SRM - PO Process

Hi
We are using SRM-EBP for Purchase Orders.
we never update to the vendor/supplier when there is a change in the PO or we delete the PO.
We are looking for a proper Business Process or Procedure around this.
Can some one suggest on this please.
erpMAN

Found a Business process for this.

Similar Messages

Please give me standard SRM SUS process Steps

SUS Gurus
I need Few clarifications about SRM SUS standard Cycle
we are using SRM 7.01 and Standalone scenario
1.Please give me standard SRM SUS process Steps
2.If the SUS supplier cannot meet all the terms specified in the original PO, Supplier changes them (items, quantities, delivery date, and so on),what is the next step for Purchaser?
3.If Purchaser approve the changed POR we r getting Change PO. But it is not triggering again for PO Response ?is it standard ?
4.If Purchaser reject the changed POR we r not getting Change PO.is it standard ?
5.what are possibilities for Change PO creation in SRM for SUS?
6.How can Vendor submit Response again and again till both parties agree on the terms of the PO?what changes does need from Purchaser/Vendor?
Regards,
Rama Krishna

Hi,
I hope this link helps:
http://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/50d08c99-f53f-2e10-c39f-b15e75329f03?QuickLink=index&overridelayout=true
Best Regards,
Otelo.

Complexity of using N-step BADI in SRM 7using Process controlled Workflow.

Hi,
Just as a big thought,
I have a Shopping Cart requirement, Here i am asked to develop a Custom workflow for SRM 7.0.
And the client is looking for us to use Process Control Workflows i.e(BRF integrated one).
I need to understand the complexity of using a N-step BADI.
How would be the complexity level if I use a N step BADI( ie Multiple approval levels on Line Item Based).
Kindly tell me the complexity of Using it and if any one has come across some requirement like this, then explain me that how did you face the situation.
Expecting an Earliest Response.
Thanks,
Shanky

Hi,
Is your project SRM 7.0 implementation project then you have to go for Process Controlled Workflow and if your project is upgrade then you can still go with Application Controlled Workflow but down line this has to switch to Process Controlled Workflow.
Best Regards,
Saravanan

SRM Bussiness Process

Dear SRM Experts,
We are trying to implement this bussines process.
1-Create a PR in R3 (Direct and Indirect materials)
2-Transfer them to SRM, with PDP
3-Create a Bid Invitation with reference to this PR (we belive that the PR maintains the same number as in R3)
4- Vendor enters the price
5- Create the PO in SRM,transfer it to R3 and end the Bussines Process in R3.
Is it correct using the classic scenario?
Thanks for the Information!

Hi
Procedure as per points 1,2,3 are correct.
4. Send Bid invitation to vendor. vendor submit price. Purchaser accepts/reject the Bid.
5. Initiate PO create process in SRM for the accepted Bid. But actually the PO gets created in Backend system in classic scenario. Batch job update the value(backend PO) in SRM document history.
Do reward points if helpful.
Regards
Jagadish

Regarding SRM busniess process flow

Hi
i am having a book of SRM 201 and start learning and enhancing my skills,i feel sometimes lost while reading and practiing the same in IDES as i am not aware about the business process of SRM completely.Can all of you experts please explain what all are there in SRM and how do i proceed so that at the end when i finish i will not be aware about whole SRM but atleast i am aware about the process. i want to study and finish process by process not whole SRM at once. So expert i hope you all will able to knw what i want...
Kind regards,
Vishwjeet Sharma

Dear Sharma,
If you want learn SRM then please go throguh the SAPSRM material or SRM over view then you will understand complete business processess and technical scneario's of SRM.
If you are having MM knowledge then it's easy for you to understand.Please go thorugh the below link.
http://help.sap.com/saphelp_srm50/helpdata/en/8d/f6a93e08503614e10000000a114084/frameset.htm
Thanks
Ravi

ECC 6.0 AP vs SRM Invoice processing

My client has implemented SRM on it's own instance and is in the process of implementing ECC 6.3 on it's own instance. The question being debated is where to house SRM's Invoice Processing.
My recommendation is to keep all financial process in the ECC instance. Does anyone know if there is an SAP recommendation for this scenario?

The choice depends on your scenarios/requirements - classic, extended, or decoupled. It makes no difference in FI module, the payment cycle will be the same. If invoice is entered in SRM, data is passed to ECC via BADI/BAPI's.
The pro's and cons are available in SAP SRM documentation and SAP Press book 'The Consultant´s Guide to SAP SRM'.

SRM error 'process time remaining' for Rfx

The simultaneous opening of the RFxs were performed. But it was not possible to open the offers as the system was showing ' process time remaining'. At that time the times remaining for the 3 RFxs was shown around 4 hours 30 minutes. The offers were tried to open next day. Again the system was showing ' process time remaining', but the time remaining for the 3 RFxs are shown about 2 hours .Please suggest .

Hi Srvinivas,
The following documents may be of some help to you:
http://help.sap.com/saphelp_srm701/helpdata/en/38/37aa392d61407089454548b98355a8/content.htm
SRM, Strategic Sourcing Innovations
http://help.sap.com/saphelp_srm701/helpdata/en/1f/4b5f5130eb4c7db21f03fa94e5bb3f/content.htm
Tender Fee Processing
http://help.sap.com/saphelp_srm702/helpdata/EN/73/bf0af1223b405d8380cd2dfc9e5fd3/content.htm
Earnest Money Deposit Processing
http://help.sap.com/saphelp_srm702/helpdata/EN/ef/fab812e046468396262858d447d8aa/content.htm
Simultaneous Logon at RFx Response Opening
http://help.sap.com/saphelp_srm702/helpdata/EN/38/37aa392d61407089454548b98355a8/content.htm
Also as far as I am aware, by default, simultaneous logon is only available for RFXs with two-envelope RFX responses. The following is a detailed explanation of the process from 1 of my colleagues:
Two-Envelope response opening process:
01. Buyer creates a RFx/Bid invitation with the transaction type that
    is configured for two envelope bidding.
02. Enter the mandatory datas: submission deadline, bidders, items,
    permissions for technical/price/tender fee opening, etc
03. Publish RFx.
04. Login with bidder and "Participate" to receive emails.
05. If tender fee is requested, then pay tender fee with bidder user.
06. Create a Response with bidder user and submit.
07. Now you have to wait till the submission deadline has been passed
    to give the chance for the other bidders to participate in the RFx
    process.
08. After the submission deadline has been passed the buyer has to
    "Initiate Price/Technical RFx Response Opening" for a certain given
    time (which can be set earlier.)
09. A new window will pop up to start the simultaneous logon.
10. Provide password and hit the approve button.
11. The pop up window will display Technical Opener's name.
    We can see the time remaining to perform the Technical opening
12. In the next step, we will have to login to perform the technical
    opening. Do NOT close this window or do NOT logoff from the portal.
    If you think you will require more time to perform the technical
    opening you can extend this time. This will give additional minutes
    to perform the opening.
13. To perform technical opening:
    Login to WTS or open a new session of Internet Explorer and login
    to Portal. At this point in time, you will have two sessions:
    - one on your local computer
    - and one in WTS/New session
14. Open the rfx and click on Open technical rfx response.
15. The Technical Opener/Reviewer now authenticates himself/herself by
    entering the password. After it hit "Approve" button.
16. In the next step you will receive a message:
    "User approval successful"
17. The Simultaneous Logon and opening of technical/price RFx response
    is now performed.
18. Hit on Close button to close the pop up.
19. Hit on Close to close the RFx screen.
20. You have to wait till the Response opening time has been passed.
21. After the time has been passed the Response can be opened.
If the document changes in the meantime and if it needs approval (no
automatic approval is configured) then you have approve the documents
in the process with a given user.
I hope that this helps.
Kind regards,
Conor

N-step approval process for PO in SRM 7

Here are a couple of questions I have regarding N-Step approval configuration for PO in SRM 7 Process Controlled Workflow:
1) It's our business requirement that the last-change person of the PO is defined as the first approver in the chain. I tested with RR_EMPLOYEE and a hard-coded user BP number (my own), but got error "Strategy RR_EMPLOYEE did not determine any approver". Changing to any other user's BP number worked. So I am guessing the buyer himself can not be an approver. Since this is a business requirement, we wouldn't mind developing enhancement to work around this restriction. If you could point me to the place where this is checked, that would help me.
2) I have set up the process level configuration as such:
100     ZEV_PO_SL_APPR_001     PO approval level 1     RR_EMPLOYEE     Specify Employee for Approval
200     ZEV_PO_SL_APPR_002     PO approval level 2     RR_MANAGER     Get Creator's Line Manager for Approval
300     ZEV_PO_SL_APPR_003     PO approval level 3     RR_MANAGER     Get Creator's Line Manager for Approval
The corresponding expressions are simply checking against the PO total value, such as -
0V_PO_POTOTALVALUE >= 0 AND 0V_PO_POTOTALVALUE < 1,000
0V_PO_POTOTALVALUE >= 1,000 AND 0V_PO_POTOTALVALUE < 25,000
0V_PO_POTOTALVALUE >= 25,000
But when I checked the Approver list with a PO with total value > 50,000, only the first level is triggered and listed. And once approved, the PO went into "Ordered" status. But it should have gone through 3 levels of approval. I'd greatly appreciate it if you could point out what might have been wrongly defined in my configuration.
Thanks!

Hi,
1) It's our business requirement that the last-change person of the PO is defined as the first approver in the chain. I tested with RR_EMPLOYEE and a hard-coded user BP number (my own), but got error "Strategy RR_EMPLOYEE did not determine any approver". Changing to any other user's BP number worked. So I am guessing the buyer himself can not be an approver. Since this is a business requirement, we wouldn't mind developing enhancement to work around this restriction. If you could point me to the place where this is checked, that would help me.
SAP recently released the consultant OSS note to handle this issue.. when the release the SRM 7.0 , SC requestor or PO creator ( Buyer ) cant be in the approval list.. later on they release a OSS note to handle this issue.. 1551561\
2) I have set up the process level configuration as such:
100     ZEV_PO_SL_APPR_001     PO approval level 1     RR_EMPLOYEE     Specify Employee for Approval
200     ZEV_PO_SL_APPR_002     PO approval level 2     RR_MANAGER     Get Creator's Line Manager for Approval
300     ZEV_PO_SL_APPR_003     PO approval level 3     RR_MANAGER     Get Creator's Line Manager for Approval
The corresponding expressions are simply checking against the PO total value, such as -
0V_PO_POTOTALVALUE >= 0 AND 0V_PO_POTOTALVALUE < 1,000
0V_PO_POTOTALVALUE >= 1,000 AND 0V_PO_POTOTALVALUE < 25,000
0V_PO_POTOTALVALUE >= 25,000
But when I checked the Approver list with a PO with total value > 50,000, only the first level is triggered and listed. And once approved, the PO went into "Ordered" status. But it should have gone through 3 levels of approval. I'd greatly appreciate it if you could point out what might have been wrongly defined in my configuration.
once you implement the OSS note Q1, you can build the custom RR resolver to handle this issue with in one process level.. but you have to implement the process level BADI as well.. please refer /SAPSRM/BD_WF_PROCESS_PO badi for more details
Saravanan

SRM 7.0 Process Controlled Workflow change

Hi
I have a SRM 7 process controlled Shopping cart workflow working ok, Approval based on value levels. The customer wouldlike to change this so that approval is also based on cost center attributes and also want at each approval level to have a reviewer.
Could anyone advise me how to add in a reviewer, as well as an approver for a particular process step, and also confirm that to have the cost center attribute taken account of at each process step, i would have to develop and code a new expression / evaluation ID, rather than use existing one.
Many Thanks
john

Hi John,
Reviews are common for all process level.. itu2019s not process level specify like approvers.. Also we can add reviewers dynamically by a simple BADI implementation and configurations as follows..
BADI Implementation:
BADI : /SAPSRM/BD_WF_RESP_RESOLVER
Enhancement Spot: /SAPSRM/BD_WF_AGENTS
BADI Definition : /SAPSRM/BD_WF_REVIEWER_RULE
Configuration:
We can see Reviewer folder for all process schemas..
For adding approver or pool of approvers for a particular process level, review my answer in the following forum.. Re: SRM 7.0 SP05 - BRF Item level approval does not work
Thanks!!
Bharath

SRM Process Controlled Workflow - Re-start using FM BBP_PD_SC_UPDATE

Hi All,
We are upgrading from SRM4.0 to SRM7.0 SP07 in classic scenario. We switched to Process Controlled Workflow.
We have a CUSTOM application where the requisition items are entered and a Shopping Cart is created in SRM through Function Module BBP_PD_SC_CREATE. When the Shopping Cart is created in SRM , the Process Controlled Worflow is triggered successfully.
In the custom application , we allow users to do changes to the requisition that are awaiting approval.The changes are updated in SRM Shopping Cart through function module BBP_PD_SC_UPDATE. It is noticed that the workflow process levels are not re-started after the shopping cart is updated through FM BBP_PD_SC_UPDATE.
However , the process levels are re-started when the change is directly done to the Shopping Cart in SRM POWL. We want the process levels to be re-started even when the changes are done through BBP_PD_SC_UPDATE. The users are used do changes to the requisition through the custom application. We also noticed that system does not go through BAdI /SAPSRM/BD_WF_PROCESS_RESTART when changes are done to the SC through BBP_PD_SC_UPDATE.
Is there any way that we can trigger process level re-start when SC is changed through FM BBP_PD_SC_UPDATE
Thanks
Sukumar

HI ,
       This is not the correct way of updating the SC. please check the below process...
       first you try to get the SC document in Edit mode and this can be done only SY-UNAME should requester of the SC or( user who are changing the SC should be in the Org structure ). ( This point why i mentioned is you mentioned that your editing through custom application ).
note : use try and endtry and catch the exception when u get the SC document in Edit mode.
DATA: lo_pdo_sc             TYPE REF TO /sapsrm/cl_pdo_bo_sc_adv.
      "Instance SC PDO Layer
      lo_pdo_sc ?= /sapsrm/cl_pdo_factory_sc_adv=>get_instance( iv_header_guid   = p_guid "ps_shopping_cart-guid
                                                                iv_mode          = /sapsrm/if_pdo_constants_gen_c=>gc_mode_edit ).
   now you do what ever changes to the document. I mentioned points below.
        "Get Item Details
      lo_pdo_sc->/sapsrm/if_pdo_bo_sc~get_item_detail
do changes to the items of the SC.
       "Update SC Items
      lo_pdo_sc->/sapsrm/if_pdo_bo_sc~update_items
       "Submit Update
      lo_pdo_sc->/sapsrm/if_pdo_base~submit_update
       "Save SC
      lo_pdo_sc->/sapsrm/if_pdo_base~save
      or order the SC again.
      COMMIT WORK AND WAIT.
regards,
Devi

SRM PO Changes Error Status - Error in Process (SRM 4.0 and ECC 5.0)

Hi All,
I created PO in SRM from Sourcing (Shopping Cart) and it is replicated to Back End (ECC 5.0). But I did not post GR or Invoice Verication with reference to PO.
When I am trying to change PO in SRM (SRM Webbrowser - Processing PO) like Quantity, I am receiving the PO status as Error in Process.
Please let me know do I need to configure anything for this issue or need to implement OSS Note/BADI.
Thanks a lot in advance for helping me.
Best Regards,
Sudarsan

got solution

Creation of Inbound delivery mandatory for ASN process in classic scenario?

Dear Experts,
We are going for classic scenario for our green field SRM implementation process. Our client is not using ASN process in their existing MM process. However, they are now looking for an oppurtunity to enable Suppliers to trigger ASN using SUS. In such case, is creation of inbound delivery from Buyer side a mandatory process?
Is the below the process correct?
PO -> ASN (Supplier using SUS) -> Inbound delivery (Optional) -> Goods Receipt (Mandatory) -> Invoicing.
Here, I understand that Goods receipt can be verified against the PO or via Inbound delivery to PO. ASN will inform the store keeper in advance about impending goods receipt and smoothen the confirmation process.
Could you please comment on the above process? Could you please suggest the best practices followed here?
Thanks and regards,
Ranjan
Ranjan Sutradhar

Hey Ranjan!,
You are on track.
The process flow you have shown is true. ASN is available as a standard as part of the MM-SUS process. It makes the buyer aware of any delays in delivery or to make arrangements on shipping docks to receive goods on a said date etc.
Regards,
Nikhil

New to the SRM

Hi All,
I am new to the SRM.I have 2 years of Exp in SAP MM. Now wanted take SRM.
Please help in guiving some guidence.
thanks,
Raju

Hi,
You can find all the config guides at https://websmp201.sap-ag.de/ibc
Please look at:
http://service.sap.com/instguides
mySAP Business Suite Applications -> mySAP SRM -> mySAP SRM Server 5.0
Download MasterGuide and scenario-specific instructions.
Follow this link for detailed understanding of srm business process.
http://help.sap.com/saphelp_srm50/helpdata/en/8d/f6a93e08503614e10000000a114084/frameset.htm
The below link will have the total documentaion about SRM
http://help.sap.com/content/documentation/erp/docu_sbs_erpsrm.htm
http://www.sap.com/solutions/business-suite/srm/technicaldetails/technology.epx
http://www.ies.state.pa.us/srm/cwp/view.asp?a=3&q=197102&srmNav=
Please check the wiki.
https://wiki.sdn.sap.com/wiki/display/SRM This is good starting point.
BR,
Disha.

In depth information about SAP SRM

Hi,
i was wondering if there is a source or may somebody personally who can answer me some general questions about sap SRM, which go beyon the 10 page 40000feet-white paper of SAP.
- what is the main difference between MM and SRM
- how difficult is the migration/upgrade to SRM having a MM in place
- what standard purchasing processes are provided by SAP SRM
Thanks for your feedback
Torsten

Hi Torsten,
Indeed, it's quite complicated to answer your questions in some sentences.
Please check the available document sources, maybe you can help yourselves:
If you have an access to the service marketplace, see the note 1026369 for useful links. If not, see the following links (for some of them regisered user is needed):
- The online help is available at http://help.sap.com -> SAP Business Suite -> SAP Supplier Relationship Mgmt. or http://help.sap.com/content/documentation/erp/docu_sbs_erpsrm.htm
- Integrated Business Content: https://websmp201.sap-ag.de/ibc ;
- Installation And Upgrade Documentation: http://service.sap.com/instguides
mySAP Business Suite Applications -> mySAP SRM -> mySAP SRM Server 5.0
Download MasterGuide and scenario-specific instructions.
Follow this link for detailed understanding of srm business process.
- Installation and upgrade information is available at http://service.sap.com/srm-inst
- wiki: https://wiki.sdn.sap.com/wiki/display/SRM This is good starting point.
- Integrated Business Content for SRM is available at http://service.sap.com/ibc-srm
- SAP Best Practices are available at http://service.sap.com/bestpractices
- General product information about SRM is available on the SAP home page: http://www.sap.com/solutions/business-suite/srm/index.epx
Kind regards,
Peter

Start SRM portal

Hi,
I am a SRM beginner. Recently I gained access to SRM 5.00 (the ABAP based application), but have no idea how to launch or access the srm portal.
Any help or useful documentation regarding this topic as well as SRM in general would be appreciated.
Best Regards,
Wojtek

Hi,
Welcome to SDN forum.
To get the URL for SRM portal ,you need to do some minimum settings for the Internal ITS thorugh which the screens are displayed for SRM.
To learn more about integrated ITS check out the following link.
http://help.sap.com/saphelp_nw04/helpdata/en/54/4d9993c6592941a407313a6763575c/frameset.htm
to test the integrated ITS check out the following weblog.
/people/durairaj.athavanraja/blog/2005/08/21/running-your-first-its-webgui-application-in-sap-netweaver-04-abap-edition--nsp
You can find all the config guides at https://websmp201.sap-ag.de/ibc
Please look at:
http://service.sap.com/instguides
Follow this link for detailed understanding of srm business process.
http://help.sap.com/saphelp_srm50/helpdata/en/8d/f6a93e08503614e10000000a114084/frameset.htm
The below link will have the total documentaion about SRM
http://help.sap.com/content/documentation/erp/docu_sbs_erpsrm.htm
http://www.sap.com/solutions/business-suite/srm/technicaldetails/technology.epx
BR,
Disha
<b>Pls reward points for useful answers.</b>

SRM - PO Process

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