SRM PO approval workflow

Hi friends,
In SRM,  po approval W/f is in completed status.  PO  is replicated in R/3. But SRM status is not updated. Is there any way we can update SRM status?
regards,
Vittalprasad

Try function BBP_PD_PO_STATUS_CHANGE_WF
Thanks
johnson zavier

Similar Messages

  • Offline approval workflow not working - SRM 5.0

    Hi Team,
    Suddenly we have an issue in SRM production server with Offline approval workflow, inbound mails are not getting processed in SOIN and workitems are not getting cleared. So document status is not getting changed.
    There is no problem in receiving the mail, we have all configurations setup as per below link,
         Offline approval - general configuration - Supplier Relationship Management - SCN Wiki
    Incoming mails are received to system user and then auto-forwarded to dialog user. Dialog user is used to schedule the batch job - RBBP_OFFLINE_EVAL.
    Please help to resolve this issue,
    Thanks
    Rajesh Rajagopal

    Can anyone please help me on this issue, offline approval functionality is completely stopped
    Please provide your help

  • Can i Cannge the WF_INITIATOR for SRM Approval Workflow.

    Hi Experts,
    I am facing issue related to sendor name format.
    Whenever SRM approval workflow gets triggered then corresponding responsible user(Approver) gets a mail in their SAP inbox.
    I checked in the system these workflow runs using RFC_USER user.So approver gets mail with sendor information as RFC_USER i.e.  "Sent: Jun 17, 2011 by RFC_USER, Functional ID "
    My requirement is to replace this RFC_USER with some other generic user.
    Can anybody tell me please how can i achieve this.
    Thanks,
    Rupendra Pandey

    Hello,
    Usually, if I want to do anything unusual with mails from workflow then I create a step which calls a task which calls a new method of my BOR object which calls fm SO_NEW_DOCUMENT_ATT_SEND_API1. In that we can specify Sender name different from WF_BATCH or RFC_USER.
    Check the following Code for sending mail.
    CALL FUNCTION 'SO_DOCUMENT_SEND_API1'
       EXPORTING
         document_data                    = doc_chng
         put_in_outbox                    = 'X'
         sender_address                   = 'SAPSCHED'
         sender_address_type              = 'B'
      IMPORTING
        SENT_TO_ALL                      =
        NEW_OBJECT_ID                    =
       TABLES
         packing_list                     = objpack
         object_header                    = objhead
         contents_bin                     = html_tab
         contents_txt                     = objtxt
        CONTENTS_HEX                     =
        OBJECT_PARA                      =
        OBJECT_PARB                      =
         receivers                        = reclist
       EXCEPTIONS
        too_many_receivers               = 1
        document_not_sent                = 2
        document_type_not_exist          = 3
        operation_no_authorization       = 4
        parameter_error                  = 5
        x_error                          = 6
        enqueue_error                    = 7
        OTHERS                           = 8

  • Approval workflow triggers when not expected for SRM PO & without Agent ??

    Hi All,
    We are using SRM 5.0 integrated with SAP MM backends.
    We are frequently facing this problem, when a buyer  creates a PO (in SRM) within his/ her Spending (Output) Limit, the PO approval workflow triggers and is not able to find an agent.
    Although the workflow should not trigger as the PO value is below spend limit of the buyer......we are not able to understand this behaviour.
    In such cases, the buyer is not able to issue the POs, since the POs show 'Awaiting Approval' status.
    I can find such POs with SRM transaction SWI2_ADM1, but I can not do anything beyond that. I am not able to Forward or 'Complete Manually' such work-items.
    Any idea how this problem can be fixed or if there is any SAP note available for same.......anything??
    Has anyone faced this kind of problem before?? Please help.
    Thanks,
    Ruchika

    please check from the workflow log , the workflow which the system is starting.
    might be the system is able to start another workflow than the one which you are mentioning
    use the transaction swi6 for workflow log , use the purchase order guid

  • Deactivating the Invoice Approval Workflow in SRM 5

    Hi WF GurusM
    We are setting up Invoice Entry in SRM 5.0 and get the message: No approval workflow found. Inform system administrator.
    Please can you recommend how we can temporarily deactivate this workflow, so that we no longer get this message. We have looked in SWB_COND but could not work out which WF the system is trying to call.
    Regards. Steve Walsh.

    Hi Steve,
    You can check which workflow is getting called using the following approach:
    1. Activate event trace using t-code SWELS.
    2. Go to t-code SWEL. Check the BO and event getting triggered while setting up Invoice Entry in SRM.
    3. Check the receiver type of the BO event. This would show all the workflows that are receivers of the BO event.
    4. Else, check in t-code SWETYPV and check the event linkage of the BO event to the workflows.
    This would surely give you the workflow getting triggered on this event.
    Hope this helps!
    Regards,
    Saumya

  • SRM 4.0 PO Approval Workflow

    Hi,
    I'm new to SRM and have been tasked with designing a Purchase Order Approval Workflow.
    Many Shopping Carts can be used in creating one PO. This workflow will have to only be approved (by the same user that approver the Shopping cart) if the PO line item value is greater that the shopping cart line item value. I.E. The workflow must compare every PO line item to it's respective SC line item and if the value is greater then the original SC approver must approve the PO, therefore we could have 'n' approvers
    I see that SAP delivers WS14000145 - N~step approval for PO, would it be advisable to use this workflow and write the logic into the BADI or should I look at creating a new workflow ?
    P.S. Thank in advance for your input.
    Raveen Moodley

    Hi Vadim,
    I hope you're well. I have question regarding "Submit to grouping" button.
    For a mistake, a purchaser clicked that button (Submit to grouping).  As a result, he cannot see that position in SoCo.
    How can I "undo" this event?  
    pd: I noticed that field SOURCE_REL_IND = A in table BBP_PDIGP.
    Thanks for your help Vadim !!! =)
    Kind regards from Mexico,
    Diego

  • One step approval workflow in SRM 7.0 BRF

    Hi,
    Please le tme know how to configure the one step approval workflow for Shopping cart in.SAP SRM 7.0
    We ant to know where we can specify the approva limit lik if sc value is greater than 50 it should go for one level of approval else no approval required.
    We are using process controlle workflows.
    Thanks,
    Venky
    Edited by: SAP SRM123 on Jul 14, 2011 12:18 PM

    I was get some trouble when implement one step approval from HQ in my company.
    It's a logical when some one just implement one step approval it is not make a hugh impact for controlling and sometimes end-user was change their own approval step make negative impact for workflow. Not logical but they make it logical but system still make sure it work.

  • Display Purchase Order in SRM 7.0 -workflow error

    Hi SRM Gurus,
    Hi  Masa ,
    Please check this thread,
    I am having the same error
    We are upgrading from SRM 3.0 to SRM 7.0.
    while displaying purchase order
    Cannot get process info; function BBP_PDH_WFL_APPROVAL_SIMULATE throws exception Workflow Not Found
    PDO Layer error
    PDO Layer error
    No approval Workflow Found. Inform System Administrator.
    I have configured the Workflow as Application controlled workflow only.(client wants to use the same workflow used in SRM 3.0). I got message Business object BUS 2203 modified
    How to resolve this
    Please give your inputs
    Regards
    G.Ganesh Kumar

    Hi Ganesh,
    I also encounter this error for purchase orders. How did you check the errors you encounter in business object BUS2201?
    Please refer to below thread.
    [SRM 7.0 Error in Display of Approval in Purchase Orders|SRM 7.0 Error in Display of Approval in Purchase Orders]
    Would really appreciate your help.
    Thank you.

  • "Approval workflow fragment has no user assignment" while adding approver

    Hi all,
    We are on SRM 5.0 ECS.
    We are facing an issue in our quality system while this issue doesnt come up in dev system!
    if I try change a PO and then click on the ADD APPROVER button and then on the link "ADD HERE".,I get the foll pop up msg :
    "Approval workflow fragment has no user assignment".

    Hi experts,
    Any advice?

  • SRM Process Controlled Workflow

    Hi Exports,
    I have created a Process schema for SC object type (BUS2121)..
    Looks like my process levels are trigged before the shopping cart is actually ordered by the user..
    Is this a normal behavior? or I am missing any configuration? or I need to have a additional process level initially to check whether the SC completed?..
    Please advice..
    Thanks in advance
    Bharath

    HI,
    Yes. That is correct task ID.
    FYI. Task ID List for Process-Controlled Workflow
    SRM Contract     BUS2000113               No Completion Task
              40007980     SRM_CT_APPR1     SRM Contract Approval
              40008003     SRM_CTR_Acc     Accept Decision / Adjust Document
              40007997     SRM_CTR_Revi     Revise Document
              40107926     SRM_CTR_RW     review document
    SRM Shopping Cart     BUS2121     
                                               40007952     SRM_SC_COMP1     SRM Shopping Cart Completion
              40007953     SRM_SC_APPR1     SRM Shopping Cart Approval (1)
              40007954     SRM_SC_APPR2     SRM Shopping Cart Approval (2)
              40007994     SRM_SC_Acc     Accept Decision / Adjust Document
              40007936     SRM_SC_Revi     Revise Document
              40007945     SRM_SC_RW     Review Document
    SRM RFx     BUS2200     40107917     SRM_BI_COMP1     SRM RFx Completion
              40007982     SRM_BI_APPR1     SRM RFx Approval
              40107922     SRM_RFx_Acc     Accept Decision / Adjust Document
              40007998     SRM_RFQ_Revi     Revise Document
              40107927     SRM_RFQ_RW     Review Document
    SRM Purchase Order     BUS2201     
                                               40007973     SRM_PO_COMP1     SRM Purchase Order Completion
              40007974     SRM_PO_APPR1     SRM Purchase Order Approval
              40007995     SRM_PO_Acc     Accept Decision / Adjust Document
              40007996     SRM_PO_Revi     Revise Document
              40107924     SRM_PO_RW     Review Document
    SRM Supplier Quote     BUS2202               No Completion Task
              40007981     SRM_QT_APPR1     SRM RFx Response/Bid Approval
                        No Adjust task
              40007999     SRM_QTE_Revi     Revise Document
              40107928     SRM_QTE_RW     Review Document
                        No Completion Task
              40008000     SRM_QT_APPR2     SRM Bid Approval
                        No Adjust task
              40107934     srm_bid_revi     Revise Bid
              40107935     srm_bid_rw     Review Bid
    SRM Confirmation of Goods/Service     BUS2203               No Completion Task
              40007987     SRM_CF_APPR1     SRM Confirmation Approval
                        No Adjust task
              40008004     SRM_CF_Revi     Revise Document
              40107929     SRM_CF_RW     review confirmation
    SRM Incoming Invoice     BUS2205               No Completion Task
              40008005     SRM_IV_APPR1     SRM Invoice Approval
                        No Adjust task
              40008006     SRM_IV_Revi     Revise Document
              40107925     SRM_IV_RW     Review Document
    Auto          40007988     SRM_AUTOAPP     Automatic Approval
    Auto          40007989     SRM_AUTOREJ     Automatic Rejection
    Regards,
    Masa

  • Inconstancy in Approval Workflow- Process Controlled Workflow

    Hello Experts,
    We are in SRM 7.0 classic scenario using process controlled workflow and facing an issue as described below:-
    During the approval workflow, we are observing that in
    Case 1: When approver3 is forwarding the work item to approver10, the approver10 in not getting the work item in his Inbox. However, when we see the log detail in SWI6 the status is shown as u201CREADYu201D
    Case 2: We created a shopping cart with identical details as in Case 1 and followed the same approval process i.e.Approver3 forwarding the work item to approver10, however in this case approver10 is getting the work item in his Inbox and when we see the log details in SWI6 the status is shown as u201CCOMPLETED"
    We tried this scenario for 10 times and we found that in 2 cases the approval status is showing as u201CREADYu201D while in other 7 cases the approval workflow got completed.
    Can you all experts please help us understand why this is happening and how can be find the root cause i.e why Case 1 is in u201CREADYu201D status for last 2 days.
    We seek your help in understandingroot cause so that we can eliminate any inconsistency in future.
    Any pointers to resolve this issue will be highly appreciated.
    Thank you in advance.
    Regards,
    RKS

    Use class /SAPSRM/CL_WF_APV_FACADE. This is used by standard SAP WF Analysis.
    Methods - RETRIEVE_PROCESS_HISTORY, GET_CURRENT_PROCESS_STATE, CREATE_PROCESS_FORECAST.
    To analyze more, check the program /SAPSRM/WF_CFG_ANALYSIS_002. Check lines 209...216 (These Lines pull Previous Approved Steps, Current Process Step & Gets the approval forecast). However the REJECTED Items (Accept Decision) work little different (which is not captured by this report).
    To Identify the current approval process awaiting decision by the requester of the cart, use method GET_CURRENT_PROCESS_STATE, return parameter structure /SAPSRM/S_WF_PROCESS-PROCESS_LEVEL_LIST-DECISIONSET_LIST-ITEM_STATUS_LIST gets you the current status of the item (ACCEPTED, REJECTED, OPEN, INQUIRED). If ITEM_STATUS_LIST-ITEM_STATUS EQ 'REJECTED', then the WF is waiting for acceptance/resubmission from the requester.
    To your specific need, pass DOCUMENT_GUID to the class /SAPSRM/CL_WF_APV_FACADE=>GET_CURRENT_PROCESS_STATE get the return parameter /SAPSRM/S_WF_PROCESS. It will give you PROCESS_LEVEL_LIST. Then loop through DECISIONSET_LIST. It contains Table Types of AGENTS_LIST, ITEM_STATUS_LIST, WORKITEM_LIST. At /SAPSRM/S_WF_PROCESS level, you can get all the details of the current process level details
    Thanks,
    SC

  • Change in Work item Text for Approval Workflow WS14000133

    Hi,
    I need to change the work item text for Shopping Cart Approval Workflow WS14000133.
    I have created an Attribute in Business Object BUS2121 and called the same attribute in work item text.
    In PFTC -> Redefine Work item text - > and i have defined the work item text as well called the attribute from the container.
    what  the problem over here is - when I am passing the attribute in the work item text in the task, I am unable to see the work item text with the Dynamic Attribute but I am able to see the work item alone (not with the Dynamic attribut)
    But when i debug the workflow from SWI1 then i can see the dynamic attribute in the Container of the workflow but nt in the approver's inbox in portal..
    Can you please tell me - that why is this a strange behaviour that i can see the Dynamic attributed created initially in the workflow container of the Business Object but nt in the Approvers inbox either in Backend nor in the front end...
    Thanks,

    Hi,
    Maybe this SAP note/KBA will help :
    1470761 - How to change the text of the SRM approval links in inbox or UWL
    Kind regards,
    Siobhan

  • Approval Workflow triggers when not expected & without Agent ??

    Hi All,
    We are using SRM 5.0 integrated with SAP MM backends.
    We are frequently facing this problem, when a buyer creates a PO (in SRM) within his/ her Spending (Output) Limit, the PO approval workflow triggers and is not able to find an agent.
    Although the workflow should not trigger as the PO value is below spend limit of the buyer......we are not able to understand this behaviour.
    In such cases, the buyer is not able to issue the POs, since the POs show 'Awaiting Approval' status.
    I can find such POs with SRM transaction SWI2_ADM1, but I can not do anything beyond that. I am not able to Forward or 'Complete Manually' such work-items.
    Any idea how this problem can be fixed or if there is any SAP note available for same.......anything??
    Has anyone faced this kind of problem before?? Please help.
    Thanks,
    Ruchika

    Hi Ruchika,
    This seems to be a problem with the start condition of the PO approval workflow. Check for the same and see if there is any issue.
    Regards,
    Saumya

  • Completion and approval workflows in line item based SC approval scenario

    Hi SRM experts,
    We are on SRM 7 ECS , support pack SAPKIBKV08
    We are designing line item based SC approval workflow. We also have completion workflow. i.e after requester creates a shopping cart, it goes to buyer as per completion workflow( if the SC does not have price , vendor or has a free text)  , and then after the completion workflow, it goes to main SC approval workflow.
    My questions are :
    1. If a requester creates 2 line items in SC , and 1 line item does not have price/vendor/or material , whereas 2nd line item has price/vendor/ and material , can we send onlt the 1st line item  to completion workflow and not send the 2nd line item in the completion workflow but directly to SC approval workflow  ?  OR we have to send the entire cart to the completion workflow ?
    2. After the completion and the approval workflow , if line item 1 is approved, can it create a PO , whereas the 2nd line be still in approval . i.e  do all the cart items need to be approved before creating POs or as and when individual line items get approved , they can create thier own POs
    Rgds
    Sumendra

    Hi Sumedra,
    Which workflow are you using - application or process contrlled workflow?
    Assuming you are using process-controlled workflow - I will answer following questions -
    1. Can offline approval be used for item based shopping cart approval workflow?
    - Yes, it can be used !
    2. Can different line items be sent by mail to different mail boxes?
    Yes
    3. Will 1 manager see all the 10 line items OR only the 1 line item for which he is responsible?
    1 manager can 'see' all the items but he can only approve or reject the item that he is suppose to act on. All other item will be grayed out. However, this behaviour is configuarable !
    4. If he will get only line for which he is responsible , and once he clicks on approve , will this approval apply to his line item only , OR it will apply to all the 10 line items ?
    - see above
    Regards,
    Amit

  • Error in Shopping cart Approval workflow

    Hi Workflow experts,
    We are on SRM 5.0 with Extended classic scenario.
    I have activated & set the start conditions for No Approval workflow.
    The workflow for shopping carts end up in Error status.
    Message "Error changing to status RELS". upon further dwelling, the message "Work item XXXXX: Object XXXXXXX method SETRELEASED cannot be executed" is displayed. How can i check the Binding between the Task container & the Method Container.
    I have no red flags in SWUD for WS10000060. I have checked the automatic customisation of workflow & every thing looks good. The workflow back ground jobs are running.
    What could be the problem?
    Your inputs in this regards are appreciated & will be rewarded!!
    Cheers,
    Akash

    Hi
    hopefully this link and the OSS note  1233774 should help
    "method SETRELEASED cannot be executed" for SC work item
    thanks

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