Solution to Clear Old Open Items

Hi All,
We have a requirement of the following with respect to clearing the balance of a GL Account.
i) The document cannot be reversed.
ii) The amount cannot be transferred to another GL account.
Is it possible to clear the items without using any of the options listed above. Any SAP Note available?
Regards,
Asokan

Check this link Re: Clear open Item

Similar Messages

  • To clear vendor open item in foreign currency

    Would like to seek for advise.
    I am not able to clear vendor open item due to document currency is
    difference, eg.GBP with RM.refer to attachment- I would like to offset
    document number 200000384,200000200,1500000000 with 200000387.
    We try to clear the vendor open item by using t-code F-44 and F-51 but
    not able to clear as it prompt error message difference is too large
    for clearing.

    no answer reply so have to close for no solution.

  • Possible to clear vendor open item against already posted payment document?

    Hi
    Can you advise if it is possible to clear an open item against already posted payment/clearing doc? Here is the background to the scenario:
    An invoice was posted with transaction FB60. This was subsequently picked up in the payment run F110 and cleared by payment document number 200005678. The item went to the bank on the paymnet file and was paid out to the vendor. The transaction reference, which appeared on the incoming bank statemnet was the payment document number 200005678.
    Subsequently it was discovered that the original invoice should have been posted with reference to a PO using MIRO. The requirement now is to reverse the paymnet documnet 200005678 in SAP, then reverse the document that was posted using FB60. After this the invoice will be posted using MIRO. This will create an open item on the vendor account.
    This item will not be piad out again. Therefore the requirement is to try clear that open item against the previously posted payment document 200005678.
    Is there any way to clear this vendor open item against the originally posted payment document 200005678?? Or any other advice on how this scenario can be handled in SAP?
    Thank for your help.
    Mike

    Hi,
    I tried that option in our test system. I ran FBRA and entered Paymnet Documnet Number (+Clearing Doc Number), Company Code, Fiscal Year.
    Then chose menu option Clearing -> Reset Cleared Items.
    The system pops up a window asking for a reversal reason and reversal date.  I use 01 and posting date of today.
    The system now posts another cleared document. That document places the invoice as an open item on the vendor account. It does not place the Payment Document as an open item on the account.
    When I go to F-44 only the open vendor invoice is showing there. There is no open paymnet document.
    Is there perhaps some configuration setting that stops the placement of the paymnet document as an open item when reset?
    Thanks for your help again.

  • Clear vendor open items

    Hi Gurus,
    I'm archiving FI vendor and customer documents for a company that is not more used in the system. But I need to clear all open items that I can see in FBL1N (and FBL5N).
    Does someone knows if there is a way to clear ALL vendor/customer open items? Pratically I need a FB05 that can be use for lots of vendors/customers.
    Have you got any ideas?
    Thanks,
    Marco
    Message was edited by:
            Marco Vismara

    Hi Marco,
    This is a topic which is often discussed. As I know, there is no way to 'mass' close the open items.
    You could explore the possibility of disabling the Open Item Management for the acconts for that comapany, if the accounts are not being used by other companies.
    Hope this helps,
    Naveen

  • F-53 manual clearing vendor Open Items

    Please help me,
    When i saw vendor open items in fbl1n sys gives open items, i will try to clear that open items (F_53) sys gives message there is no open items,
    Regards,
    TML

    Hi Swati,
    The openitems which is showing in vendor account might be the spl gl transactions like advance payment, which are not cleared so far, go to F-44 and clear that spl items.
    hope it helps you,
    Regards,
    kishore

  • How to clear vendor open items with customer open items in APP?

    Hi Experts,
    Our vendor is our customer - in this scenario how to clear vedor open items against customer open items. I have defined vedor is customer means I have given customer number in vendor master record, selected chek box 'clear with customer'.  Still problem is not solved, hence I am requesting you to help me in this regard.
    Thank you very much,
    Regards,
    Ganesh.

    Hi
    In FBCJ after payment you have clear manually vendor balance in F-44.
    If you want SPL GL in FBCJ then write a Substitution .
    1. step 001 - Special G/L Substitution
    2. Prerequisite - Transaction code = 'FBCJ'
    3. Substitution posting key -- Exit (need help from abap) exit name
                                              G/L Exit (need help from abap) exit name
                                              Special G/L Ind Exit (need help from abap) exit name
    you can't do this without ABAP help
    Best Of Luck
    Tanmoy

  • How to clear vendor open items if vendor invoice currency and payment currency different

    Hi All.
    How to clear vendor open items through f-44 if vendor invoice currency is EUR , payment currency is USD  but local currency is INR
    while clearing through f-44 system showing error as "to large for clearing clearing is not possible"
    I checked all configuration, configuration wise no problem
    BR.
    Chandra

    Hi Chandra,
    You chose any one of the currency i.e. EUR/INR/USD for clearing in F-44. After selecting line items for clearing, system will show a difference. Click on over view button and manually write off the difference by selecting any one account i.e. dummy or small diff.account, after that click on process open items then system will show the difference 0 and simulate the document, here system will post gain/loss exchange GL postings along with other line items. After save the document, manually pass journal entry to dummy account and gain/loss account. I have explained clearly in the below example.
    Invoice is in USD - 1000 & INR - 60000
    Payment is in INR - 60000
    Now I am going to clear these in INR currency in F-44 on 31.03.2015. On this date the exchange rate for USD is 60.10. At the time of clearing system will post the below entry
    Vendor A/c Dr 60000 (invoice)
    Vendor A/c Cr 60000 (Payment)
    Gain from exchange rate A/c Cr  100 (60000 - 60100)
    Small diff.write off A/c (or) Dummy A/c Dr 100
    After done the above posting, we have to pass below manual JV in FB01
    Gain from exchange rate A/c Dr  100
    Small diff.write off A/c (or) Dummy A/c Cr 100
    Regards,
    Mukthar

  • Clearing vendor open items

    Dear all,
    I need to clear all open vendor items posted before 2008 and post the difference to a P/L account.
    Is there a way to do that automatically?
    Thanks
    Claudia.

    Hi Claudia,
    You can use F.13 for your requirement. However this transaction will work if the Vendor accounts are configured for automatic clearing.
    IMG path for configuration for F.13 is :
    Financial accounting>Accounts Receivable and Accounts Payable>Business Transactions-> Open Item clearing->Prepare automatic clearing
    On this transaction specify the account type K (for Vendors), give the Vendor account Number range and specify the criteria to be used for clearing. i.e. the fields to be used for clearing eg. ZUONR, VBUND etc. You can specify multiple criteria and the sytem will process automatic clearing based on these criteria.
    The F.13 can automatically clear all open items based on criteria specified in IMG.
    It also give a list of documents that cannot be cleared.
    Once you have run F.13, you can pass manual Journal entries to  transfer the difference or Vendor balance to a P&L account.
    Suggested selection Criteria on F.13:
    General Selection
    Enter Company code, Fiscal year and Posting dates.
    Check the Select Vendors check box. you can enter a range of Vendor Numbers. If you leave the range blank, all Vendors configured in IMG setting above will be selected.
    Posting Period
    Enter clearing date
    Check the Test Run checkbox
    Output Controls
    Check all check boxex i.e. Documents that can be cleared, documents that cannot be cleared and Error messages.
    Hope this helps.
    Thanks,
    Uma

  • Clearing Vendor Open items at T.Code. F-44

    I m getting a message "Enter Doc number from number range 01 for year 2010" (msg no.F5223) while trying to clear vendor open items at T. Code (F-44)  when I give the account no and try to save it or process open items by clicking the "Process Tab". Any suggestions to resolve it will be greatly appriciated.

    Hi,
    You must have maintained the number range object 01 to your clearing do c type AB.
    In order to do clearing, you must have the number range assigned to that 01 object for fiscal year 2010 in FBN1.
    Thanks,
    Srinu

  • Validation not working when clearing an open item

    Hi SAP Gurus,
    We have a interesting scenario to discuss with you. We are using Legal Dunning Procedure so once legal action is intiated against the customer notifications are sent to the legal department if payments are received.
    Unfortunately this can happen only during the next dunning run which of course can occur in varying time intrevals. Therefore we need a validation to occur if a payment is received from a customer against whom legal action has been initiated.
    We tried using the following fields Date of the legal dunning proceedings, Dunning block, Dunning key, Dunning level but are not able to get the validation to work when attempting to clear the open item. These all work when trying to post a new document but fail when trying to clear a open item. Points will be given for helpful answers.
    Regards,
    Siva

    this is the radio button
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                                                     required="#{bindings.Gender1.hints.mandatory}"
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  • Unable to clear vendor open item.

    Hi experts,
    Have posted vendor document  under document type KZ directly, there is no open item invoice to clear the document.
    posted entry as below. now we are unable to clear the open item document through F-44. we did not find open item for the posted document which is posted in document type KZ.
    Vendor account entry
    25 vendor account 10000
    38 vendor account  8000
    50 bank account     2000
    document has been cleared only 8000 not 2000.  Please advice me how  to clear the KZ document.
    Regards,
    Anji Reddy.

    HI Anji Reddy,
    There is some Process to do Clearing function
    first of all Open item should be there in Vendor account with the Invoice.
    For that invoice there should be a payment which is full payment or else Partial Pament.
    Then you can do clearing function to clear the Open items.
    Through F-51 you can do both Payment and clearing which is Post with clearing
    if you have done payment throgh any other Tcodes you have to come F-44 and do mannual Clearing.
    Try to explain your senario more Clear so that your doubt can solve
    Regards
    Mahesh

  • Clearing of Open items - Critera - Auotomatic Payment Run

    Dear Friends,
    We have configured the Automatic Payment Run in the system and are in the process of maintaining the integration with the Bank. When we import the Electronic Bank Statement, we find that instaed of 'Value Date' some otehr reference gets populated in the assignment field in the line item for Bank Clearing Account, thus rendering it difficult to perform automatic clearing of open items. The first question is how to check what information is getting populated and why? Is there a way to find it out ?
    Another thing is that we have been advised to maintain the substitution rule so that instead of some other reference, the Value Date gets substituted in the Assignment Field? Need the help of experts in finding out which information gets populated in the Assignment Field and second what is the method and config maintainence required for defining the Substitution Rule so that the Value Date gets captuerd in the Assignment Feild and which would help in perfroming the automatic clearing of open items.
    Thanks in advance!
    Regards,

    Hi,
    Thanks for the prompt response. In FF.5 while importing the Bank Statement, the box for "Assign Value Date" was checked and in the GL Master of the Bank Clearing Account, the Sort Key has also been defined as 027 (Value Date). Even then in the line item posting for Bank Clearing Account, the reference from Document Header Text (Field Name BKTXT) gets populated in the Assignment Feild. Now the issue is that this field needs to be substituted with the value date. How to define the Substitution Rule? Another issue is what should be the second criteria defined in the system for clearing the Open Items in the Bank Clearing Account, since for the same value date there could be two identical items and only one may be cleared from the bank and other one may be outstanding?
    Help from experts who have configured e banking would be highly appreciated.
    Thanks!
    Regards

  • Bank Clearing Account - Open Item Clearing

    Dear Friends,
    We have maintained the configuration for importing the electronic bank statement and we have tested and found that the entries are getting posted in the Bank Clearing Account. However, we have encountered a major issue, when we perform the automatic payment run, the value date gets updated in the Assignment Feild, whereas the users want this to be updated with the combination of "Document No. + Value Date".
    Secondly, when we import the bank statement, in the multicash format, the posted entries in the Bank Clearing Account have the "Document Header Text" field updated in the Assignment Field coloumn, thus making it difficult to do automatic clearing of open items. In these entries also it is desired that the combination of Document No. relating to the item paid thru payment run plus the Value Date should get update so that the open items in debit and credit can be matched and cleared off automatically.
    Your help would be highly appreciated in achiveing these objectives.
    Regards

    Thanks Murali. Another help needed is how can we change the values in Assignment Feild, which is now getting picked up from the Document Header Text? We need the original Docuemnt No. + Value Date to get populated in the Assignemnt Field in the entries posted while importing the electronic bank statement.
    Would appreciate your help.
    Regards

  • Document is getting posted but unalble to clear the open items

    hi gurus,
    i m using the inbound idoc ACC_DOCUMENT03 to post the receipt against invoice. uptill now i can post the receipt but it shows the items are still in the open items. i need to clear the open items for the invoice. how to solve it .

    Hi,
    In the Company code global parameters(OBY6),select the check box "NO FOREX RATE DIFF.WHEN CLEARING IN LC"
    and try clearing again.(You can have a F1 help on the check box to see what exactly it is).
    Hope this will resolve
    Assign points if useful
    Thanks
    Aravind
    Edited by: Aravind Aitipamula on May 22, 2008 1:36 AM

  • EBS posting to clear customer open items - Function not working?

    Hello SAPers
    I have an issue I just canu2019t seem to resolve! We are receiving MT940 statements and receive customer invoice reference details with field: 86 as follows:
    :61:090910C1500,00FOSB1000270 //100909050      0        035315
    :86:DEPOSIT
    Remitter:1000270 MISSION AUSTRALIA   Ref:1200000017
    Immediately following the BTC FOSB the bank quotes the customer number however I am not using this as standard SAP should identify the customer by document number within the note to payee field?
    I am using a 2 step process in posting to the clearing account and customer. Config as follows:
    Pst Type 1
    40     Bank
    50     Clearing
    Pst type 2
    40     Clearing
    15     BLANK          DZ     3      15
    I have also set up a string to look for the documents ^(12########)$. When we load the statement the first posting is successful however the second does not post to the customer or clear based on the invoice reference. I am using algorithm 020. The error that occurs is F5 102 Customer does not exist in company code xxxx. It actually does exist in the company code.
    I have loaded the EBS to the buffer and simulated the search on BELNR and it picks up the document?
    I am sure this is standard and a CMOD is not required on this type of functionality? What have I not done to allow posting to the customer based on document number or to post on account where it is not cleared?
    Any assistance on this issue is appreciated? Thanks in advance.

    Function Module for GL open Items
    how to clear customer open items by another  customer open item
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