Status codes in Purchase Order Response screen

Hello,
I still relatively new to SRM and have a question on how the status codes on the purchase order response screen works.
Specifically what is the logic / selection criteria for "Variance in Purchase order Response"? My initial analysis is that this displays variance against the Original PO values rather than the current PO values if they have been updated to matched the POR.
Thanks
Gary

Thanks Ravi but I belive that we do not use SUS. Suppliers interface with SRM via a web portal.
Any suggestions where I can find detailed user / functional documentation on what each of the search parameters mean ?
Thanks again
Gary

Similar Messages

SRM 7.0 Purchase Order Response always in status "In process" after confirm

Hello experts,
this problem is similar to the thread [SRM-SUS Purchase Order Response always "In Status"; which has been not finally responded.
My problem exists in an environment without SUS.
When a buyer confirms a PO response (POR) without any change, the system generates a new PO response with status "In process". This new POR has also to be confirmed or rejected but the system generates again a new PO response with status "In process".
So we have a very nice loop for the purchaser without escape!
We are on SRM 7.0 SP07. The other thread mentioned that SAP will create some OSS notes, but I found nothing about this problem.
Any ideas?
Regards
Joe

Hi Gurus.
I want to share my experience with this case.
We have the same scenario, Confirm PO, the result is PO confirmed, but we receive a response from ECC and this Confirmed PO changes its status to "In Process" / "En Tratamiento".
The new relevant information is that we added 2 new fields to the item PO, these fields are filled ok and sent to ECC.
In a first time these new fields were lost due to the response from ECC. To avoid this situation I implemented the BADI BBP_DOC_CHANGE_BADI for BUS2230, and method BBP_SUSPO_CHANGE to copy from the BBP_PDISC (Object BUS2230) rows the values to the new rows in the same table BBP_PDISC (Object BUS2201).
With this change the new documents are confirmed directly and not changed to "In Process"/ "En tratamiento".
That was my experience, now I have a question...
In the correct business process for SAP SRM SUS when you confirm full a PO...
* this will be blocked or no?
* Can be modified the confirmed items?
* This depends of customizing?

SRM-SUS Purchase Order Response always "In Status"

Hi Gurus,
When a buyer confirms a PO response without any change, the system generates a new PO response with status "In process". And so, when the buyer views the new PO response, the "Confirm Response" and "Reject Response" buttons are still active and the buyer can still confirm the response. When the buyer confirms the new PO response, the system will again generate a new PO response with status "In process".
We are on SRM 7.0 SP05. We did not activate the following workflows:
WS14500001 Auto Transfer of PCO
WS14500019 Transfer PCO Data to PO
Would really appreciate any help.
Regards,
Kezia

Hi
XI Seems to be good as the XML message is getting processed in SRM and is creating a POR Document. Here are the steps for configuring POR:
1. Define NUmber Ranges
2. Activate Event Linkages and Start Conditions for WS14500001.(this is predelivered in standard system)
3. Configurations for Tolerances for qty and date...
Did you process the POR from PO?
You need to go to Process Purchase Order Response , searched for PORs and then take action on the PORs in pending statuses.....
POR functionality is pretty much straightforward feature which works smoothly.....If you are not able to sort it out using this forum, write detaisl to SAP, they can look into your system
Regards
Virender Singh

Additional field(company code) in purchase order screen layout

Hi All experts,
I have a requirement to set the company code in Purchase order as display field during PO creation or change.
I have checked in IMG under screen layout for purchase order but there is no company code field available.
How can I add the additional field into the screen layout.
Any inout will be highly appreciated.
Thank you in advance
Lost.

Hi Chee Wan Ng,
Where exactly you want to set the Company Code field in the Purchase order? Actually this field is already available under Org.data tab in the Purchase Order Creation transaction (ME21N), so you may not require to set the Company Code again.
Which version of SAP R/3 you are using?
Hope this helps you, if not, then give us more details to help you better.
Good luck.

Purchase Order Response in SRM from R/3 through XI

Hello friends,
While sending Purchase Order Response from R/3 to SRm through XI Iam getting this error in SXMB_MONI of XI and also in SRM:
<?xml version="1.0" encoding="UTF-8" standalone="yes" ?>
- 
- <SAP:Error xmlns:SAP="http://sap.com/xi/XI/Message/30" xmlns:SOAP="http://schemas.xmlsoap.org/soap/envelope/" SOAP:mustUnderstand="">
<SAP:Category>Application</SAP:Category>
<SAP:Code area="ABAP">APPLICATION_ERROR</SAP:Code>
<SAP:P1 />
<SAP:P2 />
<SAP:P3 />
<SAP:P4 />
<SAP:AdditionalText><?xml version="1.0" encoding="utf-8"?><nr1:StandardMessageFault xmlns:nr1="http://sap.com/xi/SRM/Basis/Global"><standard><faultText>An error occured within an XI interface: Exception occurredE:BBP_PD:069 -Product data could not be intepreted E:BS:013 -System status INCM is active (Purchase Order Response 1000000037) Programm: CX_BBP_BD_ERROR===============CP; Include: CX_BBP_BD_ERROR===============CM002; Line: 57</faultText></standard></nr1:StandardMessageFault></SAP:AdditionalText>
<SAP:ApplicationFaultMessage namespace="http://sap.com/xi/SRM/Basis/Global">StandardMessageFault</SAP:ApplicationFaultMessage>
<SAP:Stack>The application triggered an exception</SAP:Stack>
<SAP:Retry>M</SAP:Retry>
</SAP:Error>
can anyone please help me out in this...........
Thanks in Advance...

Dear Friends,
I am SAP MM Certified Consultant & did my training for MM Module from Siemens ( Sapient College )& paid 2.5 lac for that and Since then I am working as a SAP MM consultant in an MNC since past 2 years, done 2 implementations and had a functional experience of 4 years in purchasing .
Had work for MNCs only & having good expertise in Domain area .Total Experience 5 years out of that 2 years SAP MM experience .
Dear all can you tell me what should i do so as to make a successful career in SRM.? How long should i stay in MM and what should I learn besides MM.I have already started working on SRM .
I wish to do SRM training again from Siemens but this point of time , I dont have enough money to do SRM training from Siemens . Could anyone suggest , where I can learn SRM in Bangalore & get trained in this New thing and do i need some programming knowledge in it.
Could anybody send me some SRM documentation on my mail id [email protected]
Thanks in advance.
Regards,
Savita Munshi

Status of a purchase order

hi
i want to know status of a purchase order (i.e. a PO is pendding , closed, invoice pending , complete like this).
there is report (t.code ME2N) which gives details of PO's
by giving INPUT to 4th SELECT-OPTIONS (tittled as SELECTION PARAMETERS), here in this many options are available .
         i searched for these options , these get stored in table T160S ,But i am not able to under how corresponding to these values program is picking all related data from other tables like EKKO,EKPO.
         how it is relating these tables.
plz help.

Hi sachin,
           IN PO in item details screen you will find delivery tab. In that if delivery completed is checked then it means that item is closed.In the similar way if all the items of PO are delivery completed PO can treated as closed.This info may be helpful to you.
Reward if helpful.
Regards,
Kalyan.

Purchase Order Response to being created automatically in SRM

We have a scenario where we trigger,from portal, in R/3 to send Orders02 to XI,XI maps Orders02 to Purchase Order to XML, and sends to a SRM system. We see a Purchase Order being created in SRM system, and ALE AUDIT Idoc is sent to the sender R/3 system sucessfully. Now, when we "confirm" the purchase order in the SRM system, this should automatically trigger a Purchase Order Response from SRM to XI and then from XI to the R/3. This part isn't working for us. Are we missing some configurations the SRM side?
Does anyone know how to fix this problem?
Any help is appreciated.
Thanks.
Karma

Hello Jay
Are you running Rescheduling job - T code V_V2- to confirm the back ordered items?
Are there any status (incompletion/credit) issues or blocks for these items?

Status Change for Purchase order in Process Purchase order

Hi All,
We have implemented SRM 4.0 with Extended Classic scenario.
SRM does provide standard status for Process Purchase order worklist (such as Ordered, Held, Error in Process etc.). Is there any BADI i can use to overright my own status message for the PO.
To give brief background of the requirement. Client wanted status to be changed to "Cancel" For POs whose all the line items we have deleted or "Close" when Last delivery or Final Invoice check is ticked.
I am aware that i can use BBP_DOC_SAVE_BADI as structure BBP_PDS_ITEM i can get items deletion indicator. But will i able to change the standard Status message?
Presently even though all line items marked delete still shows PO as "Ordered" status.
Kindly let me know if i can acheive with anyway.
Thank you
Ritesh

Hi Masa,
Thank you for your response. I have few doubts about the configuration which you have suggested.
- Define Status schema for User status will create a status Profile in which i have to include my own status. In the document of Define Status Schema it specifies that After creating User profile you have to assign same profile to transaction types. (I.e. BUS2201 or BUS2121 etc).
My concern is will my own status profile over-write the standard status which is coming? such as Ordered, Created, Transmission fail etc.
If so then do i have to create status profile to include all the Standard Status message in it as well?
- Other thing i found that Ordering PO goes through many standard status message (COMP, CRTD, CTRA, DCOM, ORDR) and always the last status in the Hearder will display on ITS level. Is my understanding right?
- I found that there is a standard system status message I1045 (BECN Cancel) Can i use this through BADI?
Kindly let me know.
Thank you once again.
Regards
Ritesh

PTP - Change to stock type field status configuration in Purchase Order

When creating or changing a PO for direct material - or even during goods receipt, the stock type field which by default is "X - Quality Inspection" can be changed to "Unrestricted Use" by the purchasing personnel. This is not in line with QA requirements where the change from QI to Unrestricted use can only be done by QA personnel.
Need to configure the system not to allow purchasing personnel to change the status.
Please tell me where i need to configure the above requirement.
Regards
Sreekanth

HI,
You will need to change screen layout at document level in ME21N and ME22N. Follow below steps
SPRO -> Mateial Management -> Purchasing -> Purchase Order -> Define Screen Layout at Document levle -> ME21N -> Look for Quality Inspection (I believe this is the field, I did not test it) and make it Display only. By default it comes as Optional entry.
Regards,

Purchase order response(POR) in SRM

Hello SRM Experts,
We would like to implement Purchase order response(POR) functionality of SRM 5.0. The client requirement is to set POR flag at PO item level, expect POR from the vendor and no GR/IV should be allowed either in SRM or ECC until POR is provided by the vendor.
We have the following questions.
1. If POR flag is set, does it stop GR/IV either in SRM or ECC?
2. When POR is posted in SRM does POR flag is re-set in SRM?
3. When POR is created in SRM, does it create any follow-on docs in ECC.
Looking forward to hear from you all soon.
Regards,
Sasikala

Hi Sasikala.
Referring to your questions:
PO Response is just an acknowledgement document by the vendor to state that he is in agreement with the conditions set in the Purchase Order.
1) No GR/IV will not be stopped in SRM or ECC. If the client wants it that ways then I believe custom code needs to be written.
2) No...reason being you can create as many PO Responses as want for a given PO...the latest will be active and all the responses created before that are obsolete.
3) No follow on documents are created in ECC while creation of PO Response as after the PO Response changes are accepted in PO, only then the PO is replicated to ECC again with change version.
Regards,
Abhilash

Purchase Order Response in SRM 4.0

Hi Friends
We are working on SRM 4.0. We are sending a PO from SRM to R/3 usng XI in xml format.
Now we want the Purchase Order Response in SRM from R/3 through XI. How can we achieve that?
We have used an RFC receiver Adapter in XI to connect to SRM and we have mapped the ORDRSP IDoc to the PurchaseOrderConfirmation Message Type. But in the Message Monitoring of the RWB we are getting an error:
Exception caught by adapter framework: error while processing message to remote system:com.sap.aii.af.rfc.core.client.RfcClientException: functiontemplate from repository was
Delivery of the message to the application using connection AFW failed, due to: error while processing message to remote system:com.sap.aii.af.rfc.core.client.RfcClientException: functiontemplate from repository was .
How to resolve this?
In which format does this PO response should be sent to SRM and How to send this?
Thanks in Advance....

in pre-XI times in order to Acknowledge IDocs you used ALEAUD which is an incoming IDoc to the sending SAP system that collects all the received idocs in the receiving system and sends there processing status to the sending system.
Problem is that this IDoc can only be generated on a job schedule.
This is a shot in the dark but Maybe you can try to find this IDoc on the XI side and map to it the RFC response,
this way you'll acknowledge the IDoc that basically were send to xi from the sending system.
Why not using Sending Idoc on R\3, Recieving IDoc on SRM,sending ALEAUD from SRM to R3 all through xi???

SRM Purchase Order Response

Hi Friends,
I am working on a scenario where I am sending Local PO from SRM Srever(EBP) to Vendor R/3 through XI. In Vendor system I am creating Sales Order. Now I want to send Purchase Order Response to SRM Server, which should be automatically inserted in the SRM.
I am sending ORDRSP Idoc from Vendor R/3 to XI Server. This Idoc is Received Successfully in XI. I am mapping this Idoc to PurchaseOrderConfirmation_In Interface. This XML msg.is then sent to SRM using XI Receiver Adapter communication channel. This msg is received in SRM, but with error as follows:-
 <?xml version="1.0" encoding="UTF-8" standalone="yes" ?>
- 
- <SAP:Error xmlns:SAP="http://sap.com/xi/XI/Message/30" xmlns:SOAP="http://schemas.xmlsoap.org/soap/envelope/" SOAP:mustUnderstand="">
<SAP:Category>XIProxy</SAP:Category>
<SAP:Code area="ABAP">PARSE_APPLICATION_DATA</SAP:Code>
<SAP:P1 />
<SAP:P2 />
<SAP:P3 />
<SAP:P4 />
<SAP:AdditionalText />
<SAP:ApplicationFaultMessage namespace="" />
<SAP:Stack>Error during XML => ABAP conversion (; error ID: ; ( )) PARSE_APPLICATION_DATA Error during XML => ABAP conversion (Request Message; error ID: CX_ST_DESERIALIZATION_ERROR; (/1SAI/TXS00000000000000000004 XML Bytepos.: 902 XML Path: nr1:PurchaseOrderConfirmation(1)PurchaseOrder(1)Item(6)ActionCode(3) Error Text: Data loss occurred when converting 0010000274nfotech Kernel ErrorId: CONVT_DATA_LOSS)) Error during XML => ABAP conversion (Request Message; error ID: CX_ST_DESERIALIZATION_ERROR; (/1SAI/TXS00000000000000000004 XML Bytepos.: 902 XML Path: nr1:PurchaseOrderConfirmation(1)PurchaseOrder(1)Item(6)ActionCode(3) Error Text: Data loss occurred when converting 0010000274nfotech Kernel ErrorId: CONVT_DATA_LOSS)) An error occurred when deserializing in the simple transformation program /1SAI/TXS00000000000000000004 Data loss occurred when converting 0010000274nfotech</SAP:Stack>
<SAP:Retry>M</SAP:Retry>
</SAP:Error>
Here out of 0010000274, 001 is the Action code at Item level which is mapped with E1EDP01-> Action, and 274 is the Sales Order No. (Seller Id) which is mapped with E1EDK01-> BELNR.
Can any one please suggest me some solution to come out of this.
Thanking you in Advance.
Waiting for your valuable Reply............
Regards,
Nitin Sawant

Dear Poster,
As no response has been provided to the thread in some time I must assume the issue is resolved, if the question is still valid please create a new thread rephrasing the query and providing as much data as possible to promote response from the community.
Best Regards,
SDN SRM Moderation Team

Suppress PO output in case a PO is updated by a purchase order response

Experts,
we are in SRM 5.0. We are trying to suppress any PO output when a PO is updated by purchase order response. We are experimenting with PO output start conditions (Customizing). No succes until now. We tried to check whether the object status table has status 'Variance in PO response' (I1352). No effect.
Does anybody have a clue or even better, an example, how to achieve this without the use of BADI's or defining any customer fields?
Apparantly when a purchase order is updated via the purchase order response the BBP_DOC_CHANGE_BADI is not triggered, or at least we were not able to debug it, so it looks like this is no option either.
Any suggestions?
Thanks for your help, Maurice de Feijter

Hello Jay, thanks for your suggestion. We are currently implementing SP 14 to 17 in which the note you mentioned is included. Unfortunately PO output is still not suppressed automatically when a PO response is accepted and copied to the PO, even if no content is changed (price, quantity, delivery date ....) .
That is the reason why we were looking for the possibility to use start conditions in customizing. The main problem there it that we do not know how to recognize that a PO change is triggered by the PO response, and how to configure that in a condition. SAP docu does not give any clue.
So, any other suggestion is welcome

Purchase Order Response Not able to do by the Supplier from SUS

Hi Experts,
During sometimes, the supplier is not in a position to make POR from SUS.
After selecting the PO from Supplier side, when they are trying to do POR they are not able to either select Confirm (tick mark) or reject (X mark) from their screen which means always those buttons are in greyed mode or no action like Green or Red respectively. What could be the reason ? However, they can see the Send button.
Please provide me the input to do investigation.
Thanks
Rajesh K

Hi Rajesh,
   If you are not able to respond for PO from SUS then you have to activate the workflow WS14500001.. Here some more workflows you can check for POR
Workflows
You can configure the following workflows for the purchase order response:
·        (WS14500001)
Automatic transfer of purchase order response data into the purchase order. The system carries out a comparison during the data transfer (background processing). If the quantity, price, and delivery date variances transmitted by the vendor are within the tolerance limits set in Customizing, and no other variances are transmitted, then the data transfer of the first inbound POR occurs automatically.
This workflow is relevant for XML receipt or manual entry with subsequent approval.
·        (WS14500019)
If POR data differs from that in the purchase order, you can be informed of this via a work item. As a purchaser, you can decide for each item whether you wish to transfer the data into the purchase order or not.
·        (WS14500007)
If POR data differs from that in the purchase order, you can be informed of this via e-mail (with the number of the purchase order).
·        (WS14500017)
Monitoring receipt of the purchase order response:
If the flag Purchase order response expected is set in the purchase order, and if by a certain time a purchase order response has not been received for all items in a purchase order, then you can be informed of this via a work item.
SAP WON'T DELIVER ANY WF TEMPLATE WITH NUMBER RANGE OF '9' BECAUSE 99% CUSTOMER USE NUMBER RANGE 9' FOR CUSTOM WORKFLOW..
Saravanan

Purchase Order Response Auto process

Hi Experts,
I have tried to confirm the purchase order completely using the "Green tick" button, it is working fine.
But the status of the POR is "In process". However when I try to reject it completely usign "Red" button, the status is "Rejected by Vendor", which is appropriate.
Below are the customizing done related to the purchase order response.
1. Created the number ranges for POR
2. Activate the workflow WS14500001
3. Created the starting condition for WF WS14500001
I have come across one more step of set tolerance limit for the POR process.
Could you please tell me that do I need this step? If not, any clue of the issue mentioned above with satus "In Process"?
We are in the below SRM version and SP.
Version SRM 5.5
Support package: SAPKIBKT14
Your help will be highly appriciated appropriately.
Thanks & Regards,
Pushparaj S.

Hi,
Check the below links...
Subcontracting process in Production
Assembly Subcontracting in Production
Thanks
Kumar

Status codes in Purchase Order Response screen

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