Short close of Purchase order

Hi All
i want to close the Purchase order for which very small % quantity is open.
Ex:
PO qty is     :     100 kgs
GRN Qty is :      95 kgs
inovice Qty is :   95 kgs
i want to close this PO becose , i am not expecting an GRNs.
How can we do this, can any tell me.
Regards
M S K

Hi,
You can give delivery completed indicator in PO, but it will not control further GR. So you can block the line item, so that further processing of PO will be avided.
Regards,
Prabu

Similar Messages

HOW TO MAKE SHORT CLOSER OF PURCHASE ORDER

Dear cons
The p.o quantity in the P.O is 100 MT. we have done Goods receipt of 90 MT. now the pending qty. is 100-90= 10MT. we donot want to enter goods receipt for remaining 10MT. we want to make short closer of the P.O. (not delete the p.o).one of my friend told me that you can make flag for deletion of p.o in the table. If yes , how can i do it. pl. solve it.
thanks
nrk

hi buddy
change ur po
frist put quantity 90 and then put delivery completed tick in delivery tab in item level
or select the item and lock it (lock icon is there just below item details )
ur po will be locked and it will be accepted as del completed
reward if helpful
regards
kunal

How to Close Service Purchase Orders

Dear All,
Please guide me how to close Service Purchase order if the part services are pending and Net value is not completed or no service entry done.
But still we need to close the purchase order.
Is there any manual provision in Service Entry Sheet or Purchase order ?
Please help.
Shailesh Panchal

Hi,
Activate Delivery Complete Indicator on Service Purchase Orders through configuration.
SPRO-Materials Management-Purchasing-Purchase Order-Define Screen Layout at Document Level-PT9F-Define Screen Layout at Document Level-Optional
Now check all the service purchase orders for which you want to close.
Hope this will help you.
BR,
Patil

Process to CLOSE-OUT Purchase orders.

Hi,
Would anyone be able to share the process they follow to close-out Purchase orders which are open ?
Thanks,
RB

Allen,
Thanks for your inputs. Below
1. Goods receipt the total quantity for all lines - this would be the normal way that the PO is closed - Agree with you on this.
2. We do not use the last delivery checkbox on the confirmation document because eventually if a PO needs to be opened for some reasons we cannot later on.
3. Incase of partial confirmations and closing open PO's there have been issues in the past with deleting the line. For some reasons, the PO had to be opened again, line item had to be undeleted and this did not seem to work quite well.
4. Another way to close a PO is -Go to the PO line items and flag the 'No further confirmations expected' indicator for every line and re-order the PO.
This will remove the commitments in backend. If a PO needs to be re-opened later (for some odd reasons) it is just a matter of unchecking the indicator (for that line) 'No further confirmations expected'. Would be nice to get your inputs on this.
Thanks
RB
Edited by: Rajeshree Bhatiya on Mar 15, 2010 5:17 AM
Edited by: Rajeshree Bhatiya on Mar 15, 2010 5:20 AM

Unable to Close the Purchase order : You cannot post acquisitions to asset

Hi All
Purchase order unable to close due to asset being capitalised and captured in last FY.
We are getting the below error message.
You cannot post acquisitions to asset 125782
Message no. AA394
Diagnosis
You want to post an acquisition to this asset. However, according to depreciation key Z620 that was used, acquisition postings are only possible in the year of the initial acquisition or of the capitalization date.
Procedure
Check the asset number, the asset value date and the transaction type. You have to create sub-numbers for subsequent acquisitions using this depreciation key. However, these sub-numbers cannot adopt their depreciation start date from the main asset number.
Please help us to resolve the issue and how to close the Purchase order.

Hi,
Please notice that error AA394 may be displayed correctly due to customizing settings of the depreciation key in transaction AFAMA when setting field XNAZUG (Acq.only allowed in capitalization year) > YES
The only workaround is to change your settings regarding field 'Acquisition only allowed in capitalization year'   > NO
Also have a look at SAP Note No. 211283 to understand how the flag operates.
I hope this helps to clarify.
Kind regards,
Brigitte

Close open Purchase order

Dear Experts,
My client has change the release procedure, but they have not closed the open Purchase orders, now we are trying to close the open PO system is not allowing us to close the Open Po , complete delivery indicator is in grey mode , Can any body help me How i wll i close the Open Purchase orders
Thanks
Hirwani

Hi Hirwani,
I have seen this a few times before.
I found other customer has similar problem as the release strategy has changed
after creation of the SES please review the explanation from developer
:(whose release code is 03 )
When you try to revoke the acceptance of the service entry sheets
in ML81N or ML81, the 'Enter release code' pop up window appears, but
entering the code that is determined via the menu path Goto -> Entry
Sheet -> Release Strategy (which is the 03), the SES remains the same.
Nothing changes. The status does not vary and no error or warning
message is issued.
Checking the customizing for the release strategy, the release code
03 should have never been assigned to the SES 800024272 as the values
for the relevant characteristics were not included under that code.
I do not know how it was managed to accept the SES.
Now, when you try to revoke it, it seems that no release
strategy can be determined, not even including the values RCARESANO
and 012 between the valid values for the characteristics of the release
code 03 (RCARESANO as valid value for SUPERVISOR_SERVICIOS
(CESSR-ERNAM)and 012 as valid value for GRUPO_COMPRAS (CESSR-EKGRP)).
The only Possibility is to change now the SES so that the release
strategy can be re-determined by the system.This is the Only possible
way that the system can redetermine the Release Strategy , but it will
not be possible to do so as the SES is already accepted with the Old
strategy and it does not admit any further changes.
To be able to change it you would need to revoke the SES first,
but this Will also not be possible as the Release Strategy was changed
and the system still applies the old rules for determining the Release.
Solution to our Problem
The Only way to revoke the SES is to Restore back the Old Strategy that
was prior to 03 in the customizing.So now what will happen is that by
applying the Old Rules the System will be able to revoke the SES that#s
using the Old one. Once the necessary SES are revoked then go back to
customizing and apply the new strategy as it was did now, and
Change the SES and save , the new value of the Release Strategy will get
updated in the table ESSR and the field frgsx will now have 03.
Problems associated if the Release strategy is changed
Actually the release strategy is not supposed to be changed when there
are some documents in the System that uses it and even if you change the
Strategy the Old records will not get AUTOMATICALLY UPDATED by the
system.The Release Strategy routine has to run again to update the
values. This is Possible by changing the document SES ,
This change will happen only if the SES is not accepted and if its
accepted then you need to revoke and to revoke you need to restore the
old strategy , revoke and then change the SES , and have to go back to
customizing and Start using the New strategy from now on by doing so the
Routine will update the old record with the new strategy.
You may want to use CEKKO-BADAT(Requisition Date) or any other
structure in CEBAN or CEKKO and create a new release strategy
to differentiate the old release strategy.
Alternatively using the corresponding user exit to redermine the BAdI might help but my first suggestion would be the best.
Purchase requisition
                       M06E0002 - for item wise release
                       M06E0005 - for overall release
External purchasing document
                       M06E0004
Hope this is of help to you,
Kind Regards,
Matthew

How to Close a Purchase Order line Item for GRN W/O Deleting the Line Item

Hi,
I want to Close a line item for Goods Receipt in a Purchase Order. How Do I do this?
My Requirement is that the system should not allow for Goods Receipt for the Line Item.
I know of 2 options which are difficult to Implement.
1) I delete the Line item
2) Put the delivery Completed Indicator - For this the system still allows for GR
any Other way of Closing the line Item
NS

Hi, you can close the Line item by, doing partial GRPO, i.e if u use the Copy From option in GRPO, there comes a Draw docuemnt wizard, there you can choose one line item, and then put GRPO for that line item,
The Wizard comes only in the Copy From option,
Close the Line item, by right clicking on that Line item and then 'close Row'
Edited by: Gayathri Panneerselvam on Dec 19, 2008 10:25 AM

Need to Reverse and Close the Purchase Order.

Hi,
I need a PO to be closed at the current invoiced
amount.I GRNd the whole amount, but need this reversed and the PO
closed. Pls let me know the ways to achive this.
Thanks
Rakesh.

Question1: I need a PO to be closed at the current invoiced amount
If do not want to process the current invoice then please select the "final invoice" indicator
in invoice tab in purchase order tab (ME22N - transaction)
Question2: GRNd the whole amount, but need this reversed and the PO
Once you cancel the material document invoice will get revese automatically and NO need to do MR8M
The histroy will be updated in purchase order histroy.
Hope it will helps to you ||
Thanks/
Shrinivas

Does anyone know how to close open Purchase orders

Here is the scenario, GR has been generated, Invoice has been paid , and Po is still sitting open in the system. I would like to know what steps and if you wouldn'y mind what transactions are needed to close these PO's. Pls bear in mind I'm new to SAP so i may need some hand holding.
Thank you

Based on your statement, i am guessing the IR i.e the invoice was entered without reference to the PR or is it like the IR and the payment was done in an external system ??
If the IR and the payment are done in an external system, you can use MR11 to close the POs.
If only the payment is done in an external system, you can use F-44 to clear the vendor account balances and the POs.
Hope that helps..
Thanks,
Nandita

API to close a Purchase Order in 11.5.10.2

Hello Everyone,
Is there any API to close PO's in 11i?
I have tried using PO_ACTIONS.CLOSE_PO but it is not working in 11i, however the same API was working fine in R12.
Also in Metalink ID 821765.1 it is mentioned that there is no public API to close POs in mass.
Can anyone suggest on how to close POs through backend? Thanks in advance :)
Regards,
Soma
Edited by: Soma Sekhar on May 31, 2012 8:54 AM

Yes see http://oracle-ebspro.blogspot.com/2011/12/how-to-programmatically-close-po-using.html
Sandeep Gandhi

How to close an open Purchase Order?

Hi Gurus,
What is way to close the Purchase Order?
Our normal practice is to tick on the delivery completed indicator.
I am looking for a solution to solve the problem of having to amend the outstanding PO quantity and price at the end of the year to match the final invoice value which is lower than the PO value. This is because these POs are usually sent out with an estimate value and the final value can only be confirmed upon final invoice receipt. Reason we have to amend the PO is because if we just tick on delivery completed, when OPC runs the report to track the invest status, the remainder will appear as open in that report. However, this PO will appear as closed in MM report, as it should be.
Many thanks in advance.

Hi,
Have you thought about making the report read the delivery completed indicators so that it knows which ones are closed.
The DCI is the approaved method of closing a PO and so I would make sure that the report is correct rather than changing the process.
Steve B

How to catch data from Purchase Order form, when user click CLOSE menu?

Hi,
I need do my own biz process when user click CLOSE in the Data menu to close a purchase order.
But I don't know how to get data from PO form which opened by user.
Can anybody give me some suggestions? thanks.

Clicking "Close" is menuUID 1286. (Check this by going to View->System Information, and then hovering your mouse over "Close" in the menu. The menuUID is displayed in the bottom left of the screen)
So catch the menu event, when menuUID and pVal.BeforeAction = True.
The slightly tricky thing here is that pVal for a menu event doesn't give you the form, but it will be the active form, so you can do this:
Private Sub SBO_Application_MenuEvent(pVal As SAPbouiCOM.IMenuEvent, BubbleEvent As Boolean)
     If(pVal.BeforeAction And pVal.menuUID = "1286")
         SAPbouiCOM.Form oForm = SBO_Applcation.Forms.ActiveForm
         //Now you have the form, when the user has clicked close, so process the data
         //from the form as normal
     End If
End Sub
Syntax might be wrong, I typed it up from memory and have no error checker!
Edited by: njmog1 on Feb 28, 2011 10:35 AM

Not Be able to Close Purchase Orders with different Buyer ID

We have open Purchase Orders in system created by different buyers & now these Buyers are no more exist or there User ID has been disabled, now pls guide us how we can close those Purchase orders by using single User ID.
Pls note that we have many open PO's in system of of those period (inventory, Purchase & GL) which are closed.
Pls note that we cannot enable the those buyer ID which are disabled.
Regards
Umair

Hi, conc. request "Mass update%Document%" has worked & it replace the Buyer ID to newer one but still we arefacing problem in those Purchase Orders whose state is Pending for approval or Buyer has forwarded for approval but again those approver's who are also setup as buyer has left the company. Now pls advise how we handle those Purchase Orders or revert back their state from Pending for approval to initial state
Regards
Umair

Purchase order close

Dear Expert
I have to close all purchase order for the last financial year I tried archive but it was not sucessful
so please help me to do the same.

Hi Vankri,
If you do not receive the some items on the PO means then
you have to Close the particular row.(Select the Row and Right click->Close Row)
If you do not receive the all the items in the PO means then
you have to Close the Document.(Right Click Close)
*Close the thread if issue solved.
Regards
Jambulingam.P

Short close the order

hi everyone,
i got a query that how to short close the sto order . since is a loss in the transit

Hi,
You can go ahead and tick delivery complete indicator but be aware that you can still receive goods.
But will not be considered for MRP or shown in MD04 t code.
hope this helps.
regards
suresh

Short close of Purchase order

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