Some Cutover Activities

Hi please brief me some of the important cutover activities such as 1. Master data upload
2. Initial stock upload
How do we upload/maintain the initial stock in the system?
Whats the t code for the same also what are the steps in that?
Best Regards,
Deepika

Hi,
SAP Data Migration with LSMW
http://www.sap-img.com/sap-data-migration.htm
http://www.sap123.com/showthread.php?t=98
LSMW - Step by Step

Similar Messages

Details on Data cutover activities during merger of 2 company codes

Hi all,
Basically we have 2 companies which will be merged to one. what would be
the data cutover activities (MM perspective) during merger?
May I know more details (particularly transaction details) on
Inventory upload,
physical inventories and value adjustments,
other open items/ balances in financial accounting,
Open PO and PR
Thanks in advance
Regards
JJ

Hi
There are lot of issues that you need to take care of:
1. is there any relation bwteeen the two company codes before merger. have they done any transactions between them? If yes, what wewould be the accounting treatment for the same. Would it be transferred at cost or Cost+Price (Transfer Price)
2. If you are in India, there would be effects of taxation like excise and vat calculations
3. One of the most important issue, is that of the new fiscal year. What strategy would you follow for the merged entity? In Sap, changing a fiscal year is a critical issue. Request you to refer SAP Help for the same. There are notes available for the same
4. What would be the strategy for Asset valuations? Are there different asset valuation procedures followed in the two company codes?
Thanks & regards
Sanil K Bhandari

Cutover Activities for Upgrade Project

Experts
What are the cutover support activities for the administration of the ECC 6.0 (SAP) upgrade project. Also please do let me know how to prepare cutover strategy , and how do we develp cutover plans.
Regards,
Mahesh

Hi,
Check this thread.
CutOver activities in BI7.0 while doing production upgrade BI7.0 FromBW3.x
Regards.

Cutover activities and cutover data

Hi ,
Can anybody pl. tell me what is cutover strategy or cutover activities? What are cutover data is there?Is there any specific activity in pp
Regards

Strategy:
The cutover strategy in SAP project means the introspection of the data and business scenario while transferring the data from the non SAP to SAP system.The process involves the process of checking the redundencies involved while going Live.This ensures proper functioning of the R/3 system.And if there is any complications is involved is taken care of bveforehand so that ther is not problem while going live.
Activities:
Create a material master for the work in process and set the standard price as the cost incurred for that product (ie. Work in process)
Create a bill of material (which will be used only for this production order) including this material and other materials still to be consumed.
Create Routing for rest of the production process.
Bring the work in process material into inventory as of the cut off date.
Create the production orders in SAP for the Work in process and issue materials to production order

Cutover Activities

Hi Experts,
Can you please let us know what are the cutover activites during MM Impletation Phase?
Thanks in Advance,
Laxmi.

Cutover activies for MM Module
1) take physical inventory for initial stock upload ( with 561)
2) Closure of old 57f4 challans and open new57 f4challans( reconcile quanties at supplier end)
3) upload excise balances
4) upload master data ( Material master,vendor master, info records,excise master etc)
5) upload open purchase orders and open purchase requisitions
6) Maintain number ranges for excise documents ( from last numbers, previous number to be taken from client)
hope it helps

Regarding cutover activities

hello SAP guys,
      i am confused regarding activities takes place in CUTOVER.I have read that in cutover you have to upload the master data,u have to upload the stock,within cutover period your client can't create any new orders,and whatever the open orders are there you have to close it.
   My question is that in one of the thread in sdn i have come to know that even the open orders you have to upload in SAP.Is it right?Does the uploading of open orders come under cutover activities?or within cutover period u have to close all the open orders so that u can work from start.
      Apart from these if u could tell me other activities which takes place in cutover than i would be very greatful.
                 Thanking u guys in advance.

Hi,
On Cut Over date:- all data regarding stocks should be ready in uploadable format as on cut over date, there should not be any issues of material.
All Open PO ie material which will be arriving after the cut over date, such PO's should be created manually. No Material GR from such PO should be made before cutover date.
All sales order whose delivery will be before Cut over date, such material should be delivered, all Open Sales Order whose delivery is expected to be after cut over date, such Sales orders to be created and delivery should be done after Cutover date only.
All Prod orders for material, whose prod will start after cut over date to be created manually, all material whose prod is continuing after Cut over date, these orders balance quantity prod orders only needs to be created.
Navin

What is Cutover Date and Cutover Activities

Dear All,
What is Cutover Date And Cutover activities, if nay one know kindly help me
Regards
Reddy.

at the final preparation stage we have list of activitiesl ike
1.all transport request moved to production?
2.check all number ranges are there i production?
3.check all user profile are working ?
4.if problems will occure in production system , how we will deal /
5.all master data uploaded in production server?
like that only
chandra

Examples for cutover activities

hi
can any me tell me what are the cutover activities and example for this
kumar

Cutover Activities or Master Data Uploading Strategies Depending upon the when we are going live. As per that, you have to give the information to your core team. If you goling live at the middle you have to upload the all P&L Account items and B/S Items. If you going live at the financial year start, you have to only Upload the B/S Items. Activities for Golive:
1.   G/L Master Upload Thru BDC or LSMW (TC-Fs00 and extended one co code to another company code Fs01)
2.   Vendor Master Upload Thru BDC Or LSMW (Will be Taken Care By MM)
3.   Customer Master Upload Thru BDC or LSMW (Will be Taken Care By SD)
4.   Asset Master Upload(Thru As90)
5.   Cost Element Master Upload
6.   Cost Center Master Upload
7.   Profit Center Master Upload
8.   G/L Balances Thru F-02
10. Vendor Balances thru F-43
11. Customer Balances thru F-22
12. Customer Advances thru f-29
13. Vendor Advances thryu F-48

FI Cutover Activities

Hello Experts,
Can someone give me the steps/sequence of FI cutover activities. We will be going live soon. I just want to be prepared for the turnaround.I know its a big topic but just outline should be helpful.
Thanks,
Reena.

Hello Reena,
Cutover activities the name itself tells you cut the business data ex: legacy transactions are stopped from today onwards means today is cut date and will take all balances as on todays date and upload into sap system by using LSMW, BDC, Ecatt etc., It is part of final preparation at 4th phase in the ASAP methodology. That includes upload the balances, sign off from end user, user acceptance test etc.,
Financial Accounting:
The following account numbers will be used for the takeover of the opening data:
Open balance assets           <No.>
Initial stock uploads          <No.>
Open balance GL          <No.>
Open balance of Receivables     <No.>
Open balance of Payables     <No.>
Trial Balance:-
1.The certified trial balance as on <date> will be taken over in the SAP system.
2.It may be noted that this trial balance needs to be broken down profit center wise for the balance sheet accounts and cost center & profit center wise for the revenue accounts (Profit & Loss Accounts)
3.The Balance sheet items excluding AR/AP/FA will be taken as the closing balance, whereas, open line item will be taken for AR/AP/FA u2013 respective sub-ledger wise. AR/AP line items will compulsory have payment terms. CWIP will be uploaded asset wise. So CWIP accounts will be broken up accordingly.
Accounting Entries while data upload:
1.Inventory Takeover:
When inventory will be uploaded, following entry will be generated by the system depending upon the valuation class specified in the material master.
Inventory Accountu2026u2026u2026u2026.Dr
To Initial stock upload account
2.Receivable Takeover:
Account Receivables will be uploaded customer wise and only the open items will be taken over to new system. At the time of upload following entry will be generated.
Customer Account (with actual reconciliation account Dr
To Opening balance u2013 account receivables
3.Payable Takeover:
Account Payables will be uploaded vendor wise and only the open items will be taken over to new system. At the time of upload following entry will be generated.
Vendor Account Dr
To Open Balance u2013 Account payables
4.Asset Takeover:
The asset balances will be uploaded asset wise. This will not create any accounting entries initially and asset balances will be loaded.
In case of Accounts Receivable, Accounts Payable, and Assets, it should be ensured that the sub ledger balances are tallying with the general ledger.
5.Other GL Takeover:
All the GL Accounts (other than above) will be taken over by debiting / crediting to the account code <No.> (open balance GL)
The closing balance of balance sheet accounts will be taken over and the profit and loss accounts will be taken cost center wise.
At the end of the data takeover exercise, all takeover accounts together shall show a u2018zerou2019 balance. These accounts shall be blocked for posting after the data take on activity.
GR/IR account:
It would be ideal to ensure that all invoices relating to goods received be booked in the legacy system before the cut off date. Alternatively, all provisions made in the legacy system relating to goods received but invoices not received will have to be adjusted against corresponding vendor invoices received after the go-live date. In case of invoices relating to goods that have been received before the go-live date, the following entry shall be passed in the production system:
Corresponding Provision Accountu2026u2026u2026u2026u2026u2026..Dr
To Vendor Account
The invoice for such receipts shall be passed using the FI invoice booking transaction and not through Materials Management. The verification of the invoice shall be manual.
Apart from the above-mentioned data, the budget data for Cost center and Profit center also needs to be uploaded into the SAP system.
Thanks
Para

Some persons are shared for some identical activities in operations

Hi
My client requirement is some casual labours are working as setup team who will be involved all the setup activities of different operations in different machines.
My client wants to capture them as capacity and wants to see their utilisation.
I tried by assigning them as pooled capacity in work center capacity category.
But the problem here is if i assign that pooled capacity of category 002,then i could not create the same capacity category 002 for that work center more than once.(Example: i have assigned pooled capacity on behalf of setup personnel,then where will i assign regular working(operating) personnel capacity for that work center

Sudhar,
Create a workcenter of Labour category and assign Individual capacity based on number of persons and also define can be used for multiple operations.
Create another workcenter representing Machine with Machine and Labour capcity for regular operators.
In the routing, define
Operation 0010 with the first workcenter(Contractors) indicating only the setting tme and the operation can be named as setting.
Operation 0020 with workcenter(Machine) indicating the processing time, and this is the real operation.
Hope I was able to give an overview of how this can be done.
Regards,
Prasobh

Regarding cutover strategy!!!!

what are the steps involved in the cut over stratey? please explain

2.What is cut over strategy?
Cutover strategy depends upon how the organizations design their data load strategies. Normally, you decide the sequence of Data loads for Configuration settings, Master data, Transaction data which follows whom and then you make a copy of the system as a Production system a day before and after checking the successful data loads, you go-live 100% or partial again depending upon organizational setup and policies.
Cutover planning is highly site specific. There's no thumb rule. The stock data as on the date of going live should be correctly entered. But stock being a highly dynamic quantity, the strategy for loading should be crystal clear. Then you have to load all the back dated transaction on the stock. Some stock comes into your plant/storage location as return and some stock is actually delivered to your customer through sales orders of various kinds.
Cutover strategy depends upon how the organizations design their data load strategies. Normally, you decide the sequence of Data loads for Configuration settings, Master data, Transaction data which follows whom and then you make a copy of the system as a Production system a day before and after checking the successful data loads, you go-live 100% or partial again depending upon organizational setup and policies.
Cutover planning is highly site specific. There's no thumb rule. The stock data as on the date of going live should be correctly entered. But stock being a highly dynamic quantity, the strategy for loading should be crystal clear. Then you have to load all the back dated transaction on the stock. Some stock comes into your plant/storage location as return and some stock is actually delivered to your customer through sales orders of various kinds.
The final phase before going live with SAP is often referred to as the cutover phase, which is the process of transitioning from one system to a new one. The organization needs to plan, prepare and execute the cutover, by creating a cutover plan that describes all cutover tasks that have to be performed before the actual go-live. Examples of cutover tasks are:
Review and update all systems-related operations procedures like backup policies and system monitoring
Assign ownership of SAPs functional processes to individuals
Let SAP AG do a Going Live check, to get their blessing to go live with the system
Lock down the system, i.e. do not make any more changes to the SAP system
Cut-Over Activities:
Cutover Plan - The details of how to move to the production environment and go live. Ensuring that all master data to be loaded to production server is ready & in correct format. User training is conducted & user is in a comfort or atleast managable position to work on production server. Preparation of user manual. All go-live preparatory activities.
Open Client activity:
The activity or configuration to be done in production server, by opening an client should be ensured that it is done before go-live.
Cutover Activities
At the end of Phase 4, it is necessary to refine and validate the cutover plans generated in the Realization phase. Among other things, this includes tasks such as the reviewing of the runtime of test runs to estimate runtime for the complete data size. A conversion checklist for transporting all changes into the productive system is provided for all the configuration settings to be imported.
At this stage, it is important to verify that required tasks have been successfully completed, for example, that the technical environment is in place, the cutover programs are ready and the application data is verified. Approval is now sought from project management and company senior management to start the cutover process.
Here you can also refer to the Data Transfer Made Easy Guidebook created especially for this purpose. It is located in the Knowledge Corner of the ASAP CD.
The help desk is particularly important in the first weeks after going live, but you will require help desk support throughout the productive life of your R/3 System.
An internal help desk should be staffed and supported mainly by employees of the enterprise. Setting up a help desk involves, among other things, installing office and technical equipment and defining OSS users. Problems which cannot be solved by this internal help desk are forwarded to SAP via the OSS system.
As soon as you know when you will go live with the R/3 System or with new R/3 applications you should inform SAP. Thus you can ensure that SAP can provide optimal support throughout your going-live phase. For the last weeks before and first weeks after the go-live date, SAP offers the R/3 GoingLive Customer Care Service, accessible via SAPNet and OSS.

How to set up email notification for custom activities.

Hi,
I want to send automated e-mail's in some specific activities, not in all of them.
Is there any way to disable sending the e-mail particularly on some activities inside a process?
BPM Version: 10.3.2.
Build: #101201
Regards.

Hi,
You can send email from any of the automatic activity by using Fuego Mail API.
Configure the SMTP sever with respect to your project in studio (Project >> Engine >> General Tab >> SMTP Mail Server Name).
In Enterprise server (Engine >> Click on the engine configured >> Networking Tab >> SMTP Mail Server Name)
Create a method inside your project for sending email, example sendEmail()
     mail as Mail
     mailContain = Mail()
          mail.from = <"[email protected]">
          mail.recipient = <"[email protected]">
          mailContain.subject = <"Hi">
          mail.message = <"Hello">
          mail.attachments[0] = MailAttachment(fileName : <>)
     mailSender as MailSender
     mailSender = MailSender(mail)
          send mailSender
   3. Define a Boolean variable with default value set to FALSE.
   4. Inside the automatic activity where you want to send email, construct your mail body and set it in the mail.message
   5. If you want to send email then set the Boolean variable to TRUE and inside the automatic activity check for the variable value.
   6. If the value set to TRUE, call the sendEmail()
Hope this help you.
Regards, Bibhu

NWDI track error while check in activities

Hi All,
I have activated a DC which holds a process and the activity error out during check in and activate. So, I've forcefully build and checked in to the track. Looks like the track is now corrupted because no matter what ever changes I am doing for the same DC, I get the error in build for the dc Process. How to revert back the changes pushed to the track? Is there a way to go back to 2 days before version of a track? or any other better way?
Thx and this is a showstopper for our development in CE BPM/BRM
pls respond at the earliest
thx
mike

Hi Michael,
Let me tel you very simple steps for resolving your issue.
1) Rule 1 is always make sure that your DC is built successfully and it is consitent before you check any activities related to it.
2) Rule 2 is Never use the option "Activate even if Build fails" during activating your activities.
Now in your case let me know what went wrong?
Did you follow the same rules i have mentioned above?
If No, then Yes offcourse there are workarounds.
I believe you are using DC of type "Process Composer", but it doesn't matter.
1) Very Straight forward option is, Right click your DC and choose "Sync to Date" option somewhere under the DTR submenu. Here you can give any nearest possible past date when your code was in a working condition. After the Sync operation your DC will get back into the same state as it was on the Past Date you mentioned. This is a very nice feature provided by SAP in NWDI which actually works based on the version history maintenance principles.
2) If you don't feel like using above mentione workaround then, first you have to make the corrections in the your DC, so that it becomes consistent and is able to build sucessfully. Once it is able to build then all your pain is gone. to achieve the successful build state of a DC you may have to create some additional activities (E.g. Deleting the changes which might have caused your DC build failure) and then check-in those savior activities and later activate them.
Let me know about your findings.
Regards,
Shreyas Pandya

How to Upload WIP Production orders in production during Cutover.

How to Upload the Open Production orders in production system during cutover activities.
my client is having 1000 open production order(WIP), during cutover activies how to upload this in production.
Please guide me
Regards
Sunil Patil.

Hi,
I somewhat agree with what Raj has to say. Something which is already in process how can that be uploaded, how can one compensate for the time which has been consumed in the production activity.
I hope Rupesh Brahamakar sir would throw light on this issue, as most of us are under the dillema at the time of Cut-Over activity.
Sir, hoping your valueable inputs.
Regards,
Harris

Strange behaviour with 'Wait' activities using BPEL 10.1.3

Hi All,
We have just migrated from BPEL 10.1.2 to BPEL 10.1.3 and now we have a weird problem with the Wait activity.
We have a process with several wait activities; end the problem is that the last wait activity is hanging (it should wait for 5 seconds, but it never ends waiting).
After removing the last wait, this problem arises at the previous wait activity.
Therefore I made a seperate BPEL process with only some wait activities with several forms (using hardcoded waittime and using waittime from variables, but those wait times were working correctly).
Note: I have programmed a lot of processes already within BPEL, so it is NOT a beginners fault.
Does someone have an idea what is happening here.

Fixed.
Quote from a response to a ticket.
You may not have enough timer expirationAgent threads...
Try the following...
1. Stop your application server
2 Take a backup copy of the following file:
<Oracle_Home>\bpel\domains\<domain-name>\config\resources-quartz.properties
3 Edit the original resources-quartz.properties
It contains the following property : com.oracle.bpel.expirationAgent.threadCount
It's value is set to 10 by default.
Increase the value, for example: 200.
4 Restart the application server

Some Cutover Activities

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