Shorten fiscal year

Dear gurus,
currently, our company would like to change the financial year end from FY2010 (jan- Dec) to (March to Feb). We are using FIAA and CO. Currently the controlling area code is accross companies. Now, we are in month of July 2010. Therefore, can i extend my period from 12 periods to 14 periods in SAP? i understand SAP has the feature of "shortening fiscal year". However, i would like to have details steps on it.
Please helps.
Thank you.
Regards
Kee Hwee, Lee

Hi,
In SAP, the Shortening fiscal year stands for which fiscal year contains less than "12 posting periods" is called as a shortend fiscal year and it would suits to your requirement tentatively for 2 months (Jan and Feb).
But, how do you draw the balance sheet for the whole year for upcomming year?
In Generally, the shortend Fiscal Year would be used at the begining of the SAP use, the business go live is for few months rather than one full fiscal year.
I suggest you to go, to use the Leading and Non-Leading Ledger Concept for the same. So then, you can keep the fiscal year K0, K1, K2, K3, K4 (Any one - Jan to Dec) and create a new fiscal year for your requirement of March to Feb. You do get the reports for both the Fiscal Year Variance at once.
Regards
VG

Similar Messages

Postings in shortened fiscal year period

Hi expert,
We are trying to do a fiscal year change from Fiscal year variant V3 with Non Calendar year Apr to Mar to Calendar year.
This will result in shortening the fiscal year to 9 periods and omitting period 10 to 12.
However, for the company that we are trying to change the fiscal year variant, there are CO posting made to period 10 and 11.
We understand that there are many documentations that there should not have postings in period 10 and 11. What else can we do to enable us to enable the shortened fiscal year ? Will reversing the documents make any difference?

Hi Markus,
Thanks for your instant reply. I have activated the key and set the OAYP settings in FI-AA
Anything else ,please let me know.
Perinkulam

Depreciation in shortened fiscal year

Hi,
For the tax depreciation area (02), I have a problem in the calculation
of depreciation and the remaining life of assets after a shortened
fiscal year.
In the fiscal year variant we use, all fiscal years have 12 periods
except 2008 (3 periods from february 2008 to april 2008).
To have a good calculation of depreciation and remaining life,
2007+2008 should be considered as a unique fiscal year of 15 periods.
Can I, only for the shortened fiscal year, have particular rules to calculate the base value and the remaining life ?
Thanks a lot for your help.
Zied

Hi Markus,
Thanks for your instant reply. I have activated the key and set the OAYP settings in FI-AA
Anything else ,please let me know.
Perinkulam

Depreciation does not extend after the Shortened Fiscal Year

Fiscal Year variant setup in OB29:
For Company Code assignment in FI year 2010 to 2020-
Z6 year-dependent July - June, 4 special periods 12periods 4special periods
For 2012 it is shortened to 11 periods, all other FY have 12 periods.
For Asset Accounting FY Variant assigned to Company Code assignment in FI-AA -
Z7 year-dependent July - June, 4 special periods 24periods 4special periods
For 2012 it is shortened to 22 periods, all other FY have 24 periods.
Period Control Method set is Z7/Z7/Z7/Z7
where Z7 is defined in OAVH as (for year 2010, 2011, 2013, 2014-2020):
Z7 Z7 15th of every month 2010 1 15 11
Z7 Z7 15th of every month 2010 1 31 11
Z7 Z7 15th of every month 2010 2 15 13
Z7 Z7 15th of every month 2010 2 28 13
Z7 Z7 15th of every month 2010 3 15 15
Z7 Z7 15th of every month 2010 3 31 15
Z7 Z7 15th of every month 2010 4 15 17
Z7 Z7 15th of every month 2010 4 30 17
Z7 Z7 15th of every month 2010 5 15 19
Z7 Z7 15th of every month 2010 5 31 19
Z7 Z7 15th of every month 2010 6 15 21
Z7 Z7 15th of every month 2010 6 30 21
Z7 Z7 15th of every month 2010 7 15 23
Z7 Z7 15th of every month 2010 7 31 23
Z7 Z7 15th of every month 2010 8 15 3
Z7 Z7 15th of every month 2010 8 31 3
Z7 Z7 15th of every month 2010 9 15 5
Z7 Z7 15th of every month 2010 9 30 5
Z7 Z7 15th of every month 2010 10 15 7
Z7 Z7 15th of every month 2010 10 31 7
Z7 Z7 15th of every month 2010 11 15 9
Z7 Z7 15th of every month 2010 11 30 9
Z7 Z7 15th of every month 2010 12 15 11
Z7 Z7 15th of every month 2010 12 31 11
(for year 2012 where it is a shortened FY):
Z7 Z7 15th of every month 2012 1 15 13
Z7 Z7 15th of every month 2012 1 31 13
Z7 Z7 15th of every month 2012 2 15 15
Z7 Z7 15th of every month 2012 2 28 15
Z7 Z7 15th of every month 2012 3 15 17
Z7 Z7 15th of every month 2012 3 31 17
Z7 Z7 15th of every month 2012 4 15 19
Z7 Z7 15th of every month 2012 4 30 19
Z7 Z7 15th of every month 2012 5 15 21
Z7 Z7 15th of every month 2012 5 31 21
Z7 Z7 15th of every month 2012 6 15 0
Z7 Z7 15th of every month 2012 6 30 0
Z7 Z7 15th of every month 2012 7 15 1
Z7 Z7 15th of every month 2012 7 31 1
Z7 Z7 15th of every month 2012 8 15 3
Z7 Z7 15th of every month 2012 8 31 3
Z7 Z7 15th of every month 2012 9 15 5
Z7 Z7 15th of every month 2012 9 30 5
Z7 Z7 15th of every month 2012 10 15 7
Z7 Z7 15th of every month 2012 10 31 7
Z7 Z7 15th of every month 2012 11 15 9
Z7 Z7 15th of every month 2012 11 30 9
Z7 Z7 15th of every month 2012 12 15 11
Z7 Z7 15th of every month 2012 12 31 11
Depreciation in 2012 for assets are as expected with 11 periods. Half month's depreciation posted in the month of acquisition, and the following months are calculated accurately up to period 11.
In FY 2013, June and July are in Period 1.
For FI Posting, this is true and correct.
For Depreciation Posting, only one year's depreciation is calculated but we need 1 year + 1 period (because the previous year was shortened by one period).
Is there a setting to increase the depreciation or extend the depreciation for 1 period in 2013 that was reducde in 2012?
The shortened Fiscal Year changes are not in productiveness. The assets created are new assets such as in a normal operation when shortened Fiscal Year has been in place. As such, new assets have no expired useful life yet and it is newly capitalized.
No user exits or custom development is in place.
I have checked all the following notes, either they made no changes or were not relevant:
58443
183546
397925
1572545
210214
26891
83213
506632
1021326
1010159
515571
123026
799719
672255
428292
160093
The depreciation calculation is lacking/missing one period of depreciation eventhough depreciation is not reduced.
Please suggest any possible solution to this issue that we are facing. Thanks!

Please check SPRO transaction AFAMA for the Depreciation Keys:
Setting:
Depr to the day
No reduct in short year
Period control according to fiscal years
Check which is appropriate starting with the above order as I think this will fit your logic. But this depends on whether postings have already been made in the periods you want adjusted. If so then you need to use AFAR and choose repeat run after you have changed your config settings for the periods already posted. Additionally you may have problems if you have rolled forward your Fiscal Year in Assets and you will/may need to roll it back if possible before running AFAR etc.
SAP normally calculates depreciation for straight line by taking the number of periods in a year and dividing total depreciation for that year by the periods and posting that figure for the month. If you set Depr to day then it will take into account different months day length etc.
No reduc in short year would also solve your problem but would reflect the full year depreciation in the shortened year (12 periods not 11).
Hope this helps if its not to late.

Shortened Fiscal Year and its impact on BI back end and Bex reports

Hi All,
Our client is making some changes to the fiscal year period.
Becuase of some business requirements, we will have to shortened the fiscal year.
Can you please suggest - what are the watch points when we do this?
- what will be the impact to BI back end and Bex reports?
Thanks,
Nisha

Hello Nisha,
Since the fiscal year (Infobjects - 0FISCYEAR and/ 0FISCPER3) is compounded with fiscal year variant, therefore maintaining the correct variant in BI will automatically take care of showing the data correctly.
So there are two things to be maintained in BI:
1) To see that the variant definition.
2) If you need to display the text of the fiscal periods, then the correct texts.
Let me know if you need more clarifications.
Regards,
Shweta
Edited by: Shweta Kesarwani on Jan 8, 2010 11:10 AM

FI-AA Impact on changing the year dependent fiscal year period from 445 to 435

Dear Friends,
May I have your comment on the impact of below change
Currently using Year Dependent fiscal year variant K5 and period end closing is *445
future we want to use the same fiscal year dependent variant K5 , however the period end closing will be *435
*445 Periods - 1st month 4th sat, 2nd month 4th sat, 3rd month 5th sat will be the closing periods
similarly for the rest of the months in a year
*435 Periods - 1st month 4th month, 2nd month 3rd sat, 3rd month 5th sat will be the closing periods
similarly for the rest of the months in a year
Impact on Asset Module and other modules will be a great help
Regards
SB

Hi Sanjai,
SAP do not recommend to change a Fiscal Year Variant that has already
been assigned to a company code and has already some postings. This
will may create database inconsistencies
Please check the following SAP notes which will give you an
idea of some adverse effects that may happen as a result of a change
based on the modules/components you have implemented in your system.
427920     Analysis program for fiscal year conversion
210861     Changing fiscal year variant in production system
193713     SAPF070: Change of fiscal year variant
672255     Shortened fiscal year/changing fiscal periods
The change of the fiscal year or the change of the fiscal periods
has an effect in many modules, for example, in FI, FI-AA, FI-SL, FI-LC,
EC-CS, IM, CO, EC-PCA, MM, PP, SD, PS, PM.
Corresponding risks (for example, data inconsistency, system standstill)
can arise from incorrect changes to the fiscal year or from incorrect
changes to the fiscal periods in a live SAP system.
You can refer to the following wiki page also:
http://wiki.sdn.sap.com/wiki/x/jYXrCw
I hope you find this information helpful.
Regards,
Jose

FI Impact on changing the year dependent fiscal year period from 445 to 435

Dear Friends,
May I have your comments on the impact of below change
Currently using year dependent fiscal year variant K5 and Period closing is *445
Future we want to use the same year dependent fiscal year variant K5 and period end closing is *435
*445 Periods - 1st month 4th sat, 2nd month 4th sat, 3rd month 5th sat will be the closing periods
similarly for the rest of the months in a year.
*435 Periods - 1st month 4th sat, 2nd month 3rd sat, 3rd month 5th sat will be the closing periods.
similarly for the rest of the months in a year.
Impact from FI perspective and other modules would be of great help
Regards,
SB

Hi Sanjai,
SAP do not recommend to change a Fiscal Year Variant that has already
been assigned to a company code and has already some postings. This
will may create database inconsistencies
Please check the following SAP notes which will give you an
idea of some adverse effects that may happen as a result of a change
based on the modules/components you have implemented in your system.
427920     Analysis program for fiscal year conversion
210861     Changing fiscal year variant in production system
193713     SAPF070: Change of fiscal year variant
672255     Shortened fiscal year/changing fiscal periods
The change of the fiscal year or the change of the fiscal periods
has an effect in many modules, for example, in FI, FI-AA, FI-SL, FI-LC,
EC-CS, IM, CO, EC-PCA, MM, PP, SD, PS, PM.
Corresponding risks (for example, data inconsistency, system standstill)
can arise from incorrect changes to the fiscal year or from incorrect
changes to the fiscal periods in a live SAP system.
You can refer to the following wiki page also:
http://wiki.sdn.sap.com/wiki/x/jYXrCw
I hope you find this information helpful.
Regards,
Jose

Impact on changing the year dependent fiscal year period from 445 to 435

Dear Friends,
May I have your comments on the impact of below change
Currently using Year Dependent fiscal year variant K5 and period end closing is *445
Future we want to use the same year dependent fiscal year variant K5, however the period end closing will be *435.
*445 Periods - 1st month 4th sat, 2nd Month 4th Sat & 3rd Month 5th sat will be the closing periods
similarily for the rest of the months in a year.
*435 Periods - 1st month 4th sat, 2nd Month 3rd sat & 3rd Month 5th sat will be the closing periods
similarly for the rest of the months in a year.
Regards,
SB

Hi Sanjai,
SAP do not recommend to change a Fiscal Year Variant that has already
been assigned to a company code and has already some postings. This
will may create database inconsistencies
Please check the following SAP notes which will give you an
idea of some adverse effects that may happen as a result of a change
based on the modules/components you have implemented in your system.
427920     Analysis program for fiscal year conversion
210861     Changing fiscal year variant in production system
193713     SAPF070: Change of fiscal year variant
672255     Shortened fiscal year/changing fiscal periods
The change of the fiscal year or the change of the fiscal periods
has an effect in many modules, for example, in FI, FI-AA, FI-SL, FI-LC,
EC-CS, IM, CO, EC-PCA, MM, PP, SD, PS, PM.
Corresponding risks (for example, data inconsistency, system standstill)
can arise from incorrect changes to the fiscal year or from incorrect
changes to the fiscal periods in a live SAP system.
You can refer to the following wiki page also:
http://wiki.sdn.sap.com/wiki/x/jYXrCw
I hope you find this information helpful.
Regards,
Jose

Fiscal year variant Z1 is not maintained for calendar year 2012 when loadin

Dear Experts,
We are working on BI7.0 extracting data from ECC 6.0.
I am trying to load data from 0HR_PY_PP_1 which is a Self DataSource in our BW System (extracts data from 0EMPLOYEE and 0PERSON) to load into ZPA_C50 which is a copy of BCT InfoCube 0PAPA_C02 (Headcount).
The data has come through into the PSA very well.
However, DTP is throwing an error while loading 32242 records of data from PSA into ZPA_C50 InfoCube. The error details as below:
Error while updating to target ZPA_C50 (type INFOCUBE)
Fiscal year variant Z1 is not maintained for calendar year 2012 FGV 2
Messages for 1 data records saved; request is red acc. to configuration
Processing Terminated
We are actually doing a Re-implementation of BW 3.0b in BI 7.0 Ehp1. We have imported Maintenance of Fiscal Year Variant from the BW 3.0b Production System. So this shouldn't be a problem I guess since I have also checked the setting in SPRO in BI 7.0 Development (New) System and they are looking good.
Also, when I do a Filter on 0CALDAY in DTP from 01.01.1900 to 31.12.2010, the loads are working fine. I want the load to run without any Filters on 0CALDAY.
Has anyone been in similar situation. How did you resolve this issue? Your time is very much appreciated.
Thanks in advance.
Chandu

Dear Experts
Thanks for your time.
We have resolved this issue ourselves. We have maintained 'Shortened Fiscal Years' for 'Z1' and it is working fine now. Steps are as below:
In BI Dev System -> SPRO -> SAP Reference IMG -> SAP Customizing Implementation Guide -> SAP NetWeaver -> Business Intelligence -> General BI Settings -> Maintain fiscal year variant -> Select 'Z1' Fiscal Year Variant and then DoubleClick on 'Shortened Fiscal Years' to set the Fisc Year Variant -> Save.
The dataload should work fine now.
Cheers,
Chandu

How to make 13 month Fiscal Year Variant

Current Configuration
Fiscal Year Variance u2013 (Dec., - Nov) with 4 Special Periods
Current Period Configuration
Month     Days     Period     Year Shift
1     31     2     0
2     29     3     0
3     31     4     0
4     30     5     0
5     31     6     0
6     30     7     0
7     31     8     0
8     31     9     0
9     30     10     0
10     31     11     0
11     30     12     0
12     31     1     +1
A.                  Auto postings are active for AR and AP (approx. 1K u2013 1.5k postings a day)
B.                  Asset Accounting Module is Active
C.                  CO Module is active
Requirement Moving forward (Jan 2010)
Fiscal Year Variance u2013 (Jan., - Dec) with 4 Special Periods (Calendar Year)
Reports u2013 (Dec 08 u2013 Dec 09) u2013 Financial Report for 13 Months u2013 be able to conduct Historical Analysis
Options Considered u2013 Prototyped
A.                  FYV (ZZ u2013 Dec u2013 Dec with 3 Special Periods) - Make FYV 2009 to include 13 Months (Dec 08 u2013 Dec 09) with 3 Special Periods
a.       Dec 09 CANNOT be repeated in the Period Configuration
b.      NOT possible because SAP allows maximum of 12 GL Auto Postings in one Fiscal Year
c.       Hard Error - Date 13/31/2009 is invalid Message no. FGV329
B.                  Period Configuration (Nov 60 Days) - Under the current FYV Z1 Change the Period Configuration to accommodate 60 Days in Nov (which is 11th Month u2013 12th Period)
a.       Hard error is generated - Date 11/60/2009 is invalid Message no. FGV329
C.                  Shortened Fiscal Year for 2010 (Dec) - Keep the existing FYV (Dec u2013 Nov) and Do the Year end for 2009 in Nov and Open a Shortened Fiscal Year for ONE Month (Dec 09) for Fiscal Year 2010
a.       This will consume Fiscal Year 2010 and the same Fiscal Year CANNOT be used again u2013 Business will push back on this option u2013
Would greatly appreciate your help and see if you or anyone you know has come across similar scenario in the past for a relevant solution u2013

Hi
Please see note
672255   Shortened fiscal year/changing fiscal periods
regarding changing fiscal year/period
with kind regards
Cora

Creation of shortend Fiscal year for the Merger of two Companies.

Company 'A'is getting Merged with the Company 'B' on 15th February 2010. Company 'A' is suppose to submit all the financial details to the Company 'B' on 15th February 2010, furthermore the users with the Company 'A' should not be allowed to post any transactions after 15th February 2010.(Max they should be given 10 days grace period for closing the financial year)
The current fiscal year for the Company 'A' is from April to March. However, as per the above mentioned scenario it is required to have fiscal year from April to February.i.e. a shortened fiscal year.
Please note that Company 'A' is using the version 4.7.
Steps we have already proceeded with
1. we created a Shortened fiscal year "Z1"from April to Feb 2010 (Monthly basis) wherein we have taken only 15 days for the month of Feb 2010.
2. we have created an another Shortened fiscal year(weekly basis) wherein we have taken six weeks as posting period.
3.We assigned the Fiscal year Variant to the company code.
4.After assigning when we want to check the details of the assets in the Asset explorer AW01N.the system is reflecting an error "
SYST: Error when calculating first day in fiscal period > F1
Message no. AA654
Please provide us with the solution for the above mentioned scenario.
Thanks and Regards,
Tejprakash Chaurasia.

Hey,
I am facing a similar scenario at my client place, thought if i could get insights on how you resolved the issue identified...
We are yet to configure the shortened fiscal year settings.
Thanks
Pradeep

Creation of Shortend Fiscal year..

Dear Frenz,
I have an issue regarding my shortened fiscal year.. My client is following 2009 as fiscal year for the period Jan 2008 to Dec 2008.
Now he is closing the books in september and wants to create a shortened fiscal year for oct, nov & Dec..
My question is the that need i create a new fiscal year variant or should i configure a shortened fiscal year in the existing variant only...
Regards,
Shanks...

Hi,
Can you please tell me why does he want to close the fiscal yr and have a new fiscal yr variant for remaining 3 periods?
Assume that he is selling the company to some one else he wanted to continue the same business and he wanted his business to run on SAP, then you will have to creat a new fiscal yr varint which should be "Short end Fiscal Yr" and "Short end Fiscal Yr" should be a yr dependent since he will never use the same kind of Fiscal yr and periods.
Please let me know if you have any concerns,
Hope understood and assign points if you get through.
Thanks,
Vasu..

Fiscal Year Cal Values

HI,
where to check in ECC & BI....When and what are the values and from when fiscal Year Cal
Thanks

You can use these tables:
T009            Fiscal Year Variants
T009B          Fiscal year variant periods
T009C          Period names
T009T          Fiscal year variant names
T009Y          Shortened fiscal years in Asset Accounting

Fiscal Year Period - Query Designer - Characteristics Value

Hi Experts,
In query designer, characteristics value for 0FISCPER by default shows value of fiscal year variant V9. But for Fiscal year variant V9, 002.2014 is November 2013.
Now user want to display the correct period and its description (002.2014 is February 2014) which implies need to use different variant. Please let me how this can be changed.
Regards
Suresh Kumar

Hi Suresh,
Try this
Path: Financial Accounting >> Financial Accounting Global settings >> Fiscal Year >> maintain Fiscal year variant (maintain shortened fiscal year)
Transaction Code: OB29
Regards,
Amit

Fiscal Year End change

Our current Fiscal Year variant is April March. However we have now been bought by a different company and the fiscal year end needs to change to Jan-Dec. Therefore this year will be a shortened year.
I have a couple of questions:
I can see in SPRO that the fiscal year can be changed (transaction OB29) to accommodate a shortened year. Currently our year is set up under K4 which is year dependant not calendar dependant. How do I modify this? Do I move the tick from one to another (ie to calendar year), or do I need to copy the K4 and use it as a new one. If I do this what else do I need to do, I know if I changed it I would need to allocate it to the company code.
2. When do the changes need to be in Production, is it before year end, last day after everyone has gone home, on day 1, or once the accounts have been finalised? I assume I could make the changes in Dev/QA before then and fully test?
3. I understand that I need to do something on Asset/Depreciation. Again please advise on the timing of this.

I wonder if you can answer something further. Our financial year used to be Jan-Dec, which meant the fiscal year number (i.e. 2002) would be the same as the calendar year date. Then we had a shortened fiscal year so we could move to April-March. This meant for example that this year (April 07 to March 08), our fiscal year is 2008. We have just had a change of ownership and yes you guessed it, the financial year needs to move again, so we are having another shortened year ending in December. This means that our next financial year which be 2009, which covers January 08-December 08.
My question is, how do I let people see this when running reports etc. In IMG you can specify text for the period, however when looking at reports or data in any part of the system, this does not seem to appear anyway.
How has anyone else got round this?

Shorten fiscal year

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