SRM archiving

Hi Guys,
We are using extended classic scenario in EB.
Now we wanted to go for archiving of POs and CONF objects apart from SC.
Pls let me know what has to be looked into(specific to PO - extended classic) and how exactly PO can be retrieved..
Is that PO can be displayed in WEBGUI once after archiving by the way of retrieval process..
What is the read program to see the POs.
Thanks in advance for sharing you knowledge & experiance..
Rgds,
ramki

Ramesh,
Refer to the check criteria for the PO documents to be archived in this link --> http://help.sap.com/saphelp_srm50/helpdata/en/7e/c8df3b6ac34b44e10000000a114084/frameset.htm.
All of these checks are make sure to verify that PO is closed i.e., not changed anymore.
Archive PO's in SRM are displayed using the same way the PO's in online database are displayed.
Let me know if you need more details on this.
thanks,
Balamurali.

Similar Messages

SRM archiving: Deleted work items

Hi all,
Transaction code: SARA
Can somebody help, I've archived and deleted workflow items but now I need to be able get the agents names when reading the archived data which doesn't seem to be happening
In the forntend system the approval overview is obviosly empty because its been deleted. In the backend system I'm using program RSWWARCR to read the archived data but this only gives heading for the workflow, how do I get the agents?
Archive infostructure also gives just the last agent's username without any details on the action done by the agent. e.g
     ID         Task                     Last agent   CreateDate        Done On
78875     WS90000026     A72025       2004-11-23        2004-11-23
78876     WS10000049     A72025       2004-11-23        2004-11-23
78877     TS90100003      WF-BATCH 2004-11-23        2004-11-23
78878                             2                     004-11-23          2004-11-23
I'll really appreciate your help
Thanks and Regards

Hi Bennie,
Not sure, but have you tried whether report RSWWARCP gives the required fields?
If not, you could try to create a custom archive infostructure to include the fields which you want to read from archive. For this, you will have to create a custom field catalog to start with. You can refer note 994119 as an example for creating field catalogs.
Hope this helps,
Naveen

Archive Purchase Order on SRM

Hi experts,
I'm working on the SRM archive process. I'm in extended classic scenario so my purchase order is created on SRM and duplicated on ECC. I only want to archive purchase order on SRM and not on ECC.
When the user is looking for the purchase order on ECC how does he know that the order is archived on SRM ?
Thank you for your help.
Regards,
Mikaël.

Hi Peter,
Thank you for your answer.
I will used a cutomer field on the ECC purchase order and create a specific program to update this customer field from SRM data and tables ZARIX...
Thanks,
Mikaël.

Archive Purchase Order in SRM 5.0@ extended classic senario

Dear SRM Guru,
I use SRM 5.0 in extended classic senario, how can i archive purchase order with limit order using standard SAP?
Thanks.
Regards,
Kim

Hi Kim,
your question is a quite open one. So I try to answer with different flavours - hope there a right one for you.
In case you'd like to archive over system boundaries, i.e. since to ECC PO is a copy of a leading PO in SRM, you might expect that you somehow can archive both at once. This is not happening - i.e. you have to archive both separately.
When you look up notes 726509 SRM archiving: Archiving of R/3 documents with SRM, 723685 SRM: History after the archiving of R/3 documents you might figure out more.
There was an issue in archiving that the workitems were not archived with reference to the SRM document - but this is resolved via note as well. Search for related notes with 'Archiving' + 'SRM' in the service portal.
When you want to figure out more regarding the archiving dependencies you can look up the archiving trx. SARA resp. the archiving programs in SE38: BBP_DP_ARCH_* (CHECK, DELETE, WRITE, SET_STATUS).
Regards,
Richard

Archiving in SRM 4.0

We have SRM version 4.0, SP7 and after a homogeneous copy from PRD to
QUA we pretend to archive all documents in quality environment. Now we
are facing some issues when archiving object BBP_BID (object type
BUS2200) and BBP_QUOT (object type BUS2202). We are able to run
Preprocessing, but when running Writing (archive files creation) we get
the following error message:
Archiving object or class BBP_BID does not contain structure BBP_PDHSC

Hi
Try to use Transaction Codes
- SARA
- SWW_SARA.
Also , You can use the BAdI BBP_ARCHIVING_BADI
Please go through these links ->
Re: Archiving PO
Re: Puchase order created and archived.
You can make the Customizing settings for basis configuration of data archiving in the IMG: -
SAP Web Application Server -> System Administration -> Data Archiving
To archive data from customer tables, it is not necessary to modify the document-specific archiving objects. Instead, you can use the BAdI BBP_ARCHIVING_BADI. For more information, see the system documentation for the BAdI BBP_ARCHIVING_BADI and associated methods.
Refer OSS Note 726509 - SRM archiving: Archiving of R/3 documents with SRM reference
Other related links ->
http://help.sap.com/saphelp_srm50/helpdata/en/7e/c8df3b6ac34b44e10000000a114084/frameset.htm
Re: ArchiveLink
Re: Query on Archiving functionality in Shopping Cart
Re: regarding BBP_ARCHIVING_BADI (URGENT)
Need Help on Archiving various objects
SRM Data archiving
Regards
- Atul

Puchase order created and archived.

Hi SRM gurus,
We have extended classic scenario created and for all our shopping carts created the PO's for which is going to archived status for a particular product category.
Can anyone throw some light on the issue please?
Reg.,
Sridhar

Hi
You can make the Customizing settings for basis configuration of data archiving in the IMG:
SAP Web Application Server -> System Administration -> Data Archiving
To archive data from customer tables, it is not necessary to modify the document-specific archiving objects. Instead, you can use the BAdI BBP_ARCHIVING_BADI. For more information, see the system documentation for the BAdI BBP_ARCHIVING_BADI and associated methods.
Refer OSS Note 726509 - SRM archiving: Archiving of R/3 documents with SRM reference
Other related links
http://help.sap.com/saphelp_srm50/helpdata/en/7e/c8df3b6ac34b44e10000000a114084/frameset.htm
I am not sure , have you tried this links as well as BADI using SE18 Transaction in SRM.
BBP_ARCHIVING_BADI [Archive SRM Documents]
Re: Archiving PO
Re: Query on Archiving functionality in Shopping Cart
Regards
- Atul

Archiving PO

Hello SRM Expert,
System:
SRM 5.0
Classic Scenario
Problem:
We create a PR in EBP, after running the report CLEAN_REQREQ_UP the Java Applet for following docs show that:
+
SC 100044807/1 Document create
I
PR 200014509/10
I
PO 4500257551/10 archived+
The Archiving PO entry will be gone after running the report BBP_GET_STATUS_2. How can I switch off this archiving functionality, because in the old release SRM 3.0 we don´t had this and we don´t need this. The archived PO number doesn´t exist in Backend.
Kind Regards
Axel

Hi
You can make the Customizing settings for basis configuration of data archiving in the IMG:
SAP Web Application Server -> System Administration -> Data Archiving
To archive data from customer tables, it is not necessary to modify the document-specific archiving objects. Instead, you can use the BAdI BBP_ARCHIVING_BADI. For more information, see the system documentation for the BAdI BBP_ARCHIVING_BADI and associated methods.
Refer OSS Note 726509 - SRM archiving: Archiving of R/3 documents with SRM reference
Other related links
http://help.sap.com/saphelp_srm50/helpdata/en/7e/c8df3b6ac34b44e10000000a114084/frameset.htm
Regards
- Atul

Archiving of PO in change version

Hi
Can we archive the PO which is in change version . I tried doing it in E6U system with PO number 7600007675 which is in change version. but it gave error message that PO is in change version.
Pls help.
Regards
Ashish Garg

Hi
Please specify your SRM System version and detailed requirement.
When are you getting this Error. ?
Meanwhile, Try the following SAP OSS Notes, which will help.

Note 932291 Archived purchase orders are not displayed
Note 972607 Dump MOVE_TO_LIT_NOTALLOWED_NODATA when print & archive PO
Note 885273 SRM Archiving: Purchase orders in direct material scenario
Note 704237 SRM archiving: Making archivability check PO less strict
Note 637398 3.0-4.0: Archiving purchase order documents during output
Note 304541 Display of originals does not work in purchasing
Note 976264 Archiving enhancements in purchasing for ERP 2005
1048591 SRM Invoice Archived Before PO
1007245 SRM Archiving: Limit Shopping cart with deleted PO
995502 SRM Archiving: End date check for limit shopping cart
995284 Search in Archive Resulting in ABAP Dump
Note 987492 Bug on Spool Mgt when archive mode is "Print & Archive"
Regards
- Atul

Smartform for SUS PO

Hi,
I am trying to modify the smartform for SUS PO - BBP_SUSPO.
I want to change the SAP logo which appears in the smartform. If I have to adopt a different custom logo, where do I need to define this?
Also, once I create the ZBBP_SUSPO with the changes, where to define it in spro?
I checked SRM Server> Cross application settings>Set output actions and output format-->Define actions for document output, but this only has action profiles for EBP PO (BBP_PD_PO).
Where to define the smartform for SUS PO print?
Thanks & regards,
Srivatsan

Hi
The smart form name is BBP_SUSPO. This is correct in your case.
Refer to following SAP OSS Notes ->
Note 1001986 - SRM50: Schedule lines incorrect in smartform BBP_SUSPO
Note 925678 Backend Purchase Order in SUS 3.0 Print.
Note 791623 SRM4.0/SUS/SMARTFORMS: Corrections of SP05
890252 Delivery/Ship to Address is shown wrong on print of Order
Note 823893 SRM archiving: Archiving workflow items
814520 SRM archiving: Table BBP_PDBGP for BBP_SUSPO Aobj is missing
Note 786239 SUS: Print of documents dumps
Few BADIs which might help ->
BAdI Definition Name Description
BBP_SUS_BP_DUPLCHECK SUS/BP Enhancement for Finding Duplicate Records
BBP_SUS_BP_TAXNUMMAP Enhancement for Mapping Tax Number
BBP_SUS_DOWNLD_FILES SUS: Download Documents as Files
BBP_SUS_FILTER_SCHAR Filter Scheduling Agreements
BBP_SUS_MAIL_DESCR Change Subject Field Text for E-Mail Notification in SUS
BBP_SUS_QUAN_PROPOSE Propose Quantities for Service Items
Incase this does not help, we can go for some BADI implemenatation to get this done.
Do let me know.
Regards
- Atul

Archive Link configuration for Vendor Invoice Images in SRM

Hi, we are running on SRM 2007 and we implemeted archivelink for our customer. Currently we are having a content repository i.e integrated to our SRM server and we are able to store doucments in it. When the invoice images are scanned and uploaded to content repositoy, an automatic workflow should trigger and when the user executes workitem from UWL, it should take to screen for "invoice creation".
If any body implemented this kind of scenario using archive link, please let me know how to do this in SRM.
Regards
Raveendra Nath.

Hello,
SAP Archivelink documentation can be found at:
https://service.sap.com/archivelink
Then, go to Media Library -> Documentation
Archivelink documentation for release 4.6c - 6.20 is available.
Hope this helps.
Regards,
Karin Tillotson

Sequential order for archiving SRM documents

Dear Experts ,
Can anyone help me on what are the prerequisites for archiving the SC, PO, Confirmation and invoice? For ex., purchase orders should be archived before archiving contracts.
Regards
Kannan B

Hello,
Please, have a look at the following SAP Help link:
http://help.sap.com/saphelp_srm50/helpdata/en/3c/f8f03bb8e88109e10000000a11402f/frameset.htm
Here you have the correct order to archive documents.
You can also have a look at the following SRM Wiki page about archiving:
http://wiki.sdn.sap.com/wiki/display/SRM/ShoppingCartArchiving
Regards,
Ricardo

Archive PO in SRM 5.0 - meaning of "In Transfer to Execution System"

Hi SRM Guru,
A purchase order from the extended classic scenario receives the status Can be Archived if it has the status "In Transfer to Execution System".
What the meaning of "In Transfer to Execution System"?
Thanks.
Regards,
Kim

Hi Jerry,
1. The sending of purchase orders to vendors per XML is executed by default via implementation BBP_PO_SEND_XML of BAdI EXEC_METHODCALL_PPF. SAP delivers implementation BBP_PO_SEND_XML as standard implementation. If standard behavior is not ok for you, you can change it (see note 492988). In this method, SRM checks if you use XI or BC (depending on vendor data and XI activation in SPRO), and then send the PO with function BBP_PO_SEND --> META_PO_SEND (BADI BBP_EBPXML_OUT_BADI to change systemtype from SAPXML to EBPXML).
Depending on the target system type:
BCEBPXML1 BBP_BAPI_PO_SEND
XIEBPXML1 BBP_XI_PO_SEND
XISAPXML1 BBP_SAPXML1_PO_SEND
In your case last FM is called to send a PurchaseOrderRequest message to XI (or a PurchaseOrderChangeRequest or a PurchaseOrderCancelationRequest).
2. There is no particular SRM business scenario, as this is not a "business" scenario (like Sourcing, self service proc...) but a technical interface. PO output is not linked to a particular scenario (common to all).
In XI you can find corresponding messages in Integration Builder (namespace http://sap.com/xi/SRM/Procurement/Global).
In term of XI Business Scenario, you can use scenario Service_Procurement_SupplierEnablement in Intergration Builder configuration.
3. SAP Solution Manager has all the configuration information you need.
For PO output http://help.sap.com/saphelp_srm50/helpdata/en/91/41faf2c220e84c9002a4ae4cc1906a/content.htm
http://help.sap.com/saphelp_srm50/helpdata/en/bc/62c13bdd55f821e10000000a11402f/content.htm
4. Plug & play
Rgds
Christophe

Archiving PO in SRM 5.0

Dear SRM Guru,
i use SRM 5.0 in extended classic scenario, does the archiving PO done manually or automatically?
Thanks.
Regards,
Kim

Hi Kim,
Please have a look at this link:
http://help.sap.com/saphelp_srm50/helpdata/en/7e/c8df3b6ac34b44e10000000a114084/frameset.htm
Hope it helps,
Naveen

Archiving in SRM 5.0

Hi ...
I am planning to do archiving my SRM system (SRM server 5.5). I could see lot of documentations from help.sap.com for archving.
But have some questions apart from that:
1. Can we do archiving for master data like vendor master, material master? There are no archiving objects in SARA for master data.
2. In case of classic or extended classic scenario, if we archive PO in SRM system, should we need to do anything with the PO is SAP system?
Thanks,
Arun

Hi Kim,
Please have a look at this link:
http://help.sap.com/saphelp_srm50/helpdata/en/7e/c8df3b6ac34b44e10000000a114084/frameset.htm
Hope it helps,
Naveen

Access SRM documents in external archive from ERP

Dear gurus,
our system landscape is as follows:
SAP ERP 6.0 EHP 4
SAP SRM 5.0
IXOS archive system
We use the archive system to store documents (pdf, doc etc.) linked to our SAP ERP documents (purchase orders etc.).
Now we would like to enable the users using SAP SRM to attach files to a shopping cart item. Those files should be stored in the IXOS archive (just like files attached to SAP ERP documents).
When SRM then creates a purchase requisition for the shopping cart, the buyer agent should be able to access the file in the archive directly from the purchase requisition.
Is there any way to do this?
We found OSS 1057932, but
1) it did not work, the document cannot be accessed in ERP and
2) obviously the archive system is not used, but the documents are stored in the SAP database instead.
Any ideas?
Cheers
Alicia

Hi
We can use either the CPPR functionality which requires PI/XI to be in place or maintaining the T160PR and T160EX tables in ECC and running the report BBP_EXTREQ_TRANSFER to push the PR's into SRM. In SRM we have to maintain the entry channel to bring the PR's into SOCO.
R/ Reddy.

SRM archiving

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