Status profile in transactions

Hi all,
where can we map the user status with system status,in IMG
can any one explain me briefly.
Thanks
gskumar

When customizing your user profile (the customizing screen where define the texts of statuses) you have on the last column transactions. These are a group of system statuses that define the action you're doing while processing the transaction (Post goods received, Release order etc.)
You can maintain these in BS32. I don't recommend you to change it, I'm sure you will find one that answer to your needs, there are plenty..
Hope this helps,
Cenk Sezgin

Similar Messages

Status Profile: Business Transaction Control Config (OK02)

Hi All,
I would need to know the use of the options 'no actions', 'set' and 'delete' under the Business transaction control in Status Profile (User Status) --> you will need to double click on each of the statuses to view the Business Transaction Control - they are the last 3 columns. Please provide specific example as well.
Also, could you help to advise the relevance of the 'lowest' and 'highest' columns in the initial screen? Please also advise the relevance of position and priority as well.
I am really having difficulty understanding the definition from SAP for both items.
Thanks!
Vivian

Hi VP,
Thanks for your reply. Just a little clarifications.
Yes, the transaction code is OK02, sorry for the typo. For the 'Set' User Status, if below is my actual config:
OK02:
Status 10 - IDEN
                                 Influence               Next Action
Bus Trans               No Influence        Allowed      Warning     Forbidden      No Action     Set Status       Delete Status
Complete                                          X                                                             X
Confirm WBS                                    X                                             X
Confirm order                                    X                                                             X
Lock                                                X                                                             X
Lock assignment                              X                                                             X
Lock budgeting                                X                                                              X
Lock dates                                      X                                                              X
--> now let's say the WBS is currently set as status 10 IDEN.
a). if someone suddenly do 'complete' (this is not a system status right?). as it is indicated as 'Set Status', what status will be set? user status or system status? What will be the value for the status to be set?
a). if someone suddenly do 'confirm WBS' (not a system status right?). as it is indicated as 'Set Status', what status will be set? user status or system status? What will be the value for the status to be set?
Also, may I know where I can see list of system status?System status cannot be defined / added by user right?
Vivian

Personalize Status Profile for transaction search

Hi Experts,
I have one requirement in PCUI i.e. can we personalize our Status profile for specific transaction in transaction search ??
when we search any transaction from PCUI screen status wise we are getting all the statuses for same object category(All status for service orders) this create confusion for users, to restrict that can we create personalized status search, when user select particular transaction type he will able to see only status under that transaction not all.
can we achieve this through user object if yes then which object to use ?
Please help me to resolve the same.
Thanks,
Vivan.

Hello Vivan,
Are on using PCUI application in CRM 5.0, Please have a look at the section 5.1.7 Status Management in PCUI cookbook
which is available in SMP. This section talks about the status management in Trasaction search.
Hope this helps.
Thanks & Regards,
Bhavya

Change Status Profile : User Status

Hello Experts,
We have created 14 User Status Values for Support Message in Solution Manager
Status Profile: ZLFN0001 (Copy of SLFN0001) and modified to the requirements.
Assigned this Status Profile to transaction type Zxxx
Current settings:
Status No.--Status-- Lowest -
Highest -
Trans.
10--Status 01-1020--
20--Status 02 -20--
50 -
INPR
30--Status 03 -30--
60 -
INPR
40--Status 04 -40--
70 -
INPR
50--Status 05 -50--
50 -
FINI
60--Status 06 -40--
80 -
INPR
70--Status 07 -60--
70 -
FINI
80--Status 08--80--
91 -
INPR
90--Status 09--90--
92 -
INPR
91--Status 10--60--
91 -
INPR
92--Status 11--92--
95 -
INPR
94--Status 12--94--
94 -
FINI
95 -
Status 13----9595--
FINI
96--Status 14--9696--
FINI
One of our requirements is that when the user status is Changed from "Status 08" to "Status 10", the only possible status available should be "Status 06" and the other statuses(07, 08 & 09) should be inactive or greyed out. Is there a possibility to hide status that is/are not required and the user should be able to see only 1 active status.
What is the significance of Auth Code and Select Profile? Where do we assign Select profile to a Status Profile?
Can anyone shed some light on this. Appreciate your response.
Thanks,
nancy

Nancy, hi
as far as I know, it is not possible to mark a status as inactive in certain cases.
However, there might be a solution to your question:
One ofcourse, is to change the order of the statuses so that you don't have to "skip" a status. For instance: switch status 8 with status 9, and change the properties of status 10 so that only status 9 can be reached (lowest status)
The other option is to use authorizations on statuses, that's were the AUTH_KEY comes in. You can use the standard defined key, or you can create additional authorization keys.
Let's say you create an additional key called Z_AUTH_1, and link this key to Status 08.
An end user would then need to have this authorization key value in his role profile (object B_USERSTAT) to be able to set status 08.
hope this answers your question.
best regards,
Jeroen.

Check Transaction Code in Status Profile Config

Dear,
Has anyone knows how to check or what tcode can check the availability of Transaction Code for a certain transaction when setting status profile?
Example :
For complaint, FINI or INPR or else...
I want to use the transaction for Campaign.
Please help me
Thx in advance
Robin

Dear,
thanks for your reponds, but I think I give you a false description.
I have set the status profile using SPRO --> IMG etc.
When we config the user status profile, we will find the most right coloumn called "Transaction".
I want to know which code I can use for Campaign or Marketing. With this, I might control the accessability of the transaction. Which status will the transaction enable or disable.
I found the tCode is BS13, there we can find which transaction allowed to be set at the status profile.
But, has anyone succeed to set the transaction?
I have tried many transactions, but nothing can lock the transaction.
BR,
Robin

What is "Business Transaction" in status profile customizing?

Hi,
When I do customizing to define a new status profile, for each status line, the last column is "Trans.". And when I double click it will goto another screen "Transaction Control" to define business transaction and action, from F1 help it says:
Business Transaction
Transaction that the user executes on the screen.
Use
Objects that use general status management functions can define at business transaction level whether a function is allowed or not.
Examples
You execute a business transaction when you
Post to a G/L account
Release an order/project
Post goods received
Enter a confirmation
So could you please tell me what the functionality of "Business transaction" here? How can I define my own business transaction?
Thanks!

This are some predelived functionalities that cab be triggered or forbiden and so on, when certain status is set. For example: you can create user status ZCOM (e.g. Completed) and set business transaction "Change document" to "Forbidden". This will mean that once this status is set, document is locked and can't be changed.
Regards.

Status Profile -Transaction Creation

Hi to all.
   I have a confusion in status profile.
What do u mean by "Transactions allowed by the Object"
CAPR approve
CCID change number.
CCLS finsih    Etc..
    What is the exact meaning of Transaction here?
Is it Transaction Types???
regards,
sanjana

Hello Sanjana,
This is only used for CRM Activities. Press F1 when you cursor is in that field to get the explanation:
CRM: User Status Triggers Business Transaction
This field is only relevant if the status schema for object type CRM Activity is to be used. If you set a user status this triggers the execution of the business transaction assigned here.
This has the followig consequences:
The system status assigned to this business transaction by SAP is set/deleted (transaction BS33, menu option Follow-up actions)
The user status you assigned to the business transaction under menu option Business transaction control in this transaction is set/deleted
Hope this helps,
Reward points if useful, people put their time in providing you with an answer!!
Regards,
Joost

Business transaction Control in status profile.

Hi Friends,
Can anyone please explain me? in tstaus profile we maintain status and then in status we create new entries for Business transaction Control.
Please explain me the below maintion each if possible in detail.
Change configuration data
Complete
Create billing document
Create delivery
Create inquiry
Create quotation
Create sales document
Goods issue delivery
Incoming invoice
Incomplete req. configuration
Lock
Material assembly
Material purchase order
Material purchase requisition
Param. Effectivity Val. Assgmt
Post goods issue
Unlock
reply awaited.
Reagrds/ashu

Hi,
Status Profile:
Eg
You want pricing for a certain sales order type to be checked before billing is possible. You can do this by specifying that the document automatically receives a self-defined status which prevents billing.
Actions
1. Define a status profile.
2. Assign one or more statuses to the status profile.
3. Determine for each status whether it is to be set automatically or manually when creating the document.
4. Define for the status which business functions should be suppressed or at least accompanied by a warning message.
5. Now assign the status profile to a document type or an item category, for which status management should be active.
Based on each status u can allow or restrict the documnets that would want to system to either create, give a warning, or simply ignore.
Hope it helps you.
If it does reward points for contribution.
Regards
Ravi

Status profile could not be set according to transaction type

Hello,
Error Status profile 'ZXXXXXXX' could not be set according to transaction type 'ZYYYYYY'.
Possible causes are:
1. Status profile 'ZXXXXXXX' has not been assigned to object type COH by the system administrator.
2. Initial statuses can be set in status profile 'ZXXXXXXX', which cannot be set using the current document attachment.
3. The current user XXXXXXX does not have the authorization to set an application status.
Though i have assigned Object type COH . and the user has the autherization. Pls Help.

Hi ,
Please check you have assigned status profie to object type that is using this status profile. Ex. If you are assigning status profile to campaigns , you also need to check mark object type campaign under allowed objects types.
Nitin

New user status profile applied to existing transactions

Hello experts,
We have been live for nearly a year and a half with CRM service 5.0 and are now preparing to upgrade to 2007. A new requirement to manage transaction item status through authorizations (B_USERSTAT) has been introduced at contract item level. We have tens of thousands of existing line items in production, but a user status was never maintained for the associated item categories.
We can apply a new status profile to the relevant item category, but that seems to only be enabled in new transactions, not existing ones. Existing transactions are therefore not relevant for the new authorization settings in B_USERSTAT authorization object.
Does anyone know of a utility or means by which we can "refresh" existing business transactional data to reflect the new user status profile?
Your assistance is appreciated.
Allon

Hi robert,
I have requirement lilke this. In my case, i removed an existing user status 'Open' from the status profile for service ticket. it is reflecting in my new creating tickets..But existing all tickets have same status profiles (i.e) 'Open' is still there.. How to update the existing records???
regards
Logu

How to restrict status profile for sales order.

Dear Friends,
Pl suggest me for follwoing scenario
►     As per business process for tender/ institutional sales and exports, the order is complete once the complete delivery and invoicing for the same has been performed.
►     It was also observed that a sales order may be modified (material, quantity, price etc) even after complete invoicing of the same has been performed in SAP.
     The requirement is Possibility to enable a control to restrict any amendments to the sales order after complete delivery and invoicing will be explored as per business requirements.
Is there any solution above scenario without writing any code.
Regards,
Atul
Edited by: atul thakur on Oct 28, 2009 5:09 AM

Mr Atul,
My understanding is, you don't want your user to be able to change the pricing and order quantity once the order is complete, i.e Delivered and Shipped.
The status profile will not help you in the above scenario, Price/Quantity changes will not come up as Business transactions that can be controlled at Status profile.
Standard SAP restricts the price changes to a completed item of the order, so no need to worry about this.
But order quantity can be increased any time.
So to restrict the user to increase the order quantity you need to use the User-Exits that SAP provided.
Use the MV45AFZB user-exit program and form FORM userexit_check_vbap to code this.
Hope this helps you.
Regards,
Aj.

Workflow for Sales Order Release via Status Profile

Dear all,
i want to make a workflow for sales order which have 4 User Status in One status profile.
Once Event triggered for sales order
1.   Mail should go to main authority with sales order number.
2. Once authority will do some changes in the required field then he/she changes
     the user status-1 from defauts as per line Item and mail should go to department no-1 (Head authority).
3. Once again same changes in sales order but now user status-2 from user status-1
     as per line Item and mail should go to department no-2 (Head authority).
4. Once again same changes in sales order but now user status-3 from user status-2
     as per line Item and mail should go to department no-3 (Head authority).
5. Once again same changes in sales order but now user status-4 from user status-3
     as per line Item and mail should go to department no-4 (Head authority) .
and parrally for each changes of Status mail should also go to User (Event Creator).
6. Finally mail sholud go to User as you are permitted to do next business transaction for this sales order
Please tel me the process as i am very new this topic and i am always going to stuck in Binding.
please help me out.
Thank You

Hi Neeraj,
First of all start with SWELS and SWEL T-Code to check if any standard event is getting triggered or not. If event is getting triggered, then use the same event to trigger the workflow; otherwise create a custom event of BO and use the same to trigger the workflow.
Hope you are aware of T-Code SWO1 and delegation of BO. The BO used for your requirement will be BUS2000115.
As you want the workflow to get triggered only for one status profile and one of its status, so use check function module. There set the condition for you status profile and status.
The FM which you will be using the most is CRM_ORDER_READ. To read the status, you can also use CRM_STATUS_READ_OW.
Now simply make the approval steps in the workflow using activity. In the activity, you can use the standard method USERSTATUSPOPUP to send the workitem for approval. In each step use the same activity with different agents as approvers.
Just go with these things and let me know if you get stuck up somewhere.
Regards,
Guddan

WEB UI Status profile TPM transfer to APO

Hi,
We try to upgrade our CRM system from 4.0 to 5.2 at a customer. Now, the following problem came up with the transfer of promotions to APO;
We created our own status profile (ZTPM) which we configured in a way so that promotions were transferred to APO (This worked in CRM 4.0).
When we created a promotion and put the status to Unconfirmed (which in CRM 4.0 transfers the promotion to APO) and save, the necessary Bdocs are created and said to be fully processed. When you look in the error log for Bdoc Type MKTPL_MKTELEM, click on error and long text, it says that the promotion does not have a status which permits to be transferred to APO.
(Error message from SAP: BDOC status does not allow transfer to APO; Message no. CRM_MKTPL_APO_INT110 Diagnosis: The promotion has a status which does not allow it to be transferred to APO. Procedure: Check the status settings and either change the settings to allow the transfer to APO or change the status.
In customizing however, we have defined that for user status Unconfirmed (E0004) the business transaction CAPO is allowed. The same applies for status Released. Both statuses we have tested.
What happens in the WEB UI concerning the status profile? Has anything changed compared to CRM 4.0?
I hope someone can help me out. Points will be rewarded if we are helped, because we are dealing with a show stopper here!
Best regards,
Simone Schuitemaker

Hi Simone,
I am posting this replay just for other people:
In this case the transfer was failing because of two active implementations of BAdI CRM_MKTPL_APO_INT. There should be at most one active implementation for any BAdI.
Best regards,
Mira

Error in RFx with user-specified status profile

Hi experts,
I am having an issue in SRM 7.0 creating status profile for RFx.
When I try to create a new RFx, I get an error screen with message "Status profile ZCCP is not allowed for "Bidding Header""
In order to configure this, I went through the steps described in SAP Library:
1- Define user-specified status profiles in Customizing for Supplier Relationship Management under SRM Server->Cross-Industry Functions->Application Settings->User-Specified Status->Create Status Profile for User-Specified Status:
I created status profile ZCCP with the following data:
10     SUSP     Suspended     10     90     1     1
90     HABI     Abilities 10     90     1     1
and I assigned the status profile to object type "Bid Invitation Header (PS_BBP)"
2- Assign user-specified status profiles to procurement documents in Customizing for Supplier Relationship Management under SRM Server->Cross-Industry Functions->Application Settings->User-Specified Status->Assign User-Specified Status Profiles to Purchasing Documents
I created a new entry with:
BUS2200     H Header     0     ZCCP
3- Assign user-specified status profiles for each transaction type in Customizing for Supplier Relationship Management under SRM Server->Cross-Application Basic Settings->Define Transaction Types
I assigned the status profile ZCCP to all relevant operation types of obj. type BUS2200.
Does anyone know where this went wrong??
Thanks in advance!
Regards,
Joã

Hi joa
http://help.sap.com/saphelp_srm70/helpdata/EN/e8/70ff4187526430e10000000a1550b0/frameset.htm
You can use Status Management for records and documents. In Customizing, define the status values and the permitted sequence of these values. Users can then set these status values as attributes for records or documents.
The following Customizing steps need to be performed for Status Management:
·        Status value definition
To perform this step, choose IMG activity Customizing for Status Management -> Define Status For more information, see the online documentation for the IMG activity.
Status profile definition
To perform this step, choose IMG activity Customizing for Status Management -> Define Status Profile. For more information, see the online documentation for the IMG activity.
Status network definition
To perform this step, choose IMG activity Customizing for Status Management -> Define Status Network. For more information, see the online documentation for the IMG activity.
·         Assignment of a status profile to an element type
For element types whose elements you want to use Status Management for, assign an existing status profile to connection parameter STATE_PROFILE_ID. (The connection parameter is only offered for records and documents.)
Subsequently, users will be offered the attribute Status in the attribute maintenance dialog box whenever they edit the elements in question. Input help contains the status values that you have created.
If you want to use Status Management for the API, you require the following authorization objects: S_SRM_STAT, S_SRM_ST_P and S_SRM_ST_N.
br
muthu

Solution Manager Service Desk - Status Profile

Dear Experts,
I have implemented External Service Desk message forwarding and its working fine. I can see "Send to External Service Desk" function under the ACTION node and when I choose that and save the message goes to the external SAP Service Desk (VAR).
I have the following questions.
1) I need to create a new status under the status profile SFLN0001 as "Sent to External System". If I do that what should I select as the transaction (business transaction @ the last column when I go though Transaction: CRMBS02).
2) When I forward the message to the external service desk then the Status wont get transferred to the external service desk but everything else goes. What could be the problem ? (Changed status wont get updated once synchronized with the external help desk).
Thanks a lot in advance.
Best Regards
Kushan

Dear Kobayashi,
Can you please help me to understand what you have said little bit more.
I have implemented the note : 1388227
Note talks about manual mapping.
Should i just do a mapping in Alternative Value Mapping (1) for "SAPUserStatus" and "Copy Value" for incoming and Out going ? would that be enough ? I did that in both the SDs but didn't work
how do I do this blow mentioned activities ? could you please help me to understand ? where should I define these mappings ? where do I have to specify this "E0001SLFN0001" ??? could you please elaborate this little more in steps as I'm new to this ?
How should I do this "Prior to the mapping, the value with the ID of the status and the status profile is filled" ???
and also this "The status must also be mapped here in the format <status ID><status profile> (for example, E0001SLFN0001)" ???
from the note 1388227 -
Outbound processing:
The user status is transferred as an additional attribute (parameter IctAdditionalInfos) with the attribute name (AddInfoAttribute) "SAPUserStatus". For this, it has to be included in the value mapping of the external interface. Prior to the mapping, the value with the ID of the status and the status profile is filled (for example, E0001SLFN0001).
Inbound processing:
When the attribute "SAPUserStatus" is transferred and the mapped value is not initial, the user status of the message is set to this value. The status must also be mapped here in the format <status ID><status profile> (for example, E0001SLFN0001).
If a user status is not transferred, or the mapping returns an initial value, the logic described above for setting the status based on the executed operation is carried out.
end of the note 1388227 -
Appreciate if you could kindly help me once again
Thanks and Regards
Kushan

Status profile in transactions

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