SRM 7 : Awaiting Approval - Creator cannot edit

Hi All
We are on SRM 700 SP08 and have installed below 2 notes
Note 1444219 - Buy on Behalf-Inconsistency of EDIT button in POWL/SC header
Note 1560051 - Follow on Note to 1444219
But when a User tries to display a SC that he created on behalf of another User and Status is Awaiting Approval.
Edit button is not displayed. (Edit Button is displayed for the On Behalf Of User)
1560051 talks about the exact sceanario but it did not fix the issue.
Thank You
Nikhil

Melina
The notes fixed 2 of the 3 scenarios which are
1. SC in SAVED Status ....shows Edit button in Header
2. SC in Approved Status ....shows Edit Button in Header. (do not understand why it would be used)
But for SC in Awaiting Approval Status...does not show Edit Button for Creator who SOBO another user.
Thank You
Nikhil

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SC in awaiting approval is not editable.

Hi Gurus,
We are on SRM 7.03.
When a requester order a shopping cart and it's in awaiting approval. Then if the requester select the SC created, edit button is grayed out.
If the shopping cart is displayed, edit button is not available.
Is it a standard behavior? Is possible to change it?
What's the problem?
Role configuration?
Many thanks in advance.

Hello David,
you can check below KBA and all its related OSS notes:
1649794 - Status dependent control of Shopping Cart
Regards.
Laurent.

Creator cannot edit or remove posts in group chat ...

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PO with status "Deleted" in SRM and status "Awaiting Approval" in BW

Hi,
Report Purchase Order status ( 0BBP_PO_Q007) on ODS 0BBP_PO shows status "Awaiting Approval" for Purchase Orders that have status "Deleted" in the SRM source system.
Any idea about an appropriate OSS note or other work around solution?
Thanks in advance for your replies.

1) The PO data can be extracted from SRM or R/3 . But the advantage of extracting data from R/3 is that you have lot many other data while compared to SRM system . In case u are having SRM and Sap R/3 or ECC as your backend system , it is always better to extract PO data from R/3 or ECC. In case your backend system is going to be other than SAP system , probably we can think of extracting data from SRM.
2) GR and invoice data always have to be pulled from R/3 system
3) Shopping cat details exist only in SRM and the details has to be extracted only from SRM .
Suggest to extract 1) shopping cart from SRM 2) PO,GR and Invoice from SAP R/3 or ECC.
Hope above clarifies your questions
Regards
Mani
Message was edited by:
Manikanda Ilango S.
Message was edited by:
Manikanda Ilango S.

SRM 5.0 Confirmation in Awaiting Approval Status

We have the confirmations in "Awaiting Approval" status.
I had checked the following steps but still the status remains as-is.
1. Transaction SWUD
2. Enter workflow WS10400010, press enter
3. Execute 'Test environment'
4. Check 'Including subworkflows'
5. Execute 'Consistency check for components'
There are no errors for BUS2203 (Confirmation business object).
I have cross checked the BUS2203 for WS10400010 Active Status is both T-Codes SWETYPV and SWE2.
We had a previous issue of BUS2203 with some errors and that went away after following steps in OSS Note and SDN comments. Note 962488 - "Workflow definition '&' not in version '&' (WD 401) and SDN.
WS10400010 is No Approval Workflow for confirmations that is active and classified as General Task.
Can you please advise on this status issue?

Please analyse the Workflow log from SWI2_FREQ. I think you can check this issue in SRM forum. I think this is discussed.
Thanks
Arghadip

SRM contract in awaiting approval state

Hi Gurus,
We are facing an issue where srm contract is approved via a n step badi workflow. But even after completion of workflow the document remains in awaiting approval state.
The step which sets the document status to released status is called in background step in workflow.
If we examine the workflow logs they indicate the successful execution of this release step without any error.
However document is not released.
On further investigation we found that if the business partners who are present in active version and who have got expired at the time of creation of change version causes this to happnen.
Presently we have a workaround by which we replace the expired business partner with a new business partner in active version and then release the change version.
However to develop a permanent fix we are not able to replicate this scenario in our system.
Kindly provide your guidance on this issue.
Regards,
Rohit

Hi Rohit
you have a root cause of this problem
On further investigation we found that if the business partners who are present in active version and who have got expired at the time of creation of change version causes this to happnen.
for testing purpose you can delete this test user or ask basis person to inactivate this user .
1. create a GOA by test user19 buyer1)
2. Approve a GOA by test manager1
3. now delete user1 or inactivate the user1 id BY CHANGING THE VALIDIDTY DATE OF THE USER .
4. revise the GOA by user2 (buyer2) and approve it . will you recreate the same /
RELEASED AT TOP BUT CHANGE VERSION AWAITING FOR APPROVAL IN THE APPROVAL PREVIEW.
if your analysis is true. it is your wonderful investigation.
Muthu

Goods Receipting a SRM PO that is awaiting Approval?

Hiya.
I have a issue that is causing many problems. Please, has anybody seen this before in SRM 5?
Basically, the user creates a SRM PO from a Cart for the value of $100 and this needs no approval. If they then increase the PO value to $1000, the PO is then correctly required for approval with SRM workflow. When the PO is saved, it has a status 'AWAITING APPROVALS'.
Then why does SRM still allow the PO to be subject to a goods receipt confirmation with the old value of $100 even eventhough it is awaiting approval if $1000?
warmest thanks,
Pooja.

Hi,
The problem is once the PO has been changed, it creates a new change version. This change version is still not active until approval happens. Till this time the old version is taken as active version by the system and it can be considered for confirmation. If you want to prevent confirmation creation during this period, then you can create an error message using doc_check badi to say some thing like 'Change PO is awaiting approval, No confirmation possible.'
Regards,
Sanjeev

Po in awaiting approval status in SRM 4.5

Hello Friends,
I am working on SRM 4.5,
I am facing a problem in completing the workflow of a PO. My SC is approved the PO which is created is with the status
Stats:
HEADER     E0002
HEADER     I1015          Awaiting Approval
HEADER     I1021          Created
HEADER     I1038          Complete
HEADER     I1043          Ordered
and workflow status:
Workflow Item:
Workitem-ID        000041330725
Task               WS14000145
Text               BAdI approval for Purchase order no. 2001013185, GUID 94E89401F7EF8A4EA8898F4A67A288F5
Status             STARTED
Statustext         In Process
Date               29.04.2014
Time               16:22:55
Now what should i do to complete the workflow. Is there any transaction or function module or any table with which i can complete the workflow??
Thanks in advance,
Sarnava.

Hi Sarnava,
Is your PO waiting for approval or is it struck in awaiting approval status.
Check SM58 transaction to see if there is any failures on the day of PO creation.
If there is no failure and you want to complete the PO manually go to transaction SWIA and enter the header work item id and then click on complete manually. This will complete the workflow.
Regards,
Suresh

Contract awaiting approval on SRM browser and in BBP_PD it's completed

Hi,
I have searched for assistance on workflow related threads I have found nothing.
I have a contract, I ran BBP_PD, it is completed there, when I try to start workflow it shows as complete or no workitem found.
On the front end it is awaiting approval.
please assist.
thanks

Hi
see first what is the recent change version in the browser via versionand go to bbp_pd and click the change version and take the guid of GOA. and try via swo1 with help of workflow administrator.
Did you close GOA means it is completed . check functional GOA is really completed or not.
and also check me33k of this contract. are they locked all items
Muthu

Settings to recall shopping cart when awaiting approval

Hello
We are on SRM 7.0.
In SRM 7.0 when SC is in awaiting approval and requestor press edit then shopping cart can be recalled. What are the settings / sap note required for this.
Thanks,
Ashish

Hi
Are you a creator of shopping cart and trying to edit the cart while awaiting for approval ?
or
some once created and are you trying to edit the cart in awaiting for approval?
what is your SP ?
Note 1491389 - Monitor SC:delete shopping carts in status awaiting approval
You as an administrator go to Monitor shopping cart transaction and select a shopping cart which has status 'Awaiting approval'. When you try to 'Delete' the cart, system throws an error 'Change mode only possible after recall'
Other terms
CANCEL_PROCESS_FOR_RESTART /SAPSRM/IF_CLL_MMS_SC~DELETE BBP_MON_SC 'Process controlled workflow'
Reason and Prerequisites
If the system is using process controlled workflow, the workflow has to be recalled prior to the deletion of the cart.

PO Awaiting Approval After Change

Hi Gurus,
We are on SRM 7.0ehp1 and ECC 6.0.
I'm new to SRM business.
In our case, requirement is created in backend and after approval it is transferred to SRM. RFx is created via sourcing application. After that, PO is created both in SRM system and backend systems using the RFx responses. There is no approval in SRM system.
Our problem is, when we make any change (except adding an internal note from notes and attachment part in header tab ) in PO, its status turns into 'Awaiting Approval' and backend document is not changed according to this. And after. that i get 'No work item ID provided' error messages when i try to edit the PO.
Thank you very much in advance.
Semih

Firstly, thank you for your interest.
Our suport package level is like this:
SRM_PLUS         700     0002     SAPKIBK202     SRM_PLUS for mySAP SRM
SRM_SERVER     700     0002     SAPKIBKV02     SRM_SERVER
BI_CONT         704     0000          -     Business Intelligence Content
SRM_EXPL         700     0002     SAPK-70002INSRMEXPL     SRM Extended Functionality for SRM_PLUS including PPS
SRM_EXT         700     0002     SAPK-70002INSRMEXT     SRM Extended Functionality for SRM_SERVER including PPS
Document status:
HEADER     I1015          Awaiting Approval              X
HEADER     I1021          Created
HEADER     I1038          Complete
HEADER     I1043          Ordered
HEADER     I1080          In Transfer to Execution Syst. X
HEADER     I1081          In Transfer to Planning Syst. X
HEADER     I1120          Change was Transmitted
HEADER     I1180          Document Completed
0000000001 I1021          Created

Awaiting approval in Shopping cart and no follow on Document created

Hello Experts,
Classic Scenario
I activate BC-Set in process control workflow and create Shopping cart, Still status is Awaiting Approval and when i check in BBP_PD the workitem (its blank) no workitem assigned.
Create Shopping Cart and approve forcefully with Swo1 and now its in ordered Status but no follow on Document created,........When i goto RZ20(Shopping Basket) to analyze it , The system says Local Errors.............Shopping cart 3000000012: Error creating the follow-on document.
Pease guide me on this .
Thanks to all experts in Advance and appriciate your efforts
Smriti
Edited by: Smriti arora on Apr 28, 2010 7:58 AM
Edited by: Smriti arora on Apr 28, 2010 8:04 AM

hello Smriti
I will try help you with your two problems.
Question 1. "I activate BC-Set in process control workflow and create Shopping cart, Still status is Awaiting Approval and when i check in BBP_PD the workitem (its blank) no workitem assigned."
this problem is because the customizing not is correct. Follow this steps:
1.- SRM Server->Cross-Application Basic Settings->Business Workflow->Select Workflow Framework
Check that Process-controlled workflow is active for all business objects
2.-SRM Server->Cross-Application Basic Settings->Business Workflow->Process-Controlled Workflow->Technical Configuration->Customize SAP Business Workflow Automatically
Execute step by step. is aut.
3.-Execute transaction SWDD; check that workflow WS40000014 exists...
4.-SRM Server->Cross-Application Basic Settings->Business Workflow->Process-Controlled Workflow->Technical Configuration->Generalize Tasks
execute task for default
5.-SRM Server->Cross-Application Basic Settings->Business Workflow->Process-Controlled Workflow->Technical Configuration->Check Task Generalization
check it "/SAPSRM/WF_CFG"
6.- SRM Server->Cross-Application Basic Settings->Business Workflow->Process-Controlled Workflow->Technical Configuration->Copy BRF Objects
class SRM_WF ; all objects; COPY
7.-execute transaction SCPR20 and active /SAPSRM/C_SC_600_000_SP04
8.- TEST NOW
Question 2: "Create Shopping Cart and approve forcefully with Swo1 and now its in ordered Status but no follow on Document created,........When i goto RZ20(Shopping Basket) to analyze it , The system says Local Errors.............Shopping cart 3000000012: Error creating the follow-on document"
CHECK this point of customizing, here is where you must indicate to system that follow on document create for the shopping cart...exist several options...
SAP Supplier Relationship Management->SRM Server->Sourcing->Define Sourcing for Product Categories
Regards!!!!

Deleted Shopping Cart awaiting approval

Greetings SRM Gurus,
I have a case of two shopping carts which are shown (under monitor shopping cart) as having been deleted, yet they are appearing in the users approval list as awaiting approval.
In the approval list they are greyed out so the user cannot approve them, and I need to know how to remove them from this list.
Simple really !!!!!
Adrian

Hi,
Use Transaction SWWL to delete work items from the specific User Inbox
Another way would be if you want the workitem to be removed from the approval inbox , then you need to find the workitem id through the workflow log.
Then run the function module 'BBP_PDH_WFL_DELETE' ( exact name i dont remember ) and give the workitem id as input.
Then the shopping cart will be removed from the approval inbox and also necessary changes will be made in the workflow log .
Related links ->
Re: Delete SC from BBPSC4 and no control is possible
Re: Delete Shopping cart from Sourcing cockpit?
delete workitem
Deleting mails from SAP Inbox
BR,
Disha.
<b>Pls reward points for useful answers.</b>

SC in Awaiting Approval but no work item found for SC

Hi
We are in SRM 5.5 Extended Classic Scenario will item-based approval workflow for SC.
A requestor has created a SC which requires several steps of approval.
The shopping cart has status 'awaiting approval' but when we check via BBP_PD system gives 'No workflow item found .
Why this occurs is already strange we have lots of SC every day and workflow item is created properly.
But 2nd question is if there is a solution available to retrigger / restart the workflow for this SC ?
Any help would be appreciated

Hi,
did you check in SWI6 or SWIA?
Saravanan
Edited by: Saravanan Dharmaraj on Nov 30, 2011 1:57 PM

Issue: Deleted PO Awaiting Approval

Hello, I'm having issue with a PO which was marked for Deletion..
In SRM the PO has status Awaiting Approval and in EBP checking the Purchase with transaction bbp_pd, the ultimate change version has the awaiting approval item in blue color.
Anyone knows how to put a PO deleted into Ordered status?

Hi,
Pleaes check once again if the PO is approved, check in inbox of the approver.
if it is already approved and still awaiting approval.
manually we can set the workflow status complete using the funcaiton module
SE37--> execute the FM BBP_PD_PO_STATUS_CHANGE_WF
IV_GUID -- enter the GUID of the PO
IV_STATUS -- 1
Execute .. Hope your problem will solve
Thanks
prasad s

SRM 7 : Awaiting Approval - Creator cannot edit

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