Short text in the PO

HI,
Is there any way to make short text uneditable in purchase order userwise? is there any setting in the spro?
Thanks,
Arati.

Hi,
If your main purpose is to restrict users in changing the material description, then you can do it through field selection key (Field label: Material description) for PO document type. If you use tcode me21n for creation of PO, then do the setting for field selection key ME21N or if you want to control it using PO document type, then do it for the respective field selection key which is assigned to PO document type.
Regards,

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How can I control in a short text that the value entered is Email type

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I would like to add an Email in the Account object. In the OCOD standard, there is no Email field. I created a short text field to manage my need. I would like to add a validation rule to control that the value entered is an Email.
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Thanks for your help
Regards,

Hi,
I assume you just need to make sure the email address entered is well formed and not that you are trying to make sure that the email address actually exists on the Web.
I've had a similar issue in the past and the first finding was that there is not one single standard for email address syntax. For instance, some systems would accept the underscore character, others wouldn't.
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How to change the Short text of a GUI Status .

Hi Guys ,
   Can any one guide me on how to change the short text of an already existing GUI Status .
I have already tried doing these :Opened the GUI Status in change mode and changed the short texts of the Application tool bar ,
                           Menu Bar ,
                           Function Keys ,
thinking that this will update in the Short text .. but that didnt happen ...
Below is what I need ...
Requirement :
GUI Status : Status_001 .
Short Text : New GUI Status .
Change the Short Text to " Changed GUI Status ' .
Regards,
Ranjita

Hi Ranjita,
Do this...
go to SE80
Open the program.. open node GUI Status
Double click on the status you want to change
go to menu GOTO>ATTRIBUTES>STATUS
click on continue or simply enter
Here change the short text and continue or enter
activate it
Hope this helps..
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Kinshuk

Enhacement for removing case sensitive of the short text entered in Me21n

Hi very one ,
i want to write a enhancement to remove the case sensitive of the short text entered in me21n transaction code for service Number . ie .. whether i enter the text in captain letter or small letters it should fetch the exact data accordingly to the short text entered ( the respective service number should be retrieved ) , i think there will be some function module that will remove this case sensitive thing . plz help me out
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Syed Akbar

Thank you, Kappy, for your quick and helpful reply to my (admittedly) not very quick question!
It strikes me as odd that Apple would appear to make the use of both lower- and upper-case letters possible in the short user-name, leaving the possibility that upper-case letters might lead to some problems/conflicts down the line. It would be helpful if they'd provide some explanation about this. Anyway, as I said, I'm very far from being an expert in all this, and appreciate that people like yourself on these
forums are willing to provide helpful feedback.
Best regards,
Stephen

How can I avoid the modification of short text of a Material ?

Hello Experts, I want to prevent the situation in which the user choose a Material number when creates a Purchase Requisition (ME51N) and the system uses the Material Master description. But before save this document, the user change the short text of the material. This cause a lot of confusion on purchasing department. I would like to have this field as only display screen layout, but the issue here is that we need to procure another materials without material master number.
Any Suggestions?

Hi,
You can use Version Management for Purchase Requisitions to avoid Changes.
You can set the fields for Version Managemnt. Such that if any user changes the relevent field it will ask reason for change and Modifier.
There is one more option called Copying rules for Purchase orders. Plz have a look in it.
Reg,
Ashok
Rewards welcome.

Please specify short text more precisely

Hello All
when i create a free text sc and reffered a material group GOA item text are same.
sc description text = goa item text same (product category GOA)
i get this error "Please specify short text more precisely" while creating a PO (classic)
SAP options to make error message to warning message in ECC Version = 00
Appl.A = 06
No. = 474
Cat = W
what are the business impacts will be there if i make E to W.
Br
muthu

Hi
06474 is a MM-PUR error . It will also have effection to MM prochase order process.
Error message 06 474 with item category W and M contracts occurs if the
material on the PO has the same short description (text) as a non-stock
item from the referring contract.
If you change the description of your short text on the PO item (ex.
text1) or you insert a material master with a description the error
message will not appear.
The error message that is generated is part of standard functionality.
It is designed to prevent you from having a duplicate material.
LMEPOF2B
IF ekpo-ematn IS INITIAL.                               "371796
IF ekpo-txz01 NE space AND ekpo-konnr NE space AND
   ekpo-txz01 EQ kekpo-txz01 AND
( kekpo-pstyp EQ pstyp-munb OR kekpo-pstyp EQ pstyp-wagr ).
   PERFORM enaco_2(sapfmmex) USING '06' '474'.         "371796
   mmpur_metafield mmmfd_short_text.                   "431879
   CASE sy-subrc.                                      "371796
     WHEN 1.                                           "371796
       MESSAGE w474 INTO gl_dummy.                     "371796
       mmpur_message 'W' '06' '474' '' '' '' ''.       "371796
     WHEN 2.                                           "371796
       MESSAGE e474. "specify the short description of the item
    WHEN 3.         "<   message not customized        "371796
       MESSAGE e474.                                   "371796
ENDCASE.                                             "371796
ENDIF.
ENDIF.                                                   "371796
The code listed above is where the error is generated. When there is no
material master (EKPO-EMATN) and the short text on the PO (EKPO-TXZ01)
is the same as the short text on the contract (KEKPO-TXZ01) and the
contract is item category M (PSTYP-MUNB) or W (PSTYP-WAGR) then the
error is generated.
You can set the message to 'W' in SPRO t-code:
SPRO > Materials Management > Purchasing > Environment Data >
Define Attributes of System Messages
I hope this information will help you.

Short text vs contract item text-Please specify short text more precisely

Hello all
1. creating free text PO w.r.t material group for reference to material group contract
2. miselanious - SHORT TEXT vs Contract MATERIAL group miselanious SHORT TEXT are same
now i get error Please specify short text more precisely
Why SAP set as E . if i make W . what are the impacts.
-> Purchasing
-> Environment Data
-> Define Attributes of System Messages
-> System messages (double click on it)
Add a new entry
Version = 00
Appl.A = 06
No. = 474
Cat = E
if i set W , i could create PO successfully. ..
Why SAP KEPT ERROR for this matter?
thanks
Muthu

Thanks Jurgen
Note 371796 - Msg 06474: Please specify short text more precisely
ME21N, ME22N, ME23N
Message 06474: "Please specify short text more precisely" for a purchase order with reference to a material group contract.
Additional key words
ME21, ME22, material description
Cause and prerequisites
In the new transactions for the purchase order, the system displays the message for a material group contract with reference, which is correct, if there is an assigned material without a material number and the short text, which was copied to the purchase order from the contract to help you, was not changed to the actual material text. In this case, the short text of the material should be more specific in the purchase order than that for the material group in the contract.
For situations in which the specification of the purchase order text does not need to be checked, the message could be made adjustable in Customizing.
In Transaction ME21 and ME22, the text is not copied and must be entered manually. However the system then no longer carries out a check.
Solution
For situations in which the specification of the purchase order text for contracts with the item category material group should not be checked, this note enables you to set error message 06474 in Customizing.
See the advance corrections.
any impacts what itcause damage to business.
bullet points. i will freeze the thread.
Muthu

Service order with blank short text

Hi all,
In my case Service orders are getting generated from sales order and the short text of the service order is the material description in the sales order line item.This is the standard behaviour.
Now the client wants short text should be blank and they will key in the text later.Means order has be created with no data in short text.
I have tested with exit IWO10009 and its not catering my needs.Is there is any other exit which whips the data in the shorttext while saving of the order.
reagards
A.Sureshbabu.

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Display GL Account Short Text in FBL3N report line

Dear all,
I have one issue here. I would like to display the GL Account Short Text while executing report FBL3N.By default system will display each GL account and it's short text at the header before the list of all entries for the specific GL account. But user would like to have it at every line item (in the table line) in the report. This is because they need it during excel extraction.
May i know how do i go about this?
Many thanks.

Hello,
Please check the following.
You cannot assign vendor or customer number to sales/purchase GL account with standard settings.
You must do some development for it.
You can add additional field to FBL*N reports with using BTE exit.
First of all, if you don't use BTE before, you must create a product on FIBF.
Call FIBF transaction -> Settings -> Products -> ...of a customer
Create a new line,
Product: ZFI
Text: BTE Products for FI Exit
Product active: tick checks from activation.
Then you must call SE11 for structure RFPOS.
You must use append structure function for this structure and you can define ZFI_RFPOS append structure
Define 4 fields.
Component: KUNNR - Component type: KUNNR
Component: NAMED - Component type: NAME1
Component: LIFNR - Component type: LINFR
Component: NAMEK - Component type: NAME1
Then save and active your RFPOS structure.
After that, you must do same step for structure RFPOSX.
Then go to SE37 and copy from SAMPLE_INTERFACE_00001650 to ZFI_INTERFACE_00001650 FM.
After copy action, you must uncomment this line on ZFI_INTERFACE_00001650 FM's source code. It's very important;
E_POSTAB = I_POSTAB.
Then you should add some ABAP code for getting customer & vendor details.
I give you some examples, you can use it. (Next message on this thread, please check)
Then save and active FM.
Call FIBF transaction again.
FIBF -> Settings -> Process Modules -> ...of a customer
Define a new line.
Process: 00001650
Function Module: ZFI_INTERFACE_00001650
Product: ZFI
and this customizing.
Then you go to SE38 transaction.
start report RFPOSXEXTEND. After starting, a pop-up appears, you must click YES.
After those operations, you can see customer/vendor code and their names on FBL3N.
ABAP source example,
TABLES : bseg, kna1, lfa1.
IF sy-tcode = 'FBL3N'.
CLEAR: bseg.
SELECT SINGLE *
FROM bseg
WHERE bukrs = i_postab-bukrs
       AND belnr = i_postab-belnr
       AND gjahr = i_postab-gjahr
       AND koart = 'K'.
IF sy-subrc EQ 0.
    e_postab-lifnr = bseg-lifnr.
    CLEAR: lfa1.
    SELECT SINGLE *
    FROM lfa1
    WHERE lifnr = bseg-lifnr.
    IF sy-subrc EQ 0.
      e_postab-namek = lfa1-name1.
    ENDIF.
ENDIF.
CLEAR : bseg.
SELECT SINGLE *
FROM bseg
WHERE bukrs = i_postab-bukrs
       AND belnr = i_postab-belnr
       AND gjahr = i_postab-gjahr
       AND koart = 'D'.
IF sy-subrc EQ 0.
    e_postab-kunnr = bseg-kunnr.
    CLEAR: kna1.
    SELECT SINGLE *
    FROM kna1
    WHERE kunnr = bseg-kunnr.
    IF sy-subrc EQ 0.
      e_postab-named = kna1-name1.
    ENDIF.
ENDIF.
ENDIF.
Rgds
Murali. N

Service Entry Sheet Short text in GR accounting document

Hi All,
Once we Accept the Service Entry sheet then a material document will be created in background.What ever text we are assigning in SHORT TEXT (ESLL - KTEXT1) will automatically appearing in Material document in "WHERE" tab TEXT field.
I think this is a standard functionality in ECC 6.0.
Whereas in previous versions the short text in the ESSR - TXZ01 field will appear in material document.
We are using ECC 6.0 but the text is not appearing in GR.. Hence please advice what are the things to check to resolve the same?
Thanks & Regards,

Hi,
there was no new development in the release 600 in this concern.
In case of service based inv. verif. (EKPO-LEBRE) used in the PO item the short text of the service item (ESLL-KTEXT1) should appear in the material document.
If this indicator (EKPO-LEBRE) is not set then the text from SES
header (ESSR-TXZ01) is transferred to all GR document items and
FI document items.
In the case when in the PO item EKPO-LEBRE is NOT set so the text from the entry sheet header should be transfered into the material document.
Regards,
Edit

Display key in the selection screen and Key & Text in the report

Hi,
For the infoobject in the query,
In the variable selection screen When i want to select any value it should display only key, and in the report i want to display key and text of that infoobject.
Is it possible?
Thanks
Rani

Hi
Display As
Here you determine whether and in what format the individual characteristic values of the characteristic are presented:
·        (Standard): The standard display type for characteristic values corresponds to the setting in InfoObject maintenance under Tab Page: Business Explorer.
·        No Display: The characteristic display is hidden. This function is useful, for example, with the currency/unit characteristic as the currencies are also shown in the key figures.
·        Key and Text: The characteristic values are displayed by their technical key and text.
·        Text: The characteristic values are displayed by their text.
·        Key: The characteristic values are displayed by their technical key.
·        Text and Key: The characteristic values are displayed by their text and technical key.
In the dropdown box below, you can select the type of text you want to use if you set a display type that contains text. The following options are available:
·        Standard: The shortest available text for the characteristic values is used as the text.
·        Short text: The short text for the characteristic values is used as the text.
·        Long text: The long text for the characteristic values is used as the text.
·        Medium text: The medium text for the characteristic values is used as the text.

Report is by defualt picking up short text for variable selection screen.

Hi all,
Reports(WAD/BEX) by default pciks short text of the master data , i want it to pick long text ; any idea ?
Thanks ,
Madhav

Hi Madhav,
The BEx query setting made in infoobject can be overwritten by the settings made in the query .
You need to select Long Text in the query for that characteristic.
This setting will overwrite whatever is made in the info object level and so make will diplay the long text.
Hope it helps:)
Regards,
Asha

Short text problem in import queue (STMS)

hello,
I have a problem with the short text in the import queue on STMS,.
The short text no longer appears on new request, but still appear on import history.
would anyone help me with this matter?
Anthony P.

This topic already discussed many times. If you search on SDN you will get the answer.
Unde stms import queue there is a icon personal setting --> under other setting make sure the read missing texts from data file is ticked.

Getting short text of data element

Dear Friends,
Is there is a function module,where if a field is
given the corresponding short text of the data element
is got.
kind regards
kaushik hegde

Hi,
-> select table DD04L / DD04T
-> or fm DD_DTEL_GET
regards Andreas

Material short text difference

Hi Gurus,
my client has created a Po having 2 line items with the same material no. (packing material)
the short text of the material is differ for the one line item.the confusion is how it will happens coz.. the material code is same for the both line items.it should be the same.
I checked in the item changes of the Po.. but no data is appearing regarding the short text changes
please help me how to find out the route cause of the issue..
regards
subbu

Hi,
It is possible to change the Material Description while creating PO (ME21N), which will not get recorded as changes for that document. User might have changed during PO creation (in ME21N).
Or check whether 2nd line item has been added later in PO, in change mode and check Material master changes in MM04. It might also happen that before adding 2nd line item in PO, somebody would have chnaged material description in MM02.

Short text in the PO

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