Shipment Cost to Invoice document

Dear All,
We have the following scenario in Transportation Module.
When we create the Shipment document (VT01N) against the delivery, the user does not aware of the chargeable weight of the consignment as transporter charges are on volume basis which may be different from the actual weight. So he creates the Shipment document & Shipment cost document with the actual weight and commercial and excise invoices. Here no accounting entries passed to FI.
In this case user gets the actual chargeable weight after one or two days of the dispatch. Here we change the shipment cost document (VI01) with the actual weight and relevant value. Now this exact value has to be reflected in the invoice document instead of that old value since the CO-PA analysis require the transportation charges.
Pls advise how to handle this scenario.
Thanks,
JJ

In one of my earlier projects, I have done the following which you can consider
Weightment will be made in two stages. That is empty vehicle will be weighed while entering the plant and after loading when the vehicle reaches the security gate, again it is weighed with load. At both these stages, entry will be made through a zee transaction so that system will capture the exact weight of the material by referring the delivery document.
So while generating shipment cost, through an exit in the background, system will fetch the difference in weight and post the value accordingly.
thanks
G. Lakshmipathi

Similar Messages

Pass the shipment costs to billing document

Hi All,
I want to transfer the shipment costs to billing document.
But i don't want to transfer to customer. I want to post it as accruals.
What are the settings need to do in SD and transportation module for copying the shipment costs to billing documenbt.
Do we require to maintain any special config.
Please help me to solve it out.
Thanks
Lakki

Hi
Maintain the Pricing procedure for the shipment cost document,in which place a Frieght condition type suppose fb00 which also has to be placed in your billing document pricing procedure for the last step with stastical check so that from shipment ,frieght will be copied but the value will not be inclued in the netvalue for ur customer.for frieght condition type maintaian req-51 with base cal -51in ur shipment pri.proc. Apart from this maintain in copy control from delivery-billing price source as 'F'.
Hope this will help u.
Sujith.

Settelment of shipment cost to invoice (F2)

Hi Gurus,
I have a n issue, I want to add transportation cost in billing doc. i.e The shipment cost calculated in VI01 doc , I want to add that cost to my invoice. So i can charge that transportation cost to my customer through invoice.
Please help.
Thanks
Dev.

Hi Dev,
As you said you want to charge transportation/freight charge through invoice, so in that case, before you create billing document you can maintain your freight condition in VK11 OR you can write Z-Program(User Exit) also, to get it maintained automatically while saving VI01. So now you have your rate of freighr charge maintained as a condition record.
Now in copying control for Billing document you can keep Pricing Type "H" that's "Redetermine freight conditions" So in your Billing Document you will get your frieght charges automatically..
Hope it will help..
Regards,
Hardik.

Shipment cost in customer billing doc

Hi all
I want to include shipment cost in billing document I want to know the detail process.
After rising shipment cost doc vi01 this will get reflected in
Shipment doc vt01n
I need to charge the cost to customer .i want to include cost in customer billing document VF01
I want to know from shipment document how will the condition types will be copied into billing document
1.Should I have to maintain any copy control between these two docs?
If yes what confi settings need to be done
Pls let me know the steps in detail
regards
srijen

Hi mukund thanks for reply
in copy control i need to maintain "D" or "F"
i want to know from shipment cost document Vi01 how the conditions are copied to delivery document
for example- i maintained ZF01,ZF02 in shipment cost doc and i need these two conditions to be displayed in customer billing Vf01
1) from shipment cost doc how i have to get them in billing doc
what confi settings are needed
regards
sujan

Error in displaying invoice document

Dear all,
The miro document (delivery cost log invoiced document) which are being created against vendor subjected to withholding tax the error message "enter rate INR/rate type M for 00.00.0000 in the system setting" is showing while user want to display the follow on document in transaction code MIR4 (display invoice document) or from the document in purchase order history.but while i posted that invoice document i have simulated the FI document without error and posted it.Could anyone explain the cause of this error and possible solution.
Regards,
Atanu

Hi
This looks like exchage rate error.
Do you have any foreign currency in PO ?
Even the message does not show the other currency and the date also looks dubious. System is trying to find exchange rate table for date 00.00.0000!!
Best regards
Ramki

Step by Step configuration for Shipment cost Calculation

Hi Gurus,
Does anybody have the step by step configuration guide for Shipping, Transportation & Shipment Cost Calculation. I am new to this functionality. My email id [email protected]
Thanks in advance
Regards
Mahendra

Hi MAhendra,
Create Delivery:
T.code: Vl01n
Create TO:
T.code: LT03
Create Shipment Document
Use
After the status of the delivery is open for transportation planning, it is possible to create a shipment document to schedule the transportation.
Logistics  Logistic Execution  Transportation Transportation Planning  Create  Single document
T.code: VT01n
Enter your transportation planning point and shipment type. Press enter.
Creating the shipment cost document
Use
After the deliveries are scheduled by shipment and the shipment is executed, now it is time to maintain and close the shipment document in order to record all relative information and ready for the shipment cost settlement.
Logistics  Logistic Execution  Transportation Shipment cost  Create  Single document
T.code: VI01.
After creation of shipment cost doc. You settle the Shipment cost.
Go to VI02, enter shipment cost no.and press enter.
Then go to Overview -- Fright cost items, Select hte line item and double click it.
Go as main menu: Itme --> Acc. assignment, You enter G/L acc. and cost center to which the transportation cost will be posted.
On the Standard change, details Freight cost items screen, then check the check box Transfer, which means you will transfer the relative transportation cost to FI/CO, in this case, the system should determined which Purchase Order will used to settle the cost, so after you check the Transfer check box.
Press save button on the current screen.
Shipment cost settlement and documents:
Use
After the shipment cost settled in shipment cost document, it has the following affects:
It creates a service entry sheet that refers to the purchase order determined.
It posts acceptance of services performed.
It creates an accounting document for the accruals.
Further subsequent documents are created in FI.
Reward points if it helpful
Regards
Govind.

Shipment cost document - Service agent differnt from invoice party

hi all ,
i have a shipment where the SA is differnt from the invoice party .
the SA isnt configured in the system for pricing and the invoice party ( Other SA ) is configured .
1) how can i open the the shipment document with the relvant cost that defined in the system for the
invoice party ?
2) im trying to transfer the shipment document but when i save i get the following mesage :
" no purchase item is found for shipment cost item $0001 000001 " .
i want the system to look for the purchase order that was opened for the invoicing party .
i try to look in badi - scd_po_select but no luck so far .
does any body have an idea ?
thanks in advance,
ASA
Edited by: ASA MOKED on Apr 22, 2009 7:34 PM
Edited by: ASA MOKED on Apr 25, 2009 4:10 PM

Issue in creating Invoice when route is not relevant for shipment cost.

Dear All,
We are facing a problem while creating an Invoice. The route used in shipment in not relevant for shipment costing. Shipment type is relevant for costing. So in normal scenario if I don't remove the tick mark from "Shipment cost relanace" at shipment type and proceed with Invoicing I get error as " SHipment costing is not complete", which is correct. The scenario works well if item/s in delivery are not batch split.
But, if items in delivery are batch split and "shipment cost relevance" check is not removed from shipment type then, only batch split items get copied in invoice. Header item is deleted and invoice gets saved, which should not happen.I don't get error in this scenario.
How should I make the error in invocie work in case of batch split items also? Could anyone please let me know?
Thanks!

Dear Manmeet Mohan K,
Can you please check the copy controls in between delivery document to invoice(VTFL)
Thanks&Regards
Raghu.k

Freight capitalization for STO process using shipment cost document

Dear MM experts
I have been testing and trying to charge freight to material using transportation module. I know how to do it in simple STO process without SCD (shipment cost document) but I am not able to do it with SCD.
I have searched and tried every link I found on SCN. Unfortunately there are many open threads and non of them is answered or giving complete solution. For example I have tried this link where Ajit Kumar has explained the scenario in detail I am but unable to achieve my result. I have also tried other links and SAP note 427944 as well.
Now what thing confusing me is accounting entries and documents/steps where these accounting entries will be posted.
My current process is like this in plant to plant transfer under same company code
STO > OBD > Shipment Document > PGI > Accouting Entry with 641 movement type. Material account debit and same account credit. > Shipment Cost document > GR with 101 without any accounting entry > Transfer freight cost to FI using Freight Service PO determination > Accounting Entry Freight Outward Expense Debit and Freight Clearing Account Credit > MIRO > Accounting Entry Freight Clearing Debit and Vendor Credit
As you can see we are booking freight as an expense and not charging to material. Now what I want is that freight should be charged to material. If I am sending material from plant P000 to plant P201 under same comapny code then freight charges should be added in material cost in plant P201.
I have done FRB1 condition type with accrual and copy shipment cost tick mark and other stuff suggested in all those threads but it is not working.
My requirement is to understand the points where and what accounting entries will be created as per my new scenario which is same as old one except one difference which is to charge freight to material instead of booking expense in freight service PO.
Lets take an example that material cost price is 100 and freight charges is 50. Now as per old threads at the time of GR against OBD system will create accounting document with 150 debiting the stock in plant P201. What about credit? If we have added freight here then what about 2nd accounting entry in my first scenario in which freight expense is debited and clearing account is credited? Could anyone please explain accounting entries and points where these entries will be posted?
Another thing is that is it only possible with moving average price to charge freight to material or can we do this with standard price as well using some standard or customized solution?
Detailed and easy to understand answer will be highly appreciated.
Thank$

Hi Moazzam ;
Firstly, you can benefit Badi/s in package VTRA which is given belowed.
Secondly , i think that shipping method --> create sto with delivery --> create shipment document and shipment cost document (problem is starting so system will be create PO and service entry sheet automatically , can you try shipment document is non-related with cost document.
Thirdly , you can post invoices charge to material with miro , if you success to direct freight costs to stock account (BSX).
Also , you can benefit doc. sap behaviours for Std price/ Map --> Planned & unplanned delivery costs in mm
I hope , you can manage your process ; for me standart way is the best.
Regards.
M.Ozgur Unal

Deletion of Shipment, Shipment Cost Document, aftr creation of ref. P.O,IR

Dear SAP Gurus,
I have a Scenario in my customer System.
the Scenario is as follows,
1) Creation of a Sales ORder
2) Delivery
3) Shipment
4) Shipment Cost (as the shipping is carried by a vendor, we capture the costs here)
5) With Reference to the Shipment cost, we create a Purchase Order
6) after the P.O , the IR
Current Situation :
The End user is able to delete the Shipment Cost and the Shipment Document even if the P.O is invoiced.
Requirement :
the Shipment and the shipment cost Documents shouldnt be deleted unless the IR is reversed for the P.O
Note * Is there a Configuration Possible for this requirement *
awaiting your Expert Comments
Many thanks in Advance.
Regards,
Santa Khattri.

FSKB G/L Account Posting
this transaction is not working

Shipment cost condition not copied in the billing document

hi
I have created shipment for the delivery and compelted the shipment cost as well , however when i create the billing document the shipment cost conditions are not copied in to the billing document.
i have already set up pricing source as F in copy control from Delivery to billing document ,
what are the other settings to be done to copy the shipment cost condition types to billing document ?
Regards
Dinesh

You migth include it on copy control frome delivery to invoice.
Regards,
RP

VI01 - Shipment Costs (combining Deliveries from Shipment document)

Hello experts
Do you know how to combine (consolidate) the shipment costing line item (VI01) when there are more than one Delivery to the same customer in the Shipment document?
E.g. I have a Shipment with 58 Deliveries and for a specific customer has 2 Deliveries, the Shipment Costing (VI01) must to create just one line item consolidating the 2 Deliveries for that customer, not to split 2 lines (one line for each Delivery).
Any help will be highly appreciated.
Best regards...
Marcelo Boccia - SAP SD

Guys
This is the right question:
- I would like to know if there is a customizing in order to do that or if would be a good idea to use an User-Exit or BADi.
I found these objects:
User-Exits:
V54B0001      Shipment Costing: Configure pricing
V54B0003      Shipment Costs Calculation: Determine Rate Type and Currency
V54B0004      Shipment Costs Calculation: Determine Status
V54C0001      Shipment Costing: Description(s) shipment cost item(s)
V54C0002      Shipment Costing: Create shipment cost sub-items
V54C0003      Shipment Costs Processing: Determine Invoicing Party
V54C0004      Shipment Costs Processing: Determine Loc. for Tax Invoice
V54D0001      Shipment Costing: Determining the Tax Countries
V54KSFRC      Determining the factors for apportionment of shipment costs
V54P0001      Extended Function Codes for Shipment Cost Information
V54U0001      Shipment Cost processing: Check whether changes made
V54U0002      Check shipment costs for completion
V54U0003      Specification of shipment cost number
V54U0004      Formatting for update of new objects (shipment costs)
V54U0005      Updating new objects in shipment cost processing
V54U0006      Shipment Purchase Order - Header Data Supply
V54U0007      Shipment Purchase Order - Item Data Supply
BADIs:
BADI_SCD_ACCTG          Call During Shipment Cost Account Assignment
BADI_SCD_CREATE          When Generating a Shipment Costs Document
BADI_SCD_CREATE_CHCK     For Checks When Creating a Shipment Costs Document
BADI_SCD_PO_SELECT          Call for the Purchase Order Item Determination
BADI_SCD_PROCESS_CHK     For Checks During Shipment Costs Processing
BADI_SCD_SAVE          When Saving Shipment Costs Documents
BADI_SCD_TRANSFER          For Transferring Shipment Cost Items
Unhappily I don't know the right object to use...
Thanks
Marcelo - SAP SD
Sao Paulo - Brazil
Edited by: Marcelo Boccia on Feb 10, 2010 10:45 PM

Create Shipment Cost Document by interface without shipment

Hi,
is there a possibility to create a shipment cost document by an interface from an external transportation planning system without having LE-TR shipments in the ERP system?
We would like to use the shipment cost document for the freight cost posting.
Rgds,
Ralf Weske

Hi Ralf,
I dont think you can process Shipment cost Document, without creating a shipment in SAP.
If your External Transport system can provide you a report lets say in excel format then you can use "FB60" to create an invoice.
Problem here will be to compare the data sent by External transportor to actual. for this you can develop a report in SAP system based on your requirements to calculate frieght cost.
Once Excel file will be receivied from transporter you run the report in sap compare the data, if found inline process the invoice in FI with FB60
I hope this makes sense.
Regards,
Paresh

Export Shipment Cost Document / Service Agent

Dear Gurus,
My client having Exports, Client is sending goods from shipping Point to Port through Truck, its a direct leg. forwarding agent is one from shipping point to port, but another agent is responsible for the "Clearing and Forwarding agent" activities.
In my shipment document on upper side i put the forwarding agent who is responsible from shipping point to port, and by default there is only one field of forwarding agent.
But I have two item category so that can call two procedure in the cost document, one is for cost of truck and second is for clearing cost.
I can successfully call two line items in the shipment cost with two different procedure, but forwarding agent is one. when i double click on the first line and change the "Invoicing Party" system can accept this but still forwarding agent at header is not change. Means when put the check of transfer and save the document both cost hit the same vendor appear on the shipment document,
I want that shipment cost to be hit to both first line cost to the main agent (truck), and second line cost is to the "clearing agent" which i put on the shipment cost against the "invoicing party field".
Hope gurus understand the scenario nad assist me.
Regards,

Issue resolved, through partner function functionality.
Add the partner on the shipment document screen, and same would be call on the shipment costing document.
Regards,

Inbound freight - Goods receipt before Shipment cost document

Hi,
We are in process of implementing Transportation module for capturing Inbound freight.
All our test cases passed except 2) mentioned below:
Operationally transactions sequence can happen in two ways:
1) Purchase Order -> Inbound delivery -> Shipment document ->Shipment Cost ->Goods receipt ->Invoice verification - Materials
> Invoice verification - Freight
2) Purchase Order -> Inbound delivery -> Goods receipt ->Shipment document -> Shipment Cost -> Invoice verification - Materials
> Invoice verification - Freight
In case 1 we are we are getting correct results as freight amount is getting added in material cost during MIGO as below
Inventory              Dr          (is sum of GR/IR and Frt Provision)
GR/IR                    Cr
Frt Provision         Cr
While in case 2) since MIGO is done prior to shipment document we are not able to get FI effects for freight cost. Hence Invoice booking is not possible for freight neither it is getting added into materials.
Results expected as below :
In case 1 , same as it is happening today.
In case 2, it should post freight provision at shipment cost document so that freight booking can be done.
        Inventory       Dr
        Frt Provision Cr
It will be of great help if anybody suggest solution on this.
Regards,
Swanandesh Rane

Hi Ilya,
A simple search term "Shipment cost document creation before PGI" and got the below thread which is exactly the same the only difference is for process GR and GI
May i ask you to go through with existing thread first and if your question is not answered please let us know
G/R mandatory before shipment cost....

Shipment Cost to Invoice document

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