SRM: "Purchase Order Change Approval " and "Invoice Approval"

Hi,
I would like to know the availability and details of the backend services for "Purchase Order Change Approval " and "Invoice Approval".
Any pointers ?
regards
Sachin

I want to know what are the Backend services exposed for the following processes :
Purchase Order Change Approval in MM
and Invoice Approval.

Similar Messages

Purchase Order Good Receipt and Invoicing

Is there a easy way to see all the Purchase Orders that have been received in the system but not invoiced? I have tried to use SE16N amd ME2K bu these transactions do not seem to help. Im trying to see what Purchase Orders have been placed that we have received in but have not invoiced. If possible I like to narrow it by material group. Thank you for your time.

Hi,
Look into MB5S ,uncheck the "Cleared items too " check box and execute this will list out all the POs with GR but due for Invoice. Besides browse the table EKBE in SE16N,choose PO History category as E ,GR/IR clearing value = 0,Delivery Completed as X and execute ,the list of POs will be available which are due for Invoice.
Dhruba

Emailing SRM Purchase Order to Vendor and email mesage body text

Hi.
How can I find the table where the PO email message body text is stored please? On our production system, we want to remove any text the email is sent to the supplier and only want the PDF file to. We have SRM 5.0
Thanks
Vijay

Hi.
Our support team suggest ammending method PROCESS_BBP_PO_MAI. Is this also required?
Thank you.
Vj.

Message "Purchase Order Changes are awaiting approval"

Hi all,
while changing a PO document which is in status "in Approval", SRM (5.0) throws a popup message:
"The Purchase Order Changes are awaiting approval, Continue processing?"
Does anybody know the place were SRM throws this message?
I want to suppress the message completely.
I can`t find the message within table t100.
Any ideas?
Thanks
Regards
Andreas

Hi Yang,
thanks, this answer I was looking for
Best regards
Andreas

CHANGE THE OUTPUT MEDIUM FOR SRM PURCHASE ORDERS

We are using SRM 5.0
I tried to change the SRM purchase order's output
medium from 'XML' to 'Print' using a function module
'BBP_OUTPUT_PO_PARAMS_SET' within the BADI 'BBP_ECS_PO_OUT_BADI'. Though it changes the
output medium and chooses the right radio button
at the UI interface level (i.e)
Purchase order Header->output->
radio buttons(print,email,fax,xml)
It still holds the output medium as 'XML' at the
Document output log and process the document as 'XML'.
Is there a way to update the output log to hold the changed medium i.e (print)
Thanks and Regards,
Gia

Hi,
Have a look at the foll thread for more pointers;
Re: Change medium of output for Changed PO in SRM
BR,
Disha.
Do reward points for useful answers.

Expense's getting Auto Approved and Invoiced.

HI
Few of the Expense report/s are getting Auto Approved and Invoiced in the system.
Due to which a valid GL accoutn combination is not generated.
Regards,
V.

This is related to either your setup or an extension. There must be a hole in your logic if you are using an extension. If not, your Workflow may be setup to do "Go One Stop, then Go Directly." This flow will check for an approver, if it does not exists at the immediate supervisor level, it will autoapprove the Expense report and then flow directly to AP.

What Message type and Process Code to use for Purchase Order Change in 4.6C

I like to implement in SAP R/3 4.6C a scenario for Purchase Order Change, via inbound IDoc.
I have been searching, but could not find what Message Type, Idoc Basic Type and Process Code to use.
I can not imagine this functionality does not exist in 4.6C.
Any suggestions for my problem are welcome.

Hello,
In this case you should use the message PORDCH and BAPI method BAPI_PO_CHANGE but only exist as of release 4.7.
Function module    BAPI_IDOC_INPUT1
Idoc Type              PORDCH01
Message Type      PORDCH
So check carefully the following OSS notes:
[Notes 589066 - BAPI_PO_CHANGE: Incorrect account assignment to network |https://service.sap.com/sap/support/notes/589066] (not be fooled by the description)
[ Notes 197958 - BAPIs for purchase orders - Missing Functions|https://service.sap.com/sap/support/notes/197958]
Regards,
Andrea
Edited by: Andrea Olivieri on Sep 3, 2009 10:17 AM

Searching for Workflow for Purchase Order Change

Hi experts!
We are using SRM5.0 / extended classic scenario and backend R/3 4.7 Enterprise.
We should implement an approver process for the purchase order changes. Does any one of you know whether there exists a standard SAP workflow?
Many thanks for your help.
Regards,
Corinne

Hi
Please refer to the following links for detailed step-by-step details.
Workflows for Purchase Orders - n-step approval workflow ( WS14000145 )... Start WS14000075, WS14000089 or WS14000145...-step approval workflow ( WS14000145 )
http://help.sap.com/saphelp_srm50/helpdata/en/5a/c5173f5ff48443e10000000a114084/frameset.htm
Authorization - Purchase orders ( WS14000145 )
http://help.sap.com/saphelp_srm50/helpdata/en/f7/a6a3415e34b05fe10000000a1550b0/frameset.htm
Setting Up SAP Business Workflow - WS14000145 ( n-step approval )... WS14000145... WS14000145 N-step approval PO WS14000145 N-step approval of contract
http://help.sap.com/saphelp_srm50/helpdata/en/2c/e68d406b305537e10000000a1550b0/frameset.htm
Dynamic Modification - Purchase orders ( WS14000145 )
http://help.sap.com/saphelp_srm50/helpdata/en/84/dda441e79ead5fe10000000a1550b0/frameset.htm
Back & Forth Processing and the Retain Function - Purchase orders ( WS14000145 ) 
http://help.sap.com/saphelp_srm50/helpdata/en/6b/eca441eea7ef0be10000000a1550b0/frameset.htm
Approval Workflows for Purchase Orders and Change Versions
http://help.sap.com/saphelp_srm50/helpdata/en/ec/fe163ff8519a06e10000000a114084/frameset.htm
Workflow for Contracts - Workflow for Purchase Orders ( WS14000145 )
http://help.sap.com/saphelp_srm50/helpdata/en/26/0f8b41ed891609e10000000a155106/frameset.htm
SRM Business Workflow - One-step Approval
http://help.sap.com/saphelp_srm50/helpdata/en/8b/4fa9585db211d2b404006094b92d37/frameset.htm
WS14000089
http://help.sap.com/saphelp_srm50/helpdata/en/5a/c5173f5ff48443e10000000a114084/frameset.htm
WS14000075
http://help.sap.com/saphelp_srm50/helpdata/en/2c/e68d406b305537e10000000a1550b0/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/5a/af5efc85d011d2b42d006094b92d37/frameset.htm
Regards
- Atul

Vendor field on SRM Purchase Order

Hi.
Please can someone elaborate and explain why my preferred supplier that I have entered onto my Cart does not copy through to the Vendor field on SRM Purchase Order please? At this moment, the Preferred Vendor field is incorrectly populated whereas previously, only the Vendor field was populated. We have the ECS activated.
Thank you.
Pooja!

Hi
Prefered vendor - if you manually added a vendor - This partner function no. 39.
check your BBP_PD whether you have prefered vendor or fixed vendor in partner head.
Fixed vendor -partner function is 19 like contract ...etc
check these details or your approver might be changed your source of supply if he has access to modify the cart.
BR
Muthu

Status of Purchase Order should be "Fully Invoice" / "Partially Invoiced"

Hi SAP,
Purchase Order is made and goods receipt (MIGO) is done against the particular
line item of that Purchase Order, For some reasons the FI entry is entered in the system.
The Purchase Order Line Item is blocked in ME22N for avoiding booking of MIRO Transaction
The Requirement is to change the status of Purchase Order as “Fully Invoiced”
as the same is showing as "Not Invoice" in Purchase Order Header > Status Tab
Advance Thanks,
Bhaskar Reddy.S

Go to ME22N..
Just tick the Final invoice in Invoice tab..

BBP_PDIGP-GROSS_PRICE zero in SRM purchase order

Hello All,
We are using extended classic scenarion SRM 5.0 (Server 5.5) with backend ECC 6.0
When creating a shopping cart for product (NOT direct material) on account assignment F = Order with a quantity smaller 1 the SRM purchase order hasn't got a gross price and net value in the item basic tab but has got the correct prices in the 'Prices' tab.
As there is no price in the basic tab (BBP_PDIGP-GROSS_PRICE = 0) the generated SRM purchase order is in status 'Held'.
This happens only if the quantity is less than 1. The SC has got a price maintained (from info record).
Any ideas out there?
Thanks,
Franz

Franz,
To release the PO the user has to uncheck the Invoice expected indicator in the Follow on documents tab for the item with zero price. Also they should uncheck the GR indicator or they could input a confirmation for the zero priced item and this can lead to further complications.
Hope this helps
Allen B.

SRM Purchase order History Screen Modification

Hi All,
We have requirement to modify Purchase order's History table to modify. To be precise When User clicks on Purchase order details tab and go to Follow-on document at header tab There will be two option to view the follow-on document. One is graphical and other is Table view.
Standard SRM history tab you will get Purchase order number, Goods Receipt number both in SRM and backend system as well as status. Can over here we add Goods Receipt Quantity and Amount as well as Invoice Amount? We are using Extended Classic Scenario.
Please advise.
Thank you
Ritesh

Hi
Pl find the content of the notes.
Note 1524928 - History: Order of related document is not consistent.
Symptom
In some cases, when you go to the shopping cart item history, the system displays follow-on documents in a wrong order.
Other terms
History.
Reason and Prerequisites
Program Error.
Solution
Implement the attached correction instructions or apply the relevant Support Package.
If the note is not released , pl raise a OSS to get this note released.
Regards
velu

Modify the output medium log for SRM Purchase order

Hi, I'm using a FM BBP_ECS_PO_OUT_BADI to modify the output medium of the SRM purchase order. Though it is displaying it in the header level output medium ( radio buttons )
the document output log holds the old value. Is there a way to modify/update the output log to hold the changed output medium?

Prasanna,
Is this to block the PO's being sent to vendors temporarily? We had similar requirement and we were able to do it by updating table BBPD_PO_METAOUT. SAP Note 659386 has more information on it.
Regards,
Suren

SRM Purchase order form?

Hi
SRM Purchase order form
As we are implimenting SRM 7.0 for of the project,We have one of the scenario called :SRM Purchase order form
So we need to find the actual content of the Po from.?
Can any one can give the Actual content of the PO form ?

Hi Rameshwar,
PO form is something you need to discuss with Business, they will be able to provide you the data which you need to input in the form.
Generally below things are mentioned in PO form.
- PO Number
- Vendor Name & Address
- Delivery Address
- Invoice address
- Terms of Payment/Delivery
- Contact Person Name & Telephone or email
- Company Logo
- Item, Item descirption (material no if you have), quantity, Unit of measurement, net price, tax, total price, currency.
- General remark like disclaimer....etc...
Best Regards,
Anil

Purchase order changes through EDI

Hi All,
Is it possible to transmit only changes made againt each purchase order through EDI. If so how that can be done.
For example if the quanity of purchase order changed then only changed quanity field should be transmitted through EDI.
Thanks & Regards,
N. Laxman

Hi Laxman.
What do you have on WE20?
Usually you have two records. One to send the PO when you create and another one for changes;
Partner role | Message Type | Message Function
OA              | ORDERS           | 850
OA              | ORDCHG          | 850
For the message type ORDCHG in the config you have to set the message control as follow
Application | Message type | Process code | Change
EF               | NEU                 | ME11              | checked
Hope this helps.
Regards
Eduardo

SRM: "Purchase Order Change Approval " and "Invoice Approval"

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