SRM One-Time Vendor

Hi SRM Gurus,
Is it possible to use one-time vendors in SRM? If yes, how do I set it up. I can't seem to find anything on the topic in the manuals or other SRM books.
If no, are there alternatives for this? Workarounds?
Regards,
Marvin

Hi,
One _Time is created in MM (ERP) system without vendor information such as Bank account information, Vendor address, Payment terms etc. These vendors are generally used for one time procurement or in case of maverick buying. As all the vendor informations are not maintained in vendor master record , while creating purchase Order all the vendor information is provided.
These one time vendors can be replicated to SRM and can be used as One Time vendor. Similar to MM, in SRM also, while creating PO, all the vendor information need to be provided. Otherwise Purchase order will not be complete.
Regards,
Kalandi

Similar Messages

Are one time vendors supported in SRM ( replicated from ECC backend to SRM)

Dear All,
I have noticed in various past posts that one-time vendors are not supported in SRM.
Is this still the case fo SRM 5.0 and ECC 6 backend set?
Why is it that one time vendors cannot be replicated to SRM?
If we create a one time venor manually in SRM, can we use this vendor in shopping carts/POs?
Thanks

Hi
As far as I know, Yes correct.. one time vendors are not supported in SRM.
It's functionality of R/3 and ECC Backend systems only.
Contract vendors / Purchase Info-records related vendors are still supported in SRM.
Hope this will help.
Regards
- Atul

About adding one time vendor

hi,
we are upgrading SRM 5.0 to SRM 7.0.here we have a requiremnt like we want to maintain some number range .i.e for exp(001-10) as one time vendors, where these vendors are not maintained in R/3 system as they are one time vendor. so when create a shopping cart with this kind of vendor the shoping cart is going to error in process as these vendors are not maintained in R/3.so can we replicate these vendor details in backend without any eror.please suggest.

I have done the following -
1.Transaction Code used - F-51
2.Checked the option Transfer with Clearing to transfer entries from One Time Vendor to Full time Vendor; entries being KR and KG <b>NOT</b> KZ.
3.For <b>KZ</b>, with the same transaction code, I opted for Outgoing Payment Option.
Would anyone let me know, whether choosing Outgoing Payment for KZ for such a case is justified?
Rest F-51 was used for transferring the amount in a whole, but not invoices individually.
Could somebody suggest a solution to this kindly?
Thanks.
Message was edited by:
Bhatia

Role of Partner Function in One Time Vendors..

Hi All,
Can any one let me know the significance of the Partner function in a vendor. Should we have to define the partner function for One Time Vendor in R/3 system, which will be replicated in SRM??
Thanks in Advance.
BR,
Mahesh. J

Hi Ravinagh, many thanks for the information.
I've tested your proposed solution but unfortunately can't get it to work.
I've activated the delivered scenario 0003 (RECIPIENT BANK ORIENTED) & created a general bank chain as follows via transaction FIBB:
In the Bank Chains screen, BankChn ID = 00001, No. = 1, Typ = 2, Corr. ctry, Corr.Bank key & Bank acct all completed with intermediary bank details.
In the Assignment screen, Crcy = USD, Sender Ctry = GB, Sender Bank Key - 200000, Recipient Ctry = KY, Recipient Bank key = blank, PmntMthSu = blank, BankChn ID = 00001.
I then created a OTV invoice with bank details of Bank Country = KY (& valid bank key & account).
The payment program selects the invoice to be paid using currency USD, house bank which uses bank key 200000 and uses the bank details as entered in the OTV. It pays the invoice but no mention is made in the log of intermediary banks, and when I check table REGUH there are no entries in the intermediary bank fields for the payment proposal.
I'd be grateful for any further suggestions!

Purchasing report for one time vendor

Hi,
I am using ECC 6.0
What standard report is available to display purchase order, GR and invoice belonging to one time vendor (CPD account group) ?
Thanks for your help.
Kind regards,
Yann

Special GL transactions (like down payments) are not allowed for one-time vendors. Please refer to the following SAP Note.
https://service.sap.com/sap/support/notes/19638

Error message in case of One time vendor in MIR7 and MIR4.

Hi,
We have a requirement where we need to give a warning message when an invoice document is parked in case if it is a One time vendor and bank details are missing. It should be an error message if user is trying to save it as completed or posting the document. We have already found a BADI INVOICE_UPDATE method CHANGE_AT_SAVE for giving error / warning message but we also want the same to be appeared in the popup coming when we press Messages button in MIR4 screen same way as standard messages are shown. I know that there is a table T_ERRPROT which need to be populated in order to show the messages in the popup window but could not find any appropriate user exit or badi to populate this table. Any suggestion or solutions are welcomed.
Thanks and Regards,
Jaideep,

Hi,
in badi HEADERDATA_CHECK you have available as input parameter I_RBKPV.
do something like:
* If there is any error do not allow posting
    DATA: gt_errtab    TYPE TABLE OF mrm_errprot,
          gs_errtab    TYPE mrm_errprot.
    CONSTANTS:     c_errprot(23)   TYPE c VALUE '(SAPLMRMF)TAB_ERRPROT[]'.
    FIELD-SYMBOLS: <fs_errprotj_dt> TYPE table.
    ASSIGN (c_errprot) TO <fs_errprotj_dt>.
    REFRESH gt_errtab[].
    gt_errtab[] = <fs_errprotj_dt>[].
    DATA: c_okqx(17)   TYPE c VALUE '(SAPLMR1M)OK-CODE'.
    FIELD-SYMBOLS: <fs_okqx> TYPE ANY.
    ASSIGN (c_okqx) TO <fs_okqx>.
    IF NOT gt_errtab[] IS INITIAL.
      READ TABLE gt_errtab INTO gs_errtab WITH KEY msgty = 'E'.
      IF sy-subrc = 0.
        CASE <fs_okqx>.
          WHEN 'BU'. "POST
* This is optional: you can either search for a particular message or
* do not allow any error message
* Here search for the message triggered in badi INVOICE UPDATE
            READ TABLE gt_errtab INTO gs_errtab WITH KEY msgty = 'E'
            msgid = 'ZXX' msgno = '030'.
            IF sy-subrc = 0.
              CLEAR <fs_okqx>.
              MESSAGE s030(zxx). "While errors exist document will not be posted
            ENDIF.
        ENDCASE.
      ENDIF.
ELSE. "THIS IS THE NEW PART
   IF i_rbkpv-YOURBANKFIELD IS INITIAL. "This is the New part
        CASE <fs_okqx>.
          WHEN 'BU'. "POST
              CLEAR <fs_okqx>.
              MESSAGE s031(zxx). "Please fill in bank details
        ENDCASE.
   ENDIF.
ENDIF.
Best regards.
Edited by: Pablo Casamayor on Jun 2, 2009 6:39 PM

FI doc post (IDoc FIDCCP02 - One Time Vendor entry)

I am posting an FI document and entering a one time vendor. In segment E1FISEG, field HKONT I enter 'ONETIME' (one time vendor). In segment E1FISEC, I enter the one time vendor info. When I create the IDoc, I get error 'No account specified in item 0000000001'. Any idea where this account comes from? It works fine when I create an FI doc with a one time vendor using trans FB01 manually.

Hi Ray,
what's about struc. E1FINBU
and field E1FINBU-LIFNR ?
i think you do'nt fill E1FISEG-HKONT for vendor-line!
regards Andreas

One Time Vendor Master

Hi
In one time vendor master data
1. Can we get party-wise payment report at a later date without party code by just giving name of the party? If yes, party codes for one time payments are not required.
2.whether any payments are made to the party three years back. Can we check without party code?
3.Service Tax department also regarding payments made to a certain party for the past 3 yeas.
Thanks
Samson

1. Can we get party-wise payment report at a later date without party code by just giving name of the party? If yes, party codes for one time payments are not required.
You need to use the one time vendor party, there is no functionality getting reports with giving the name of the party.
2.whether any payments are made to the party three years back. Can we check without party code?
Refer answer for point 1. If you do not archieve the line items, then you can go back to any number of years to view the payment history.
3.Service Tax department also regarding payments made to a certain party for the past 3 yeas.
F.12
S_ALR_87009909 Annual Tax Return (Belgium) >
S_ALR_87009914 Annual Tax Return
S_ALR_87009916 Annual Tax Return
S_ALR_87009917 Annual Tax Return: Customers/Vendors
S_ALR_87009918 Annual Tax Return: Customers/Vendors
S_ALR_87012371 Annual Tax Return (Belgium) >
S_ALR_87012376 Annual Tax Return
S_ALR_87012378 Annual Tax Return
S_ALR_87012379 Annual Tax Return: Customers/Vendors
S_ALR_87012380 Annual Tax Return: Customers/Vendors
Regards,
Ravi

Duplicate one-time vendor check

Hello Guys
It's necessary to activate a check whether one-time vendor already exists in the system as usual vendor.
I think such check can be performed either during PO creation while entering vendor address, or during invoice posting while entering bank details, tax code etc.
So please advise if you have any ideas.
P.S. VAT Reg No is not used in our country, instead we use Tax Number 1.
Great thanks.

Hello,
For normal vendor you can maintain duplicate check in OBA5
Application Area F2
Message No.144 for Vendor and 145 for customer, making it as information.
I really doubt there is such control for One time Vendor in the system.
Regards,
Ravi

Advance Payment to One Time Vendor

Hi All,
I want to make advance payment to One Time Vendor. But system generates massage that :Special G/L for such account is not defined".
Awaiting for your reply.
Thanx in advance

The transaction other than A/P and A/R is called the special g/l transaction for ex: Bills of exchange, Interest payable , aqusition ,
that needs to defined
for example if we give any Advances ( either secured/unsecured/sundry deposits etc)
A - Emp-Tour-Advance
B - Emp-medical-Advance
C-Unsec-Advances-Marketing Parties
D-unsec-Advances-Govt Depts
etc
madhaw
Assign points if it help

Report on one-time vendor

Hello Experts,
Is there a standard report or a way to get the payment information with address details on a one-time vendor account? As the addresses keep changing for this vendor account every time a check is printed for them, it is important to track the details. Any input is appreciated and rewarded.
UV

Hi UV
In the payment proprosal and payment run you will see the details.
Whe you run S_ALR_87012103 - List of Vendor Line Items with option one time vendor you see the Name adresses, This is the information you fill in the posting!
Paul

Vendor down payments for one time vendor

Hi There,
I am not sure why this is happening, but when we try and post a down payment to a one time vendor, it comes up with the error F5 265.
When we do this for a normal Vendor it is OK.
Has anyone come across this?
Is there some special config required to activate one time vendors for Down payments?

Special GL transactions (like down payments) are not allowed for one-time vendors. Please refer to the following SAP Note.
https://service.sap.com/sap/support/notes/19638

Print out of RFQ with One Time Vendor

My customer wants print out of RFQs with one time vendor.
As per my understandings as like other vendors this one time vendor data is not stored in any table.This data is in table ADRC. And for one time vendor no master data is there.I can see this one time address in particular RFQ.
Now, my customer wants this one time vendor address to be printed in all RFQs.
Is any body come across this scenario ever ?Please guide my it is urgent.
With Best Regards,
Rajesh

Hi,
The vedor(OTV or Regular vendor) will be decided after the price comparision only.
Once the OTV (account group:CPD/CPDL) is finalised as the final vendor for procurement create a new vendor master record (With A/c group:0001) and maintain Inforecord and source list and create PO.
Maintain all the conditions in the Inforecord from the quotations (you have the update info option from price comparision itself)
regards,
Kannaiah Naidu

Protect field bsec-bankn (one-time vendor) within transaction fb02

The user who can do " F110 automatic payment transaction" should not be able to change the bank number (bsec-bankn) of an one-time vendor for security reasons. A tried to customize the field groups and put them in the authorization object "F_lfa1_aen" but ended with a problem. It is not possible to add field bsec-bankn into a field group.
Is it possible to protect this field from being changed for certain users (not all)?

Hi Donald, as you can see in my container session I do specify:
<uses-external-connection-pool>true</uses-external-connection-pool>
I think the problem I have is that cannot co-exists in the same sessions.xml file two sessions one container and one non-container.
When we ran the non-container server and when sessions.xml has the two sessions inside TopLink it will try, as part of parsing the sessions.xml (and before I really login), to instantiate the External Controller class even so I am not login for that session.
It would be nice that the TopLink parser does not instantiate the classes at the time of parsing but leave the instantiation for the time of logging in the specific session. For me sessions.xml is a configuration file and it should not force to load and instantiate classes which I do not intend to use at some given time.
Thank you, Narcisa

PAN number for one time vendor

Hi,
At the time of transaction against one time vendor with deduction of tds at the time of document saving
system are giving error "PAN number not available'"
Can any body infm me where we should update the PAN number for one time vendor as if we update the PAN number in one time venodr cin tab then for every one time vendor system is showing the same number ,
So pl suggest where we should maintain PAN number of one time vendor
I am in ECC6
Regards
Vijay

Hi,
In the Creation of Vendor master data, CIN Tab shows onthe menu bar ther you will assign the PAN number .
If the TAB is not shown , assigned in the t code OMT3E select user screen reference and select New Entries and maintain the user and the counry.
May I hope this will helpfull
Regards,
Kanike

SRM One-Time Vendor

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