Skip check no. in Automatic payment program F110
Dear Gurus,
I am facing problem while printing chek from F110.
Actually system is skipping the check no. from check lot and automatically voids the check no.
Ex.
1st system printing the check no. 10000 correctly but same time automatically void the next check no 10001 with void reason code 3. and again printing the check no. 10002 correctly for next vendor.
Regards
Rupesh Kumar Singh
Hi Rupesh,
The reason is if u go to RFFOUS_C program variant under data tab in F110 then in the bottom of the screen under output control, u need to tick option do not void any checks and also u need to remove the number of sample printouts.
If u do these two things then no checks will be voided.
I hope u understood.
Regards
Srikanth
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How to generate checks when executing Automatic Payment Program (F110)
Is it possible to generate checks automatically when I execute the automatic payment program? Will reward points to any suggestion. Thanks!
hi patrick
try this.....ur problem may solve.....
Create Automatic Payment Transactions (F110)
Purpose
Use this procedure to generate checks proposals or ACH proposals and then subsequently issue checks or set up ACH files to be transmitted to the bank.
Trigger
Perform this procedure when through either an ACH or a check, a creditor of the University needs to be paid.
Prerequisites
Open invoices with reached due dates have to be present in the SAP system.
Menu Path
Use the following menu path to begin this transaction:
· Select Accounting Financial Accounting Accounts Payable Periodic processing Payments to go to the Automatic Payment Transactions: Status screen.
Transaction Code
F110
Business Process Information
The automatic payment process will be centrally managed in the Accounts Payable Office. The automatic payment program will be executed each day for all open invoices (across vendors) in the system. There will be separate payment run execution corresponding to each payment method category:
Check payments: clears the open invoices and issues a check output
ACH payments: clears the open invoices and issues an ACH file output
Foreign currency payments: clears open invoices but no output is issued
State/Grant payments: clears open invoices but no output is issued
The process steps executed during the automatic payment program are:
Enter Payment Parameters
Edit/review Payment Proposal
Post Payments
Generate Payment Medium (print checks or create ACH payment file)
Generate Positive Payment File
The payment parameters are entered in order to limit the open invoices and credits selected for payment. It is important to note that the payment terms that are defined on the invoice will drive whether a invoice is due for payment during the current payment run. During the payment program execution, the invoices that are due for payment will be presented to the user on a payment proposal list.
The payment proposal is a list of expected payments grouped by vendor account. Invoices that are due for payment but cannot be paid due to some kind of accounting or system error are listed as exceptions. Examples of typical exceptions are missing banking information (for ACH payments) and blocked invoices. Some payment exceptions will be resolved at the Accounts Payable Office. However the Department must resolve some exceptions. When these types of exceptions appear on the payment proposals, the Accounts Payable Office will inform the Department of the blocked payment in order to get a resolution. Key personnel in the Accounts Payable Office will be the only resources to have access to the editing function of the payment proposal processing. Typically, there is no business reason the edit or change a payment proposal. Editing options for a payment proposal includes: changing the default disbursing bank account information or changing the payment method.
After the payment proposals have been reviewed and edited, the proposals are posted as payments. It is important to note that any open credit on the vendor's account is also taken in consideration when creating the vendor's payment. The payment method supplement defined on the invoice will drive the check sorting.
In addition to the printed check output, the payment program run produces an ACH file and a Positive Pay file. Both files are sent to the bank for further processing. The ACH file contains the vendor's payment and banking data. The Positive Pay file contains the check data (check processed, voided, etc) and is used for confirmation of payments.
Helpful Hints
· The R/O/C column in the field description tables below defines whether the field is required (R), optional (O), or conditional (C).
· On certain screens you may have to scroll to view some data entry fields.
· Click the tab to view the current overall status of the payment process by viewing the informational messages.
Procedure
1. Start the transaction using the menu path or transaction code.
Automatic Payment Transactions: Status
2. As required, complete the following fields:
· Run date
· Identification
3. Click the tab.
The payment program parameters are used to limit the program's selection of open invoices and credits.
Automatic Payment Transactions: Parameters
4. As required, complete/review the following fields:
· Posting date
· Docs entered up to
· Company codes
· Pmt meths
· Next p/date
· Vendor
5. Click the tab.
Free selection criteria are extended parameter selection criteria used to limit the open invoices and credits selected in the payment run.
Automatic Payment Transactions: Free Selection
6. Perform any of the following:
If You Want To
Then
Select data by a particular field value; use the match code on the Field Name field to obtain the required field
Enter the required field value to be considered in the payment program selection of open items. The field value is entered in the Values field
Payment selection can be based on fields on the invoice or credit memo document or fields on the vendor master.
Example: A (AP payment block)
Exclude the open items that match your field value
Select to the left of Exclude values.
Include only those open items that match your field value
Deselect to the left of Exclude values.
7. Click the tab.
This information is used to expand the information that is automatically recorded in the payment run log. The payment run log is used to diagnose any program errors during the payment run.
Automatic Payment Transactions: Additional Log
8. Perform the following:
If You Want the Payment Program Log to Record
Then
Information on due date check
Select to the left of Due date check.
Activate this option.
Any payment method selection data
Select to the left of Payment method selection in all cases.
Activate this option.
Line item information the payment documents generated upon posting the payment proposal
Select to the left of Line items of the payment documents.
Activate this option.
9. As required, complete/review the following fields:
· Vendors (from)
· Vendors (to)
Enter the same vendor account number range for Accounts required section of the transaction.
10. Click the tab.
The specifications defined in this section of the transaction inform the payment program the correct form to use for check printing and the correct payment file format to use for ACH payments.
Automatic Payment Transactions: Printout and DME
11. As required, complete the following fields:
· RFFOAVIS
· RFFOUS_C
12. Click the tab.
Exit editing
13. Click to save the data.
If you want to delete the payment program parameters entered, select Edit Parameters Delete.
Automatic Payment Transactions: Status (2)
The system displays the message, "Details have been saved for the run on XX/XX/XX XXXX."
14. Click .
If you want to refresh the screen in order to view the current status (processing step) of the payment program click at any time.
Schedule Proposal
15. Perform one of the following:
If You Want To
Then
Execute the payment program (i.e. process the payment parameters entered and create a payment proposal) immediately
Select to the left of Start immediately.
Activate this option.
Designate a target computer
Enter the name in the Target computer field.
16. Click to process the payment parameters and create a payment proposal.
While the payment program is selecting and processing data, the status will display the message, "Proposal is running." When the payment proposal has completed and is ready for review/edit, the system will display the message, "Payment proposal has been created."
Automatic Payment Transactions: Status (3)
The system displays the message, "Proposal run has been scheduled."
17. Click .
Automatic Payment Transactions: Status (4)
The system updates the status, "Payment proposal has been created."
18. Perform one of the following:
If You Want To
Then
Go To
Execute the payment run
Click .
Step 19
Edit the payment proposal
Click .
Step 43
Display the payment proposal
Click .
Step 54
Display the payment proposal run log
Click .
Step 57
Delete the proposal
Select Edit Proposal Delete.
Step 60
Display the proposal list in a printer friendly format
Select Edit Proposal Proposal List....
Step 62
Display only the exception (error) invoices or credits
Select Edit Proposal Exception List....
Step 67
Exit this transaction
Step 72
Schedule Payment
19. Perform the following:
If You Want To
Then
Execute the payment program (i.e. process the payment parameters entered and create a payment proposal) immediately
Select to the left of Start immediately.
Activate this option.
Designate a target computer
Enter the name in the Target computer field.
20. Click to process the payment proposal and post the payment documents.
While the payment program is selecting and processing data, the status will display 'Payment is running'. When the payment proposal posted the status will display 'Payment run has been carried out. Posting orders X generated, X completed. (X will represent the total number of checks produced).
Automatic Payment Transactions: Status (5)
The system displays the message, "Payment run has been scheduled."
21. Click .
Automatic Payment Transactions: Status (6)
The system updates the status, "Payment run has been carried out." If you click after seeing the status update, "Payment run has been carried out", the system will display an update to the status, "Posting orders: XXXX generated, XXXX completed."
22. Perform one of the following:
If You Want To
Then
Go To
Review the payments posted
Click .
Step 23
Display the payment proposal
Click .
Step 26
Display the payment proposal run log
Click .
Step 29
Display the payment list in a printer friendly format
Select Edit Payments Payment List.
Step 32
Display only the exception (error) invoices or credits
Select Edit Payments Exception List.
Step 36
Print the payment run information
Click .
Step 40
Exit this transaction
Step 72
Job Log Entries for F110-XXXX-XXXX / XXXX
23. Review the displayed information.
24. Click .
25. Return to Step 22.
Display Payment Proposal: Payments
26. Review the displayed information.
27. Click .
28. Return to Step 22.
Job Log Entries for F110-XXXX-XXXX-X / XXXX (2)
29. Review the displayed information.
30. Click .
31. Return to Step 22.
List Variant
32. Click .
Payment list
33. Review the displayed information.
34. Click .
35. Return to Step 22.
List Variant (2)
36. Click .
Payment list (2)
37. Review the displayed information.
38. Click .
39. Return to Step 22.
Schedule Print
40. As required, complete/review the following fields:
· Start date
· Start immediately
· Start time
· Target computer
· Job name
41. Click .
42. Return to Step 22.
Accounting clerk
43. Click .
Edit Payment Proposal: Payments
44. Review the displayed information.
45. Perform one of the following:
If You Want To
Then
Go To
Continue with the payment process
Click .
Step 18
Review/edit invoice information for the payment (invoice numbers, discounts, payment amounts, etc).
1. Click on the line you want to select.
2. Click .
Step 46
Change the key payment information (payment method, house bank, payee name and address, etc.)
1. Click on the line you want to select.
2. Click .
This option does not work for lines that have exceptions.
Step 51
Edit Payment Proposal: Open Items
46. Double-click on the line you want to choose.
Change Line Items
47. As required, complete/review the following fields:
· Payment block
· Discount amount
· Cash discount %
48. Click .
49. Click .
50. Return to Step 45.
Change Payment
51. As required, complete/review the following fields:
· Payment method
· Pmt meth.supl.
· Due date
52. Click .
53. Return to Step 45.
Display Payment Proposal: Payments
54. Review the displayed information.
55. Click .
56. Return to Step 18.
Job Log Entries for F110-XXXX-XXXX-X / XXXX (3)
57. Review the displayed information.
58. Click .
59. Return to Step 18.
Delete proposal
60. Click .
Automatic Payment Transactions: Status (7)
The system displays the message, "Data and log deleted."
61. Go to Step 72.
List Variant (3)
62. As required, complete the following field:
· Variant
63. Click .
Payment list (3)
64. Review the displayed information.
65. Click .
66. Return to Step 18.
List Variant (4)
67. As required, complete the following field:
· Variant
68. Click .
Payment list (4)
69. Review the displayed information.
70. Click .
71. Return to Step 18.
72. Click until you return to the SAP Easy Access screen.
73. You have completed this transaction.
Result
You have executed a payment proposal, executed and posted a payment run and printed checks.
reward me points.......dont forget -
Issue with check generation in Automatic Payment Program
Hi experts,
I need your inputs for an issue with check generation in Automatic Payment Program. Trying to make a payment to a US vendor with payment method C. The due item is getting picked up and a clearing document is getting generated. But Check is not being generated, niether can I see an entry in PAYR table. However, if I try to generate a check manually in FCH5 for the same clearing document, it is working.Have u checked the Variant created in F110 - Printout / data medium, whether the Hose bank details are correctly set or not.
If yes, check the Printer details
Let us know the results
Thanks -
Document selection in Automatic Payment program F110
Hi Experts,
Is is possible to use document number as selection criteria for automatic payment program (F110). Currently the options available are Vendor and Customer, In the "free selection" tab we can enter only one document at a time. Is it possible to select multiple documents for payment?
Thanks and regards,
AchalHi,
It is possible to enter multiple documents.
You can enter a list of single documents or in intervals.
Enter the document number in ascending order.
Ex:
Individual documents.
10001,10003,10011
If the documents are in a sequence you can enter the Interval like this
(10001,10011)
Hope it helps you
Regards
Andrew
Edited by: Andrew J on May 28, 2009 4:26 PM -
Vendor Tolerance Group in automatic payment program F110
Hi Experts,
We use automatic payment program F110 for payment to vendors. We want to define different tolerance group having different grace days to vendors.
e.g. Vendor 1 having tolerance group with 5 days as grace period
Vendor 2 having tolerance group with 10 days as grace period
Is it possible to have different grace days for making payment through F110. We donot want to make manual payment.
Thanks & Regards.Hi,
Please refer this link:
F110 Payment run Problem
Regards,
Pramitha. -
Related to automatic payment program (F110).
Hi!!
Issue is that :
SAP Automatic Payment Program :F110 creates payment in compliance with country.The has to be saved on SAP server....
(Payments run per company code)company code 230-->>create DME file >> (format per country)BACS (UK)>>then saved to sap server.
I want to know what all has to be done to perform the task & in which format it will be saved to SAP server.
Please reply soon!!
Thank You
Amit.
Edited by: Amit Kumar Singh on Feb 25, 2008 1:14 PMPlease reply soon!!
Thank You..
amit -
Automatic payment Program- F110 problem
hi,
i did all house bank & Automatic Payment Program Settings
& now when i am running APP in F110 i am getting Following Problem in EDIT PROPOSAL
Error in creating the payment document;
log
please give me the solution how to come out of this problem
i did in sand box there were no problems
with regards,
jay prakashhi
sapfico dasari
While run APP so many errors system will display
Mainly you should check following points
1.if you run APP all payment documents are in over due
2.check payment block
3.check minumum and maximum amounts for incomming and out going payments
4.check all dates
5.check nest due date
6.check all customization steps
regards
Trinadhnaidu.A
Edited by: trinadhrao althi on Oct 15, 2008 7:17 AM -
Configuration of Check printing in Automatic Payment Program
Hi
I am able to run the automatic payment program. But I am not sure how to configure check lots and check printing. Could any one please help me with step by step instruction regarding the configuration required after running the program.
Thanks
Hariharan GHi
For the program RFFOUS_C give Variant(X).
select maintain Variants button and select continue button.
give program run date , Identification feature , paying company code , sending company code , payment method , House Bank , Account ID , Check Lot NO..
Under Print Control
select Print checks checkbox , give printer name and select print immediately checkbox.
select Print Payment Advice Notes checkbox , give printer name and select print immediately checkbox.
select Print Payment Summary checkbox , give printer name and select print immediately checkbox.
No. of sample printouts (0) and select do not Void any checks checkbox.
select Attributes button and give description and save.select back arrow.
select Printout button and select Start Immediately checkbox.
In the job name for the ? give variant name(X) and enter.
To see the printed checks from the menu select System -
>Services -
>Jobs -
>Job Overview(SM37) and execute.
Also go to SP01 and execute.
we will get the list of spool requests.
Regards
Venkat
Edited by: Venkat Dara on Feb 4, 2009 12:55 PM -
How to put default section code in Automatic payment program(F110)
Hi,
Is it possible to put default section code(BSEG-SECCO) in transaction code F110 for down payment transactions through Automatic payment program.
in our company section code is required field for vendor transactions, if i am doing the transaction F-48 or F-53 or F-58 , i can able to give the input for section code, But when i am executing the auto payment against payment request system showing the error message 'Please Enter 1001 As Section Code" based on my validation rule for section code for posting key 29 with account type K
How to overcome the above section code issue in auto payment without deactivation of validation.Hi,
Just confirm how many section codes you are having.
If you are having only one section code for your company code then you can achieve this by developing a substitution rule.
T.code GGB1
Prerequisite
BSEG-BUKRS = 1000(give your company code)
Substitution
BSEG-SECCO=1001(give your section code)
Here take constant and give section code manually
If you are using business area then you need to give business area in prerequisite and respective section code in substitution.
After you define the substitution you need to activate for your company code through T.code OBBH.
Revert if you have any queries.
Regards,
Sankar
Edited by: Durgasankar.Innamuri on Jul 30, 2010 12:11 PM -
Automatic payment program (F110) document are not update in PAYR table
Hi all,
I have make payment in F110 (automatic payment) to customer
But it is not update in PAYR table
Please guide me what I have to do for documents update in PAYR table
Thanks and Regards,
PrudhviHi,
It is possible to enter multiple documents.
You can enter a list of single documents or in intervals.
Enter the document number in ascending order.
Ex:
Individual documents.
10001,10003,10011
If the documents are in a sequence you can enter the Interval like this
(10001,10011)
Hope it helps you
Regards
Andrew
Edited by: Andrew J on May 28, 2009 4:26 PM -
Automatic Payment Program (F110)
Hi folks,
I had a question regarding tcode F110. I believe my payment run went through in the Sandbox because I got the following message below:
<i>Parameters have been entered
Payment proposal has been created
Payment run has been carried out
Posting orders: 1 generated, 1 completed</i>
However, my question/s are these: <b>How do I check to see if the vendor got paid? Do I simply do a FK10N and see if the balance is zero for the particular Vendor? Does the balance in my Bank account decrease? Can I check in the system to see if me bank balance decreased?</b> My main bank account and subaccounts don't show any outflows of money that is used to pay the vendor.
Thanks in advance!
Message was edited by:
United 99
Message was edited by:
United 99Hi
With the knowledge I have gathered in SAP,will try to resolve ur query
First after the payment run has been made, entries are passed for the
vendor A/c Dr
To Bank disbursement A/c
so the effect will be seen in the vendor line item display and the payment will be done.
The bank payment medium will create an advice and will send to the Banks via the interface.
The details will be received by the Bank and the amount will be transfered from our bank account to vendor bank account.
Our Bank will again send the file to SAP and the accouning entry will be
Bank Disbursement A/c
Main Bank A/c
So the setings for all above are in FBZP and in SPRO under electronic Bank statement node.
The reduced Bank balance is not seen in FBZP.It is only shows how much maximum the bank can have balance to have a clean payment run.
I think this will help you.... -
Pool vendor items from several vendors in automatic payment program / F110
Hello everyone,
I am wondering if you could help me with an issue about invoices and credit notes for several vendors in the APP/F110. We use ECC 6.0.
This is the situation: there is a group of vendors. Some vendors within this group have only credit notes posted to.
When running the APP/F110 for the group of vendors, there is a debit balance for the "credit note" vendors.
So far normal behaviour in SAP. But what I would like to do, is offsetting these credit notes with invoices posted on the other vendors (via the APP/F110).
In other words, pool together the open items of several vendors so they would be regarded as belonging to one vendor. This way, the credit notes will be cleared via APP/F110.
Does anyone know if this can be achieved in SAP? I have already searched on the forum and in SAP Notes, but no luck there.
Many thanks!
Kind regards
BeckyHi
Assign the Vendor for which Credit memos are passed as (Partners/ Branch office functionality) for Vendors for which Invoices are booked. Than try running F110
Regards
Sanil -
F110 Automatic Payment program
Hi ,
We have an issue in th Automatic payment program F110.
We have a few vendor invoices ( 1500 euros ) for a vendor X. There is also a credit memo for that vendor (100 Euros ). When we run F110 the credit memo is going to the Exception list with an error message "001 No pymt possible because items with a debit bal.still exist "; and the invoices for 1500 euros had been paid.
Please let us know why the payment program could not net off the Credit memo against the invoices making into a payment of 1400 Euros only to the vendor.
Your response would be much appreciated.
Thanks
Balaji
Edited by: Balaji Dhanave on May 15, 2009 12:53 PMHi,
You will first have to CLEAR the credit memo for that vendor (100 Euros) against the invoice raised and then run the payment run for the balance credit amount. Payment run will not execute if it finds any debit balance as open item for the vendor.
Thank You. -
Automatic Payment Program (APP)
Hello Sapients,
Scenario:
A down payment(F-48) is made $25
Later an invoice(MIRO) is posted for $100
Now i wnt to Pay $75 to Vendor
But the Automatic payment program(F110) is not clearing the down payment against the vendor invoice.
Could you please help how to clear the down payment against the vendor invoice in the payment program
Thanks and Regards
SwathiSwathi,
Need your help i have a strange situation
1) F-48 and document posted with document no = 15..... in company code = L002 with payment block getting populated automatically
2) F-48 and document posted with document no= 15..... in company code = Us11 without payment block and the screen does not even show payment block, I had to check this from BSEG table
My question is
a) How and where does this payment block is triggered through configured and how to process next steps.
b) when I use F-48, how do we do the actual payment, is there a check printing and linking it to the KZ document or is check printing done outside the system and the KZ document type does not have any linkage.
c) If I do FB60 for a higher amount how do we pay partial amount.
Your response is appreciated. -
Payment Program F110 is not creating spool
Hello experts,
We are very close to the go-live and facing a major issue with Automatic Payment Program F110. We asked the dev to design Z check form for F110. Our form works well with manual Run ( F-58), we can see spool as well as print but when we Run the F110 the same form does not create any spool nor print anything. Even though its create the check, done the posting but no spool no print. The error we are getting it is 'No printer fonts maintained for Message no. TD327' . IT people sets all the fonts but no luck.
appritiate the comments.
ThanksHi,
take a look on this sap note.
i hope it help you.
Regds
Note 391852 - Message TD327 (No printer fonts maintained for &)
Summary
Symptom
The system displays error message TD327 (No printer fonts maintained for &) during the print although the device type of the printer has a base device type with printer fonts.
Additional key words
IW31, IW32, IW3D, IW21, IW22, IW23
Cause and prerequisites
The device type has not separate printer fonts but inherits them from the base device type.
Solution
Implement the program correction as specified in the
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