Smart mailbox acts weird

Since Mountain Lion, Mail.app is acting quite weird.
- Smart Mailbox doesn't always load on start of Mail.app,
- Smart Mailbox superimposes messages over one another in the message-list,
- Strange characters appear after attached ZIP files in sent messages and make the rest of the mail invisible,
- Rules are not always applied (already a problem in Lion),
- Sometimes Mail just will not get mail from some accounts (my iPhone does),
All these points can happen together or separately. When I see'm all together, I restart Mail.app - often have to do that 3 or 4 times to get it right again.
And I do NOT want to switch to another email client.
Anybody else seeing these things too?

I am having similar problem with Smart Mailbox setting for "This Week" and "Last Week" Smart Mailboxes.
"This Week" - Smart Mailbox never shows any mail and "Last Week" - Smart Mailbox shows what would be the "This Week" email. I have confirmed the Smart Mailbox settings for both unit are correct. I have tried rebuild no success.
Thank you,
Kirk

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Smart Mailbox Weirdness

Weird problem since upgrade to 10.6.4, my smart mailboxes are retaining Mobileme deleted messages that don't appear in the main inbox. Have tried rebuilds, deleting the smart mailboxes, deleting trash etc, but the messages remain in the smart mailbox....
All ideas appreciated!
A

No, the messages have even been cleared out of Trash, but still appear in smart mailboxes! I think I've narrowed it down to emails that are deleted using an iPhone, so, when an email is deleted from the iPhone, it deletes from the main 'MobileMe' inbox, but still appears in smart mailboxes (my wife shares an alias on my account, so I use smart mailboxes to filter out our mails)
A

My MacBook was acting weird so I restarted it and when I login a white screen flashes and goes back to the login page. Help?

My MacBook was acting weird like sometimes I would log on and I wouldn't be able to type my password for a couple seconds,but it usually logged in after that. Then I left my computer open after installing the recent update after that all my applications were not responding. So I shut it down, when I turned it back on about an hour later it went to this loading screen and then to the login like usual. After I tried logging in a white screen flashed and it went back to the login/ password screen like nothing happened. Any ideas on what happened and what I can do to fix it?

Reinstall OS X;
Reinstalling Lion/Mountain Lion Without Erasing the Drive
Boot to the Recovery HD: Restart the computer and after the chime press and hold down the COMMAND and R keys until the menu screen appears. Alternatively, restart the computer and after the chime press and hold down the OPTION key until the boot manager screen appears. Select the Recovery HD and click on the downward pointing arrow button.
Repair the Hard Drive and Permissions: Upon startup select Disk Utility from the main menu. Repair the Hard Drive and Permissions as follows.
When the recovery menu appears select Disk Utility. After DU loads select your hard drive entry (mfgr.'s ID and drive size) from the the left side list. In the DU status area you will see an entry for the S.M.A.R.T. status of the hard drive. If it does not say "Verified" then the hard drive is failing or failed. (SMART status is not reported on external Firewire or USB drives.) If the drive is "Verified" then select your OS X volume from the list on the left (sub-entry below the drive entry,) click on the First Aid tab, then click on the Repair Disk button. If DU reports any errors that have been fixed, then re-run Repair Disk until no errors are reported. If no errors are reported click on the Repair Permissions button. Wait until the operation completes, then quit DU and return to the main menu.
Reinstall Lion/Mountain Lion: Select Reinstall Lion/Mountain Lion and click on the Continue button.
Note: You will need an active Internet connection. I suggest using Ethernet if possible because it is three times faster than wireless.

Creating Smart Mailbox Folders in Mail.app (Lion): they do not save and disappear every time the application closes....

Hello there -
Hopefully someone can help, because this is just frustrating and weird. In Mail on Mac OSX Lion, I can create all the Smart Mailboxes I want, but if I try to create a Smart Mailbox folder, it shows up just fine in the sidebar. But, as soon as I close Mail, then re-open, the Smart Mailbox Folder is gone as if it never existed. This happens whether or not I actually put any Smart Mailboxes in the folder. Anyone else seen this issue and have suggestions?

Okay, I think I just discoverd a workaround. This will work if you're lucky enough to already have a smart-mailbox folder that persists after close. (Somehow I had two such folders that already existed and weren't subject to the mysterious disappearances on closing the app; perhaps I created them in a previous OS X release?) Anyway, here goes:
Locate an already existing smart mailbox folder that's working properly. Select the folder (in the sidebar).
Duplicate that folder using the "Duplicate Smart Mailbox" Command. (It's on the contextual pop-up menu or available via the gear icon in the lower left of the window). This should produce and exact copy of the folder and the boxes inside, appearing at the bottom of the smart mailbox list.
Edit the duplicate folder to put the smart mailboxes you want in it, and delete the previous mailboxes (duplicates) that you don't want.
The new folder structure should now persist between launches of the app.
There you go. Not the most elegant process, but workable. Don't know if there's a method if you don't have at least one smart mailbox folder already though.

Mail: ANY doesn't work in smart mailboxes or rules?

I want to create a smart mailbox that will copy and archive all messages to/from a particular recipient and e-mails to/from others about the subject of most of the conversation with that recipient. I want the archiving to happen as they arrive in my inboxes and not automatically remove them from the servers--some I still need on the servers to access from multiple locations/machines.
But I can't even get to the archiving issue: the smart mailbox that says 'contains ANY message' meeting these rules:
contains recipient1
contains subject2
always has fewer messages than one that simply 'contains recipient1' so the ANY condition, that in boolean terms should be an OR combination, appears to functionally act as an AND.
When I tried to create a smart mailbox folder to contain two mailboxes, one for contains name1 and one for contains subject2, each of which separately works fine, clicking the smart mailbox folder containing both leaves the window empty, so I can't see the messages name1 and subject2 interlaced in the date sent order or any other. I just get one group or the other by clicking the submailboxes.
And trying to bypass the problem using rules doesn't work either--the 'any' command is as dysfunctional there as it is in the smart mailbox dialog. I can manually search for the relevant terms (recipient1 and subject2) and option+drag them to a mailbox for archiving, but this results in many duplications, especially if repeated over time, not a happy result.
Some searching here and googling suggests that the ANY command is problematic in this OS for a lot of people, but is there a known fix? Or a better way to create a 'smart' archive to do what I want?

Okay, I think I understand better now. So I just ran a test, by creating the following rule:
I specifically chose an address (obviously not the one shown) that I had a message from in my Inbox, and a word that was present in the subject line of several messages in my Inbox. When I ran this rule on my Inbox, it copied exactly the messages I would have expected into the test mailbox. Are you seeing different behavior with the same rule, or is your rule constructed differently?
If the difficulty is with running the rule, note that (as I said earlier) rules only run automatically on unread incoming messages. It won't run automatically on existing messages or on messages on an IMAP mail server that you have read on another device using (in which case they will have been marked as read). If you need to run this in such conditions, you'll have to either run the rule manually or run it via an AppleScript or something similar that is somehow (via something other than Mail) made to execute at certain times/intervals or under certain conditions.
And you're correct, a smart mailbox would be totally inappropriate for what you're trying to do! It would behave exactly as you guessed.

Smart Mailboxes: Why don't they update in real time?

I have a Smart Mailbox that shows me any Unread messages i have. As i read these messages, they become Read messages, yet they remain in the Smart Mailbox. Is there any way to initiate a real time update to these so that I am not required to switch Smart Mailboxes to initiate the update.
Not very 'smart' are they…
Any solutions are welcome.d

sphereboy wrote:
That all sounds correct on paper. But in real life it just doesn't work out that way. Let's say I have 20 Unread messages in my Unread SmartMailbox. As I read each message they become Read messages. The messages do not automatically clear this mailbox. They stay there in a Read status inside the Unread Smart Mailbox. The only way I can update the mailbox is by switching over to another mailbox, any mailbox, and back to my Unread Smart Mailbox and then it properly shows only Unread messages.
And that is the correct action...the update trigger is when you move out of one and into another (acts as a confirmation that you're done).
Seems appropriate and a small price to pay. It would seem to be a burden if otherwise as it would always be working while you were trying to read....can't have everything at once

VIP folder vs. Smart Mailbox Folder - Why won't they behave similarly?

My poorly formatted question is this. Why in the VIPs folder you can view ALL the emails in one view from the people you add to this list when you click on the root VIPS text...HOWEVER...when you create a Smart Mailbox Folder like "Employees" and then add people to that list, you can't see all the emails from everybody in one view when you click on the root Employees text. You have to individually select employees from the pull down list to see their emails.
I thought this used to work fine with Lion. Maybe I'm missing something here?
Also, another weird and annoying little bug is that when you add Employees to your favorites bar and then select one of the employees from the list, the text in your favorites bar changes from "Employees" to "Employees - John Doe (24)" and doesn't let you revert it back to the simple Employees root text unless you drag it off the favorties bar and then re-add it. Very annoying.
Anyone else having the same problem?
Thanks!
jacobe

I am using gmail. So not really sure. I deleted almost everything in both the Macand Gmail mailboxes. And today they are back again...

Mail.app : smart Mailbox misbehaves with condition "any"

Weird problem I found out today.
I created a Smart Mailbox to help me filtering messages to a certain company (for example : Apple)
the condition in the Smart Mailbox is "entire message contains Apple"
It works fine.
I want to add a second criteria to group messages about a second company (for example : Mac)
the conditions now look like : "contains messages that match ANY of the following conditions"
entire message contains "Apple"
entire message contains "Mac"
It doesn't show any result at all !!!!
Trying to do the filtering by changing "ANY" to "ALL" works correctly.
What's wrong here ? Do I have a wrong perception of what "ANY" means ?

Thanks for the info !
Not that it helps a lot here, but at least it reassures me on my mind sanity ! :-)

Create a smart mailbox for one one specific email account?

It has been a long time since I've been in these forums, I have to update my computer model, ha!
Anyway, I notice that when I create a smart mailbox, the specific instructions pertain to both my .Mac account and my gmail account which are set up in the Mail application. I would like to make the smart mailbox rules only apply to the gmail account, but I can not find a way to do this. Is this possible?
I would also like to only include messages from my gmail inbox in my smart mailbox, instead of sent messages etc.

you can't combine AND and OR conditions is a smart mailbox. I really don't know why. it's a big oversight IMO. you can do it in finder smart folders. you can try something weird like making one smart mailbox which satisfies the conditions you wnat about matching words . then make another smart mailbox with the condition that a message is in the first smart mailbox AND in gmail inbox.

How can I reposition my smart mailbox folders

Once I've created the "smart mailbox folders" they seem to be permanenthly set in the position.
How can I move them up or down from there?
Thanks

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How can I get a view of what's not in any smart mailbox?

I want to see basically my inbox, only with all of the things being displayed in my smart mailboxes HIDDEN. I don't see an option for this. I tried creating a smart inbox, but there's no way to create the inverse of my smart mailboxes because the rules don't seem to allow it. Is there any way to do this or am I out of luck?
Thanks,
Jon

Thanks. Yeah, smart mailboxes being sort of filtered views of your INBOX makes good sense (references not copies as you say).
I could do what I want to do if there was either an option to hide stuff in the inbox that's in a smart mailbox OR if there were better smart mailbox rules for what to include. For example, if there was a "None" choice as well as "Any" and "All", I could create an Inbox2 that contains all the stuff that doesn't match any of the criteria for my other smart mailboxes. But it's not quite the smart. Also, I could make it work if you could include smart mailboxes in the rules themselves, but they only work with regular mailboxes. I can understand why that would not be a feature though.
Basically, smart mailboxes are great. BUT I want to use them to reduce the clutter of my inbox, not just see a view of it. So perhaps this is a feature request. I can't see how to do what I want to do...

How can I convert an ordinary Mail mailbox to a smart mailbox?

I have a large number of maiboxes all for the one account in Mail. I would like to get rid of them, preferably by changing them into smart mailboxes with the same criteria. The only way I can think of doing this is by deleting the mailboxes after moving the messages out of them then creating new smart mailboxes. That could take a very long time. Is there a way of doing this that is quicker and better? Apple Script? Automator? I don't know much about either of those, just that they exist and some programs have scripts that you can run. Grateful for assistance.

AppleScript <--------- CLICKY CLICK
You can cross post there if you want to do a script for what you want to do w/your Mail. You will NOT be violating Apple's TOU. The experts there will provide you w/detailed instructions.

I have an IPhone 4, and I wanted to reset it, but couldn't do it via computer because the "find my IPhone" was turned on. So I went to ICloud Find My IPhone and just erased my phone from there. The was acting weird but I finally got to a black scre

I have an IPhone 4, and I wanted to reset it, but couldn't do it via computer because the "find my IPhone" was turned on. So I went to ICloud > Find My IPhone and just erased my phone from there. The was acting weird but I finally got to a black screen with the spinning circle. And it won't advance. I can't just hold the sleep button and home button down because my sleep button is broken! Any help? I have reset my phone before.

Hello cwypyski,
The link below provides information on and can also assist with setting up service for your iPhone to have your Sleep/Wake button repaired.
Service Answer Center - iPhone
http://support.apple.com/kb/index?page=servicefaq&product=iphone
All my best,
Allen

Mail: smart mailbox contents disappears/search doesn't work & fix is only temporary

Since installing Mavericks (including the Mail update), the contents of my Smart Mailboxes disappears (the Mailboxes themselves are listed, there's just no content) and my ability to get results from Search within Mail disappears.
I have done a lot of searching here and via Google and read other people with similar problems. I have done the usual magical stuff: resetting permissions (including the version that involves the command "resetpassword"), deleting caches, etc. - but to no avail.
Spotlight clearly knows about all this mail, because I can find it with HoudahSpot, which uses the same database, but somehow Mail is not able to read what Spotlight knows.
Now there is a commonly recommended fix, which is to go to Terminal and type some version of:
mdimport ~/Library/Mail/V2
This works (as does reindexing the entire disk)! But only for about a half-hour to an hour, at which point Mail reverts to its previous state. Running the command again works again, but once again the cure goes away shortly after. Once again, the Smart Mailboxes are empty and search in Mail stops giving reslts.
Can anyone suggest a real, permanent solution to this problem, besides switching to another email program?

Okay, I think I understand better now. So I just ran a test, by creating the following rule:
I specifically chose an address (obviously not the one shown) that I had a message from in my Inbox, and a word that was present in the subject line of several messages in my Inbox. When I ran this rule on my Inbox, it copied exactly the messages I would have expected into the test mailbox. Are you seeing different behavior with the same rule, or is your rule constructed differently?
If the difficulty is with running the rule, note that (as I said earlier) rules only run automatically on unread incoming messages. It won't run automatically on existing messages or on messages on an IMAP mail server that you have read on another device using (in which case they will have been marked as read). If you need to run this in such conditions, you'll have to either run the rule manually or run it via an AppleScript or something similar that is somehow (via something other than Mail) made to execute at certain times/intervals or under certain conditions.
And you're correct, a smart mailbox would be totally inappropriate for what you're trying to do! It would behave exactly as you guessed.

Lost Mail in Smart Mailbox

I tried to edit a Smart Mailbox and lost all my mail in the smart mailbox when I hit the "-" to remove a double entry. The original entry remained and I added another entry and also I reentered the one I had removed. However, nothing now appears in that Smart Mailbox although there are message in the Inbox that meet the criteria.
Is there any way to recover my lost mail in the Smart Mailbox and how do I get the messages into it that are in Inbox?
Thanks.

You didn't lose the mail by doing this, you understand. A Smart Mailbox is like Smart Folder in Finder. It just shows you all mail that matches a set of requirements.
At this point you just need to think it through and re-enter the Smart Mailbox requirements (being careful about the "that match ALL" and "that match ANY").
Fred

Smart mailbox acts weird

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