Smart Mailbox Weirdness

Weird problem since upgrade to 10.6.4, my smart mailboxes are retaining Mobileme deleted messages that don't appear in the main inbox. Have tried rebuilds, deleting the smart mailboxes, deleting trash etc, but the messages remain in the smart mailbox....
All ideas appreciated!
A

No, the messages have even been cleared out of Trash, but still appear in smart mailboxes! I think I've narrowed it down to emails that are deleted using an iPhone, so, when an email is deleted from the iPhone, it deletes from the main 'MobileMe' inbox, but still appears in smart mailboxes (my wife shares an alias on my account, so I use smart mailboxes to filter out our mails)
A

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Smart mailbox acts weird

Since Mountain Lion, Mail.app is acting quite weird.
- Smart Mailbox doesn't always load on start of Mail.app,
- Smart Mailbox superimposes messages over one another in the message-list,
- Strange characters appear after attached ZIP files in sent messages and make the rest of the mail invisible,
- Rules are not always applied (already a problem in Lion),
- Sometimes Mail just will not get mail from some accounts (my iPhone does),
All these points can happen together or separately. When I see'm all together, I restart Mail.app - often have to do that 3 or 4 times to get it right again.
And I do NOT want to switch to another email client.
Anybody else seeing these things too?

I am having similar problem with Smart Mailbox setting for "This Week" and "Last Week" Smart Mailboxes.
"This Week" - Smart Mailbox never shows any mail and "Last Week" - Smart Mailbox shows what would be the "This Week" email. I have confirmed the Smart Mailbox settings for both unit are correct. I have tried rebuild no success.
Thank you,
Kirk

Creating Smart Mailbox Folders in Mail.app (Lion): they do not save and disappear every time the application closes....

Hello there -
Hopefully someone can help, because this is just frustrating and weird. In Mail on Mac OSX Lion, I can create all the Smart Mailboxes I want, but if I try to create a Smart Mailbox folder, it shows up just fine in the sidebar. But, as soon as I close Mail, then re-open, the Smart Mailbox Folder is gone as if it never existed. This happens whether or not I actually put any Smart Mailboxes in the folder. Anyone else seen this issue and have suggestions?

Okay, I think I just discoverd a workaround. This will work if you're lucky enough to already have a smart-mailbox folder that persists after close. (Somehow I had two such folders that already existed and weren't subject to the mysterious disappearances on closing the app; perhaps I created them in a previous OS X release?) Anyway, here goes:
Locate an already existing smart mailbox folder that's working properly. Select the folder (in the sidebar).
Duplicate that folder using the "Duplicate Smart Mailbox" Command. (It's on the contextual pop-up menu or available via the gear icon in the lower left of the window). This should produce and exact copy of the folder and the boxes inside, appearing at the bottom of the smart mailbox list.
Edit the duplicate folder to put the smart mailboxes you want in it, and delete the previous mailboxes (duplicates) that you don't want.
The new folder structure should now persist between launches of the app.
There you go. Not the most elegant process, but workable. Don't know if there's a method if you don't have at least one smart mailbox folder already though.

VIP folder vs. Smart Mailbox Folder - Why won't they behave similarly?

My poorly formatted question is this. Why in the VIPs folder you can view ALL the emails in one view from the people you add to this list when you click on the root VIPS text...HOWEVER...when you create a Smart Mailbox Folder like "Employees" and then add people to that list, you can't see all the emails from everybody in one view when you click on the root Employees text. You have to individually select employees from the pull down list to see their emails.
I thought this used to work fine with Lion. Maybe I'm missing something here?
Also, another weird and annoying little bug is that when you add Employees to your favorites bar and then select one of the employees from the list, the text in your favorites bar changes from "Employees" to "Employees - John Doe (24)" and doesn't let you revert it back to the simple Employees root text unless you drag it off the favorties bar and then re-add it. Very annoying.
Anyone else having the same problem?
Thanks!
jacobe

I am using gmail. So not really sure. I deleted almost everything in both the Macand Gmail mailboxes. And today they are back again...

Mail.app : smart Mailbox misbehaves with condition "any"

Weird problem I found out today.
I created a Smart Mailbox to help me filtering messages to a certain company (for example : Apple)
the condition in the Smart Mailbox is "entire message contains Apple"
It works fine.
I want to add a second criteria to group messages about a second company (for example : Mac)
the conditions now look like : "contains messages that match ANY of the following conditions"
entire message contains "Apple"
entire message contains "Mac"
It doesn't show any result at all !!!!
Trying to do the filtering by changing "ANY" to "ALL" works correctly.
What's wrong here ? Do I have a wrong perception of what "ANY" means ?

Thanks for the info !
Not that it helps a lot here, but at least it reassures me on my mind sanity ! :-)

Create a smart mailbox for one one specific email account?

It has been a long time since I've been in these forums, I have to update my computer model, ha!
Anyway, I notice that when I create a smart mailbox, the specific instructions pertain to both my .Mac account and my gmail account which are set up in the Mail application. I would like to make the smart mailbox rules only apply to the gmail account, but I can not find a way to do this. Is this possible?
I would also like to only include messages from my gmail inbox in my smart mailbox, instead of sent messages etc.

you can't combine AND and OR conditions is a smart mailbox. I really don't know why. it's a big oversight IMO. you can do it in finder smart folders. you can try something weird like making one smart mailbox which satisfies the conditions you wnat about matching words . then make another smart mailbox with the condition that a message is in the first smart mailbox AND in gmail inbox.

How can I reposition my smart mailbox folders

Once I've created the "smart mailbox folders" they seem to be permanenthly set in the position.
How can I move them up or down from there?
Thanks

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How can I get a view of what's not in any smart mailbox?

I want to see basically my inbox, only with all of the things being displayed in my smart mailboxes HIDDEN. I don't see an option for this. I tried creating a smart inbox, but there's no way to create the inverse of my smart mailboxes because the rules don't seem to allow it. Is there any way to do this or am I out of luck?
Thanks,
Jon

Thanks. Yeah, smart mailboxes being sort of filtered views of your INBOX makes good sense (references not copies as you say).
I could do what I want to do if there was either an option to hide stuff in the inbox that's in a smart mailbox OR if there were better smart mailbox rules for what to include. For example, if there was a "None" choice as well as "Any" and "All", I could create an Inbox2 that contains all the stuff that doesn't match any of the criteria for my other smart mailboxes. But it's not quite the smart. Also, I could make it work if you could include smart mailboxes in the rules themselves, but they only work with regular mailboxes. I can understand why that would not be a feature though.
Basically, smart mailboxes are great. BUT I want to use them to reduce the clutter of my inbox, not just see a view of it. So perhaps this is a feature request. I can't see how to do what I want to do...

How can I convert an ordinary Mail mailbox to a smart mailbox?

I have a large number of maiboxes all for the one account in Mail. I would like to get rid of them, preferably by changing them into smart mailboxes with the same criteria. The only way I can think of doing this is by deleting the mailboxes after moving the messages out of them then creating new smart mailboxes. That could take a very long time. Is there a way of doing this that is quicker and better? Apple Script? Automator? I don't know much about either of those, just that they exist and some programs have scripts that you can run. Grateful for assistance.

AppleScript <--------- CLICKY CLICK
You can cross post there if you want to do a script for what you want to do w/your Mail. You will NOT be violating Apple's TOU. The experts there will provide you w/detailed instructions.

Mail: smart mailbox contents disappears/search doesn't work & fix is only temporary

Since installing Mavericks (including the Mail update), the contents of my Smart Mailboxes disappears (the Mailboxes themselves are listed, there's just no content) and my ability to get results from Search within Mail disappears.
I have done a lot of searching here and via Google and read other people with similar problems. I have done the usual magical stuff: resetting permissions (including the version that involves the command "resetpassword"), deleting caches, etc. - but to no avail.
Spotlight clearly knows about all this mail, because I can find it with HoudahSpot, which uses the same database, but somehow Mail is not able to read what Spotlight knows.
Now there is a commonly recommended fix, which is to go to Terminal and type some version of:
mdimport ~/Library/Mail/V2
This works (as does reindexing the entire disk)! But only for about a half-hour to an hour, at which point Mail reverts to its previous state. Running the command again works again, but once again the cure goes away shortly after. Once again, the Smart Mailboxes are empty and search in Mail stops giving reslts.
Can anyone suggest a real, permanent solution to this problem, besides switching to another email program?

Okay, I think I understand better now. So I just ran a test, by creating the following rule:
I specifically chose an address (obviously not the one shown) that I had a message from in my Inbox, and a word that was present in the subject line of several messages in my Inbox. When I ran this rule on my Inbox, it copied exactly the messages I would have expected into the test mailbox. Are you seeing different behavior with the same rule, or is your rule constructed differently?
If the difficulty is with running the rule, note that (as I said earlier) rules only run automatically on unread incoming messages. It won't run automatically on existing messages or on messages on an IMAP mail server that you have read on another device using (in which case they will have been marked as read). If you need to run this in such conditions, you'll have to either run the rule manually or run it via an AppleScript or something similar that is somehow (via something other than Mail) made to execute at certain times/intervals or under certain conditions.
And you're correct, a smart mailbox would be totally inappropriate for what you're trying to do! It would behave exactly as you guessed.

Lost Mail in Smart Mailbox

I tried to edit a Smart Mailbox and lost all my mail in the smart mailbox when I hit the "-" to remove a double entry. The original entry remained and I added another entry and also I reentered the one I had removed. However, nothing now appears in that Smart Mailbox although there are message in the Inbox that meet the criteria.
Is there any way to recover my lost mail in the Smart Mailbox and how do I get the messages into it that are in Inbox?
Thanks.

You didn't lose the mail by doing this, you understand. A Smart Mailbox is like Smart Folder in Finder. It just shows you all mail that matches a set of requirements.
At this point you just need to think it through and re-enter the Smart Mailbox requirements (being careful about the "that match ALL" and "that match ANY").
Fred

Upgraded from 10.4.11 to 10.5.8 and lost mail in several Smart Mailboxes

I upgraded from 10.4.11 to 10.5.8. Several of my Smart Mail Boxes lost all email content but others remained in tact. Now the ones that lost content don't accept emails that meet the criteria for the Smart Box.
Anyone have that experience? Any ideas on recapturing? I didn't back up my mail prior to upgrade.

Welcome to the Discussion,
Smart Mailboxes are only virtual mailboxes, and contain nothing -- they are the product of a search list, and messages must stay in their original mailboxes. All the messages will still in the originating mailboxes, unless something else you did impacted those actual mailboxes, so you should be able to rewrite the definitions for these Smart Mailboxes.
Ernie

I need to transfer the Smart Mailboxes I have set up on one computer to another computer. Both are running 10.8.4 and Mail 6.3. None of the old solutions are viable since there is no longer a 'Mail' folder in the User account.

I acquired a new iMac, and need to transfer the Smart Mialboxes I have set up on my Mac Pro to the iMac. Mail is already set up to sync thorough iCloud, but the Smart mailboxes are - apparently - set up for individual machines. The only solutions I have been able to locate involve moving Preference files from one machine to the other; the problem is that there is no longer a 'Mail' folder set up for individual Users (actually there is no Mail folder at ALL under 10.8.4), and I am unable to locate any .plist files for Mail at all. Any idea how to make this haoppen?

Create a new smart mailbox. Does it sync? If not, do as below.
Back up all data.
1. Triple-click the line below on this page to select it:
~/Library/Mail/Bundles
Right-click or control-click the highlighted line and select
Services ▹ Open
from the contextual menu. A folder may open, or you may get an error message that the item can't be found. Either result is normal. If the folder does open and has contents, move the contents to the Desktop. Relaunch Mail and test. If there's no change, put the contents of the folder back and quit Mail again.
2. Repeat with this line:
/Library/Mail/Bundles
This time you may be prompted for your login password when you remove the items. Make sure they're removed from the folder and not just copied to the Desktop. If necessary, copy them first and then move the originals to the Trash.

Is there any way to have a smart mailbox search sub-folders

My wife uses Mail.app for her business in which gets hundreds of emails a day and managing them all is quite a challenge. One important goal of e-mail management is archiving certain emails in folders (and sub-folders) without creating duplicates. What I've done is to create rules to move e-mails into their respective the folders and flag them based varying criteria. This works great!
The problem is when I make a smart mailbox to include only flagged messages in a specific mailbox, only messages in the root mailbox are found. All messages in the sub-folder are ignored or never considered. I used the "not in mailbox" option on my own mail.app but this isn't practical for her because she manages numerous e-mail accounts for clients and she adds new accounts frequently.
Is there a solution to my issue that doesn't involve puting all the messages into the root mailbox?

Mine are showing emails in subfolders, but I don't have near that many emails.
Maybe you need to reindex the spotlight database.
The normal method is to add the Hard drive to the Privacy tab in Spotlight prefs. If that doesn't cause it to index, here is a Terminal way: http://www.maclife.com/article/howtos/how_reindex_spotlight

Is there a way to create a Smart Mailbox that shows Sent emails only?

Hi there,
I am trying to find a way to create a smart mailbox that only shows emails I have sent.
If I receive 20 emails today, 10 yesterday say, I have a Smart MB where I have set up emails received today, another SMB for emails received yesterday and another SMB for emails I've received in the past week. I can very easily see what has come in during the last few days or whatever.
What I also have are rules that move all emails received and sent to specific folders. The idea is that I will have nothing in my INBOX. The problem is that although it's easy to set up views to see what emails I've received on any day using the calendar option, I can't see a way of doing this to see what emails I've sent.
So, if I receive 20 emails today and I replied to 3 of them, those 3 will get sent to whatever folder I've allocated for them - I put all emails TO/FROM in one folder for each email address. This way I don't have 2 email folders TO and SENT for each recipient.
My problem is that I want to ONLY look at what I've sent today or maybe yesterday etc. if I can set things up the same way as receiving emails, But I can't seem to do this.
Seems strange that there are options to see filter out what's coming in but not what is being sent! But if there's a way to do this, it would be appreciated.
Regards,
Maz

Mail creates a Sent mail folder automatically when you set up an account. All your sent mails are kept there. You configure how it saves your sent mail here:
You should see the mailbox in Mail's sidebar:

Smart Mailbox Weirdness

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