SRM contract in awaiting approval state

Hi Gurus,
We are facing an issue where srm contract is approved via a n step badi workflow. But even after completion of workflow the document remains in awaiting approval state.
The step which sets the document status to released status is called in background step in workflow.
If we examine the workflow logs they indicate the successful execution of this release step without any error.
However document is not released.
On further investigation we found that if the business partners who are present in active version and who have got expired at the time of creation of change version causes this to happnen.
Presently we have a workaround by which we replace the expired business partner with a new business partner in active version and then release the change version.
However to develop a permanent fix we are not able to replicate this scenario in our system.
Kindly provide your guidance on this issue.
Regards,
Rohit

Hi Rohit
you have a root cause of this problem
On further investigation we found that if the business partners who are present in active version and who have got expired at the time of creation of change version causes this to happnen.
for testing purpose you can delete this test user or ask basis person to inactivate this user .
1. create a GOA by test user19 buyer1)
2. Approve a GOA by test manager1
3. now delete user1 or inactivate the user1 id BY CHANGING THE VALIDIDTY DATE OF THE USER .
4. revise the GOA by user2 (buyer2) and approve it . will you recreate the same /
RELEASED AT TOP BUT CHANGE VERSION AWAITING FOR APPROVAL IN THE APPROVAL PREVIEW.
if your analysis is true. it is your wonderful investigation.
Muthu

Similar Messages

PO with status "Deleted" in SRM and status "Awaiting Approval" in BW

Hi,
Report Purchase Order status ( 0BBP_PO_Q007) on ODS 0BBP_PO shows status "Awaiting Approval" for Purchase Orders that have status "Deleted" in the SRM source system.
Any idea about an appropriate OSS note or other work around solution?
Thanks in advance for your replies.

1) The PO data can be extracted from SRM or R/3 . But the advantage of extracting data from R/3 is that you have lot many other data while compared to SRM system . In case u are having SRM and Sap R/3 or ECC as your backend system , it is always better to extract PO data from R/3 or ECC. In case your backend system is going to be other than SAP system , probably we can think of extracting data from SRM.
2) GR and invoice data always have to be pulled from R/3 system
3) Shopping cat details exist only in SRM and the details has to be extracted only from SRM .
Suggest to extract 1) shopping cart from SRM 2) PO,GR and Invoice from SAP R/3 or ECC.
Hope above clarifies your questions
Regards
Mani
Message was edited by:
Manikanda Ilango S.
Message was edited by:
Manikanda Ilango S.

"Shopping cart Approved but status is Awaiting Approval"

Hi Guys,
We are working on SRM 4.0 in classic scenario. We have a weird situation where the shopping cart has been completely approved but the status is still in "awaiting approval". We are using teh item based approval badi.
Does anybody have an insight to why this is happening. We never had this issue in the QA box in the past. The problem suddenly shows up.
Please advise.
Thanks,
Sundeep

Hi Sundeep,
Which Service pack level are u in? SP08 or SP09.
We have the same problem for SP08 for Workflow WS1000276 - Value limit with single approver.
Here once the SC is changed, it comes back to the requester.
When the requester accepts the changes, it hangs in awaiting approval state.
I am still not able to find a solution.
Were u able to solve this issue?
Pls share ur solution with us.
Regards
Srivatsan

Change Shopping Cart in status "Awaiting Approval"?

Hi there,
Quick question: Should a user be able to change thier shopping cart if it is still in "Awaiting Approval"? It would seem like a logical thing for the user to be able to change the quantity, date etc of the item before it is approved?
I have been looking at template SAPLBBP_SC_UI_ITS 120 and it seems SAP standard prevents this?
How would I allow users to be able to change shopping carts in awaiting approval state?
Any help would be greatly appreciated, thanks
Lynton

BBP_WFL_SECURITY badi may helps or via su01 personalisation tab security.
helps you . keep value HIGH
Shopping cart approval - shopping cart not changeable
br
muthu

How Requistioner can chage SC when it in awaiting approval stage

HI,
What configuration changes need to be done for requistioner to chage SC which is in 'awaiting approval' state.
Thanks

Hi Ravi,
Shopping Cart can be changed in "Awaiting Approval" Status. This out of the box functionality
If an Approver makes a change to a Shopping Cart that will cause the total value to change, the Requisitioner will have to approve this change. This includes a change in quantity, price, or rejecting, adding/copying/deleting a line item.
The Requisitioner must approve a price or quantity change before the order will route back to the First Approver.
When a Requisitioner accepts changes to a Shopping Cart, the status on the Approval Overview may still show that the cart is u201CAwaiting Approvalu201D even though it has properly progressed back to the first approveru2019s inbox.
Thanks
Zameer Sayed

Contract awaiting approval on SRM browser and in BBP_PD it's completed

Hi,
I have searched for assistance on workflow related threads I have found nothing.
I have a contract, I ran BBP_PD, it is completed there, when I try to start workflow it shows as complete or no workitem found.
On the front end it is awaiting approval.
please assist.
thanks

Hi
see first what is the recent change version in the browser via versionand go to bbp_pd and click the change version and take the guid of GOA. and try via swo1 with help of workflow administrator.
Did you close GOA means it is completed . check functional GOA is really completed or not.
and also check me33k of this contract. are they locked all items
Muthu

Po in awaiting approval status in SRM 4.5

Hello Friends,
I am working on SRM 4.5,
I am facing a problem in completing the workflow of a PO. My SC is approved the PO which is created is with the status
Stats:
HEADER     E0002
HEADER     I1015          Awaiting Approval
HEADER     I1021          Created
HEADER     I1038          Complete
HEADER     I1043          Ordered
and workflow status:
Workflow Item:
Workitem-ID        000041330725
Task               WS14000145
Text               BAdI approval for Purchase order no. 2001013185, GUID 94E89401F7EF8A4EA8898F4A67A288F5
Status             STARTED
Statustext         In Process
Date               29.04.2014
Time               16:22:55
Now what should i do to complete the workflow. Is there any transaction or function module or any table with which i can complete the workflow??
Thanks in advance,
Sarnava.

Hi Sarnava,
Is your PO waiting for approval or is it struck in awaiting approval status.
Check SM58 transaction to see if there is any failures on the day of PO creation.
If there is no failure and you want to complete the PO manually go to transaction SWIA and enter the header work item id and then click on complete manually. This will complete the workflow.
Regards,
Suresh

SRM 5.0 Confirmation in Awaiting Approval Status

We have the confirmations in "Awaiting Approval" status.
I had checked the following steps but still the status remains as-is.
1. Transaction SWUD
2. Enter workflow WS10400010, press enter
3. Execute 'Test environment'
4. Check 'Including subworkflows'
5. Execute 'Consistency check for components'
There are no errors for BUS2203 (Confirmation business object).
I have cross checked the BUS2203 for WS10400010 Active Status is both T-Codes SWETYPV and SWE2.
We had a previous issue of BUS2203 with some errors and that went away after following steps in OSS Note and SDN comments. Note 962488 - "Workflow definition '&' not in version '&' (WD 401) and SDN.
WS10400010 is No Approval Workflow for confirmations that is active and classified as General Task.
Can you please advise on this status issue?

Please analyse the Workflow log from SWI2_FREQ. I think you can check this issue in SRM forum. I think this is discussed.
Thanks
Arghadip

Goods Receipting a SRM PO that is awaiting Approval?

Hiya.
I have a issue that is causing many problems. Please, has anybody seen this before in SRM 5?
Basically, the user creates a SRM PO from a Cart for the value of $100 and this needs no approval. If they then increase the PO value to $1000, the PO is then correctly required for approval with SRM workflow. When the PO is saved, it has a status 'AWAITING APPROVALS'.
Then why does SRM still allow the PO to be subject to a goods receipt confirmation with the old value of $100 even eventhough it is awaiting approval if $1000?
warmest thanks,
Pooja.

Hi,
The problem is once the PO has been changed, it creates a new change version. This change version is still not active until approval happens. Till this time the old version is taken as active version by the system and it can be considered for confirmation. If you want to prevent confirmation creation during this period, then you can create an error message using doc_check badi to say some thing like 'Change PO is awaiting approval, No confirmation possible.'
Regards,
Sanjeev

SRM 7 : Awaiting Approval - Creator cannot edit

Hi All
We are on SRM 700 SP08 and have installed below 2 notes
Note 1444219 - Buy on Behalf-Inconsistency of EDIT button in POWL/SC header
Note 1560051 - Follow on Note to 1444219
But when a User tries to display a SC that he created on behalf of another User and Status is Awaiting Approval.
Edit button is not displayed. (Edit Button is displayed for the On Behalf Of User)
1560051 talks about the exact sceanario but it did not fix the issue.
Thank You
Nikhil

Melina
The notes fixed 2 of the 3 scenarios which are
1. SC in SAVED Status ....shows Edit button in Header
2. SC in Approved Status ....shows Edit Button in Header. (do not understand why it would be used)
But for SC in Awaiting Approval Status...does not show Edit Button for Creator who SOBO another user.
Thank You
Nikhil

'Add Approver' is inactive for SRM contracts

Dear colleagues,
We have deal with SRM 5.5. The point is that the button 'Add Approver' is inactive for 'Approval Preview'.
This issue regarding SRM contracts. Does anybody know how to activate usage of "add approver" during approvement of a contract.
Many thanks in advance for your help.
Kind regards,
Grygoriy
P/S
I've had a look at notice 'ADD Approver/Reviewer buttons are disabled' by N M Poojari ( ADD Approver/Reviewer buttons are disabled), unfortunately, author didn't point to solution of his problem. So, I'll appreciate more detailed plan of actions.

Thanks, Siobhan, for your reply.
However, the problem was caused by my attempt to to do the following steps with a wrong WF (instead standart workflow for contracts (WS14000148) we use Z-flow) :
PFTC -> Select workflow template -> workflow you are using -> Display -> Additional data ->
Agent Assignment -> Maintain -> Attributes -> Select radio button
'General Task'. -> The problem is solved
Yours faithfully,
Grygoriy Gavrylyuk

Contract status expired instead of awaiting approval

Hi Experts,
We are getting contract status "Expired" instead of Awaiting Approval. After contract is approved, we get correct status "Released". Please advise what could be the cause.
Regards,
Raj

Hello,
Actually, system behaves in the following way:
- A shopping cart is created and goes to approval;
- Approver rejects the cart and the workitem is send back to requester inbox in order to accept the rejection or change the cart and resubmit it to approbation;
- If requester checks the cart (Inbox or BBPSC04), its header status will be "In your inbox";
- If someone (administrator, for example), checks the cart via BBP_MON_SC transaction (Monitor Shopping Cart) before the requester acceptance/changes, the shopping cart status will be "Awaiting approval", since the cart is still in approbation process.
I hope this information helps.
Kind regards,
Ricardo

Shopping cart status showing as Awaiting Approval even after Rejection.

Hi All,
We are on SRM 5.0 .After rejection of shopping cart , if the requestor checks the staus of shopping cart in Check Status link , it is showing as 'In Your Inbox' which i believe is correct but the status for this object id is still Awaiting Approval in transcation BBP_PD.
Why is the status not geting updated in transcation BBP_PD?
Regards,
Anubhav

Hi,
One more strange thing is that there are some shopping carts with status
Stats:
           Status         Description                    Inactiv
HEADER     I1015          Awaiting Approval              X
HEADER     I1016          Release Rejected
HEADER     I1021          Created
HEADER     I1038          Complete
HEADER     I1106          Shopping cart ordered
But these are very old.
All the shopping carts that were rejected in recent times are..
Stats:
           Status         Description                    Inactiv
HEADER     I1015          Awaiting Approval
HEADER     I1021          Created
HEADER     I1038          Complete
HEADER     I1106          Shopping cart ordered
But I have never seen the Accept Changes button in my system , so howcome the old shopping carts have status Release Rejected?
Regards.
Anubhav

SRM Contract status problem

HI All,
I have created a contract in SRM. It was approved and showing the correct status in the SAP back end but in front end status showing as 'awaiting for approval'. Could any one let me know why status showing different and the solution.
Regards,
Shiva

Shiva:
Believe you are talking about GOA.
Check in transaction RZ20 for any error in the process.
Regards
Ravi

Issue: Deleted PO Awaiting Approval

Hello, I'm having issue with a PO which was marked for Deletion..
In SRM the PO has status Awaiting Approval and in EBP checking the Purchase with transaction bbp_pd, the ultimate change version has the awaiting approval item in blue color.
Anyone knows how to put a PO deleted into Ordered status?

Hi,
Pleaes check once again if the PO is approved, check in inbox of the approver.
if it is already approved and still awaiting approval.
manually we can set the workflow status complete using the funcaiton module
SE37--> execute the FM BBP_PD_PO_STATUS_CHANGE_WF
IV_GUID -- enter the GUID of the PO
IV_STATUS -- 1
Execute .. Hope your problem will solve
Thanks
prasad s

SRM contract in awaiting approval state

Similar Messages

Maybe you are looking for