Some of the cross-references lost in PDF
When converting Word to PDF using PDF maker, some(not all) of the cross-references are lost.
The cross-references in the body text(link to some place in the same document) that are within the sentences are converted as normal text with no links.
The numbers links to certain pages are disabled, either.
Only several cross-references with the name of the headings linking to the corresponding headings are with links.
I am quite confusing.
I am using Word 2003 in Windows XP, and the Acrobat X pro Trial.
I am applying to our boss to buy Acrobat X pro. But if this problem cannot be solved, I don't know if it worth the money or if my boss will permit the purchase.
So I want to know if this is the problem of word or acrobat? or the improper settings of mine(I use the default settings actually)? How to solve this? Please help~
Hi,
I also use Acrobat X and for me all the cross-references work fine after converting Word Doc to PDF. Could you share the source Word file in which you are facing this issue? I can try to reproduce it at my end.
Thanks,
Love
Similar Messages
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How to use the Cross Reference fields in P4P
I have been receiving questions related to the Cross Reference section from many different customers and partners. This post represents my attempt to describe the Cross Reference Section and the Equivalent Numbers stored within.
Identity
A term that Kelly uses and I will borrow is “identity”. A given specification can have many identities. The basic identity is the specification number generated by GSM. This is useful during early stages of design. Once we get past a draft or development status in the workflow the organization quickly wants to identify the specification in other ways. Examples include:
Execution System Number: Operations and Supply Chain quickly need to formalize an item or material for forecasting, inventory and purchasing…
Custom Numbering Conventions: Sometimes an organization has very specific custom logic for identifying materials. Usually terms like smart numbering are used to describe their methods.
Data Migration Identifier: In some cases customers have extensive data clean up projects. As part of the effort systems and processes are developed and an identity is created. In my experience we loaded a “Base Stock” number to represent Packaging Materials. The label stock that was commonly used was historically not represented so we created a number as part of the migration project.
Identity Functionality:
The Fields: The four major fields that make up the Cross Reference section are as follows:
>>System Name: This field describes the system generating the identifier. Examples I like to use are Oracle EBS or SAP Material Master. Sometimes geography must also be concatenated to the system, i.e. Oracle EBS – NA. This occurs when the customer is a large multinational where multiple ERP implementations exist. Therefore the same material may be known by many different numbers, i.e. Oracle EBS – NA = 77432, Oracle EBS – EU = 88883.
>>System Code: The system code is merely the syntax used during integration. Using CSS or various APIs you may chose to identify the system using an abbreviation, EBSNA or SAPMM.
>>Equivalent: The value representing the identity within a given system.
>>Externally Managed: If you are using CSS or an API to receive Cross Reference data you can define the field as "Externally Manged". When a cross reference is marked in this manner the general user community will not be able to edit the field. Administrators associated with the role [Externally_Managed_Cross_Ref_Admin] can edit the field if needed.
Syndication: While some users enter equivalent numbers manually, others use integration tools to generate and transmit identities. If a given cross reference is marked as “Externally Managed” then users are unable to manually enter data. On initial syndication the specification will not have a given equivalent. The specification is sent to middleware, a number is generated by the appropriate system and the response is sent back to GSM to add the System Code to the specification with the appropriate identity value.
Copy verses Issue:
>>Copy: When a user copies a specification the Cross Reference data is NOT included. Since the identities refer to the originating specification it does not make sense to carry over to the copy. If we did then users would quickly need to delete the data.
>>Issue: When a user issues a specification it maintains the Cross Reference data. This is an important concept because it is expected that a system like GSM will have many issues related to a single ERP #. ERP systems are usually not interested in many of the fields stored in the Product Data Management system.
Reference: As raw materials are consumed as inputs into Formulation or Trade Specifications the organization may come to identify the materials based on equivalent numbers. Therefore GSM allows for an equivalent number to appear next to the GSM number.
Implementation Issue: Ingredients In Packaged Quantities
Some customers run into a situation where the ingredient specification does not represent a packaged quantity. From an R&D perspective the developer does not care if the material comes in a box or a tanker. In this situation the GSM ingredient may be represented in the ERP system by many items and therefore more than one cross reference value. These items represent packaging differences that are important to purchasing, manufacturing, warehousing, and other execution systems.
I hope this helps describe some of the purposes and implementation issues around the Cross Reference field.You need to get jmf.jar in your CLASSPATH, either on the command line, in an environment variable, by putting a symlink in $JAVA_HOME/lib/ext, whatever works for you. Have you done that? Once it's in the classpath, you can run jmstudio from any directory with the command "java JMStudio".
Items in the bin directory are just shell scripts, run with "sh jmstudio" or whatever suits your shell (on Mac OS X, copy one of these guys and append ".command" to the filename to make him double-clickable in the Finder).
--invalidname -
Getting Error In the Routine - While writing Code for the Cross Reference.
Hi,
Getting Error In the Start Routine - While writing Code for the Cross Reference from the Text table ( /BIC/TZMDES with Fields /BIC/ZMDES(Key),TXTSH ) Getting Error as [ E:Field "ZMDES" unknown ].
Transformation : IOBJ ZPRJ3(Source) -> IOBJ ZPRJC ( Target ).
The Source Fields are: 0logsys(Key),zprj3(Key),ZDOM3.
The Target Fields are : 0logsys(Key),zprjc(Key),ZDOM3, UID.
Here i am trying to Update the target Field UID by Comparing the Source Field [ zprj3(Key)] with the Text table ( /BIC/TZMDES ) and update the UID.
The Code is as below:
Global Declarations in the Start Routine:
Types: begin of itabtype,
ZMDES type /BIC/TZMDES-/BIC/ZMDES,
TXT type /BIC/TZMDES-TXTSH,
end of itabtype.
data : itab type standard table of itabtype
with key ZMDES,
wa_itab like line of itab.
Routine Code :
select * from /BIC/TZMDES into corresponding fields of table itab for
all entries in SOURCE_PACKAGE
where ZMDES = SOURCE_PACKAGE-/BIC/ZPRJ3.
READ TABLE itab INTO wa_itab
WITH KEY ZMDES = SOURCE_PACKAGE-/BIC/ZPRJ3
BINARY SEARCH.
IF SY-SUBRC = 0.
RESULT = wa_itab.
CLEAR wa_itab.
The tys_SC_1 structure is :
BEGIN OF tys_SC_1,
InfoObject: 0LOGSYS.
LOGSYS TYPE RSDLOGSYS,
InfoObject: ZPRJ3.
/BIC/ZPRJ3 TYPE /BIC/OIZPRJ3,
InfoObject: ZDOM3.
/BIC/ZDOM3 TYPE /BIC/OIZDOM3,
Field: RECORD.
RECORD TYPE RSARECORD,
END OF tys_SC_1.
TYPES:
tyt_SC_1 TYPE STANDARD TABLE OF tys_SC_1
WITH NON-UNIQUE DEFAULT KEY.
Please suggest with your valuable inputs.
Thanks in AdvanceI have split the code in two.. one for start routine.. other for field routine.. hope this helps
Types: begin of itabtype,
ZMDES type /BIC/TZMDES-/BIC/ZMDES,
TXT type /BIC/TZMDES-TXTSH,
end of itabtype.
data : itab type standard table of itabtype
with key ZMDES,
wa_itab like line of itab.
Start routine
select * from /BIC/TZMDES into corresponding fields of table itab for
all entries in SOURCE_PACKAGE
where ZMDES = SOURCE_PACKAGE-/BIC/ZPRJ3.
Sort itab.
field routine
CLEAR wa_itab.
READ TABLE itab INTO wa_itab
WITH KEY ZMDES = SOURCE_FIELD-/BIC/ZPRJ3
BINARY SEARCH.
IF SY-SUBRC = 0.
RESULT = wa_itab-<field name> -
does anyone know, if I can place the footnote text in another textframe without losing the cross references?
Bleib sachlich Django, deine persönliche Meinung interessiert nicht. Wenn du nix zu sagen hast, dann bitte raushalten.
Von meinem Windows Phone gesendet -
When I print Apple support articles, the font size increases from page one to subsequent pages and some of the text is lost. This is true on Canon i960 and MG 8120 printers. It does not happen on other multi page documents. It is only true with Firefox. Safari works fine.
Please provide a public URL or reduced test case that exhibits this issue.
Does it appear correct in Print Preview? -
Removing some chapters and cross-reference formats in the conversion
Hi everyone!
I am using Frame and RH to single source creating PDFs and online help. I create the PDFs from FrameMaker, and Webhelp from RH. I use the RH linking functionality.
Is there any way to exclude some FM chapters from being converted, without using the Exclude option in FM, and instead using an option available in RH?
Also, is there a way to exclude certain cross-reference formats from being converted at all? I don't want to convert them to Paratext, I just want them to not appear in online help output at all (things like "procedure 1-1").
Thanks.
SueI think the only ways to exclude stuff would be to use the Exclude option in FM (as you mention - I've never tried it with RH) or to create a different book that only has the chapters you want to bring over to RH. I do something like that when I do my printed PDFs - I create a "Print-Only" book in which I go through and set the page numbering and conditional text expressions.
To exclude the cross-ref format, I've seen a hint that says to just put a space overtop of the style in the Conversion Settings. It still comes over, but just as a blank space. -
How to find broken links or cross-references in a PDF file?
Hi,
Recently I have been trying to figure out if there is a way to find out any broken link(s) in a PDF file. I'm aware that in FrameMaker we can search for Unresolved Cross-references and fix them, but is there such feature in Acrobat?
Any suggestions on this would be highly appreciated.
Thanks.There's nothing in Acrobat itself, but there are 3rd-party program plug-ins that do the job. I use 'Autobookmark' (http://www.evermap.com/autobookmark.asp) which does a very good job of finding and marking broken links and allows keyboard-entry editing without having to re-browse the link if you already know the correct path. It also facilitates a lot of other useful functions that Acrobat makes rather tedious (like changing the zoom setting on all links or bookmarks).
-
Cross References Being Lost InDesign CS4
I am setting up cross-references in a multiple
document book using InDesign CS4 (Windows).
When our editors open the files using InCopy CS4
some of the cross-references are broken (little red flag icon appears).
I've relinked the cross-references several times but everytime
an InCopy user opens the file the cross-references are lost again.
The sources and destinations are within the same document.
I'm using Paragraph number as the cross-referencing method.
Does it have something to do with the InDesign files being part of a Book?
Any help would be great.
Thanks, Billwsterli wrote:
I am setting up cross-references in a multiple
document book using InDesign CS4 (Windows).
When our editors open the files using InCopy CS4
some of the cross-references are broken (little red flag icon appears).
I've relinked the cross-references several times but everytime
an InCopy user opens the file the cross-references are lost again.
The sources and destinations are within the same document.
I'm using Paragraph number as the cross-referencing method.
Does it have something to do with the InDesign files being part of a Book?
Any help would be great.
Thanks, Bill
It's possible that being a book component file that's separated from its other component files has some effect.
I believe that x-refs look for a coded marker to keep up-to-date, not the paragraph number, so even if the numbers get out of whack because they continue from a previous file, this shouldn't cause the problem.
I don't know how x-refs appear in IC. Is it possible to hover over the error indicator and see an explanation of the problem? If so, please post the message.
Do the x-refs become resolved when you return the document to the book in ID?
HTH
Regards,
Peter
Peter Gold
KnowHow ProServices -
Cross-reference failure when converted to PDF
One of my clients uses FrameMaker 7.1 to author their product documents, and convert everything to PDF before releasing it. I often see problems where cross-references within the document work in FrameMaker, but do not work as links in PDF, even though they show as links and the cursor in Acrobat changes correctly as it should when pointing to a link. I have now encountered a FrameMaker file where the cross-references worked as links in the first revision of a PDF, but a random selection of them didn't in the next revision, even though no changes were made to any cross-references in the original FM file. It's not an issue with my PC or that of the person who generated the files - we have tried the conversion on multiple installations and they all produce the same result. To fix it we've had to locate each failed link in the PDF and put it right manually in the FM source file. Has anyone else encountered this? Any thoughts on the cause?
DxCooper (not your real name, I guess),
The rigid approach is to check in the PDF Setup dialog, last tab "Links", whether the option "Create Named Destinations for All Elements and Paragraphs" is selected. This helps but the size of the PDF may increase considerably.
Another thing which may help, especially (but not limited to) if the documents originally were authored in previous versions of FrameMaker, is the use of what is described in the prose of the above mentioned dialog: Optimize the PDF size by running the described routines once for every file. As far as I remember you can select a book file for that feature.
HTH,
- Michael (who feels better, if he can write to people with a name) -
Cross Reference Sources appearing in Story Editor view but not appearing in the Cross Ref pane
I have imported a Word document containing working cross references into an InDesign document. The vast majority of these cross references import correctly and link to their destinations within the document, however there are some that are not working. If I view the text frame in the story editor view, I can see these "broken" cross reference sources that came in from the Word doc but on selecting them I can see that there isnt a corresponding entry for it in the cross reference pane. As said, there are only a few that are behaving like this.
What could be causing these not to appear in the cross reference pane?
Obviously as they are not appearing in the list of cross references I can't update them, and also, as they are technically broken cross references, because a source exists for them but there is no corresponding entry in the pane, then on export to epub, InDesign crashes (If there is one broken cross reference in a document, export to Epub will crash indesign).
Also, to clarify, in the Word doc if I navigate to a cross reference that is failing once in InDesign, I can update it properly, and also navigate to its destination in the Word doc, so it's not as though these cross references are broken before coming into InDesign. Also I believe the destinations for these "broken" cross references are coming across properly to indesign too as I can see them in the story editor view.
Supposed Cross Reference source selected in Story Editor view on left, but no corresponding cross reference highlighted in pane on right:
Technical Details:
InDesign CS5.5 - Version 7.5.3
Microsoft Word 2010, File type .docxI have found the possible cause of this problem!
If a table is used within the Word document somewhere between where the cross reference source is and its destination then that particular cross reference will be broken as described above in my initial post.
So the "fix" is to remove any occurances of a table in the Word document and the cross references come into InDesign perfectly. This is actually not a fix at all. I need to use tables in the Word document for layout purposes so if they break cross references if they stand between them and their destinations then I have to compromise, i.e. use tables but with no cross references in the document or vice versa.
I found a similar issue recently with index markers in Word causing a shift on the cross reference tags when bought into InDesign. The "fix" again for that was to remove all index markers from the Word document. See post about this here: http://forums.adobe.com/thread/1043981
InDesign really needs to sort out the issues with importing of Word documents with cross references in them. If I can't use index markers and tables in a Word document without breaking its cross references then they can't claim to have the ability to import a Word document while maintaining its cross references into an InDesign document. It just doesnt work as ive painstakingly proven. -
Links to FM Cross References do not work in Generated PDFs
Windows XP Professional SP2, FrameMaker 7.0p576, Acrobat Professional 8.1.2.
I have multiple volumes that are intended to ship together. So, for argument's sake, I have Book_1.fm, Book_2.fm, Book_3.fm.
Within Book_2.fm, I create cross-references to Book_2.fm and Book_1.fm.
When I generate the PDF files for all three books (using Frame's Print Book, Printer set to Adobe PDF, Generate Acrobat Data so my bookmarks are generated as links), Book_2.pdf's cross-referenced links to within Book_2.pdf work perfectly. However, Book_2.pdf's cross-references to Book_1.pdf result in the following message:
There was an error opening this document. This file cannot be found.
The problem occurs whether the books reside independently, as a single combined PDF file, or as a PDF package (single combined and package both generated after the three individual Book_x.pdf files exist).
I have kept all PDF filenames identical (minus the extension) to the FrameMaker .book names.
Thanks for your input.Sandra,
This is an explanation and NOT a solution. When you create a cross-reference to another file, you have to have the file open. Apparently, Frame sees a file in a different book as just a file; it seems to have no way to know that it is part of a different book. Hence, the link points to a chapter name, not a book name. Again this is just an explanation.
I do not know how, or if there is a way, to do what you want to do, other than edit the links after the PDFs are created, which I am sure is not what you were intending to do.
Maybe the gurus on these forums have a way to do it.
Van -
How do I move a .fm to another folder without breaking the .book cross-references?
Simplified situation:
I currently have mybook.book containing:
chapter1.fm
chap2.fm
appendixA.fm
apdxB.fm
I'd like to reorg the files such that mybook.book contains:
chapters\chapter1.fm
chapters\chap2.fm
appendices\appendixA.fm
appendices\apdxB.fm
If I move the files into folders with Windows Explorer, it will of course break the cross-references. I thought I could simply use right-click Rename on the file enteries within the book in FM to move them, but it won't allow the / or | chars. How can I accomplish this reorg without breaking the cross-references?
Thanks,
DaveTWDaveWalker wrote:
oh well, looks like I'll have to develop a procedure for the staff. Does anyone have any non-mif suggestions for a smooth procedure?
Not sure what the problem here is. You need neither a 3rd party plugin nor any MIF editing. Simply do it this way:
Create the required folders (chapters/appendices) within your current book folder
Open the book
Open the chapter files and do a "Save as" into the \chapter subfolder
Open the appendix files and do a "Save as" into the \appendices subfolder
Delete the book file entries and re-fill the book with the newly saved files
Every "Save as..." keeps xrefs intact, including the new path in the document's references. This reqires some steps, yes. But I think it's still better than doing edits to MIF files by someone who is not experienced doing this.
Edit: Sorry, it's not a easy as I thought. I forgot that this is done in several steps, and previously saved files don't recognize path changes of files saved afterwards. So this is no solution.
Bernd
Message was edited by: Be.eM
Reason: wrong approach, typing faster than thinking -
Some FM cross-references do not convert to hyperlinks in RH
Some existing cross-references as well as new cross-references in a specific chapter within a book are not converted into hyperlinks in RH. The cross-references work fine in FM. Cross-references in other chapters in the book are converted correctly. The problem started after I killed Robohelp with the UI froze while performing an Update All.
After re-opening the project and updating the linked files in RH, a different character tag (blue italics) was automatically applied to the cross-references that were not converted to links. We tried deleting and recreating the cross-references, deleting and re-linking the affected chapter and importing the character and cross-reference formats from another book, but nothing has helped. Any ideas on what can we do to fix this problem?Hello,
No, we were never able to solve the issue. We decided to unlink the files
and use only Robohelp instead of FM-Robohelp.
Yadira
Yadira Chaves
Technical Writer
Atrion International Inc.
Tel: +1.514.337.2114
Fax: +1.514.337.2115
Mailto:[email protected]
http://www.atrionintl.com/ & http://www.reachlegislation.com
Address: 4777 Levy, Montreal, Quebec, H4R 2P9, Canada
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From:
Pingjing <[email protected]>
To:
Yadira Chaves <[email protected]>
Date:
08/30/2010 01:34 PM
Subject:
Some FM cross-references do not convert to
hyperlinks in RH
Did you solve this issue yet? I have the exact same issue.
Thanks. -
How to fix crashing when PDF and procedure for cross reference?
I'm using Frame 8. When I try to PDF my book, Frame crashes. I have tried PDFing the individual chapters, but that didn't work.
Also, I'm trying to create either a cross reference or hyperlink. I have a paragraph that says "For more information, see the Setup section in Chapter 1" The Setup section in chapter 1 is a heading 4. I've tried using the instructions in the Frame help, but I don't understand them, and I don't know whether I need a hyperlink or a cross reference. Can I get simpler explanation and how-to?
Thanks!Several things could be causing the crashing during the PDF creation process.
1. Have you applied the MS hotfix mentioned here?
http://blogs.adobe.com/techcomm/2009/07/repost_hotfix_for_framemaker.html
2. In your PDF Setup, make sure that you have Tagged PDF turned off and in the Links panel enable "Create Named Destinations for All Paragraphs".
Try it again and also make sure that you have applied all of the FM8 patches in sequence.
You can use either cross-references or hypertext links to create the jumps, though cross-refs are easier to do and maintain.
1. To insert a cross-ref to the Chapter 1 Setup section, you first would need to have Chapter 1 open along with the document that you are currently working on.
2. At the location where you want to insert the cross-reference, select the Special > Cross-Reference menu option.
3. For the first time that you use a cross-reference, you have create a format for it. In your case the "For more information, see the" and "section in" are constant strings and the section name "Setup" and "Chapter 1" are the variables.
a) Click on the "Edit Format" button in the Reference section towards the bottom of the window. This will open a new dialogue window allowing you to create a format for use.
b) In this window, give the format a name so that you can easily identify it, such as "More info in Chapter section".
c) Then you have to enter in the "Defintion" line what you want the cross-ref to say, which could be (without quotes) "For more information, see the <$paratext> section in <$paranum[Chapter]>." The items in the angled brackets are building blocks used by FM to pick up content from the specified destination when you make the cross-ref. The first one <$paratext> specifies to grab the content of the paragragh that you point to (in this case it should be "Setup" section heading. The <$paranum[Chapter}> item will grab the autonumber value from the Chapter tag (or use whichever one that you have for chapter numbering at the start of each chapter).
d) Once you're satisfied with your format, click on the Add and then Done buttons. This will save thgis format in the cross-ref catalog.
4. To actually insert the cross-ref, select the target document (e.g. Chapter 1) from the drop down list for "Dcoument:".
5. Then under the Source Type (the down arrow below the Document), make sure that you have Paragraphs selected.
6. In the left column you will see the paratags available in the Chapter 1 document.
7. Pick the paratag type that contains the Setup section title (heading 4 ?).
8. In the right-hand column you should then see all of the heading 4 tags in Chapter 1.
9. Select the Setup in this column.
10. Check that the Format line shows the one that you created earlier ("More Info in Chapter Section") and then click on the Insert button.
You're done.
If you don't like the formatting or it's picking up the wrong content, then open the cross-ref dialogue again and edit the format to get what you want. -
Unresolved cross-references error in FM 10, but same ref-s working in PDF
Hi everyone,
I've come across an issue I can't fix: when opening an .fm file in FrameMaker I get an error message saying the document has unresolved cross-references. The Find/Change check also shows that all cross-references in the file are broken, but from the Cross-references pod I can jump to the right marker by clicking Go to source.
At the same time when I choose to save the book as PDF, these same references in the resulting PDF work just fine: they are clickable and lead exactly to the right location. The .book and the .fm files are all stored locally, so no networking or sharing involved. Markers added automatically, source type for references is Paragraph.
Could you please help me figure out how to fix the links that seem to be working just fine?
Thanks,
Svetlana.> What is a MIF wash and how would you do that?
Maker Interchange Format (human-readable FM document markup).
In FM10 & later, I think it's a pulldown menu item, but what it does is:
save all files as .mif in MIF[latest] format, including the .book
(if by hand, save in place to .fm and .book to make this easier)
close all files
open the ( MIF ) files
If you do it manually, to .mif file names, be sure to open the body.mif files first, and resave them as .fm before opening the book.mif file.
This process at least flags, and may fix or correct any data structures that aren't valid MIF.
Maybe you are looking for
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