Standard individual purchase order -Delivery error

Dear All,
I'm having issue on individual purchase order, Using TAB item category.
Please understand my issue:
Without purchase order +MIGO + MIRO + I am creating outbound delivery number but PGI, but is not allowing.
Here my question: without creating any special stock 0 quantity outbound delivery number is generating.
The reason i understand that was standard behavior.
My requirement, suppose created -- SO - with reference done outbound delivery --How to write logic.
If item category TAB: special stock is exist, then system have to allow delivery quantity or else it has to show error message.
Please provide me your valuable inputs to me,
Thanks,
Prasad.

Hi Varaprasad,
You will have the special stock indicator "E" in the item category "TAB" Which tells the system that this item falls under special stock category. So at the time of delivery creation, you need to have stock againast the saleso order. So for that you need to have a PO created and MIGO done for that. Then only system will show the stock reserved for this sales order. There is one more way to create the delivery which is pOsting stock againast the sales oredr in "MB1C" by entering the special stock category "E" in the initial screen. When you do not have stock, if the system is allowing you to create delivery with zero quantities means that the configuration setting "Check 0 qunatity" in the delivery item category configuration(Transaction --0VLP-ZEROVLP) has been set to blank or "a", change this setting to "B" OR "C", But kindly please note that the Goods reciept mandatory and Invoice reciept mandatory indicator will come from the account assignment categoery of the Schedule line category configuration.(VOV6). Check "VOV6" and take the accoutn assignment category(Normally "M") and go to "OME9" and check if the goods reciept and Invocie reciept has ticked or not. If they are ticked, then you need to do the GR an IR. Kindly please let me know If you need any more information on this.
Regards,
Ram Pedarla

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Error in posting purchase order delivery

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I got an error while posting purchase order delivery through Tcode- MIGO
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Sales Order - Using Item Category 'TAB' - Individual Purchase Order

All,
I am configuring for the first time utilizing Sales Document Item category "TAB" - Individual Purchase Order. I have a few questions:
Is there a best practice configuration guide specific for this process? I have found the 'third party' document/best practice, but nothing so far on "individual purchase order from sales order'.
Is there a way to default Purchase Order Type "UB" stock transfer from the Purchase Requisition NB? I thought this could be done based on the schedule line "CB" configuration, changing the 'item category' to 7 stock transfer, then this would carry into the mapping for purchase requisition type NB/item category stock transfer to purchase order type UB/item category stock transfer. However, when I set '7' on the schedule line CB, I then receive a hard error when creating my purchase req to set the supplying plant. I have more than one supplying plant, so I'm not sure if setting the '7' is the right setting for this process. From what I've been able to find for documentation, the item category of the schedule line should be set to '0' standard.
When I perform the post Goods Issue 601 of Special Stock "E" - to the customer (once the stock has been received into the right plant), the system is not creating an Accounting/FI Document to relieve the inventory and charge cost of goods sold. I have reviewed automatic account assignment entries and these appear correct for 601 E. Are there special settings for special stock "E" that I need to consider.
If you cannot answer all of these questions, but can answer one of them, I am most interested in teh last question above.
Regards,
Sandra Miner

Hi Reazuddin,
What I don't understand is why:
if I don't create PO --> I can create Outobund Delivery in Individual Purchase Order but if I create PO (not MIGO) I cannot create OBD in IPO. (Note: in both cases I agree PGI is not possible)
The flowchart is: Sale Order (IPO) --> Purchase Requisition --> Purchase Order (PO) --> MIGO (inbound delivery) --> MIRO (Vendor invoice verification) --> Outbound delivery ( delivery [OBD] + picking + posting[PGI]) --> Sales Invoice
As per your comments:
System will not stop you to create delivery, though you customize delivery item cat: as Check min qtty "0" - error message. because system checks for PGI qtty, but not the delivery qtty.
But then in the case I create Sale order (IPO) + PO (without MIGO) --> the system should not stop me executing Outbound Delivery. It should stop me only if I execute Posting goods issue. But actually in this case, the system is stopping me at outbound delivery.
I agree with Posting Goods Issue behaviour. It is logical in the following cases:
Only Sale order (IPO) created --> PGI is not possible
Sale Order (IPO) created + PO created --> PGI is not possible
Sale Order (IPO) created + PO created + MIGO executed (inbound) --> PGI is possible.
Thank you very much for your feedback.
Regards,
Alberto Ramos.

Third Party and Individual Purchase Order

<b>Can anybody please send me the steps to configure the Return Process for both Third Party and Indvidual Purchase Orders.</b>

dear sunil
THIRD PARTY SCENARIO
in third-party order processing, your company does not deliver the items requested by a customer. Instead, you pass the order along to a third-party vendor who then ships the goods directly to the customer and bills you. A sales order may consist partly or wholly of third-party items. Occasionally, you may need to let a vendor deliver items you would normally deliver yourself.
Process Flow
the processing of third-party orders is controlled via material types. Material types define whether a material is produced only internally can be ordered only from third-party vendors, or whether both are possible. For example, a material that is defined as a trading good can only be ordered from a third-party vendor. However, if you manufacture your own finished products, you may also want, from time to time, to be able to order the same type of product from other vendors.
Processing Third-Party Orders in Sales
Third-party items can be created automatically by the system, depending on how your system is set. However, you can also change a standard item to a third-party item during sales processing manually.
Automatic third-party order processing:-
if a material is always delivered from one or more third-party vendors, you can specify in the material master that the material is a third-party item. During subsequent sales order processing, the system automatically determines the appropriate item category for a third-party item: TAS. To specify a material as a third-party item, enter BANS in the Item category group field in the Sales 2 screen of the material master record.
Manual third-party order processing
In the case of a material that you normally deliver yourself but occasionally need to order from a third-party vendor, you can overwrite the item category during sales order processing. For a material that you normally deliver yourself, you specify the item category group NORM in the material master.
If, as an exception, you use a third-party material, change the entry TAN to TAS in the ItCa field when processing the sales document. The item is then processed as third-party item.
If address data for the ship-to party is changed in the sales order in third-party business transactions, the changed data will automatically be passed on to purchase requisition and also to the purchase order ,if one already exists. In the purchase order, you can display the address data for the ship-to party in the attributes for the item.
You can only change the address data for the ship-to party in the sales order for third-party business transactions, and not in the purchase order.
Processing Third-Party Orders in Purchasing
when you save a sales order that contains one or more third-party items, the system automatically creates a purchase requisition in Purchasing. Each third-party item in a sales order automatically generates a corresponding purchase requisition item. During creation of the requisition, the system automatically determines a vendor for each requisition item. If a sales order item has more than one schedule line, the system creates a purchase requisition item for each schedule line.
Purchase orders are created from purchase requisitions in the usual way. For more information about creating purchase orders, see the Purchasing documentation. During creation of the purchase order, the system automatically copies the delivery address of your customer from the corresponding sales order. In a sales order, you can enter purchase order texts for each third-party item. When you create the corresponding purchase order, the texts are automatically copied into the purchase order. The number of the purchase order appears in the document flow information of the sales order.
All changes made in the purchase order are automatically made in the sales order as well. For example, if the vendor confirms quantities and delivery dates different from those you request and enters them in the purchase order, the revised data is automatically copied into the sales order
you process third-party items by creating a normal sales order. In overview for the order, you can then overwrite the default item category (TAN in the standard system) with the special item category for third-party items: TAS
Billing Third-Party Orders
If relevance for billing indicator for the item category has been set to B (relevant for order-related billing on the basis of the order quantity) in Customizing, the system includes the order in the billing due list immediately. If, however, the indicator has been set to F (relevant to order-related billing on the basis of the invoice quantity), the system does not include the order in the billing due list until an invoice from the vendor has been received and processed by the purchasing department. In the standard system, item category TAS (third-party order processing) has been given billing-relevance indicator F.
In the first case, the third-party order is considered to be completely billed only when the invoiced quantity equals the order quantity of the sales order item. In the second case, each time a vendor invoice is received, a customer invoice is created for the quantity in the vendor invoice and the order is considered to be fully invoiced until the next vendor invoice is received.
If you have activated billing-relevance indicator F for item categories in Customizing, billing can refer to the goods receipt quantity instead of the incoming invoice quantity.
You can control whether the invoice receipt quantity or the quantity of goods received is relevant for billing in Customizing for copying control for billing at item level.
FOR YOUR PROCESS Individual Purchase Orders WELL GIVE THE RIGHT SOLUTION
Individual purchase orders are used when your customer orders goods from you that are not in stock and must be ordered from one or more external vendors.
Process Flow
During sales order entry, the system automatically creates a purchase requisition item. The purchasing department creates a purchase order based on the requisition and the vendor ships the goods directly to you (unlike third party order processing, where the vendor ships directly to your customer). You then ship the goods to your customer. While the goods are part of your inventory, you manage them as part of the sales order stock. Sales order stock consists of stock that is assigned to specific sales orders and cannot be used for other purposes.
Process Flow for 3rd Party Sales
Customize the third party sales in summary:
Prerequisites for 3rd party sales,
Purchasing org,
purchasing group,
assign the Purchase org to company code
assign Purchase org to plant,
should not maintain the stock in material, it should be trading goods,
1. Create Vendor XK01
2. Create Material Material Type as "Trading Goods". Item category group as "BANS".
3. Assign Item Category TAS to Order type that you are going to use.
4. A sale order is created and when saved a PR is generated at the background
5. With reference to SO a PO is created (ME21N). The company raises PO to the vendor.
6. Vendor delivers the goods and raises bill to company. MM receives the invoice MIRO
7. Goods receipt MIGO
8. Goods issue
9. The item cat TAS or Schedule line cat CS is not relevant for delivery which is evident from the config and, therefore, there is no delivery process attached in the whole process of Third party sales.
10. Billing *--
SD - 3rd party sales order Create Sales Order
VA01
Order Type
Sales org, distr chnl, div
Enter
Sold to
PO #
Material
Quantity
Enter
Save
SD - 3rd party sales order View the PR that is created with a third party sales order
VA01
Order Number
Goto Item Overview
Item ->Schedule Item
SD - 3rd party sales order View the PR that is created
ME52N
Key in the PR number
Save
SD - 3rd party sales order Assign the PR to the vendor and create PO
ME57
Key in the PR number
Toggle the "Assigned Purchase Requisition"
Execute
Check the box next to the material
Assign Automatically button
Click on "Assignments" button
Click on "Process assignment"
The "Process Assignment Create PO" box , enter
Drag the PR and drop in the shopping basket
Save
SD - 3rd party sales order Receive Goods
MIGO_GR
PO Number
DN Number
Batch tab , click on classification
Serial Numbers tab
Date of Production
Flag Item OK
Check, just in case
Post
Save
SD - 3rd party sales order Create Invoice
MIRO
Invoice Date
Look for the PO , state the vendor and the Material
Check the box
Click on "Copy"
Purchase Order Number (bottom half of the screen)
Amount
State the baseline date
Simulate & Post
Invoice Number
*Invoice blocked due to date variance
SD - 3rd party sales order Create a delivery order
VL01N
In the order screen , go to the menu Sales Document , select "Deliver"
Go to "picking" tab
State the qty and save
SD - 3rd party sales order Create a billing document
VF01
Ensure that the delivery document is correct in the
Enter
Go to edit -> Log
Save
rewards pls
siva

Account assignment for individual Purchase order

Hi All,
I am setting up the individual purchase order process , I want to use the account assignment M and dont want to use E.
After setting it up when i posted the goods receipt i am getting the below entry.
Dr GBB- VKA g/l
Cr WRX g/l
But i want the accounting entry as below
Dr Stock account
Cr GR/IR account
I cannot setup the Stock account under GBB-VKA as its already used in BSX .
Can someone please help me with this

So you are saying i should assign a consumption account to GBB-VKA?
Lets assume i do that . So when i do a GR the entry is
Dr GBB-VKA consumption
Cr WRX GR/IR .
When I do a delivery on PGI the entry should be as below right .
Cr Consumtion ( Same g/l as GBB-VKA)
Dr COGS .
To do this it will need a new movement type .
But in standard schedule line CB the movement type is 601 . How will system pick this Consumption account ??

Purchase order Delivery date based on PO doc no and PO item no

hi all
we have a requirement to bring Purchase order delivery date in to our report .
it is in EKET Table - field EINDT.
Is it possible to get this PO Delivery date in to our data source 2lis_02_itm which has PO Doc no(EBELN) and PO item.no (EBELP).
In EKET Table the primary key is based on 3 fields. PO Doc no(EBELN), PO Itm.no(EBLEP) and delivery schedule line counter (ETENR).
In EKET Table the data is like
PO.NO/PO itm no/ schline counter/delivery date
1000/10/1/1-1-2011
1000/10/2/5-1-2011
1000/20/1/2-2-2011
1000/20/2/2-2-2011
1000/20/3/5-2-2011
so on...
IF i enhance my datasource and populate the delivery date based on EBELN and EBELP we get only 1 delivery date for all the different schedule lines which is wrong.
I know there is a separate datasource for schedule line data for purchasing BUT IS IT POSSIBLE TO GET the delivery date based on the different schedules by using some ABAP CODE, SINCE in our datasource 2lis_02_itm we dont have ETENR( SCHEDULE LINE COUNTER FIELD).
if we use the standard data source (2lis_02_SCL )it is not fair to pull all that data since we only need 1 field from it.
Please suggest
Thanks & Regards.
Krishna

Hi Krishna,
Even though you plan to write some ABAP code or do any processing for a combination of PO document no. and Item no. you will always get multiple records with different schedule line items and it is really impossible to take the delivery date without knowing schedule line item no.
And even when you said PO delivery date, it is actually means delivery date of any of the schedule line only. If you want to write some ABAP logic then you will have to decide like whether you want to display the First line item date or the last line item date etc. But which is again not a good idea.
I think you can go for schedule line extractor.
Regards,
Durgesh.

Purchase Order Interface Error

Can any body help me out to resolve the issue.
After inserting in the PO interface tables (PO_HEADERS_INTERFACE , PO_LINES_INTERFACE, PO_DISTRIBUTIONS_INTERFACE ) when I run request ( Import Standard Purchase Orders) following error occured. And no error is inserted in PO_INTERFACE_ERRORS also.
ORA-01422: exact fetch returns more than requested number of rows in Package po.plsql.PO_PDOI_PVT. Procedure init_sys_parameters.0
ORA-01422: exact fetch returns more than requested number of rows in Package po.plsql.PO_PDOI_PVT. Procedure init_startup_values.10
ORA-01422: exact fetch returns more than requested number of rows in Package po.plsql.PO_PDOI_PVT. Procedure start_process.50
User-Defined Exception in Packaged po.plsql.PO_PDOI_Concurrent. Procedure POXPDOI.30
Regards,
Siraj Gul

Dear Sandeep,
Thanks alot for the help. After your instruction when I run concurrent request following message show.
--> To get the log message for PDOI, please use the following id to query against FND_LOG_Messages Table: AUDSID = 8621728
--> Concurrent request completed successfully.
But No data found in the table "fnd_log_messages"
And Neither data deleted from PO_Header_interface table nor inserted in PO_Headers_All and other detail tables.
Can you please provide me the script for PO_Headers_Interface, Lines and Distribution.
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Copy Control For Individual Purchase Order

Hi, experts,
can you explain to me concretly how to customize the copy control for individual purchase order? We have of course the item category TAB (billing relevance: delivery-related billing) and Sales Order (delivery related billing type: F2). How will the copy control customized with tranc.VTFL? Please give me hints at both header level and item level. I appreciate your help.
Best regards,
Fan.
Edited by: Fan Mou on Jul 22, 2009 11:49 AM

Hi Fan Hou,
The individual Purchase order scenario is as:
Sales order >Purchase Requisition>Purchase order-->Good receipt --> Delivery and PGI --> Billing(wrt Delivery)
The creation of purchase requisition and thereby purchase order is controlled by the schedule line(in std CB). The goods are received with ref. to PO.
As far as copy control is concern it will be as
1)OR-->LF and item category will be TAB
2)LF-->F2 at header level .( can refer the std, )
at item level it will have item category TAB.and will be as
Copying requirements 004
Data BARK/BURP 001
Billing quantity B(Delivery quantity less invoiced quantity)
Pos./meg. quantity +
Pricing type G
For further reading /reference you can go through the:
http://help.sap.com/saphelp_erp60_sp/helpdata/en/70/a7853478616434e10000009b38f83b/frameset.htm
Hope this will help you.
Revert us in case of any issue.
Regards,
Atul

MIRO(individual purchase order)

hi
When doing incoming invoice(individual purchase order) i found d error
'In company code JNNO, the number range 51 is missing for the year 2008'
How 2 solve dis

Hi
The accounting document range are maintained for the company code and year wise. Goto SPRO-Financial accounting>FA global setting>Document -->Doc no ranges.
Here once you enter the company code the no ranges will be shown. For the no range of the doc type which is created once you do MIRO, check the year is 2008 is extended or not.
Reward if helpful
kind regrds
sandeep

Purchase Order/Item error

Can anyone tell me which fields I should check if I'm receiving the following error on a Standard Purchase Order Import:
Error: ITEM ID (VALUE =XX) is not a valid purchasable item.
I have checked that it is enabled, stock enabled, purchasing enabled. Are there other fields I should check as well?

Hi there,
I have no idea what you are asking with the limit po?
Lynton

Inter Company Individual Purchase order!

Hi All,
I need you help on this .
Please find the scenario below.
Cusotme places order of Mat-A to Company A. The Company A creates PO to Company B. Company B delivers to Company A and then invoices Company A. Company A recives the goods into own stocks. Now the Company A delivers to the customer from its own stocks and then invoices Customer.
I decide to go ahead with the Individual Purchase order solution and since the Comapny A is buying from Comapny B, i decided to integrate the Cross Company STO flow in the procurement part. Hence the flow in SAP is like
Cusotmer placese order to Company A
Comapny A creates a Individual Purchase order type Sales order. So the Item category is TAB.
This saler order generates a PR. I convet the PR into a CC_STO as in the case vendor is Plant B. Now the is STO appears in the delivery due list of plant B.
Now I genreate the delivery to move stocks from plant B(of co.cd B) to Plant A(of co.cd A).
Here is the problem. I am not able to do PGI as the system check for "sales order stock at plant B.
"Sales order stock 36637 000010 does not exist". This should not be the case. A the stocks shoud get attached to the sales order only when recieved into Plant A.Hence system should not check for "sales order stock" at the plantB. Can anyone please help on this.
Thanks is advance.

Hi All,
Thank you so much for your response. It was very helpful.
@ Vivek, I am not able to do the PGI form Plant B to Plant A. Only then I will be able to do the GR at Plant A. Thank you!
@ Ravi, Thank you ! The delivering plant is PlantA only. Nice point to check though.
@Shiva Ram: Thanks a lot. I think I will remove the Spl stock indicator and go ahead. However the control of the stock once they are receipted into PlantA will be lost. The stock will be open and it can be delivered against any saled order though this stock was procured for a certain customer.
However I am still wondering why the check for the Spl stock is done at the first delivery from Plant B to Plant A. The check for the spl stock should happen when the goods are delivered from Plant A to the cusotmer. This would be my ideal solution.
Lets take a normal IPO scenario.
CusotmerA places order of Mat-A to Company A. This sales order generates a PR. The Company A converts the PR into a std.PO to external vendor. The PO from the sales order will have a account assignment "M- Ind. cust. w/o KD-CO". The stocks will be received into Plant with spl indicator "E" while GR (MIGO). Now the system ensures that this stock can only be delivered against the particular sales order. Thus the stock procured for the customerA is delivered to customerA and not consumed by anybody else. In this case there is only one delivery involved, in SAP, which is 601 mvmt type from the Plant A.
However if the vendor becomes another Plant (Plant B) belonging to another company code then there are two deliveries involved in the SAP system one with mvmt type 643, from Plant B to Pant A, and the second with 601 from Plant A to the customer. Hence the system should check if the stocks are attached with a spl indicator only during the second delivery of 601 mvmt type. I am facing a problem because the system does it for the first delivery itself. If any one of you know the answer please do let me know. I really appreciate it. Thanks a lot in advance.

INDIVIDUAL PURCHASE ORDER ISSUE

Hello Every body,
I have an issue in Individual purchase order. Created sales order with an item category TAB.
Just i tried delivery note VL01n: picking tab it is allowing picking quantity.
I am wondering, how system will accept.
i am not created any special stock: and again am verified delivery item category controls.
Could you please guide me, is't i have to verify any other controls
waitaing for your replies
Prasad.
Edited by: pilla.varaprasad on Aug 19, 2010 10:29 AM

For individual Purcahse order i have prepared document which might usefull for u.
http://www.scribd.com
search ---
15806527-Individual-purchase-order-Configuration-document-ERP-SAP-ECC
15806698-Individual-Purchase-Order-End-user-Document-ERP-SAP-ECC
possibilities: Check in OPJJ avaialble check and checking rule

Individual purchase order - Accounting entry with account assignment M

I want to use the individual purchase order with account assignment M .
Can someone please tell me what would be the correct accounting entry during GR and during delivery?
Process is
Order -> pruchase req -> purchase order -> Goods receipt - > Delivery-> Billing
During order creation system asks for a consumption account against GBB-VKA
On GR the below entry is posted .
Dr GBB-VKA consumption
Cr WRX GR/IR .
Is this correct ??
If so what is the entry after delivery goods issue .

Hi Hitesh
I am now wondering if this is possible
When PO has acct assignment to CC or IO, GR hits consumption
With Wbse, it can hit to stock account. Am wondering whether it will hit stock account if the PO has acct assignment to sales order...
I have seen sap notes for this scenario and my memory says I have seen the GR hitting consumption in those notes. There was an issue in scn where price diff upon invoice in such a scenario was not hitting vprs. For that there was sap note.
Let us hear from others
Let me tag some stalwarts here. Waman Shirwaicar Szymon FIN Maslowski arturo senosain G Lakshmipathi
Br. Ajay M

"Individual Purchase order" with supersession

have a scenario "Individual Purchase order" with supersession
i face this problem
When using the old transactions ME22n, we can replace the material with the
new in supersession however; we cannot create an outbound delivery as
it refers to the old material in ATP.
We can re-run product selection in delivery, however SAP says the
following:
"For interchangeable parts to be considered in sales order processing
for availability check there has to be the reason for substitution
0009. The value for the field Outcome has to be B."
"Note that copy routine 110 is only supported when you use outcome A
and usage PSEL for deliveries"

Is their any solution

Standard individual purchase order -Delivery error

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