SMS Alert after Publishing BID Invitation

Dear SRM Experts
What customization/Development I have to make so that after pulishing BID Invitation SMS alert goes to the vendor
Thanx
Nawed

Dear Nawed,
This SNC forum not a SRM forum.
You can post SRM query in SRM forum
below is the SRM forum link
Supplier Relationship Management (SAP SRM)
Thanks,
Nikhil

Similar Messages

Publish Bid Invitations.

Hi Guys, need help in the following:
1) What does public bid Inviation mean? My understanding is that we will not have to assign any bidders to the bid invitation and it get published on a portal.
2) How do I publish the bid on a portal - I want to publish the bid invitation on Internet where the suppliers can see the opportunity for businees?
3) How does it work - Do we have to generate a PDF using smart form and then put it on the net some how?
4) How will the vendors respond to the Open Bid Invitation as they are not created in the system and do not have login details?
Kind Regards,
Abdul Kadir Rajbhoy

Hi,
Yes you are right.Public Bid Invitation means that any body can bid to the event.If Bidders are involved then it becomes Restricted Bid Invitation.
In Public Bid Invitation,you need to give link to which the intending bidder need to get registered by answering a questionnaire published by your enterprise.Once his registration is approved by the enterprise, he will be issued a userid & Pwd and he will be in a position to submit Bid response.
This requires the setting up of the Supplier Registration scenario.
Thanks & Regards,
Nagarajan

Multiple Insert in Doc Save Badi when publishing Bid Invitation

Hi to all experts,
Currently i need to track changes in bid invitation. What i did is using doc save badi to get the value (bbp_bd_bid_getdetail) and compare them with the value i save in a cutom table.
Then the problem come in. Even if there is no changes, the badi will still cause an insert into my custom table. I used the debugger to go through the code and it never go to my insert statement.
However once i finishing running the dubugger, my custom table will have a new entry...
Why is this happening? IS it due to the different GUID in the bid invitaion?
Points will be awarded generaously, thanks again for reading.

Hi Disha and Marcin,
Thank you so much for your prompt replies. I have awarded points. We are using SRM 5.5.
Correct me if I am wrong, I have thought of using the doc_change badi but how do I confirm the changes should user cancel the transaction?
Hi Marcin,
I am new to this term LUW, please elaborate more on this.I have checked and confirm no other program or badi called my function modules.
I have suspected that the badi was called n-times and insert a line into my custom tables. I tried using modify in place of insert so that such problem can be avoided but this was not successful with saving longtext.
What I notice is after the system undergo a patch, the doc save badi started to behave in this way?
Please kindly advise, all SAP experts! Thank you!

PO Creation error after processing bid invitation

Hi Guys,
I need small help from you. I have created one bid invitation with out shopping cart. I had processed the bid invitation. Few vendors have submitted their bids. Purchaser had accepted those bid and approver had approved those bids. Now I have the option to "Generate PO" and "Create contract". If I click on Generate PO button I am getting an error that Purchase order has not been created.
I am unable to process further. Please help me. I have maintained PO number range in both the systems means in R/3 and SRM. Transaction types are also maintained in both the system. What else settings I need to configure?
if i click on "Create contract" buttion then I am able to create Contract in SRM system in held state. When this Purchasing contract will be copy to Backend system? once I chance the Contract status to release then this will be copied to backend?
My requirement is to create Purchase Order ?
Regards
Apparao a

Hi
Please provide your system version details.
In the bid invitation, the Follow-On Document field must contain the entry Purchase Order or Contract.
· In the case of bid invitations that are created manually, purchase orders are local only (product category is not relevant). In the case of direct material purchase orders, a copy (that cannot be changed) is created in the backend. Whether or not it concerns direct material needs to be stated in the item details in the bid invitation. You must specify the goods recipient and purchasing group. Also:
-> Outline levels can be displayed in a local purchase order
-> Bid invitation texts, bid texts, and documents are transferred to the purchase order (however not internal notes).
Also refer to this link for configuartion settings ->
http://help.sap.com/saphelp_srm50/helpdata/en/d3/133dcd5641b244a60578baa996a597/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/38/4cc5376848616ae10000009b38f889/frameset.htm
Hope this will help.
Please reward suitable points, incase it suits your requirements.
Regards
- Atul

Doubts in PO's after a Bid invitation in Classic Scenario

Hello everyone,
I am working in SRM 5.0 in a classic scenario. I have a doubt, I do de following:
1. Create a PR in R/3
2. Replicate the PR in SRM as SC
3. Create a Bid invitation form the SC
4. Accept a Bid
5. Create a PO
In the 5th step, the PO is created in both system (SRM and R/3). Is this correct?
I though that only the PO is created in R/3.
Thanks
Ivá

Hi Ivan,
Pls see this thread which discusses abt the workaorunds for your requirement to create the PO in R/3 backend instead of locally in SRM.
Re: Regarding direct material procurement in Classic scenario.
BR,
Disha.
Do reward points for useful answers.

Bid invitation issue

after publishing Bid Invitation Mail is not deliver to the bidder.
Its working in our quality system.
i checked in su01
and Bussiness parter deatils.
In Auction no issue. only in the BI this problem.
let me know what is the issue.
how to compare quality and production client.
or is there any workflow setting is required.....
regards
Ganeshdevarajan

dear Masa,
document Status is Published.
and
Workflow status os completed.
regards
ganeshdevarajan

Standard process for PO creation from Bid Invitation or Bid

Hi everybody,
I would like to know what is the standard process to create local Purchase Order (i mean in a extended classic scenario) from Bid Invitation or Quotation.
In the current process, Bid Invitation are created form Shopping Cart using Sourcing Cockpit. Then, Purchaser will send its Bid to supplier (by publishing Bid Invitation) using BBP_BID_INV transaction.
Then, supplier will submit its Bid.
At this step, what it is the standard process (does it exist ?) to create a Purchase Order linked to this Bid ?
The need is to have a PO as follow-on document to Bid.
Thank you to clarify this point.
Regards.
Laurent Burtaire.

Hi,
After the bids are submitted and when the bid invitation opening date arrives, there will be a map for you to compare the bids received.
To see this map, go to BBP_BID_INV transaction and the map will be there when you search your document.
When you click on this map, you will find one column for each of the companies that sent quotations.
You can click on the company's name and then you need to click on button 'Accept', in order to accept the company's quotation.
Then you click on 'Refresh'.
Then you click on 'Create Purchase Order' or 'Create Contract'.
In order for that to happen, you must have defined number ranges and document types for bid invitation, quotation and purchase order.
Let me know if it helped.
Regards,
Henrique

Item status of SC of subtype ER not updated after creating BDI invitation

Dear Experts,
Our process is that we push a PR from ECC that creates a SC of subtype ER in SRM.
In a Z program we based on some criterion we consolidate the line items of these SCs and create BID invitation for these.
After BID invitation is created for the SCs what should be the status of these SCs in BBP_PD?
In our system it is showing
HEADER          I1021              Created
HEADER          I1038              Completed
HEADER          I1106              Shopping Cart Ordered
HEADER          I1129              Approved
0000000001    I111                Item in transfer process             X
For ITEM the status is not updated to I1113 follow on documents created.
In the Z program we check if the SC Item has status I1113, if yes it means it is already processed for BID else process it for BID now. Since the SC item status is not updated properly same SCs are getting processed again .
How can we update the ITEM status for a SC of subtype ER after a BID invitation for the SC is created?
Thanks,
Anubhav

Hi Jay,
Forgot to mention we are on SRM4.0 .
I solved the issue by calling FM BBP_PD_SC_STATUS_CHANGE_DIRECT(passing item guid and status) and BBP_PDH_DIRECT_UPDATE (passing shopping cart guid) in sequence .
Now the item level status is updated correctly.
Thanks a lot,
Anubhav

BID invitation URL and Portal

Hello,
Implementing ECS SRM 5.0
When you publish bid invitations, the URL in vendor e-mail points to the ITS. However, we use the portal and due to that, my request is if it is possible to change the URL to the portal URL.
This should not be done in the EXT_ITS attibute in the vendor hierarchy as this is for the ITS, nor in the service.
What is the recommended way to do this?
rgds
GAR

hi,
Try using the BADI "'BBP_SUS_MAIL_DESCR'" to change the email contents to contain the EP url.
related notes:
Note 837179 - SUS3.0: Possible changes for e-mail-notification
Note 738370 - E-mail notification: Composite SAP note
The ITS details are however picked up based on the value of the paramater "EXT_ITS ".
BR,
Disha.
<b>Pls reward points for useful answers.</b>

The sender of the bid invitation

Hi gurus,
     Why the sender of the bid invitation to the suppliers turns to the approver after the bid invitation has been released. how to change to the creator of the bid invitation?
      I mean the email.
      thank you very much.

Hi wang,
There are two ways a bidder can receive / send his bid. One is via mail and the other by looging into portal using his own user i.d & password provided by the purchaser.
As mentioned by Yeu Sheng Teo the bidder gets a mail whenever a bid invitation is sent to him / her.
He then logs on to portal with his user i.d & password and selects the bid invitation and submits his bid which the purchaser can access using Process Bid Invitation link and the status against the particular bidder shows a bid submitted under Bidder / Bids tab.
You maintain the contact person for bidder / vendor using personal data tab in Manage Business Partners link.There you choose employee as contact person and maintain User i.d & password and communicate the same to vendor / bidder.
Hope this makes you more clear.
Award points for helpful answers.
Rgds,
Teja

Approval WF for Bid Invitations

Hi,
Is it possible to setup approvals for publishing Bid Invitations? We only see one WF (79000006 - One-Step Approval of Bid Invitation). We tried and it did not trigger a approval step. Appreciate any suggestions on how to setup approvals for Bid Invitations.
We are using SRM 4 with Classic Scenario.
Regards,
Ashwani

have you activated the workflow?
(indicated by green button.)
in the beginning try using simple start condition
e.g.
&_EVT_CREATION_DATE& >= 01.01.2008
also remove any currency if it is there in SWB_COND for sub WF
BR
Dinesh

Notification when Bid Invitation is Published

Hi,
We are using SRM 5.0 classic scenario.
We have a requirement to send an email to some specific users, when a bid invitation is published. I suppose, the email is triggered to vendors by default.
The specific users are determined from bid invitation document.
Is there any way to configure this via. Alert Management? I checked in Event Schemas but there is nothing for 'Bid Invitation Published'. Can we add this as an entry there?
What are the steps to activate this alert?
Anybody worked on Alert Management, please share the steps.
Any alternative ideas other than using Alert management are also welcome. (like we thought of writing code to send mail in DOC_SAVE badi, but we needed to verify whether Bid got published, as this badi is called before saving document).

Hi,
In define event schema for the business object 'BUS2200' there will on schema 'RFQ' defined in the standard. For the schema RFQ there is an event called PUBLISHED already available in the standard. Here if you do not make any entry tthe alerts will go as soon as bid is published. If you put a value say 1, alert will trigger after 1 hour from the bid publication.
If you still have any doubts, please upda the threa and do reward points for helpful answers.
Thanks
RRK

Alert for Bid Invitation

Hello Folks,
We have a requirement were alerts needs to be sent to Bidder i.e. 24 hours before the deadline (time/limit) as maintained under Bid Invitation.
For this the following configuration is doneu2026
Maintain the event and event schema for Bid Invitation (BUS2200). Under Event schema you specify the triggering event: No Bid Submitted, Published_Again etc. and also the deadline value.
Then assign this event schema to transaction type Bid Invitation.
Then maintain the Alert category SRM_BID_INV for Bid invitation here you specify the recipient either fixed one or role specific.
Currently the triggering event set is No Bid Submitted for alert category SRM_BID_INV and the deadline value is minus 24.
Issue 1:
When a Bid Invitation already published, reaches its deadline limit i.e. 24 hours before the deadline limit. System should trigger alert and notify bidder that only 24 hours remaining to react hence please submit the bid.
Currently this alert is not getting triggered for the deadline. Does it have something to do with Negative Deadline value?
Issue 2:
A new triggering event u201CPublish againu201D was set with deadline value Zerou201D0u201D.
Now when a bid Invitation was published again system sends alerts to the Bidder notifying of the changes which is correct.
But then system is sending the same alert thrice. How can we control this so that only one alert is sent per Object ID.?
Issue 3:
As specified earlier we had set up the recipient for Alert Category either on a fixed basis or role specific.
As a result of this every alert for Bid Invitation is routing to the same list of recipients.
Wanted to know, is there any other way apart from implementing Badi or setting rules to determine the recipient at runtime for a particular Bid invitation.Only these recipients should be notified via alert.
Awaiting for your response.
Thanks & Regards,
Yatin

rawat may be useful for you
Bidder Alert Notifications By Ramakrishna Rallapalli
http://wiki.sdn.sap.com/wiki/display/SRM/Blogs
br
muthu

Bid Invitation Alert - SRM_BID_INV

Hi All,
We have an issue with the Bid invitation alert, The alert providea a URL to the Bidders in the possible subsequent activities section of the triggered email for them to follow and check the Bid. Since this URL does not really work we have to replace it with a correct one. The problem is that this URL is not maintained or configured in the SRM_BID_INV in ALRTCATDEF. I tried by providing the new URL in the SRM_BID_INV alert and when triggered the mail has both the old URL followed by the new URL.
Could anyone please tell me where this URL is coming from, or where i can check to see if its maintained.
The OLD URL is basically the link to the sap server which when clicked asks for login details which the Bidder do not have.
Thank you in Advance
Edited by: vikasshettyk on Aug 11, 2011 8:10 PM

Hi YAng,
Thank you for your response.
I checked the BAPI and there are 2 custom smartfroms mentioned in the BAPI, one of which is a copy of the standard smartform BBP_OUTPUT_COVER.I checked the smartfroms but the alert message we recieve are not being generated from the smartform. The body and subject are all coming up from the SRM alert for the BID.
I tested the Alert using the report RSALERTTEST and when this triggers the mail it only contains the URL which we have included in the Alert.But when this alert is triggered when we publish the BID invitation it has the OLD url also in the possible subsequent activities.
Is there any possibility of this getting picked up due to some settings in the Alert.
Below is the sample mail.
Subject: Please check bid invitation 2000001041..
Importance: High
Alert ID: ##00581##
Please check bid invitation 2000001041.
Possible Subsequent Activities
http://Server_name/sap/bc/gui/sap/its/BBP_QUOT/!?client=010&sap-client=010&language=EN&sap-language=EN&BID_GUID=4E482D562A9B013DE10080009974E128&OBJECT_ID=2000001041
Follow the link to view the Bid Invitation HTTPS://Address.com
The one in bold is the OLD URL and the italicised is the new one.
Edited by: vikasshettyk on Aug 15, 2011 7:22 PM

Bid invitation publishing with out workflow

Hi srm guru's,
I cannot publish the Bid invitation. System showing error message as no workflow.
I want to publish BI with out any workflow.
Is any configurations required for a bid invitation publishing with out workflow.
regards
sai

Hi Sai
     o   BUS2200 (Bid invitation)
         -   WS14500026 (Automatic approval)
         -   WS14500027 (One-step approval)
         -   WS14000091 (Alert workflow)
         -   WS14500028 (n-step approval)
Did you activated any one of the workflows?
SAP Business Workflow ->
perform task specific customizing
regards
Muthu

SMS Alert after Publishing BID Invitation

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