Special GL - alternate reconciliation accounts

I'm have difficulty bringing together the concept of Special GL accounts and Alternate Reconciliation accounts as they relate to customer invoices. Can anyone help point me in the right direction?
We have a requirement to create a separate A/R subledger to collect a specific goup of A/R invoices. These need to be aged separately and the A/R needs to be separately identifyable in the Balance Sheet. A Special GL account seems to be the best way to solve these requirements but I am not able to sucessfully match the Special GL configuration with the SD invoice billing.
I would appreciate any thought or help on this issue.
Thanks,
Jeff

Hi,
- First you determine the customers for which the alternative reconciliation account is required.
- Then check the reconciliation account for that customer.
- Check the existing special GL indicators which are present using following path,
Financial Accounting - Accounts receivable and payable - Business transactions - Postings with Altenative Reconciliation account - other Special Gl transactions - Define alternative reconciliation account for customer/vendor. (For down payments, the path is Financial Accounting - Accounts receivable and payable - Business transactions - down payment made - Define alternative reconciliation account for down payment)
- Depending upon the type of transaction (viz. RDD or interest etc.) check whether there is a special GL indicator existing. If yes, then maintain the reconciliation account and the alternative reconciliation account for the respective reconciliation account. You can create your own special GL indicators and assign the reconciliation account within that.
Hope this helps.
Thanks,
Aman Goel

Similar Messages

FBL5N for Alternate Reconciliation Accounts

Hi all,
I have created two reconciliation accounts for one single customer and posted entries using original recon account as well as alternate reconciliation account.
But when I draw FBL5N, and in the dynamic selection criteria enter the alternate reconciliation account, and execute, I am getting the message that no item exists. But when I am not entering any account there or even when I enter the original Reconciliation Account, I am getting all the items in the report including entry for Alternate recon account.
Could you please let me know how to draw reports for different reconciliation accounts?
Thanks & Regards,
Sajan C P

Hi Sajan,
Try this route:
SAP Easy Access: AR>Info systems>Reports for AR Accountg>Customer Balance> S_ALR_87012172
Here you can once use the recon acct under further selections, click on normal balance under output control,
then again use alternate recon acct under further selections and click on Spcl GL balances under output control
But you will see only balaances, not line items
Try if this solves your problem
Sanjay

Post Directly To Customer Reconciliation Account

Dear Experts,
We are facing the following problem in one of our Clients system.
They have uploaded the opening balance in a Customer Reconciliation GL Account ( Its an alternate reconciliation account ), here onwards reffered to as XYZ.
Now after 6 months of Go-Live they realized that the opening balance was uploaded incorrectly.
Their original entry was like this:
Dr. XYZ 100
Cr. Data Migration GL 100
When the try to reverse the above entry they get the following error: "Account XYZ in company code ABCD cannot be directly posted to" Message No: F5354
Now i have two questions ( Disclaimer: These questions might sound very silly, but trust me I am seriously lost here. )
1. How was this entry posted in the first place? I have checked the change logs for GL XYZ, no data exists that shows that the reconciliation indicator has been changed. The reconciliation Indicator is customer from beginning.
2. How to reverse the above entry?
Any usefull suggestions will be generously rewarded.
Regards,
Priyank.

Dear All,
I am sorry for replying so late to this Thread.
We found the root cause of the problem. Some one has changed the Table Entries (SKB1-MITKZ) for the GL Master of Customer Reconciliation Account. This was the reason that the GL account was showing as Customer Reconciliation Account.
Now when we tried to reverse these changes the system didnt allow us as it needed some entry in that field and keeoing it blank was not an option. Even the input help didnt show any blank field.
So in order to overcome the above shortcoming, we wrote an ABAP program to change the field value to Blank.
So learning is that you should never use Table Edit without having proper knowledge of how Tables behave.
Thanks all for your Support.
Am Closing the thred.
Good Bye.

Define Alternative Reconciliation Accounts

Dear All,
What is the use of ID field, when we are assigning GL account with Alternative GL account.
IMG Path: SPRO --> Financial Accounting (New) --> Accounts Receivable and Accounts Payable --> Business Transactions --> Postings with Alternative Reconciliation Account --> Define Alternative Reconciliation Accounts.
i repeat my question what is the use of ID field

Hi Ranjit:
First of all, this setting requires GL account (reconciliation account) should be ready for input. You can check that in the GL master (and if that is suppress, you can open that field in the account group definition).
Then, when you maintain the ID in the alternate reconciliation account, it is a short cut key to use for the alternate account during document entry. So at the time of document entry, instead of entering the alternate reconcilation account, you can enter this ID and system would bring the account number. And for this to work, ID should be uniquely assigned to a combination of reconcilation and alternate reconciliation account.
So , basically ID is short cut key (for alternate reconciliation account) during document entry.
Hope this helps.
Thanks.
Rahul

Special G/L indicator or alternative reconciliation accounts in HR

HI.
Is possible to use special G/L indicator or alternative reconciliation accounts in HR ?
I have a employee that is registered as vendor in FI.. and I need make posts to 2 diferents accounts from RH, it's possible ?
I'll assign good points.

Andres:
Is it RH or HR?
Vj

Special G/L indicator or alternative reconciliation accounts in RH

HI.
Is possible to use special G/L indicator or alternative reconciliation accounts in RH ?
I have a employee that is registered as vendor too.. and I need to post 2 diferents accounts from RH, it's possible ?
I'll assign good points.

Andres:
Is it RH or HR?
Vj

Alternative reconciliation account and special GL indicators

Hello,
A tricky one. Your help would be very appreciated !!!
We are facing a problem when using special gl indicators for the clearing of vendor postings that did use an alternative reconciliation account. We face it during a bill of exchange posting. The posting is cleared but the target account determined by the SGI is not the correct one. It is as if the SGI target account was not determined based on the reconciliation account maintained in the vendor posting, but by the reconciliation account maintained in the vendor master data.
In order to be clear:
In table THKON (alternative rec account) we have:
account A >> account B
In table T074 (special GL) we have:
account A >> account C
account B >> account D
The idea is simple: we can have different reconciliation accounts in the vendor posting (A & B) and for the SGI we want to have also different target accounts (C and D).
Our vendor posting use the alt rec account, so account B is used in the posting while account A is maintained in the master data. We trigger our Bill of exchange posting using special GL indicator; the posting on account B is cleared but the target account to which the amount is moved is C while it should be D.
To me this is a major problem and completely annihilates the use of alternative reconciliation account, as the initial distinction cannot be maintained all the way.
Did anyone already face this issue ? Is there an OSS note on this issue ?
Thank you very much for your answer.

Dude,
i suspect meanwhile logde a OSS message to SAP.
Alternatively, try to use substitution ( i know as per your config system should work) but try substitution, if possible.
OR
Configure these SPL GL accounts also in Alternative Recon config against each other

Change Customer Reconciliation Account

I need some assistance in verifying the steps for changing Recon account for a group of customers.
Scenario. We have a group of customers (about 60) who have postings to them. Some of the posting are open and some are cleared. We need to change the reconciliation account on these customers. We are running under ECC 6.0
I know how to change the reconciliation account on the customer. That is not a problem. The problem comes with handling the open and cleared items already posted to these customers.
I believe that at some point in time I need to run trans F101. In order to run this transaction I need to define an adjustment account using transaction OBBW. One of my questions here is do I define this as an adjustment account for both the old and the new reconciliation account or for just the old reconciliation account.
Now most of my questions relate to:
1. What are the steps required in order to run F101(FAGLF101 for 6.0)?
2. Is there something that I will need to do each month or will this be a one time situation only for me?
3. Will/are there any special steps required for clearing the open items once the reconciliation accounts have been changed?
4. Is there anything else (any gotchas) that I should be aware of?
Any assistance will be greatly appreciated.
Greg Brown
FI/CO Consultant

the thread you sent me answers part of my questions (namely the fact that I need multiple recon adjustment accounts and the basic steps for executing F101 (FAGLF101).
However, with regards to my other questions, here is what I am interpreting from the thread.
1. Is there something that I will need to do each month or will this be a one time situation only for me?
Assumed answer: I will need to run this every month until the balance of the old recon account for the customers in question is zero.
2. Will/are there any special steps required for clearing the open items once the reconciliation accounts have been changed?
Assumed answer: Apparently not. I will clear the old items (posted but not cleared at the time I changed the recon account) from the old recon account; clear new items (posted and cleared after I change the recon account) for the customer for the new recon account.
Am I correct on this?
Any additional help that you can provide me will be greatly appreciated.
Greg Brown

Change Reconciliation account to normal account

Dear Friends,
We have a requriement of Changing the reconciliation account to Normal account, This Business requirement is due to Miscelleneous advance booking made for Employees earlier and now the same are booking now individually with different Special GL.
I have gone through various Threads but not get any possible solutions for the same. Can we do it in OAMK for Vendors (K) then system accept the same to change the Reconciliation account. Even Auditors are ready to accept this case.
Please revert.
Regards,
Sandeep

See, with the use of special G/L indicator you can specify in the set-up what G/L account advances transactions be posted. Standard posting key of customer transaction with special G/L indicator are 09 (dr) and 19 (cr). The system will always require you to indicate the special G/L indicator when you use the said posting keys.
Also, as per client requirement and confirmation from auditor, you can change the recon acc in customer master (use tcode XD02 / FD02). Use tcode MASS, with object type KNA1- Customers and field KNB1-AKONT - Recon. account. You will be able to make mass changes in your relevant customer master.
Hope it can assist you.
All the best.
Thanks & Regards
JP

Reconciliation accounts of venor and customer.

HI ALL,
Actually I have created "sundry Debtors" account as "account number "200150"
and i have posted some amount to this account. that is "RS 2070"
now i have created another account as "Sundry debtors" account as "Account Number 200111"
now i want to transfer the "RS 2070" from "200150" account to "200111" account and i want to change the "200150" account as "advance to vendors (special g/l account).
so how can i transfer that amount as a debit amount in the new account.
in customer master previously i have assigned "200150" account. and i have done only one transaction.
now i will change the reconciliation account as "200111" in the customer.
Please let me know this process.
thanks in advance.
MR.RAO

Hi MR Rao,
Yes, what Nikitha has said above is the best option.
Since you just have one posting in the customer account, it is better to reverse the document. Then, chnage the recon account in the customer master and post the transaction again.
In OBXR, assign the GL 200150 as the Special GL account for the relevant customer recon account.
Regards,
Mike

Account 14470000 in company code 2100 is not a reconciliation account

Dear all
Account 14470000 in company code 2100 is not a reconciliation account
Message no. F5355
Diagnosis
G/L account 14470000 in company code 2100 which is to be updated when posting to the customer or vendor is not defined as a reconciliation account.
Procedure
Depending on the cause of the error you can
change the master record of the above-mentioned account and mark it as a reconciliation account
change the customer or vendor master record and enter a different reconciliation account there
for special G/L transactions, change the allocation of reconciliation accounts when configuring special G/L transactions.
14470000=this G/L account is a service tax account
am checked in customer master :there reconciliation account maintained properly
in FS00 every think maintained properly
Thankx in advance
Ajeesh.s

HI,
What kind of transaction you are doing.
Since it is asking to maintain reconciliation account for Service tax account then no point of making any settings in OBXR.
Please check if there is any Substitution you have maintained.
If you are doing Billing then Recon account is automatically pulled from the Customer master which should be maintained as Recon account.
Also check the account determination in the Billing.
Edited by: lolu jo on Sep 10, 2011 3:37 PM

Vendor and reconciliation account problem

Hello Gurus,
we have following situation.
I.e. There's a vendor with number 300000 and it has recon.acct. 45000100 in which a special amount of money was posted.
Now weve changed the 45000100 account into 45000500 in vendor master data.
We want the amount from 45000100 to post to 45000500, but when we use the TC's FB41 or FB01 the system throws an error, which says that the account cannot be used.
Is there some way of posting the amount from one Rec.Acct into other, without creating a new Vendor account?
Best regards
Laurynas Prikockis

Hello,
Please see your OBYR configuration.
For reconciliation account 45000100 you have given special GL recon account for example 123456
Now you must see that the recon account 45000500 has been assigned with a GL account 123456 or some other special GL recon. account as per your requirement.
If yo uchange recon. account in vendor master, you are required to fun F.5D. Please go through the documentation on the transaction code.
Regards,
Ravi

Vendor reconciliation account

Hello SAP gurus,
As we have t.code OAMK where all the reconciliation settings for Asset accounting are maintained and if you want to post to a reconciliation account which is not asset master then we can give option as 'off' for reconciliation account and give the a/c number which you would like to use.
Similarly is there any t.code for Vendor reconciliation settings.
For example, I have specified XXXX a/c as the reconciliation a/c for Vendor Y. but I want to use different reconciliation a/c at the time of posting for certain transactions. Is it possible if so how?
Thanks for your help

hi
you can use a special GL indicator to post to a different account. for example, when you want to post a downpayment, using special GL indicator A, the vendor downpayment account is used instead of the reconciliation account defined on vendor master data!
you can also set the falg "reconciliation account can be changed" on the GL account, so you can manually change the GL account during the posting (in FI only, as far as I remember)
i hope it helps
Jaime

Vendor reconciliation account - general vendor to vendor of assets

Hi,
I have created a vendor that can be either vendor of services and vendor of assets, therefore I have only one reconciliation account (operationnel reconciliation account).
At the end of the month, how is it possible to make the reconciliation change automatically into a vendor of assets? I have ticked the box in the invoice saying that the purchase is an investment.
Thanks in advance for your help.
Ronan

Hi Ronan,
I think that the Special G/L Indicator will be useful for your purpose, you will post FI-AP document with GL Account maintened in the Vendor master data (FD03) and post FI-AA document by using Special G/L Indicator.
So if you'll choose this solution, you'll have to create a new Special G/L Indicator (e.g : ' A ') and assign the appropriate account to this indicator (Tcode : OBXT).
Create a substitution (Tcode : GGB1) can be another solution.
Regards.

One Vendor and two Reconciliation Accounts?

Hi All,
I have to post the invoices sent by a certain Vendor into two Reconciliation Accounts, according to the type of purchase (the Vendor makes two types of activity).
Unfortunately, in the master data of the vendor (company data) I can fill in only one Reconciliation Account ...
Could anyone suggest me a solution?
Thanks
Gandalf

Hi,
As mentioned in the mails below, to achieve this you have to define alternative accounts wherin you mention that against a particular econ account mentioned in your Vendor master what all Recon account are allowed.
Secondly, in your Vendor master data also you have to tick the Recon Account ready for input tick. This will ask for a recon account whenever you enter entry in that vendor account.
Thirdly for control purposes you can either write a validation for the recon account that you are entering in the Vendor master data that no postings can be made in this recon account. By this system will always ask you for an alternate account and that will help you.
Regards,
SAPFICO

Special GL - alternate reconciliation accounts

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