Solution to iPhoto spinning beach ball for Book projects with too many unplaced photos

A few days ago I discovered the solution to this problem for a client using iPhoto 9.5.1 in OS X Mavericks 10.9.4.
=====
TRIED ALL KNOWN SUGGESTIONS BUT NONE HELPED
My client had already tried repairing, rebuilding etc. the iPhoto Library, and I tried OS X's Disk Verify and Repair Permissions plus emptied the cache folder in system Library and in the hidden user Library folder (option-key "Go" menu, Library). None of this helped.
CLUE TO PROBLEM
I noticed several of her iPhoto Book projects each had thousands of "unplaced" photos. In each of those cases, each Book project only had 10-50 "placed" photos used to order the book but thousands of "unplaced" photos. In a Book project, clicking on the bottom-right corner's "Photo" icon-button caused an extremely long lasting spinning beach ball making iPhoto unusable for long periods.
I discovered the problem by clicking once on an existing Book project's name in the left column of iPhoto, then letting go of the mouse with its arrow cursor hovering over the selected Book project name. Within 1-7 seconds, a little pop-up appears listing the total number of photos (placed + unplaced) in that Book project. For many Book projects, the total number was just several more photos than the number of "placed" photos, e.g., a Book with 25 photos showed "(37)" in the pop-up info by the hovering stationary mouse, meaning 37 total photos (placed + unplaced) are associated with that Book project.
BUT...
...some projects listed over 5,000 (five thousand) photos associated with a single Book project that had only placed 20-40 photos in the final printed book. One Book project had 6,070 and several other small book projects showed over 1,000 photos. In each Book project with a mass of unplaced photos, clicking the bottom-right "Photo" icon-button caused a very long-lasting spinning beach ball, almost certainly because iPhoto struggled to build a huge list of thumbnails for the mass of unplaced photos.
My client didn't understand how to efficiently add photos to a new Book project and was clicking on the pull-down menu in the right column that appears after clicking the Photo icon-button within the Book project. From the menu she chose "Last import..." or other menu choice that added a mass of "unplaced" photos to the Book project.
She didn't realize that after creating a new Book project, she could simply drag an individual photo or multi-selected group of photos or an event or "faces" group from its respective library section and drop it onto the Book project's name in the left column, thereby adding only a small group of "unplaced" photos.
USER SOLUTIONS
=====Delete mass of "unplaced photos" within a Book project
This works best for cleaning up smaller number of unplaced photos from completed Book projects.
Problems with solution:
- if the number of unplaced photos is huge, e.g., 6,070, the list of unplaced photos won't appear for a long, long time if ever.
- even if the list of unplaced photos finally appears, there's no way to select more than one thumbnail at a time, i.e., command-a for Select All doesn't work, nor do shift-clicks and command-clicks for multi-item selecting. You must click one photo then tap the "delete" key on your keyboard repeatedly and fast for this to be practical (note: delete key presses are cached here (meaning accumulated until it catches up processing them later); tapping the delete key like mad then waiting for iPhoto to catch up takes lots of patience.
====Delete an entire existing Book project containing a mass association of unplaced photos
This is practical if you've already printed your Book project and no longer need it. My client chose this method for Book projects with a mega mass of unplaced photos.
Problem with solution:
- for incomplete Book projects in progress with a mass of unplaced photos, you'd have to start over after deleting the whole thing.
NEED FOR IMPROVED IPHOTO FEATURE(S)
(1) The existing "Clear Placed Photos" button within a Book project might be useful, but it'd be even better to also have a button to "Clear Unplaced Photos,” and this button should be available outside of the section that struggles to display thumbnails of large numbers of unplaced photos. Clicking "Clear Unplaced Photos" would do the trick.
(2) An additional iPhoto behavior might help: iPhoto should warn with an option to cancel when adding a mass of photos to the "unplaced photo" section if the number of photos exceeds ??? (400??).
(3) Add another choice to iPhoto’s special startup Administrative window (Repair, Rebuild, etc.): "Remove unplaced photos from existing projects. (Doesn't destroy any photos in Library)"
Whew!

Like I mentioned in the post, corruption was probably ruled out by running all the Admin features at iPhoto startup (e.g., Rebuild, etc.). I also stated in my post that I also ran a Disk Verify and Repaired Permissions in OSX (via Disk Utility). I also emptied system Library cache files as I stated in my post.
I was paid to figure out the solution and am not getting paid to troubleshoot for Apple. The more unplaced photos there are in a Book project, the longer it takes to build thumbnails. It's an old general problem in computing when building lists on the fly.
The delay happened for all Book projects with lots of unplaced photos (almost*** certainly more than Apple imagined a user would use), and the beach ball delay was proportional to the number unplaced photos, which super large numbers of photos.
I very much doubt photos are corrupt. But Apple will probably figure it out. It was EASILY reproducible. Try it with different number of unplaced photos known not be corrupt (they display fine elsewhere and iPhoto's and Disk Utlity's admin Verify, Repair etc features show no problems).
I'm done with this.
My client's iPhoto works well now and she knows how avoid placing exorbitant numbers of unplaced photos into her project. I'm not getting paid to answer all this, so good night.
=======
***"Science is the outcome of being prepared to live without certainty and therefore a mark of maturity. It embraces doubt and loose ends."
  — A. C. Grayling

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    I've had escalating difficulties over the past few weeks with frequent crashes. It started out that iTunes would pause suddenly in the middle of a song, and give me the spinning beach ball for 5-10 seconds before starting to play again; it then progressed to Safari doing the same thing when I tried to load process-heavy pages (I noticed it especially on pages with large animated ads). It got progressively worse, to the point where yesterday I had to force restart about fifteen times, and a couple of those were so bad that I'd have to re-restart five seconds after logging in.
    Anyway, the upshot of all of this is that I tried various solutions I've seen around the boards - seems a bunch of folks are having similar difficulties - and so I tried a couple of the suggestions: repairing permissions; using Macaroni to do routine maintenance such as clearing logs & caches; running Disk Utility. I found that using a newly-created account got rid of the problem, so I figured there was some problem with my user account.
    Well, I saw someone suggest in another thread dragging the Fonts folder to the desktop and restart; the next step in the process was to do the same with Preferences. I got into my library folder and found I had not one but two Fonts folders - seemingly identical in their contents (encodings.dir, fonts.dir, fonts.list, fonts.scale) and then a third folder with all the actual font files in it. Not sure how it happened that I had two Fonts folders, but I dragged both of them to the desktop and let the computer replace it upon restart.
    And miracle of miracles, that seems to have solved the problem. Not sure if the computer was trying to look in the Library for fonts and getting confused by finding two identical files, or what, but hey, I can't complain.
    So I thought I'd post this here in case it's helpful for anyone else!
    ~t.

    I've had escalating difficulties over the past few weeks with frequent crashes. It started out that iTunes would pause suddenly in the middle of a song, and give me the spinning beach ball for 5-10 seconds before starting to play again; it then progressed to Safari doing the same thing when I tried to load process-heavy pages (I noticed it especially on pages with large animated ads). It got progressively worse, to the point where yesterday I had to force restart about fifteen times, and a couple of those were so bad that I'd have to re-restart five seconds after logging in.
    Anyway, the upshot of all of this is that I tried various solutions I've seen around the boards - seems a bunch of folks are having similar difficulties - and so I tried a couple of the suggestions: repairing permissions; using Macaroni to do routine maintenance such as clearing logs & caches; running Disk Utility. I found that using a newly-created account got rid of the problem, so I figured there was some problem with my user account.
    Well, I saw someone suggest in another thread dragging the Fonts folder to the desktop and restart; the next step in the process was to do the same with Preferences. I got into my library folder and found I had not one but two Fonts folders - seemingly identical in their contents (encodings.dir, fonts.dir, fonts.list, fonts.scale) and then a third folder with all the actual font files in it. Not sure how it happened that I had two Fonts folders, but I dragged both of them to the desktop and let the computer replace it upon restart.
    And miracle of miracles, that seems to have solved the problem. Not sure if the computer was trying to look in the Library for fonts and getting confused by finding two identical files, or what, but hey, I can't complain.
    So I thought I'd post this here in case it's helpful for anyone else!
    ~t.

  • New MacBook and The Infinitely Spinning Beach Ball: Anybody Else?

    I wonder if I'm the only MacBook owner having this experience, or if there might be some company in my misery?
    I purchased a new Aluminum MacBook on Nov.14. This one is the high-end, 2.4GHz model with 4GB of RAM and currently running OSX 10.5.5.
    I have in the past few days (or week, or so) encountered what appears to be an intermittent performance failure. I will, for example, be in Apple Mail: Open a new message to compose, and as soon as I click on the open window, the beach balls starts spinning... and continues to spin for a minute or two. Typically, when this starts happening, when I get the cursor back I click again, and the beachball resumes spinning.
    This will also happen in Firefox, or, as it did yesterday, even accessing items in the upper-right menu bar. Suspecting an impending hard-drive failure, I clicked the Time Capsule icon in the menu to see when I got my last backup, and instead of getting Time Capsule, I got... the spinning beach ball of death.
    The most difficult thing about this dilemma is that it appears to be intermittent. I took the MacBook to the dealer that sold it to me yesterday, was unable to replicate the issues. Everything worked fine in the store. Came home, problem returned for about 10 or 15 minutes, then it went away and the computer performed normally until I closed the lid to go out for the evening.
    Then this morning I opened the lid again and.... spinning beach balls for a total of about 17 minutes. And now, again, it appears to be working fine.
    While I was at the store, we ran a disc verify in disk utility, and it returned the message "The volume Macintosh HD appears to be OK."
    This is the worst kind of problem -- the intermittent one. I suspect something in the computer itself, in the believe that hardware issues are more likely to be intermittent than software issues; I could be wrong about that, I dunno.
    All I do know is that I can have maddening periods when I can't do anything with the computer, and then, just as suddenly, everything goes back to normal.
    So I wonder if there might be anything in the circuitry in these new MacBooks that might be causing a similar problem for others. Or is this my unique cross to bear until the thing goes completely south?
    Thanks,
    --PS

    Have you tried running the diagnostics from the Leopard disc? If not, give it a go to see what it finds. To run it, boot while holding the "d" key (with Leopard disc in ofcourse).
    Haven't tried that, I did not know that was on the disk. I'll run it, how long might it take? What sort of tests does it run, what sort of results should I expect?
    Another thing to try is reset the SMC.
    Following the link you provided suggests there might be some things in the SMC that could be causing my problems. Should I do that before or after I run the diagnostics? Would the diagnostics tell me if that's something I need to do?
    If still nothing... perhaps a reinstall of Leopard.
    I call that the "Vietnam Solution" -- destroying the village in order to save it. I thought was done with that sort of thing when I abandoned PCs and Windows. Not a desirable outcome.
    As a last resort, you might consider trying a new hard drive. A failing drive can cause theses intermittent delays.
    That was my initial thought, too. Are there any diagnostics I can run besides dick utility to determine the integrity of the hard drive? Do the diagnostics on the Leopard install disk do that?
    Thanks,
    --PS

  • Spinning beach ball suddenly? MacBook Pro slowed to a *crawl*

    Was updated to 10.6.2 - All of a sudden last night, I started getting the spinning beach ball for like minutes at a time. No better today after multiple reboots - when the system starts up the ball spins and it takes over 10 minutes for my desktop to fully load up and look normal. Then...if I try and open Finder, Mail, Safari, 8-10 minutes of spinning ball, ultimately it WILL respond, but on the next mouse click back to 8-10 minutes of spinning ball and no work getting done When Safari opens after the 10 minutes or so, it works somewhat OK.
    Nothing in the system monitor is an obvious probelm - and the CPU usage graphics completely stop working when the ball is spinning a long time.
    Here's what I've tried:
    verify disk - both from install disk and desktop
    verify/repair permissions - same as above - one warning keeps popping up "SUID File.....ARDAGENT has been modified and will not be repaired"??
    (verify/repair log at bottom of message)
    Reinstalled 10.6 from DVD
    Reset PRAM/NVRAM
    Reset SMC
    Used Font Book to resolve duplicates (only a few)
    Still no go - everything runs SO SLOW, ten minutes to reboot and ten minutes if I click on finder at a time of the spinning ball? I have not tried software update yet - frankly haven't had time to wait out the spinning ball!! Time machine seems to still be backing up, mail comes in (mail takes ten minutes to open as well), etc.
    Some things done in the last few days - uninstalled some old printers a few days ago - and installed a Lexmark pro905 with 10.6 drivers - all of that has been working fine for a few days. Yesterday one thing I did was relocate a VmFusion "Virtual Machines" folder from "Documents" up to my \Users\tomscal\Virtual Machines. Again, that didn't seem at the time to cause any troubles, I worked late into the afternoon after making that change.
    Any suggestions??
    Tom
    2009-12-19 12:47:05 -0800: Disk Utility started.
    2009-12-19 12:47:16 -0800: Verifying volume “Macintosh HD”
    2009-12-19 12:47:16 -0800: Starting verification tool:
    2009-12-19 12:47:28 -0800: Performing live verification.
    2009-12-19 12:48:37 -0800: Checking Journaled HFS Plus volume.
    2009-12-19 12:48:37 -0800: Checking extents overflow file.
    2009-12-19 12:48:37 -0800: Checking catalog file.
    2009-12-19 12:48:37 -0800: Checking multi-linked files.
    2009-12-19 12:48:37 -0800: Checking catalog hierarchy.
    2009-12-19 12:48:37 -0800: Checking extended attributes file.
    2009-12-19 12:48:37 -0800: Checking volume bitmap.
    2009-12-19 12:48:37 -0800: Checking volume information.
    2009-12-19 12:48:37 -0800: The volume Macintosh HD appears to be OK.
    2009-12-19 12:48:38 -0800: Repair tool completed:
    2009-12-19 12:48:38 -0800:
    2009-12-19 12:48:38 -0800:
    2009-12-19 12:51:04 -0800: Verify permissions for “Macintosh HD”
    2009-12-19 12:54:14 -0800: ACL found but not expected on "private/etc/apache2/users".
    2009-12-19 12:54:14 -0800: ACL found but not expected on "private/etc/postfix/main.cf".
    2009-12-19 12:54:14 -0800: ACL found but not expected on "private/etc/postfix/main.cf.default".
    2009-12-19 12:54:43 -0800: Warning: SUID file "System/Library/CoreServices/RemoteManagement/ARDAgent.app/Contents/MacOS/ARDAg ent" has been modified and will not be repaired.
    2009-12-19 12:55:01 -0800: ACL found but not expected on "System/Library/Keychains/X509Anchors".
    2009-12-19 12:55:39 -0800: ACL found but not expected on "private/etc/hostconfig".
    2009-12-19 12:55:42 -0800:
    2009-12-19 12:55:42 -0800: Permissions verification complete
    2009-12-19 12:55:42 -0800:
    2009-12-19 12:55:43 -0800:
    2009-12-19 12:59:07 -0800: Repairing permissions for “Macintosh HD”
    2009-12-19 13:01:47 -0800: ACL found but not expected on "private/etc/apache2/users".
    2009-12-19 13:01:47 -0800: Repaired "private/etc/apache2/users".
    2009-12-19 13:01:47 -0800: ACL found but not expected on "private/etc/postfix/main.cf".
    2009-12-19 13:01:47 -0800: Repaired "private/etc/postfix/main.cf".
    2009-12-19 13:01:47 -0800: ACL found but not expected on "private/etc/postfix/main.cf.default".
    2009-12-19 13:01:47 -0800: Repaired "private/etc/postfix/main.cf.default".
    2009-12-19 13:02:16 -0800: Warning: SUID file "System/Library/CoreServices/RemoteManagement/ARDAgent.app/Contents/MacOS/ARDAg ent" has been modified and will not be repaired.
    2009-12-19 13:02:33 -0800: ACL found but not expected on "System/Library/Keychains/X509Anchors".
    2009-12-19 13:02:33 -0800: Repaired "System/Library/Keychains/X509Anchors".
    2009-12-19 13:03:12 -0800: ACL found but not expected on "private/etc/hostconfig".
    2009-12-19 13:03:12 -0800: Repaired "private/etc/hostconfig".
    2009-12-19 13:03:16 -0800:
    2009-12-19 13:03:16 -0800: Permissions repair complete
    2009-12-19 13:03:16 -0800:
    2009-12-19 13:03:17 -0800:

    Well, I tried most of the tips suggested above, and tip/tricks found elsewhere. Nothing worked, I continued to have 10-15 minute hangs with the beach ball spinning. If I clicked on a folder in like Finder, ten minutes would go by then the folder would open. Rebooting took 10-15 minutes.
    Finally out of frustration I erased the hard disk using the Disk Utility on the Snow Leopard 10.6 disc, and used migration assistant to restore.
    Much to my surprise it worked - the clean install/restore is working OK at the moment.
    Hard/long way to fix the problem though.....

  • Spinning beach ball and slower performance

    I have been noticing that the performance of my iMac is becoming slower, with the dreaded spinning beach ball apearing whenever I change between applications to perform relatively basic functions. However, the worst is when I am in iTunes, where I experience the spinning beach ball for several minutes after connecting and choosing a device, and I typically cannot do anything else in other applications until it stops. As for other applications, I have nearly abandoned Aperture because anything from scrolling to adjustments will cause the spinning beach ball to return several seconds to minutes.
    My iMac is a 2.8 GHz Intel Core 2 Duo with nearly 30g's left on the hard drive. I have the memory max'd at 4GB. I am running OS X 10.7.2 with all apps completely up to date. Overall, I am doing basic functions in Bento, Pages, and surfing Safari on a daily basis with only the minimal applications needed open at once.
    Is there anything I can do to resolve this?

    Hi Todd, thanks for the reply.  Actually, I do have CS6 via my Creative Cloud membership but I'm having to work in 5.5 on this particular client's system for a project. 
    I was hoping that the above solution would be the answer I was searching for but alas, that is apparently not the case, since the issues have returned and the spinning beach ball continues to churn... (nothing like the elation of finding a solution only to later feel crushing defeat as the problem returns...)
    The issues were resolved for a while, so perhaps this post may still be able help someone.  I'd rather be working in CS6 right now, and I'm pushing for this client to do the upgrade as well.  Considering how much time is being wasted waiting for the Mac to continue after hanging every other keystroke, I'd think the client would be anxious to make the change!

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