I deduced that my Aperture Library was now kinda fronting for some data stored in iPhoto, I could link to the Smart Folder stored there.
I intend to export the whole mess to an entirely new Aperture Library to be entirely (I hope!) in an Aperture environment.
If you lose information in Aperture, try looking in iPhoto!

IPhoto smart albums as screensaver/ desktop

I have a smart album of all my skydiving pictures in iPhoto '08 which I want to use as a source for all my desktop and screensaver pics. The album appears in the desktop preferences, but not the screensaver prefs (problem 1), the desktop is set to change every minute but with over a thousand photos, it's definitely weighted to a small subset of those (problem 2)
Any guesses on how to get the screensaver running from the smart album?
Any reason why the 'random' selection from a 1000+ photos for my desktop keeps showing the same ones?
Message was edited by: Tintin19

Let’s try and reset that sharing feature in iPhoto. TO do this we’ll need to move a file out of the Library and iPhoto will then be forced to re-create it.
Go to your Pictures Folder and find the iPhoto Library there. Right (or Control-) Click on the icon and select 'Show Package Contents'. A finder window will open with the Library exposed.
Look there for a file called AlbumData.xml
Drag it to the Desktop. *Make no other changes*.
Launch iPhoto.
Give it a few moments to regenerate the file.
The Launch the SystemPreferences.
Regards
TD

Smart album date range broken?

With earlier versions of iPhoto I've set up smart albums for date ranges, and then exported everything in the smart albums for archiving. When I upgraded to Mavericks and iPhoto 9.5.1, several (but not all) of these appeared as empty. I didn't worry about past albums too much since they've already been archived, and set up a new one from 1.1.2013 to 25.12.2013. It worked OK at the time, but looking at it again today, it is also empty. If I right-click, the "Edit Smart Album" option is greyed out. But under "View | Smart Album Info", I see that the starting date is 1.1.0013. I tried changing it to 2013, but the album remains empty, and when I look at info again, it has reverted to 1.1.0013.
Anyone else seeing something like this? Any ideas what might be going on?
Thanks for any help.

Option 1
Back Up and try rebuild the library: hold down the command and option (or alt) keys while launching iPhoto. Use the resulting dialogue to rebuild. Choose to Repair Database. If that doesn't help, then try again, this time using Rebuild Database.
If that fails:
Option 2
Download iPhoto Library Manager and use its rebuild function. (In early versions of Library Manager it's the File -> Rebuild command. In later versions it's under the Library menu.)
This will create an entirely new library. It will then copy (or try to) your photos and all the associated metadata and versions to this new Library, and arrange it as close as it can to what you had in the damaged Library. It does this based on information it finds in the iPhoto sharing mechanism - but that means that things not shared won't be there, so no slideshows, books or calendars, for instance - but it should get all your events, albums and keywords, faces and places back.
Because this process creates an entirely new library and leaves your old one untouched, it is non-destructive, and if you're not happy with the results you can simply return to your old one.
Regards
TD

Smart Albums with an OR or ANY option?

I'm trying to make a smart album of my daughter with any of her grandparents. I have grandparents keyworded by their first name.
When I make a smart album, is there any OR option where I can say it must have this keyword OR this keyword OR this keyword. or an ANY option where it can have ANY of the following keywords?

You may have to create some keywords like: daughter's name + grandmother's name, daughter's name + grandfather's name, etc.
TIP: For insurance against the iPhoto database corruption that many users have experienced I recommend making a backup copy of the Library6.iPhoto database file and keep it current. If problems crop up where iPhoto suddenly can't see any photos or thinks there are no photos in the library, replacing the working Library6.iPhoto file with the backup will often get the library back. By keeping it current I mean backup after each import and/or any serious editing or work on books, slideshows, calendars, cards, etc. That insures that if a problem pops up and you do need to replace the database file, you'll retain all those efforts. It doesn't take long to make the backup and it's good insurance.
I've created an Automator workflow application (requires Tiger), iPhoto dB File Backup, that will copy the selected Library6.iPhoto file from your iPhoto Library folder to the Pictures folder, replacing any previous version of it. It's compatible with iPhoto 08 libraries and Leopard. iPhoto does not have to be closed to run the application, just idle. You can download it at Toad's Cellar. Be sure to read the Read Me pdf file.

Sharing libraries - smart albums

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