Sort key in vendor master ..?

Hi all
Can anybody explain me , what is the use of sort key in vendor master .
What we have to select in sort key options screen...
Please explain me clearly..
Thanks
sap-mm

hi,
use of sort key is basically for the Account person.
when document is posted in MIRO it is liable to to pay for that vendor.
now account person can see the list of that document in his report FB03.
wherein he can see the reference of that document with the help of SORT KEY.
e.g
say if sort key is selected as PO no and Po item.
then in FB03 he can see the
accounting document with reference of PO no and item no in PO.
regards,
sujit

Similar Messages

Sort Key In Vendor Master not working

Hi,
I have selected the sort key 010 (Purchase Order No.) in vendor master but the PO no is not getting updating in Assignment field in Vendor line itmes.
When check vendor line itmes in FBL1N Assignment filed shows as blank only.
Can any one advice me what config I missed. Also I wnat to know where we define these sort keys in SPRO.
Thanks in advance
Regards,
Deepak
Edited by: DeepakH on Apr 6, 2011 2:40 PM

Dear Deepak,
As stated the SAP note 152335:
"...it is no longer possible to enter a unique purchasing document
number in the customer/vendor line item. Field BSEG-EBELN is not filled
in the vendor line item and therefore cannot be displayed in the line
item display for customers/vendors."
Therefore this is the Standard System Design not Your customizing fault.
I hope this helps You.
mauri

The sort key in the master data G/l account and master data customer

Sort Key
Hi All,
in the master data (control data) of the G/l account XXXXXX (it's a reconciliation account) I've filled in the sort key the value ZZ1 (XBLNR).
Instead, in the master data of a certain customer which has its Reconciliation Account equal to xxxxxx, I've filled in the sort key ZZ2 (BELNR).
Posting a document, I need that the Assignment number is equal to XBLNR.
How could I obtain this?
Thanks a lot
G.

Hi,
You are assign short key with Customer master in ZZ1 (Account Management Tab Bottam).
I think it is helpful to you.
Regards,
Spradip

Bank key in vendor master

Hi,
Is it compulsory to maintain Bank Type when we maintain the bank details in vendor master. What will happen if it is not maintain?
Thanks & Best regards

Hi
May be you are asking about the Partner Bank Type (BnkT)
Maintaining of this is not compulsory. In case if the vendor have more than one bank account.You have to assign partnere bank type to each of the bank account. If the vendor wants to have the payments in different bank accounts, that time while entering the line item you hv to enter this partner bank type in the line item.
This is necessary in case if you are using automatic payment run and you want to pay it in to specific bank.
Maintaining bank details is compulsory if your payment method is bank transfer.
VVR

How to Decativate the Grouping key in Vendor Master?

Hello All,
I'm trying to create a Vendor from the transaction code FK01, I fill up all the details and when i come to the dinning part of the master it does let me save the vendor and asks for a "Valid Grouping Key"....i have checked with spro setting for Define Layout per company code (Vendor), there the radio button is at OPTIONAL for Dunning Area.
How can i get the system saving the vendor without asking me for a Grouping Key?
Thanks,
Tushar

Hi ,
Go to the vendor account group field status Filed status and supress the Single pmnt, grp key, PM supl field.
Company code data>Payment transactions>Single pmnt, grp key, PM supl.
Regards
Surya

Defaulting Bank key in vendor master transaction

Hi Experts,
we are replying to requirement. We have to default the Bank key in the bank details screen in FK01.
We are using SAP R3 4.7 System
please provide some pointers. We are not able to get any suitable BADI/EXIT to implemet the same.
thanks in advance.
Edited by: KUNAL KISHAN on Sep 21, 2010 10:11 AM

Hi,
Transaction variants could be used for the same.
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Sujay

Sort Key in G/L Acounts and Customer MAster Records.

Dear SAP Guru's,
What is the specific use of the Sort Key?How will this effect the Line item entry in FBL5N?
In our Company The G/L Accounts the sort key is maintained As 000 Allocation Number.
_Also In Customer Master-->Company Code Data
The Feild sort key : It is maintained "000" Allocation Number _
If I change the sort key Now after 1 year of several records updated Will the System sort according to the changed sort key?
I want the sort key to be document Number Now after a year will the previous records be shown with the immediate effect.
I have gone through this link.
https://www.sdn.sap.com/irj/sdn/forums.
regards,
Amlan Sarkar

Sort key field is also known as Allocation field.
The u201Callocation fieldu201D is populated automatically onto line items, during document entry, based on the default sort indicator set in the master record.
When you display or change line items, they are displayed in a standard sort sequence as per sort key defined in master records.
Sort key is defined in G/L master, Vendor master and Customer master. The key defined here is taken as the default key by the system when you want to display the line items pertaining to that account.
The sort key determines what is populated in the allocation field upon posting.
Changing the sort key will only change future postings not already existing line items.

Line item display and sort key

Hello,
   can anybody pls let me know how can we change layout for f-53 ad f-28 and what is the significance of using sort keys and how can we use them.
please let me know,
thanks

IMG: Financial Accounting -> General Ledger Accounting -> G/L Accounts -> Line Items -> Line Items -> Line Item Display -> Determine Standard Sorting for Line Items
    (Transaction OB16)
You can define sort keys that are used to determine the structure of the assignment number.
Typical fields for the assignment number are posting date, document number, fiscal
year, purchase order, cost center, document header text.
The possible values for the sort key are saved in field TZUN-ZUAWA.
You can define a sort key in the master record of a G/L, customer, or vendor account (Transactions FS01, FD01, FK01)(Table Fields SKB1-ZUAWA, KNB1-ZUAWA, LFB1-ZUAWA).
Assignment Number
The assignment number is used as a sort criterion. For example, the list for clearing      open items (FB05) or the line item list (FBL3N, FBL5N, FBL1N) can be sorted by this field. Besides this the assignment number is used as a group criterium for automatic
    clearing. During document posting, the assignment number is either determined from the sort key of the account master record or you can enter it manually (a manual entry overwrites the derived value).
Hope above clarifies your doubts..
Regards
Siva

Sort key in xkn1

Hi
Greetings
For all vendors i am using 100501 as a reconciliation account . In fs00 i gave the sort key o12 for 100501
Here my doubt is what is the significance of giving sort key in xkn1. ?
Thanks & Regards
Praveen kumar.K

Hi ,
The sort key is used by system to display line items. Also sort key helps to determine the value to be copied in the assignemnt field at the time of document entry. The vendor sort key will sort the vendor line items based on the sort key, where as the assignment field in GL account will populate the values from the sort key in GL Master record.
Regards
Milind Sonalkar

SORT KEY OF GL ACCOUNT

Hi All Experts,
I have an account VAT PAYABLE and assigned customer as sort key in GL master data. Daily we used to post more than 700 sales docuemnts and any tax values are hits same GL account. But assignment filed is not updated with cusomer number in FBL3N. Please help me out.
Rgds
SumaMani

Dear Suma,
Please remember that assignments field will be updated based on sort key only if that field is updated in the relevant line items. Sort key will not be of any help for the fields appear in the offsetting line item. Customer number will not be updated because VAT GL line item does not contain in bseg.
Please try updating some other fields like posting date and the like.
Regards,
Chintan Joshi

FI - Sort Key config

Dear All,
My requiremnt is when i pass billing documnet my corrosponding accounting document - assignment field need to cpature Material (MATNR) from delivery document.
I have two options. One i can do it with user exit where BSEG will pick MATNR from corrosponding billing document.
Another option is i can do it with config of sort key. I made one sort key where in field 1 i put MATNR. And assign this sort key in Recon G/L master of corrosponding customer code. But it is not working.
Accounting document - assignment field is blank coming. Even i tried to assign that sort key in customer master but it is of no use.
Did i missed out anything?
Request your help!!!
Akshata

Hi
1. When you give the sort key the assignment field in FBL3N gets filled with the value that has been gien in the sort key.
2. The second use is you can sort the assignment field in FBL3N.
Another functionality or use of sort key is
Where Sort Keys are created
Use Tcode OB16.
Why we are using sort keys.
Straight answer to this is sort key offers great help in Automatic Clearing.
First we understand how does it function. If you have created Bank GL and there you have used 001 (posting date) as sort key then whenever you make entry for that bank Gl your sort key "Posting date" is automatically updated in "Assignment" field unless you manually insert anything in assignment field.
Let's take a simple example for why sort keys are helpful.
Suppose, there is GR/IR account created with sort key 014 (Purchase Order) so at the time of
1. Goods receipt Purchase order with item no will automatically filled in assignment field.
Inventory dr. 15000
GR/IR cr 15000.
In GR/IR account item Assignment would be 150000 10.
2. Invoice through MIRO will also feed Purchase Order with item no in assignment field.
GR/IR dr . 15000
Tax dr. 5000
Vendot cr. 20000
In GR/IR account item Assignment would be 150000 10.
Now your entry is over. There are large number of such entries posted in the period for the GR/IR account.
So, manual clearing becomes very tedious for GR/IR clearing account. In order to avoid that Automatic Clearing program is configured in OB74, where you give field ZUONR i.e. assignment in first criterion. So, line items with same assignment and amount will be cleared automatically upon F.13 transaction.

Creation of Sort key

Hi folks,
How i can create sort key used for GL Master . In FS00 we assign sort key for GL master account, i need to create separate
sort key.
How i can do the same ?
Thanks
Saran

HI ,
we can create short key separetely in ob16
here we have to specify the description for gl accoutns
we have to give the field name to gl accounts
then we can assign short key in while creation gl master records
at the time posting in that gl the system automatically generated assignment field
based on these we can shorting procedure of line items thes respective when we view document in fbo3
with regards
/ G chandra

Reg the Sort Key field in Vendor Master Record

Hi MM Gurus,
I have the requirement of displaying the Purchase Order number & Line Item number in the Accounting document of the Goods Receipt. i.e., in the "Assignment" field.
I have made the necessary configuration in FS00 for the specific GL account & also specified 014 code in the corresponding Vendor master record.
However, once I post the GR document, and checked the "Assignment" field, it displays only the Purchase Order number and not the Line item number.
Kindly help me on this.
Best Regards
Sudhi

Have you posted the above document after set 014 in FS00 ?
Can you test the same in your practice client.
Check the document for more details Sort Key Functionalities and the wiki content How to update Assignment field in FBL*N report - ERP Financials - SCN Wiki
(Note: The changes of FS00 as 014 will not effect old documents)

Make Sort Key a required Field in Vendor Master & default values in it

Dear Experts ,
I need to make the sort key field a required entry in vendor master .
Also i want the system to default a particular value in this field .
How can i achieve it ?
Regards
Anis

Hi,
Sort Key can be made as mandatory through SPRO settings.
SPRO > Financial Accounting New > Accounts receivable and accounts payable > vendor accounts > Master Data > Preparations for creating vendor master data > Define Account groups with screen layout > Double click on your account group > Double Click on company code data > Double clcik on account management > Make the field sort key as required entry.
Regards,
Prabu

Bank detials Maintained in Vendor master data with out Sort code / Bank Key

Hi
We have a Requirement of creating Japanese bank details in Vendor Master Record. But No Bank key / sort code is available.
Even for Russian Bank accounts we donu2019t have any bank key / sort code available from client.
System does not allow to create vendor bank details with out providing Sort code/ Bank key details.
Is there is any way of creating bank details in Vendor master data with out giving Bank key details.
Regards,
Karunakar.

Hi,
I assume you fill in Sort Code in bank number field.
In my company, our bank number is set not to duplicate bank key.
So bank key is simply a reference. And our bank number field is not mandatory.
If you follow these settings, you can create an abitrary bank key for your vendor bank account.

Sort key in vendor master ..?

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