Smart Album Keyword Bug

I have a library of 17,440 “Referenced” photos, grouped across multiple projects, none of which contain more than about 400 photos. Prior to importing these images into Aperture, I had already keyworded all of them; the keywords are embedded within the image files.
707 of these images have the keyword “Cruise_Ship” (photos of or on a cruise ship). I then created a smart album with a SINGLE filter, “Keyword = Cruise_Ship”. I have no other filters selected, I have no other keywords selected in the keyword filter, and at the top of the keyword filter, I have selected “Include ALL of the following”.
However, instead of the 707 expected images, this smart album actually displays 5336 images. I have verified, via the metadata browser that in fact most of these images DO NOT contain the keyword “Cruise_Ship”.
So, I tried the following (in order). After each step, I once again checked the contents of the smart album, and in each case it displayed 5336 images instead of the correct 770:
Repair Database
Repair Permissions
Rebuild Database
Reboot Computer
Rebuild Database
As one last attempt, in the Keyword HUD, I renamed the keyword “Cruise_Ship” to “CruiseShip” (no underscore). The HUD correctly indicated that that keyword was used in 707 versions. I then in fact changed the keyword in those versions. I then created a NEW smart album, with the only filter being “Keyword = CruiseShip” (again no underscore) and once again the smart album incorrectly displayed 5336 images.
I am using Aperture 3.0.3.
I’m out of ideas...

I can't say I have the same bug. However, I do have one that might be worth checking on.
On my Aperture 3 here the keyword panel padlock works back to front, i.e. if it's displaying an open padlock icon, the keyword panel is actually locked, rather than unlocked as it should be, and vice versa.
This stumped me for a while, as I also kept finding unauthorised changes happening to my keywords. Now I know to operate the padlock opposite to what I expect, it does stop any unauthorised changes.
(yes, I submitted a bug report).
Cheers.

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Smart Album issue

When I upgraded to 1.5, some of my photos metadata changed to the date of the upgrad. Also when I click on a smart album, it states no selections. The only time it works is when I unchecked an option in the smart album (Keyword for an example) and check it again. I need to do everytime. Photos I move to regular album is just gone. Luckily I had them backup, but I had to keyword and rate all over. I do have them in the Aperture as Managed.
Any help would be helpful.

Ah.. I think I have the same problem (just posted it !) - but these smart albums were created in 1.5 so could be a 1.5 bug ?

Sorting movies in iPhoto smart album

I created an album of our summer vacation which includes photos and video clips. I would like to separate out the video clips and stitch them together. Either in iMovie or otherwise. Any thoughts on how to separate out the movies? I tried the New Smart Album > Keyword > is > movie. It sorted my whole library, not just the album (and I did have all photos/clips selected).
And then, how best to stitch them together? iMovie or is there a function in iPhoto?
Any thoughts are appreciated. Thank you.

In your summer album flag just the video clips. Use the Events ➙ New Event from Flagged Photos to create a new event of just those flagged video clips (assuming you have no other flagged photos).
Or give the video clips in the summer album a star rating and use a smart album: Keyword is Movie and Rating is XX.
OT

Smart Album based on metadata

How do I create a smart album based on metadata content. I want to have one that has all my geo-tagged (latitude/longitude not blank) photos in it.
Dual G5/Dual G4/MacBook Pro Mac OS X (10.4.10) Extreme N/Apple TV/iPhone

You can't. Smart albums can only search by album, any text, comments, date, filename, keyword, rating, roll, title, aperture, camera model, flash, focal length ,iso and shutter speed. You'll need to use another way to group them together.
However, you can use the demo version of iView MediaPro to catalog your library, find all photos with or without a GPS location, add a keyword to it and then write that keyword to the original file. Then you can copy those files, from the iView catalog window to a folder on the desktop for imorting into iPhoto as new fileswhich will then recognize the new keyword. (While you're at it, you should sync all the metadata to the original files with iVMP as described in Tutorial #1. This will preserve the keywords in case the library gets damaged and you have to create a new one and import the original files from the old library. Then you can delete the un-keyworded files from the library with a smart album: keyword is not xxxx.
Do you Twango?
TIP: For insurance against the iPhoto database corruption that many users have experienced I recommend making a backup copy of the Library6.iPhoto database file and keep it current. If problems crop up where iPhoto suddenly can't see any photos or thinks there are no photos in the library, replacing the working Library6.iPhoto file with the backup will often get the library back. By keeping it current I mean backup after each import and/or any serious editing or work on books, slideshows, calendars, cards, etc. That insures that if a problem pops up and you do need to replace the database file, you'll retain all those efforts. It doesn't take long to make the backup and it's good insurance.
I've written an Automator workflow application (requires Tiger), iPhoto dB File Backup, that will copy the selected Library6.iPhoto file from your iPhoto Library folder to the Pictures folder, replacing any previous version of it. You can download it at Toad's Cellar. Be sure to read the Read Me pdf file.
MBP 2.16Ghz; G5 Dual Core 2GHz, 2G RAM ea, 250G HD; G4 Dual 1Ghz, 1.5G RAM; Mac OS X (10.4.10) 22" LCD, 710G FW HDs, Canon: SD700IS/i850/LIDE 50, Epson R200, 30G iPod, 2G Nano

New Album from Smart Album makes NEW VERSIONS of all files? Bug?

Got what I think is an oddball bug here, but see if any of you have experienced it.
Making a new album of the contents of a Smart Album with about 600 images resulted in the SBOD, a lot of time and disk activity and the creation of NEW VERSIONS of all the files populating the new album. This, of course, also doubled the number of files in the original Smart Album, since the keywords used are a match. First thinking it might be something I had not read in the manual, I grabbed the book and could not find this behavior listed…..so….my expected result is a new album with the identical contents of the Smart Album selected as the source.
I am creating a presentation for a client whose work is in multiple projects in a ~150GB library. All images are heavily keyworded, so making Smart Albums of specific elements of the work was easy. My intended workflow to get through this mountain of pix was to make Smart Albums of specific elements, then make New Albums from each, manually edit and reorg these albums individually, then combine my edits into a single book file.
Now the structure leading to this problem is as follows:
1) I created a single “main” folder to store all projects and other elements and hierarchy for this client. Clicking on this folder returns some 8500 images spanning multiple projects…all as expected.
2) At the top level of this “main” folder, I made about 20 Smart Albums to presort the main elements I wanted to include. I made the first Smart Album by clicking the icon in the top bar. The rest of the smart albums I made by duplicating the previous Smart Album, then changing keyword selection. I would select the new keywords I wanted, then de-select the ones that were from the album I had duplicated. The reason I did it that was for speed, there is little delay in displaying the items that were already searched for, and a significant delay in going from new. Anyway, somewhere in this process, I decided to organize my workflow further, so I created a new folder (calling it Smart Album Selects) at the same level as the Smart Albums, and then dragged the Smart Albums into the new Smart Album Selects folder. Still, no problem.
3) Later in my session, I went to create another new Smart Album, and this time I did so already in the Smart Album Selects folder. When I opened the HUD to select the keywords, the Keyword area and check box were greyed out!!! Weird, I though….so I simply duplicated an existing Smart Album from my Smart Album Selects folder, opened the HUD, and sure enough, all my keywords were there. I changed the keyword selection, and went on with work. During the day I did this same operation 3 more times, making 4 Smart Albums created the same way.
4) OK…here is the strange behavior. To make my new custom album from the Smart Album selects, I selected one of the Smart Albums, and clicked on the New Album icon. Got the expected dialog, make with 1 image or all images, selected all images, and instead of a new album popping up moments later, I got the SBOD, and the Activity Monitor said Aperture and my hard disk was cranking away. About 4-5 minutes later, Aperture became responsive again, and had created a new album. However, upon inspection, the album contained NEW VERSIONS of all the images that were in the Smart Album, about 600 files.
5) I went back and clicked on a different Smart Album in the same spot in the hierarchy…but it was one of the first ones I had created (meaning I built this BEFORE reorganizing into the Smart Album Selects folder). Tried making a new album again, with 1 image, worked fine, popped up instantly. Tried selecting 4 images, same thing, worked fine. Selected All, made album, worked fine.
6) Went back to the Smart Album I had the problem with, this time selected 4 images, make New Album, and sure enough the New Album had NEW VERSIONS of the pix again…OK, I went back to the top of my folder hierarchy, my “main” folder and made a brand new Smart Album by clicking the icon, and selecting keywords. Made a new album from that, no problem, popped up instantly, no new versions.
7) I then re-made all my Smart Albums at the top of the folder hierarchy, and they all work fine creating new albums. I got back to the task at hand…hopefully there is enough data here to let the Aperture engineers find this problem…Assuming, that is it is not just me misunderstanding some element in the program.
Sorry for the length, but has anyone else run into this??
PowerBook G4 1.67 2GB RAM 128MB ATI Video, External FW Drives for library Mac OS X (10.4.7)

Nope, all the images at this point in my workflow have been unstacked, with the non-picked members of the original stacks discarded.
Now that it seems I am not the only one who has witnessed this behavior, what I am really trying to find out, is what is the definitive proper operation of this according to the Aperture group at Apple.
Assuming I have opened a Smart Album with images displayed, and no images are selected.
Is the correct behavior:
1) Selecting New Album makes a new Untitled Album (very quickly) with the identical contents of the Smart Album....OR...
2) Selecting New Album makes a new Untitled Album (slowly) with NEW VERSIONS of the contents of the Smart Album. (Also, depending upon the number of images, typically brings up SBOD and makes Aperture unresponsive until it is complete.)
Now what I expected to happen was #1, as it is what happens when I select New Album when a project is selected. Given Apple's human interface creedo for intuitive operation, I think this is the most intuitive choice, because I can't think of a good reason I would want to double the number of versions of all files in an album, unless I expressly told the app to do this.
Could an Apple guy provide the definitive answer, please...
Thanks in advance for your help.
PowerBook G4 1.67 2GB RAM 128MB ATI Video, External FW Drives for library Mac OS X (10.4.7)

Aperture ... Bug .... timezones and smart albums

Hello everyone,
i've just jumped into the mac world a week ago, just bought my first macbook ! Yeah !
I decided to give Aperture a try, and given i've played with it now for 2 days, if this bug I found is really there, NO WAY am I going to pay for such software !
I've been using Picasa on PC for the past couple years now.
Its handling my photo library extremely well: over 50gb of photos, 10 years worth of photos.
So after looking at all the Aperture videos on the apple site, I decided to give it a try to replace my picasa, since there is no picasa for my new mac.
The bug I found (and I'm a newbie !, 2 days of playing, struggling to import my pictures, and bam ... bug .... hummmm).
I tried importing only 1 folder in my library.
I'm french and this summer, went to USA for holiday. Western deserts and all.
So, I took my folder:
2008 08 09 - USA Grand West
And tried importing it.
It contains around 100 photos of the 1st 3 days of the trip.
My camera was set to French time, so at import I appreciated the "Change time thingy" and set it to Los Angeles time.
Did the import in a new project.
Great.
All pictures in the project. Exif Date updated to los angeles time. GREAT !
Now.
I want to have them show up on a day to day basis.
So, I created smart albums giving the date I wanted.
August 9 2008, August 10 2008 and August 11 2008.
It DOES NOT WORK ! BUGGGGGGGG
photos taken on the 3rd day, having correct EXIF date metadata, show 11/08/2008 for the date (correct), however they are not shown in the August 11 2008 album !
They are shown in the August 12 2008 album !
Reason !
The smart album is using the wrond date. The French one.
Since there is 11 hours difference.
Some late August 11 (Los Angeles time) pictures are pushed to August 12 (early morning French time).
Am I the only one with this bug ?
The only fix I found for now that works, is adding 3 rules to the smart albums:
- exif: day of the month = 11
- exif: month of the yar = 08
- exif: year = 2008
That works.
However there is NO WAY, i'm setting up 50gb worth of smart albums having to apply 3 specific rules to compensate for a bugged out calendar rule that does not work.
Any ideas ? fixes ?
Thanks
Regards
Tim

Hum, i'm not sure I understand what is going on, or what you are describing.
you say: "... Aperture is correct in it's assertion the image was taken on 12th"
I dont understand.
When i've done the import, and look at that pictures metadata, the date/time is corrected. It shows up as 15:42 20080811 (youre writting).
So if the metadata is correct, I really dont understand how the computers time and timezone has any effect on the smart albums ... could you explain ?
Unless what you are suggesting, is that the smart album date is applied to the computers time zone, and thus when searching for the files, it automatically does a conversion of the time of the picture to fit the computers timezone => thus my 15:42 20080811 set to Los Angeles time zone, is researched using a French timezone and thus found on 00:42 20080812 ?
Wow, if so, this would be a stretch !
And if this is the answer, I do not understand the "feature" to import using a different time zone, and not be able to search according to it ?
There is effectively no point?
In respect to the workaround you describe. Its effectively what I did, I sorted using 3 criterias: exif day of the month = 11, month of the year = 08, year = 2008. And for some reason that works !
Would there be another workaround? Instead of using the TimeZone panel, import them untouched, and doing a batch Time change on the pictures once imported and leaving them at the same Paris timezone, but compensating for 9 hours, effectively, bringing them to 15:42 Paris time, instead of Los Angeles time ?
If my memory is correct when having played with this, the batch time modification, did not compensate the days: Effectively, clicking 9 times on the down arrow when showing 00:42 12th did not change the 12th into an 11th ...

How to find out which keywords were used to create a smart album?

Hi,
I actually have 2 questions;
a) Short of scrolling down my very long list of password on the HUD - is there an elegant way to do it - How to find out which passwords were used to create an existing smart album? It's a recurring challenge for me.\ 'cause I like using smart albums, but once in a while need to check or chane the passwords.
b) With annoying regularity when I try to get to this forum and choose Aperture, I get the following message - in pink, no less: It appears you're not allowed to view what you requested. You might contact your administrator if you think this is a mistake.
Any clues?
Thanks guys,
Raphael
<Edited by Host>

b) With annoying regularity when I try to get to this forum and choose Aperture, I get the following message - in pink, no less: It appears you're not allowed to view what you requested. You might contact your administrator if you think this is a mistake.
Any clues?
Raphael,
that message may occur for four reasons at least:
Most frequently, when you are using an outdated link to a post that no longer exists, for example from an email notofication. Sometimes our community host will remove posts, that are in violation of the terms of use: see:
Apple Support Communities Terms of Use
Or you are using the edit button or a bookmark to an "Edit" window, after the fifteen minutes allowed for editing are up.
Or you want to view a page in a restricted section of the ASC - soem perta are only open for members of level 6 or higher.
Or it is one of the unexplained problems with the forum software right now.
a) Short of scrolling down my very long list of password on the HUD - is there an elegant way to do it - How to find out which passwords were used to create an existing smart album? It's a recurring challenge for me.\ 'cause I like using smart albums, but once in a while need to check or chane the passwords.
I really like Kirby's suggestion with the IPTC rule Keyword is. This is very useful for smart albums global to the library.
Frequently a different approach helps for my smart albums. Many of my smart albums are local to projects or folders. In this case the smart HUD will only show those keywords that have been used for the images in the selection. So if I only have tagged the images with the keywords "birds" and "slideshow", the smart settings HUD will only show these two keywords and the list is very short.
My Keywords HUD, is organized hierarchically; this way I can collapse large sections at once, and it is easier to focus on the keywords needed for a specific task.
I use the search field in HUD a lot, to filter the set of keywords shown.

IPhoto 9.4.3-keyword "" not working correctly in smart albums

Every May I work on the 5th Grade recognition slideshow (using Keynote) for our 5th grade students. In iPhoto, I always give photos the checkmark keyword after I've placed that photo so that I know it's been added/used. I have many smart photo albums with keywords like "5th graders 2012-2013" and others like the checkmark.
None of the smart albums seem to be recognizing and using the checkmark even though it's one of the smart album criteria. For example, I have a smart album called
"5th grade-already used" which has the criteria Match All: Keyword is "5th graders-2012-2013" and Keyword is "✔". However, even after giving some photos the checkmark keyword, this smart album shows up empty.
Similarly, I have another smart album called "5th-Still to use" which has criteria Match All: Keyword is "5th graders-2012-2013" and Keyword is not "✔". The photos that I've placed the checkmark on are STILL showing up here.
These smart albums have always worked before. Has anyone else noticed issues with the checkmark keyword not working properly? It has to have happened with an update sometime in the past year.

When I went to open the library using iPhoto Library Manager, it had to upgrade the library to work with this version of iPhoto.
That's normal.
Option 1
Back Up and try rebuild the library: hold down the command and option (or alt) keys while launching iPhoto. Use the resulting dialogue to rebuild. Choose to Repair Database. If that doesn't help, then try again, this time using Rebuild Database.
If that fails:
Option 2
Download iPhoto Library Manager and use its rebuild function. (In Library Manager it's the FIle -> Rebuild command)
This will create an entirely new library. It will then copy (or try to) your photos and all the associated metadata and versions to this new Library, and arrange it as close as it can to what you had in the damaged Library. It does this based on information it finds in the iPhoto sharing mechanism - but that means that things not shared won't be there, so no slideshows, books or calendars, for instance - but it should get all your events, albums and keywords, faces and places back.
Because this process creates an entirely new library and leaves your old one untouched, it is non-destructive, and if you're not happy with the results you can simply return to your old one.
Regards
TD

How can I set up a smart album that looks for keywords?

Hi everyone,
I'm in the middle of a rethink on my image management and am wanting to setup smart albums that will search for and display images that have a certain keyword. When I create a new smart album to do this, I'm only given the ability to choose to search for rating and calendar criteria; the keywords and import session options are greyed out. My images have keywords assigned, so where do I go from here?
Thanks,
Andrew

OK, a step forward. It seems that if I create a smart album it will only look for keywords in the project that it is contained in.
Perhaps someone can help me then: I keep a collection of albums for each person that is featured in a photograph. These albums are stored outside of the projects that the images are stored in so I can have a collection of images that show person X from all the different shoots.
What I want to do now is keyword each image with the person's name (as a keyword) and then have a Smart album that will pick out all of their photos from my entire library, not just a certain project. How can I do this?

Smart album using keyword not working

I'm creating smart albums using keywords. Today I created two smart albums tagging select photos with key words. One album has worked correctly, the other album is empty, showing only black background. I've confirmed photos are tagged with the one key word, I've confirmed the key word exists in the list. I can't figure out why the smart album is not generating.

Try going to the Q tab and get rid of all the search field by clicking the circle at the right hand side, leaving only the Keywords field, then ensure the rating field is at unrated or better as this field cannot be removed. Allan

Smart album bug?

Hi....
I seem to have a reccuring bug in aperture.
lets say I take 20 photos right now, and import them into aperture.
If i create a smart album that filters on photos in the last week, these these photos exist in this smart album-
No problem
If I change the logic so it picks up photos taken in the last 2 days, then nothing appears.
I have checked the exif of the photos (To make sure it reads correctly) and checked my system clock.
Has anyone else encountered such a problem?

I haven't seen this problem. I have smart albums that show the last day, last week etc and it has always worked for me.
What version of Aperture and OS are you running? Also keep in mind that the filter is based on time not date. That is a folder showing today is showing the previous 24 hours.

Smart Albums and Search ignoring tags / keywords

Why is it that once images are imported into PE7, and if their keywords and tags are edited in an external editor (eg. Picasa, Photoshop), PE7 doesn't seem to recognize these new keywords/tags in Search or Smart Albums?!
The weird thing is, if I open/activate these newly edited files, I can see in thier properties that the new keywords/tags can be read by PE7, but these descriptions don't show up as matching results when we do a search box or smart albums.
What is going on?
On the other hand, Picasa will read, update and pick up any tags and keywords that have been entered in PS7, almost instantly. Why can't PE7 do this???

It's a design limitation of PSE. When you first import an image into PSE, it will read the metadata from the image's file (keyword tags, date/time, caption, notes, star rating) and store it in your catalog (the database where PSE stores all of its information about your images). Once the image is imported into your catalog, PSE will never read that metadata again, so if you change it with an external tool, PSE won't see those changes.
As you've observed, a number of other programs will track changes made to a file's metadata, including Windows Live Photo Gallery and Adobe Lightroom.

Adding Keyword Function To Smart Album?

After creating a smart album, I click on the magnifier icon which brings up the Smart Settings box. I want to enter some keywords to the keyword section, but it is greyed out. How do I activate it? The Rating and Calendar sections are both available, but Keywords and Import Session are greyed out.
Any suggestions?
Thanks.

As far as I can tell Smart Albums populate the
keywords search information
based on the Smart Albums location in the library.
Try clicking on 'Library'
then creating a smart album at the top level.
Ah, that's the secret. Thanks. Everything works fine
when I create a Smart Album at the top level.
No problem -- After you have the Album created at the top level you should be able to move it to wherever you want it. Not the best design desicision in my opinion.
This is true for me, too, but a weird way for things
to work. Seems to me that a better way is to have all
the keywords available as a selection.
Yeah I don't like that either, but then I have several other complaints with the search options... perhaps version 1.1 will work a little better.

IOS photo app vs iPhoto, keywords, smart albums, face detection?

greetings,
i have some questions about iOS photos app in comparison to iPhoto (in 10.8). i've done a little searching on the web and in the forum, but didn't see this covered...
i always sync my iPhone to my mac, copy/import my photos to iPhoto, and use iPhoto to organize my photos. in iPhoto, i tag photos (keywords) and use "smart albums" to access all my photos based upon the keyword tags. face detection in iPhoto is GREAT!.   i have all my friends faces named and finding them by "people" grouping is fantastic. the down side to all of this is that i have everything working great on my mac, but usually i'm using the photos app in the iPhone to show pics to my friends since that is what i have with me. i'm not sure if this information in iPhoto ever gets synced back to my iPhone.
1- does the iOS photos app have any of these features from iPhoto?
     in other words, can i tag photos, lable the faces of friends, set up smart albums in iOS photos? if so, please point me to some info. i haven't seen an obvious way to do any of this.
2- can i sync what i do in iPhoto back to my iPhone?
     in other words, can i get the tags, peoples' names on their faces, and smart albums copied from iPhotos back to my iPhone? is there some setting or command in iPhoto, or somewhere else?
3- i just turned on photostream. can/does this iPhoto data transfer via photostream to the iPhone?
i have an iPhone 4.
i am just about ready to upgrade from iOS 5 to iOS 6. so if any of these features are specific to iOS 6, please let me know.
i'd appreciate it if you could mention if there is anything special about iOS in the iPad, because a friend has asked me how she can do in her iPad (iOS 6), what i do with iPhoto in my mac.
thank you for any suggestions or advice.

You're best bet would be to do your own comparison: https://itunes.apple.com/us/app/iphoto/id497786065?mt=8
https://itunes.apple.com/us/app/iphoto/id408981381?mt=12

Re: Smart Albums View Keyword option is missing from the view option How can it be turned on?

How can I use the keyword option in the view menu for my smart albums?

You do not use the view menu - you create a new smart album (or edit and existign one) and use the Keyword criteria as yoou wish
LN

Smart Album Keyword Bug

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