SSRS Data Driven Subscription Management Questions

I have two questions on data driven subscriptions in SSRS 2012 Enterprise Edition
1) Is there a limit to how many can run at a time? The reason I am asking is that yesterday we had a very large subscription running and we had several others waiting to run, We waited for about 8 hours before they actually ran. There was
plenty of resource on the Oracle database server and plenty of resource on the reporting server, I am wondering if there is a limit that I can increase to the number of jobs that can run at a given time?
2) My second question has to do with how to stop a data driven subscription? We tried everything from rebooting the SSRS server, to stopping the SQL Server Agent Job, to identifying the process on the database server and nothing stopped the job from
running. How do I do stop a job?
Thank you

Hi Sql Dude,
1) Is there a limit to how many can run at a time? The reason I am asking is that yesterday we had a very large subscription running and we had several others waiting to run,
We waited for about 8 hours before they actually ran. There was plenty of resource on the Oracle database server and plenty of resource on the reporting server, I am wondering if there is a limit that I can increase to the number of
jobs that can run at a given time?
In Reporting Services, there is a setting in RSReportServer.config file called MaxQueueThreads. It specifies the number of threads used by the Report Server Windows service for concurrent processing of subscriptions and notifications. By default, the value
is 0. Also you can specify the value for this setting. For more information, please refer to this article:
MaxQueueThreads.
2) My second question has to do with how to stop a data driven subscription?
We tried everything from rebooting the SSRS server, to stopping the SQL Server Agent Job, to identifying the process on the database server and nothing stopped the job from running.
How do I do stop a job?
In Reporting Services, we can’t pause a subscription directly. But we can interrupt the subscription processing ahead of the processing starting or connecting to the data source successfully. In your scenario, you can disable a shared data source so that
the data source is unavailable for the report. Or you can pause the schedule to prevent processing. For more information, please refer to this article:
Pause Report and Subscription Processing.
If you have any question, please feel free to ask.
Best regards,
Qiuyun Yu
Qiuyun Yu
TechNet Community Support

Similar Messages

Pause Issue:-- SSRS Data Driven Subscription

I have setup SSRS data driven subscription and it run successfully without any error but something that i noticed, i wanted to know why it happened and how can we prevent?
1. when i check status bar every 10 sec, after generating some reports, its stays at some count numbers and dont move and suddenly it will move and finish the process without any errors, why pause?
2. if my data driven subscription run successfully for 1900 reports and fail for 100 reports, how can i manually find 100 errored report and run it manually?
3. In the database, is there any way we can get detailed about processing or error info other than log tables in reportserver db?
Thank you for help!

Hi SQL—DBA,
1. when i check status bar every 10 sec, after generating some reports, its stays at some count numbers and dont move and suddenly it will move and finish the process without any errors, why pause?
In Reporting Services, status messages within the subscription page are updated when the subscription is scheduled to process. If the trigger never occurs, the status message will not be updated. For more information, please refer to this article:
Monitor Reporting Services Subscriptions.
2. if my data driven subscription run successfully for 1900 reports and fail for 100 reports, how can i manually find 100 errored report and run it manually?
In this scenario, you can run the query to find the failed subscription information from the database which we have setup for Reporting Services. Please refer to this article:
SSRS Failed Subscription Notifications.
Then you can execute the code with jobstep command to find the corresponding SQL Agent Jobs for failed subscription, then execute the job to send the email again. Please refer to this article:
Re-running SSRS subscription jobs that have failed.
3. In the database, is there any way we can get detailed about processing or error info other than log tables in reportserver db?
In this scenario, you can check the subscription table from the ReportServer database to find the status and error message of subscriptions. If we want to trouble subscriptions, I would like to suggest you use the Reporting Services Trace Log File. For more
information, please refer to this article: Troubleshooting Subscriptions: Part II, Using the Reporting Services
Trace Log File.
If you have any question , please feel free to ask.
Best regards,
Qiuyun Yu
Qiuyun Yu
TechNet Community Support

SSRS Data Driven Subscription - Analysis Services OLE DB Provider Not Recent Enough

We are creating new SSRS Data Driven Subscription. After entering the command query (which has been tested and is valid) we are getting the following error when the wizard validates the query in step 3:
The dataset cannot be generated. An error occurred while connecting to a data source, or the query is not valid for the data source. (rsCannotPrepareQuery). The current version of Analysis Services OLE DB Provider is not recent enough to perform
this check.
The data source involved and the query are all working as we have reports running on this server that use this data source. We've looked into the OLE DB Provider and both the SSAS server and the SSRS server (they are on different servers) appear to have
the same versions installed. Both the SSRS and SSAS servers are running SQL 2012 SP2.
Any suggestions would be appreciated as I haven't had much success locating the cause.

Hi Tymbow,
Per my understanding that you got the error message in the step3 when creating the DataDriven Subscription, right?
I have checked the error message and as you have mentioned that other reports which have the same connection string works fine in report server, so the issue can be cause by the query you are using in the step3 is not correct, sometimes although it
will work in database or in the desginer, it will have some limitation in the commend query.
Please provide the connection string you are using and also the commend query to help us better understanding of the issue.
If you still have any problem, please feel free to ask.
Regards
Vicky Liu
If you have any feedback on our support, please click
here.
Vicky Liu
TechNet Community Support

SSRS Data Driven Subscription Split Report on Email

I have a requirement to email an SSRS report to each of the individual emails referenced in the report.
Think of it is as a mail merge wherein there are 5 persons receiving the report.The Current SSRS Report contains 5 Letters. The Email Subscription dataset is identical to the one upon which the report is based and works as expected. The problem is that currently
it is sending the ENTIRE report to each email rather than sending only the report that corresponds to the applicable email ( I have heard this referred to as bursting the report).
Is there some setting that I may be missing? How can this be achieved?
Again I have Info
Report A
(user1 info, User 1 Email
User2 info---------------BEING EMAILED TO ----------> User 2 email
User3 info User 3 email
User4 info User 4 email
User5 ) User 5 email
And I want
Report A
(user1 info--------------BEING EMAILED TO ----------> User 1 Email
User2 info---------------BEING EMAILED TO ----------> User 2 email
User3 info --------------BEING EMAILED TO ----------> User 3 email
User4 info --------------BEING EMAILED TO ----------> User 4 email
User5 info --------------BEING EMAILED TO ----------> User 5 email

Hi Garrett_ll,
After testing the issue in my local environment, we can refer to the steps below to achieve your requirement:
We should add a parameter named User in the report use User field as Available Values.
Add a filter as below in the corresponding tablix:
Expression: [User]
Operator: =
Value: [@User]
Deploy the Report to report server.
During the data-driven subscription, in the step 4 (Specify delivery extension settings for Report Server Email). Below “To” option, select “Get the value from the database”, then select User field.
In the step 5, we can configure report parameter “Get the value from the database”, then select User field.
The following article about Create a Data-Driven Subscription, you can refer to it.
http://technet.microsoft.com/en-us/library/ms169673.aspx
If there are any other questions, please feel free to ask.
Thanks,
Katherine Xiong
Katherine Xiong
TechNet Community Support

How would I implement something similar to SSRS data driven subscriptions in CRM 2015 Online?

Requirement: Generate Report and send specific pricing information to a list of contacts based on field value.
I'm new to CRM, but am well versed in SSRS and I'm looking to understand:
1. Is it possible to create something like a data driven subscription in CRM?
Everything I've looked at is from years ago, and I'm just looking for some high level directions I can pursue in order to fulfill this requirement.
Thanks!

Did you notice the difference between your image and theirs. Their image has a coordinate grid. This coordinate grid can be used to determine size, location of pixels, etc...
If you add a grid, when you process the image, find the grid, then find the coordinate markings, then find the pixels in relation to these coordinate marking creating an internal buffer of the image.
ie: have 0=white 1=black 2=grid 3=coordinate marking and make an internall representation of your image
011002300000
001002201000
011102300010
323232232323
222222222222
001002310000
000102200100
010002301000
Just an idea, but look into the coordinate grid it may be the key to why they can process their image.
DeltaCoder

SSRS Data Driven Subscription Done: 9 processed of 9 total; 9 errors.

Getting this error when running a data driven subscription on SQL Server 2008R2, Server is Windows Server 2008R2. Looked at the following.
Report takes no parameters and I can view it/export it just fine from the report server website.
I can run the query used in the data driven query to list emails/etc.
I verified no errors in the SSRS Execution Log Table (all rsSuccess)
Log File from SSRS shows what looks to be proper execution
From the SSRS box I can telnet port 25 to the smtp mail server we are using for sending emails. (below)
Report has been running daily for ~3 monthes.
Nothing obvious in the Event Log.
Anyone have any other thoughts on a place to check?
library!WindowsService_6!978!06/09/2014-14:22:30:: i INFO: Schedule 84906a6d-12c4-4910-b032-276b736c309a executed at 06/09/2014 14:22:30.
schedule!WindowsService_6!978!06/09/2014-14:22:30:: Creating Time based subscription notification for subscription: 2b9abd3c-35ef-49b4-8706-3412620e650b
library!WindowsService_6!978!06/09/2014-14:22:30:: i INFO: Schedule 84906a6d-12c4-4910-b032-276b736c309a execution completed at 06/09/2014 14:22:30.
library!WindowsService_6!c74!06/09/2014-14:22:31:: i INFO: RenderForNewSession('/Transactions/facl_trans_rpt_inventory_npr')
library!WindowsService_6!9e0!06/09/2014-14:22:31:: i INFO: RenderForNewSession('/Transactions/facl_trans_rpt_inventory_npr')
library!WindowsService_6!c0c!06/09/2014-14:22:31:: i INFO: RenderForNewSession('/Transactions/facl_trans_rpt_inventory_npr')
library!WindowsService_6!518!06/09/2014-14:22:31:: i INFO: RenderForNewSession('/Transactions/facl_trans_rpt_inventory_npr')
library!WindowsService_6!cec!06/09/2014-14:22:31:: i INFO: RenderForNewSession('/Transactions/facl_trans_rpt_inventory_npr')
library!WindowsService_6!db8!06/09/2014-14:22:31:: i INFO: RenderForNewSession('/Transactions/facl_trans_rpt_inventory_npr')
library!WindowsService_6!a34!06/09/2014-14:22:31:: i INFO: RenderForNewSession('/Transactions/facl_trans_rpt_inventory_npr')
library!WindowsService_6!dbc!06/09/2014-14:22:31:: i INFO: RenderForNewSession('/Transactions/facl_trans_rpt_inventory_npr')
library!WindowsService_6!a34!06/09/2014-14:22:32:: i INFO: Initializing EnableExecutionLogging to 'True' as specified in Server system properties.
library!WindowsService_6!db8!06/09/2014-14:22:32:: i INFO: Initializing EnableExecutionLogging to 'True' as specified in Server system properties.
library!WindowsService_6!cec!06/09/2014-14:22:32:: i INFO: Initializing EnableExecutionLogging to 'True' as specified in Server system properties.
library!WindowsService_6!c0c!06/09/2014-14:22:32:: i INFO: Initializing EnableExecutionLogging to 'True' as specified in Server system properties.
library!WindowsService_6!dbc!06/09/2014-14:22:32:: i INFO: Initializing EnableExecutionLogging to 'True' as specified in Server system properties.
library!WindowsService_6!c74!06/09/2014-14:22:32:: i INFO: Initializing EnableExecutionLogging to 'True' as specified in Server system properties.
library!WindowsService_6!518!06/09/2014-14:22:32:: i INFO: Initializing EnableExecutionLogging to 'True' as specified in Server system properties.
library!WindowsService_6!9e0!06/09/2014-14:22:32:: i INFO: Initializing EnableExecutionLogging to 'True' as specified in Server system properties.

Hi,
You can check the below blogs for troubleshooting subscriptions. Find the Schedule ID of the most recent subscription by querying the ReportServer database and search for the Schedule ID in your Trace Log to find the relative error message.
Monitoring and Troubleshooting Subscriptions
http://blogs.msdn.com/b/deanka/archive/2009/01/13/diagnosing-and-troubleshooting-subscriptions.aspx
Troubleshooting Subscriptions: Part II, Using the Reporting ...
http://blogs.msdn.com/b/deanka/archive/2010/02/16/troubleshooting-subscriptions-part-ii-using-the-report-services-trace-log-file.aspx
Thanks.
Tracy Cai
TechNet Community Support

Data Driven Subscription Missing in Reporting Services Manager under Subcriptions

I am attempting to create my first data driven subscription.
However, the 'New Data-driven Subscription'
button is missing from my management view under Subscriptions for the report I am using.
I have verified that I have the 'Content Manager' and 'System Administrator' roles associated with my login. Also, I am running on the necessary Enterprise Edition.
Microsoft SQL Server 2012 Enterprise Edition (64-bit) on Windows NT 6.2
Please assist me in troubleshooting this matter as this is the only method I'm aware of for accessing data driven subscriptions.

Hi ThornDrill,
According to your description, the 'New Data-driven Subscription' button is missing though you install SQL Server Enterprise edition.
In you scenario, it’s possible that you are running a different SKU of Report Server while the SQL Server is Enterprise edition. Please find the first log file within the Reporting Service logs, then search the keyword with “SKU” to find the actual edition
of the report server instance. For more information, please refer to this similar thread:
Data driven subscription button not displayed.
If you have any question, please feel free to ask.
Best regards,
Qiuyun Yu
Qiuyun Yu
TechNet Community Support

How to pass the multiplevalue parameter into SSRS by data driven subscription

Hi All,
I create a table and show it in the SSRS by table
EmID Name
AA1, A
BB1, C
CC1, E
And set one parameter EmID for the user to filter the record and that Parameter Accept multiple values and the type is text.
And I create a another table for the data-driven subscription to send the report to user by email.
EmailTitle EmID EmailComment
TestEmail AA1,BB1,CC1   TestComment
And I set the subscription and set the EmID parameter is from EmID column, then test the subscription, it failed...
However, when I only put AA1 into the table, then the subscription works well
EmailTitle EmID EmailComment
TestEmail AA1    TestComment
So How I can config the above table to support subscription?
Thanks.

Hi Bimaster,
When specify a column for the parameter value in a data-driven subscription, it will be regarded as a single value. So when specify the value "AA1,BB1,CC1" as the parameter value, the subscription will fail.
The work around for this issue clear the "Allow multiple values" for the report parameter, and then change the filter
From
Expression:[ParameterName]
Operator   :In
Value         :[@ParameterName]
To
Expression:[ParameterName]
Operator   :In
Value         :Split(Parameters!ParameterName.Value,",")
In this case, we can specify a value like "AA1,BB1,CC1" from database to the data-driven subscription. I have tested it on my local host environment, it works fine.
Regards
Charlie Liao
TechNet Community Support

SSRS 2005 - Data Driven Subscription

Hi ,
On my report manager - 2005, I have one report which has only one parameter (Seller) and this is a single select parameter (NOT multiple selects)
I want to create a data driven subscription which will send automatic Email to specified users on a weekly basis (every Friday morning)
The only condition while sending excel formatted email is that, it should select some specific values only for this parameter "Seller"
Example, it should send email to users only for Seller = A, B, and C and it should NOT send data for all other sellers
Can you pl explain each step to do this ?
Regards

Hi UltraDev,
If I understand correctly, you want to use data-driven subscription to send corresponding report to specific Seller. Please refer to the following steps:
Click New Data-driven Subscription icon in the Subscriptions dialog box of the report.
Select E-Mail option of Specify how to recipients are notified, and select “Specify a shared data source”. Next.
Select the corresponding datasource. Next.
Add query in the blank. It is related to the recipient. You can refer to the following code:
Select ‘[email protected]’ as SellerAddress, ’A’ as Seller
Union
Select ‘[email protected]’ as SellerAddress, ’B’ as Seller
Union
Select ‘[email protected]’ as SellerAddress, ’C’ as Seller
In the Step4 page, select “Get the value from the database” below “To”.
Then, we can select the Seller field as the specify value which is only with A, B, C three values.
In the Step5 page, we can configure the parameter values.
After that, we can configure the schedule of the subscription.
There is an article about how to Creating a Data-Driven Subscription, you can refer to it.
http://technet.microsoft.com/en-us/library/ms169673(v=sql.90).aspx
Regards,
Alisa Tang
Alisa Tang
TechNet Community Support

New at data driven subscriptions

Hi there
I am new to subscriptions and need to schedule some reports.
However the email field is greyed out... I need to edit it to insert an email address is this a permissions issue..?

Hi LuluWala,
Based on my understanding, when you create a new data-driven subscription, the To box is greyed out, then you can’t alter the email address, right?
In Reporting Service, when SendEmailToUserAlias is set to True, users who define individual subscriptions are automatically specified as recipients of the report. The To field is hidden. If this value is False, the To field is visible. So in your scenario,
you should change the value of SendEmailToUserAlias to False in the Reporting Services configuration file (in SSRS 2012, this file locates at xx:\Program Files\Microsoft SQL Server\MSRS11.MSSQLSERVER\Reporting Services\ReportServer\rsreportserver.config),
then the field can be editable.
Reference:
Configure a Report Server for E-Mail Delivery (SSRS Configuration Manager)
Subscription Emails TO Field Greyed out in SSRS 2008
If you have any question, please feel free to ask.
Best regards,
Qiuyun Yu

Add Data driven subscription option missing in sharepoint 2013

i have a sharepoint 2013 enterprise version with sql server 2012 standard version. And i want to add Data- driven subscriptions for a document library by selecting manage subscriptions. But in the manage subscriptions Add Data- Driven subscription option
is missing. How can i get the options. is ther any workaround if i am using standard version.

Hi sppanda,
According to your description, you want to use data driven report subscription feature with SQL Server 2012 Standard.
In Reporting Services 2012, only SQL Server 2012 Enterprise and Business Intelligence edition support the data driven feature. So it’s expected that the Add Data- Driven subscription option is missing in your environment. In your scenario, if you want to
use data driven subscription feature, please perform edition upgrade.
Reference:
Reporting Services Features
Upgrade to a Different Edition of SQL Server 2012 (Setup)
If you have any question, please feel free to ask.
Best regards,
Qiuyun Yu
Qiuyun Yu
TechNet Community Support

Is it possible to output a report as a text file (.txt) in a Data Driven Subscription?

Is it possible to create a Data Driven Subscription report as a text file output to a shared folder? Thanks.
Kahlua

Hi Vicky:
Thank you for your reply. I changed the config file in SSRS and it works. I managed to generate a text file with Data Driven Subscription as the report output in a shared folder. However is it possible not to have the "double quote" wrapping around
the text. Do I need to modify the config file to remove the "double quote" and how. Thanks.
Kahlua
<Render>
<Extension Name="XML" Type="Microsoft.ReportingServices.Rendering.DataRenderer.XmlDataReport,Microsoft.ReportingServices.DataRendering"/>
<Extension Name="NULL" Type="Microsoft.ReportingServices.Rendering.NullRenderer.NullReport,Microsoft.ReportingServices.NullRendering" Visible="False"/>
<Extension Name="CSV" Type="Microsoft.ReportingServices.Rendering.DataRenderer.CsvReport,Microsoft.ReportingServices.DataRendering"/>
<Extension Name="PDF" Type="Microsoft.ReportingServices.Rendering.ImageRenderer.PDFRenderer,Microsoft.ReportingServices.ImageRendering"/>
<Extension Name="TAB" Type="Microsoft.ReportingServices.Rendering.DataRenderer.CsvReport,Microsoft.ReportingServices.DataRendering">
<OverrideNames>
<Name Language="en-US">TAB (Tab Delimited Text File)</Name>
</OverrideNames>
<Configuration>
<DeviceInfo>
<FieldDelimiter xml:space="preserve">[TAB]</FieldDelimiter>
<UseFormattedValues>True</UseFormattedValues>
<NoHeader>True</NoHeader>
<FileExtension>txt</FileExtension>
<Qualifier xml:space="preserve"></Qualifier>
<ExcelMode>False</ExcelMode>
</DeviceInfo>
</Configuration>
</Extension>
<Extension Name="RGDI" Type="Microsoft.ReportingServices.Rendering.ImageRenderer.RGDIRenderer,Microsoft.ReportingServices.ImageRendering" Visible="False" LogAllExecutionRequests="False"/>
<Extension Name="HTML4.0" Type="Microsoft.ReportingServices.Rendering.HtmlRenderer.Html40RenderingExtension,Microsoft.ReportingServices.HtmlRendering" Visible="False" LogAllExecutionRequests="False"/>
<Extension Name="MHTML" Type="Microsoft.ReportingServices.Rendering.HtmlRenderer.MHtmlRenderingExtension,Microsoft.ReportingServices.HtmlRendering"/>
<Extension Name="EXCEL" Type="Microsoft.ReportingServices.Rendering.ExcelRenderer.ExcelRenderer,Microsoft.ReportingServices.ExcelRendering"/>
<Extension Name="RPL" Type="Microsoft.ReportingServices.Rendering.RPLRendering.RPLRenderer,Microsoft.ReportingServices.RPLRendering" Visible="false" LogAllExecutionRequests="false"/>
<Extension Name="IMAGE" Type="Microsoft.ReportingServices.Rendering.ImageRenderer.ImageRenderer,Microsoft.ReportingServices.ImageRendering"/>
<Extension Name="WORD" Type="Microsoft.ReportingServices.Rendering.WordRenderer.WordDocumentRenderer,Microsoft.ReportingServices.WordRendering"/>
</Render>

Identify failed subscriptions in a data driven subscription batch

Hi,
I have a single data driven subscription that is a batch of 250 subscriptions running on SQL Server 2008 R2. All the parameter values for the report are sourced from a database table. During the execution of the data driven subscription 5 of those subscriptions
failed due to timeout error.
Final Status as shown on Subscription screen "Done: 250 processed of 250 total; 5 errors."
The SSRS log file has the subscription GUID which is a single record in the reporting server database tables. How can i identify the individual failed subscriptions? Is there an easy way or a work around that i should implement to identify the failed
subscriptions?
Thanks in advance.

This is a painful topic...
Yes, data-driven subscriptions can be difficult to manage. We have had similar issues...
What we opted to do was create an SSIS package that copies the most recent logfile to a staging directory, truncates the import table, imports the current logfile, then performs a set of data queries to determine all report subscriptions that failed, using
joins to the ReportServer database tables and the Subscriptions table. At the end of the morning job we fire off report that lists all Reports/To_Email combinations that were unsuccessful.

PDF Bookmarks for Data driven subscription

Hi
I have a data driven subscription for a report which is in PDF format.
The report has bookmarks and the users would like the PDF to show the bookmarks when the PDF document has been opened.
Is there a setting in SSRS which will force the PDF document to open with the bookmarks open?
I have searched and am unable to find anything, please help!
Thanks

Hi Nasa1999,
According to your description, you create a document map in a report. Then you want to render the report as PDF file in the data driven subscription. When you open the PDF file, you want to see the bookmarks open automatically.
In Reporting Services, if document map labels present in the report, a document outline is added to the PDF file when we render the report as a pdf file. When we open the PDF file, the bookmark is hidden and it only display when we click Bookmarks in Adobe
Reader. This behavior is by design. So in your scenario, your requirement can’t be achieved currently.
Reference:
Document Map
If you have any question, please feel free to ask.
Best regards,
Qiuyun Yu
Qiuyun Yu
TechNet Community Support

Data driven subscription query returns no data

We have a data driven subscription on SSRS 2008 R2. The columns in the query are tied to one or more parameters of the report. When we run the subscription and if the query does not return any rows, I was hoping that the subscription will not start; however,
instead, to my surprise, I got error stating..."Parameter XYZ value can't be null". How to avoid this error and keep subscription from running in this situation?
Example: I have a report that required employeeID as a parameter. I have a query (step 3: data driven subscription) that fetches employee ID based on some criteria. If there is no row returned by the query; It throws error on report stating "Parameter
EmployeeID can't be null."
Nehal Jain

Hello Nehal -
Try adding a UNION ALL to your parameter dataset query like
UNION ALL SELECT NULL AS EmployeeID , ..
Just check accordingly. I ll revert again based on this , got a priority now.
Happy to help! Thanks. Regards and good Wishes, Deepak. http://deepaksqlmsbusinessintelligence.blogspot.com/

SSRS Data Driven Subscription Management Questions

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