Status Profile -Transaction Creation

Hi to all.
   I have a confusion in status profile.
What do u mean by "Transactions allowed by the Object"
CAPR approve
CCID change number.
CCLS finsih    Etc..
    What is the exact meaning of Transaction here?
Is it Transaction Types???
regards,
sanjana

Hello Sanjana,
This is only used for CRM Activities. Press F1 when you cursor is in that field to get the explanation:
CRM: User Status Triggers Business Transaction
This field is only relevant if the status schema for object type CRM Activity is to be used. If you set a user status this triggers the execution of the business transaction assigned here.
This has the followig consequences:
The system status assigned to this business transaction by SAP is set/deleted (transaction BS33, menu option Follow-up actions)
The user status you assigned to the business transaction under menu option Business transaction control in this transaction is set/deleted
Hope this helps,
Reward points if useful, people put their time in providing you with an answer!!
Regards,
Joost

Similar Messages

User Status Profile for Process Order Operations

Hello Experts.
I have a need to set up a User Status at the Process Order Operation level that will prevent operation confirmation when the status is Active .
I have been successful at the following:
   --- Created a new Status Profile (transaction BS02),
   --- Creating a u201CHoldu201D status,
   --- Defined the Influence on Business Transactions,
   --- Set the allowed Object Types for the profile.
   --- In an individual Process Order operation, I can now select the Status Profile, and set the Hold status, and it functions correctly.
My problem is that I canu2019t figure out how to set my new profile as a default for Process Order Operations. For Production Orders, this is done in the IMG definition for the Order Type (transaction OPJH), updating field T003O-VRG_STSMA. However the Order Type definition for Process orders (transaction CORN) only has a field for a status profile at the header level. Iu2019ve searched through Configuration and the Recipe, and the Production Version, and the Control Key, but can find no where to set the default status profile for a Process Order Operation..
As a final desperate act, I manually edited a T003O record for a Process Order Type in our test system, but even this failed to set a default Operation Status Profile for subsequently created Process Orders.
If you have any knowledge about this, then please help.

As of this date, we have still not implemented a fix, but I did get some information from someone else who has.
I'll post his information here for all to see. Hope you find it helpful.
From: Joe
Yes we managed to do it.
After several false starts and CMOD/projects which suffered because only the default keys (for order number, aufpl etc) were in place and not the actual, we coded up the IN_UPDATE method in the WORKORDER_UPDATE badi. This gives us the final format after the DB save (but before the commit). The update of the STATUS using the SAP std function module was actioned successfully but the status profile was not actually passed through. We assumed that this was because of the update task - so we introduced an INSERT into JSTO instead (a bit naughty I know, but desperate needs etc). If you require anything more let me know.
Best Regards
Joe

Stopping PO creation using Status profile

Hi,
We are using status profile to release orders.In the case of third party item, we need to stop po creation.Even though i forbidd PO generation in status profile, po is generating for third party items.How to solve this issue?

Did you tried to control this with transaction control in BS02? Use object type VBK Sales order header and transaction control create PO.

Assign Status Profile upon BP Creation

Hi all,
Is there a way to default a Status profile and the Initial User profile upon BP creation?
I have Status Profile: ZTEST which has inside 3 User Statuses:
1 - Start (Initial)
2 - Middle
3 - End
I need to have ZTEST automatically assigned and "Start" set as the first Status.
Thank you in advance!
Ciao!
Max

Hi all,
thanks again for your patience.
I am sorry to look dumb but I cannot solve my problem yet.
I have done the following Steps:
I have created status profile ZTest
I have defined 3 user statuses with the following settings:
Status Number - Status - Text - Initial Status - Lowest - Highest - Position - Priority
1 - DRFT - Draft - X - 1 - 3 - 1 - 1
2 - APVD - Approved - - 2 - 3 - 1 - 1
3 - CANC - Cancelled - - 3 - 3 - 1 - 1
I have select Object Type "Business Partner"
When I go in the Transaction control (for each single User Status) and I press "New", two transactions are displayed:
Business Partner Usage
Change (Business Partner)
And for each of these I can define No influence, Allowed, Warning, Forbidden (the remaining columns, i.e. No action, Set, Delete, do not have the radio button below).
Moreover, going in the Object type transaction, I find "Object type does not set initial status".
Whichever combination I try in assigning Transaction control to user statuses, nothing changes in the BP creation transaction (i.e. I can assign any User Status).
Where am I wrong?
I cannot find the place where I assign the transaction to the user status.
I need user status to maintain approvals of Master Data. No need to block transactions etc. What my user expects is to go to BP transaction, press Create Person or Organization, and find there the ZTEST profile with the Draft user status setting AUTOMATICALLY ASSIGNED. So far the ZTEST is to be assigned manually and the initial user status can be selected without restrictions (i.e. I can select Draft, Approved or Cancelled). Anyway, once assigned e.g. Draft, the possible user status changes are correct according to the Low-High status settings.
Thank you.
Ciao!
Max
Edited by: Massimiliano Lamagna on May 21, 2008 4:40 PM

Check Transaction Code in Status Profile Config

Dear,
Has anyone knows how to check or what tcode can check the availability of Transaction Code for a certain transaction when setting status profile?
Example :
For complaint, FINI or INPR or else...
I want to use the transaction for Campaign.
Please help me
Thx in advance
Robin

Dear,
thanks for your reponds, but I think I give you a false description.
I have set the status profile using SPRO --> IMG etc.
When we config the user status profile, we will find the most right coloumn called "Transaction".
I want to know which code I can use for Campaign or Marketing. With this, I might control the accessability of the transaction. Which status will the transaction enable or disable.
I found the tCode is BS13, there we can find which transaction allowed to be set at the status profile.
But, has anyone succeed to set the transaction?
I have tried many transactions, but nothing can lock the transaction.
BR,
Robin

What is "Business Transaction" in status profile customizing?

Hi,
When I do customizing to define a new status profile, for each status line, the last column is "Trans.". And when I double click it will goto another screen "Transaction Control" to define business transaction and action, from F1 help it says:
Business Transaction
Transaction that the user executes on the screen.
Use
Objects that use general status management functions can define at business transaction level whether a function is allowed or not.
Examples
You execute a business transaction when you
Post to a G/L account
Release an order/project
Post goods received
Enter a confirmation
So could you please tell me what the functionality of "Business transaction" here? How can I define my own business transaction?
Thanks!

This are some predelived functionalities that cab be triggered or forbiden and so on, when certain status is set. For example: you can create user status ZCOM (e.g. Completed) and set business transaction "Change document" to "Forbidden". This will mean that once this status is set, document is locked and can't be changed.
Regards.

Status Profile: Business Transaction Control Config (OK02)

Hi All,
I would need to know the use of the options 'no actions', 'set' and 'delete' under the Business transaction control in Status Profile (User Status) --> you will need to double click on each of the statuses to view the Business Transaction Control - they are the last 3 columns. Please provide specific example as well.
Also, could you help to advise the relevance of the 'lowest' and 'highest' columns in the initial screen? Please also advise the relevance of position and priority as well.
I am really having difficulty understanding the definition from SAP for both items.
Thanks!
Vivian

Hi VP,
Thanks for your reply. Just a little clarifications.
Yes, the transaction code is OK02, sorry for the typo. For the 'Set' User Status, if below is my actual config:
OK02:
Status 10 - IDEN
                                 Influence               Next Action
Bus Trans               No Influence        Allowed      Warning     Forbidden      No Action     Set Status       Delete Status
Complete                                          X                                                             X
Confirm WBS                                    X                                             X
Confirm order                                    X                                                             X
Lock                                                X                                                             X
Lock assignment                              X                                                             X
Lock budgeting                                X                                                              X
Lock dates                                      X                                                              X
--> now let's say the WBS is currently set as status 10 IDEN.
a). if someone suddenly do 'complete' (this is not a system status right?). as it is indicated as 'Set Status', what status will be set? user status or system status? What will be the value for the status to be set?
a). if someone suddenly do 'confirm WBS' (not a system status right?). as it is indicated as 'Set Status', what status will be set? user status or system status? What will be the value for the status to be set?
Also, may I know where I can see list of system status?System status cannot be defined / added by user right?
Vivian

Business transaction Control in status profile.

Hi Friends,
Can anyone please explain me? in tstaus profile we maintain status and then in status we create new entries for Business transaction Control.
Please explain me the below maintion each if possible in detail.
Change configuration data
Complete
Create billing document
Create delivery
Create inquiry
Create quotation
Create sales document
Goods issue delivery
Incoming invoice
Incomplete req. configuration
Lock
Material assembly
Material purchase order
Material purchase requisition
Param. Effectivity Val. Assgmt
Post goods issue
Unlock
reply awaited.
Reagrds/ashu

Hi,
Status Profile:
Eg
You want pricing for a certain sales order type to be checked before billing is possible. You can do this by specifying that the document automatically receives a self-defined status which prevents billing.
Actions
1. Define a status profile.
2. Assign one or more statuses to the status profile.
3. Determine for each status whether it is to be set automatically or manually when creating the document.
4. Define for the status which business functions should be suppressed or at least accompanied by a warning message.
5. Now assign the status profile to a document type or an item category, for which status management should be active.
Based on each status u can allow or restrict the documnets that would want to system to either create, give a warning, or simply ignore.
Hope it helps you.
If it does reward points for contribution.
Regards
Ravi

Restrict Proforma creation before approval ( Status Profile )

Dear All,
I have set up status profile for sales order with 2 levels as below
1) ZNA - NOT APPROVED ( no proforma allowed and no delivery allowed ) .
2) ZSM - SALES MANAGER ( proforma allowed and delivery allowed ) .
At level 1 - ZNA Level delivery is getting restricted but the proforma is getting created
i want to stop the creation of proforma invoice till the sales manager approves the second level of approval.
kindly advise how can i restrict the proforma invoice from being created at level - 1 ( ZNA )
With Regards
Mohammed Raees
Edited by: Raeesuddin Mohammed on Dec 27, 2011 1:03 PM

Hello,
You can try billing block at item category level, let me know if am wrong.
Jay

Status profile could not be set according to transaction type

Hello,
Error Status profile 'ZXXXXXXX' could not be set according to transaction type 'ZYYYYYY'.
Possible causes are:
1. Status profile 'ZXXXXXXX' has not been assigned to object type COH by the system administrator.
2. Initial statuses can be set in status profile 'ZXXXXXXX', which cannot be set using the current document attachment.
3. The current user XXXXXXX does not have the authorization to set an application status.
Though i have assigned Object type COH . and the user has the autherization. Pls Help.

Hi ,
Please check you have assigned status profie to object type that is using this status profile. Ex. If you are assigning status profile to campaigns , you also need to check mark object type campaign under allowed objects types.
Nitin

Personalize Status Profile for transaction search

Hi Experts,
I have one requirement in PCUI i.e. can we personalize our Status profile for specific transaction in transaction search ??
when we search any transaction from PCUI screen status wise we are getting all the statuses for same object category(All status for service orders) this create confusion for users, to restrict that can we create personalized status search, when user select particular transaction type he will able to see only status under that transaction not all.
can we achieve this through user object if yes then which object to use ?
Please help me to resolve the same.
Thanks,
Vivan.

Hello Vivan,
Are on using PCUI application in CRM 5.0, Please have a look at the section 5.1.7 Status Management in PCUI cookbook
which is available in SMP. This section talks about the status management in Trasaction search.
Hope this helps.
Thanks & Regards,
Bhavya

New user status profile applied to existing transactions

Hello experts,
We have been live for nearly a year and a half with CRM service 5.0 and are now preparing to upgrade to 2007. A new requirement to manage transaction item status through authorizations (B_USERSTAT) has been introduced at contract item level. We have tens of thousands of existing line items in production, but a user status was never maintained for the associated item categories.
We can apply a new status profile to the relevant item category, but that seems to only be enabled in new transactions, not existing ones. Existing transactions are therefore not relevant for the new authorization settings in B_USERSTAT authorization object.
Does anyone know of a utility or means by which we can "refresh" existing business transactional data to reflect the new user status profile?
Your assistance is appreciated.
Allon

Hi robert,
I have requirement lilke this. In my case, i removed an existing user status 'Open' from the status profile for service ticket. it is reflecting in my new creating tickets..But existing all tickets have same status profiles (i.e) 'Open' is still there.. How to update the existing records???
regards
Logu

Status profile prob

Dear All,
My client wants the two statuses at the time of creation of contract 1.CRTD and then after creation checked by another person they wants 2.REL(released) status for that(in T code VA42).
For that i created the status profile e.g. ZSTATUS and assign it to the contract order type and item category and i also created the authorization key e.g. z001 in transaction BS52 and assign the same in the status profile for the REL status.
please tell any thing more i have to do in configuration part to give the one user the CRTD access and another user to REL access.
please suggest
warm regards
ravi k

hI
In the status profile BS02, select a row & click details tab.
then click new tab.
You will get Business transactions with allowed, warning & forbidden options.
Select the Business transactions that you want to forbid & save.
Now, if the option of contract change is not there in Business transactions column then I dont think you can do it.
Also in BS02 waht have you assigned in Object types Tab.
It should be Sales document I suppose.
revert if you req. more help

Follow-up document and Status profile

Dear experts,
In CRM, I can create a follow-up quotation from a service process by using the Create Follow-up button.
I'd like to be able to create a follow-up quotation only for specific statuses in the service process document and to be unable to create a quotation as a follow-up document for the others statuses.
Can I configure the status profile (user status and transaction control) in order to achieve this result? Any help would be greatly appreciated.
Thanks in advance,
Stephanie

Hi,
Is there a way to block the creation of a follow-up document for a specific status?
For example, if status = A or B, i can create a quotation as follow-up document and if status = C, I can't.
Is it possible via customizing or is it an enhancement?
Thanks for your help,
Stephanie

Status profile (T code BS02)

Hi experts,
Which status profile control MRP requirements? If no, how to configure a new business transaction related to MRP requirements?
Pls advise. Thx.

Hi Lakshmipathi,
Thx for your valuable advice. I'm sorry that I have not clarified clearly.
Here the status profile is to control whether sales orders can be processed further. After reviewing the process, I found there are two issues:
1. How to prevent sales orders from transferring MRP requirements until the status profile is set as "ok".
2. How to make the status profile validate for the specific plant (B).
Background: MTO scenario. The status profile is assigned to the order type ZTA1. ZTA1 can be created against plant A, or B.
Request: Customer just reviews the orders against plant B by using status profile. In other words, Those orders cannot transfer MRP requirements when order creation. Until clicking "ok" in the status profile, the orders can automatically transfer MRP requirements.
My comments:
1. Any chances to add new business transaction in status profile? Except MRP requirements, the standard status profile can control delivery creation, etc.
2. Any better solutions to control MRP requirements transfer? Orders against plant A require MRP requirements transfer once saving orders. But, plant A & B uses the same order type, i.e. the status profile is valid for those two plants. Moreover, many orders are already created in the system.

Status Profile -Transaction Creation

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