Specification workbench screen got two sections

Hi all,
Actually I am still not very familiar with the specification workbench.
This workbench consists of navigation area, and property area (i.e. the VA type section)
The very first screen that appear consists of Specification Header tab, Restriction tab, Identifier tab, Reference tab, Material Assignment tab, Status tab, and Relationship tab.
I notice when I click on the VA type in the property tree, another new screen appears which consists of Value Assignment tab, Usage tab, Source Tab, Assessment Tab, and User-Def. Text/Docs.
What is the different between these two screens as both have Rating fields (i.e. in the Restriction tab, and Usage tab relevantly)?
Thanks
YY

Hi YY,
The RESTRICTIONS tab in the specification header is for controlling change/Display authorization of the specification for particular validity area which ever combination you specify there.
The USAGE tab in the Value assignment type is used to controll the data output on to the reports for particular validity area as specified.
I suggest you to just go through the help.sap.com for your intial clarifications and doubts.
Regards
Ravindra

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Value assignment and value assignment type in the specification workbench

Hi all,
There is this section on the specification workbench called u201CProperty Treeu201D, this section contains all the value assignment type, I have two questions on this.
Question 1 u2013
What is exactly the value assignment type? The SAP help portal said it is a structure specification data and information. What exactly does it mean and its usage?
Question 2 u2013
May I know where is the SPRO configuration that actually causes the list of value assignment types appear on the property tree section for this particular specification type which I created.
In another word, I create this new specification with specification type u201CREAL_SUBu201C and specification category u201CSubstanceu201C in the specification workbench transaction. Next thing I know is that the property tree section for this particular specification consists of a list of value assignment type. How does the system assigned these list of value assignment types to this specification i created? Coz I didnu2019t do anything.
Where in SPRO and the logic link it up on this??
Thanks.
YY

Hello all
EH&S contains a number of submodules (PS, DG, IH etc.). Regarding each submodule a basic customizing is delivered by SAP. One example is the specification type. Usually you will find something like
REAL_SUB
LIST_SUB
etc. in the Customizing as discussed. Further more I believe with EH&S 2.7. the specification category come in place (SUBSTANCE as an example). You need to take care regarding this too.
An value assignment type can be grouped in a property tree and a property tree can be linked to a specification type and there are cases known that one specification type is linked only to one property tree (this is a decision regarding business needs and not an IT quesition). Using the EHS& surface you can change the property tree per specification if the set up is done in Customizing. Therefore the property tree is a "view" on the data linked to a specification. (identifeirs etc. are managed different)
A "property" is based on a value assigment type and in many cases on a related EH&S class and characteristic. You will find these types.
A => value assignment type to be used if you need characteristics
B => value assignment type to be used if you need specification listing
C => value assignment type to be used if you need composition
.. etc.
You can mix types. That means you can create a property of type "A" and "C" (take a look in SAP original tree; you will find examples how to do it).
A propetry tree is a "list" of assignment type related to a object (specification). Using the property tree you can maintain necessary data. Therefore ithe property tree itself contains per specification the list of "potential" data structures you can fill with data. I belive SAP Standard is delviering now something like 250 properties (valeu assignment types): To e.g. get an MSDS you need to maintain I would assume at least something like 20 up to 50 properties
The area of customizing regrading property tree, specification types etc. is the most crticial to have a sucessful EH&S project running; any wrong decision gives rise to a high cost later Therefore take your time to understand what effect does which customizing acitivity have later.
Based on the value assignemnt you will create later e.g. a WWI report (like MSDS).
Additionally if necessary you can create customer specific value assignment types by either do a copy from SAP original to "Z" (highly recommended to do so!) or starting from basic.
Starting with EH&S 2.7. you have now more options to "change" EH&S using standard EH&S functionality. Take a look in customizinjg (example: you could create you own "look and feel" of the workbench (you should'nt really do that but it is possible). You can design your own "tab strips" etc.
So once again: the "correct" set up of EH&S in the area of e.g. identifers, speficiation types, property trees etc. is the "core" activity in EH&S customizing and therefore think "twice" before you change the setup up (you need to understand what a change mean)
With best regards
C.B.

Specification creation in specification workbench

Hi EHS guru,
When I am on the Specification creation screen using the specification workbench transaction, there are the following tab appears:
     Specification Header tab
     Restriction tab
     Identifiers tab
     References tab
     Material Assignment tab
     Status tab
     Relationships tab
I have the following questions:
1 u2013 Restriction tab
>> What is the purpose of this restriction tab?
2 u2013 Identifier tab
>> What is the purpose of this identifier tab?
>> Standard SAP recommend to use its existing standard identifier which are Name, Number, and Chamical formula, what their respective usage?
3 u2013 Reference tab
>> What is the purpose of this reference tab?
4 u2013 Material Assignment tab
>> Why need to assign material in this tab and for what purpose?
5 u2013 Status tab
>> What is the purpose of this status tab?
6 u2013 Relationship tab
>> What is the purpose of this Relationship tab?
Regards,
YY

Hello
Here's the answers.
1 u2013 Restriction tab - What is the purpose of this restriction tab?
There is some concept called rating and validity area which is used as one of authorization controls - who can edit / and who see the data.
2 u2013 Identifier tab
What is the purpose of this identifier tab?
Standard SAP recommend to use its existing standard identifier which are Name, Number, and Chamical formula, what their respective usage?
Identifiers are used for searching the specifications. In recent versions of SAP a new identifier type is introduced which is called Indicator. Chemicals you can give name, Formula and If you have a internal product number you can give number.
3 u2013 Reference tab
What is the purpose of this reference tab?
You can automatically maintain data without manually feeding data for each field by using reference option. This copies the data reversibly. So whenever you make changes in source it will be affected in target. when you refresh the specification.
4 u2013 Material Assignment tab
Why need to assign material in this tab and for what purpose?
Material is assigned for linking specifications (Environmental Data) to Logistic data of SAP.
5 u2013 Status tab
What is the purpose of this status tab?
Whenever you are editing the specification you can maintain different statuses so that the specifications are not used in producive environment. In process, Released etc. are the different statuses possible.
6 u2013 Relationship tab
What is the purpose of this Relationship tab?
This is also similiar to reference - which you use for automatic data maintenance but this works on template concept. Where in you use templates (filter like thing which controls which data to be copied) and maintain the data.
If you are geting more doubts i suggest you read online documentation on SAP EH&S.
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Specification Status in Header Specification Workbench Header

Hi,
In search screen of Specification Workbench (CG02) under Validity, what is the purpose/benefit of "Status"? There are four statuses: IP (In Process), FR (For Release), NC (Noncritical Change), and RE (Released).
If no status is assigned when a new specification is created, what status is it assigned to by default?
Can these statuses be used to drive workflow? i.e one person creating specification, at some point is it reviewed/finalized then set to Released status?
Thank you for helping answering this question.
Javed.

Hello Javed
Status on the level of the specification:
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Like many of the EH&S "Status" there is a default "net" which can be enhanced by customer. Furthermore in doing so you need a good set up in the area of access rights later so that the process of maintenance is not disturbed.
You will find some help in the documentation of SAP:
http://help.sap.com/erp2005_ehp_04/helpdata/en/a7/286c740a6c11d28a220000e829fbbd/frameset.htm
Topic "Specification Status" which is part of chapter Specification Management (EHS-BD-SPE).
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- Generation Not Permitted
- Editing Specification Statuses
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Specification workbench screen got two sections

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