Staus group- incompletion log

Hi all,
Is thr anyway to stop sales order being saved if certain fields are not maintained. Of course a warning msg can be set by using incompletion log procedure.But still this warning msg can be ignored and the SO can be saved.
My requirement is not allow to save the documnet if payment terms (for eg)is not maintained.
Tanx in advance
Rejit

Hi
In VOV8 IN THE TRANSACTION FLOW TAB THERE IS A CHECK BOX OF INCOMPLETE MESSAGES
IF YOU TICK THAT SALES ORDER WILL NOT BE ALLOWED TO BE SAVED TILL YOU MAINTAIN OR FILL ALL THE INCOMPLETION FIELDS
PLS TRY THAT AND KEEP ME POSTED OF THE OUTCOME
THIS WILL MATCH YOUR REQUIREMENT. I HAVE TRIED THIS AND WAS SUCCESSFUL
RAJA
Edited by: ramanathan raja on Oct 2, 2008 2:26 PM
Edited by: ramanathan raja on Oct 2, 2008 2:32 PM

Similar Messages

Status groups in incompletion log

can anybody explain what is the use of status group in incompletion log?

In this incompleteness procedure, important fields are assigned and by using <b>status group</b>, documents can be blocked at each level of processing, if values have not been maintained in those fields.
Incompleteness procedure does not concern whether correct values have been maintained or not. It only concerned whether value has been maintained or not.
General (Generally Incomplete):
This control, records certain information about the fields at header level. Ex.: PO number is not maintained.
Delivery (Incomplete for Delivery):
This control, records certain information about the fields. Ex.: Shipping points at item level and issues appropriate message on the status bar.
Billing document (Incomplete for Billing):
This control records appropriate status message if certain billing information is missing. Ex.: payment terms.
Price (Incomplete with reference to pricing):
This control records appropriate information if data at item level has been missed. Ex.: price.
and so on
Regards
AK

Doubt Regarding status group with respect to Incompletion log

Hi,
I just want to know if in status group if i click the radio button delivery & billing then will it alllow me to create delivery and billing even if sales order is incomplete .

Hi,
No delivery & Billing are not carried out unless the sales order is complete. Selecting the radiobuttons delivery & billing indicate that some input data is missing.
Example Shipping point data in sales order is missing then delivery cannot be carried out and the system displays it in incompletion log.
If payment terms are missing in sales order, then billing cannot be carried out and the system displays it in incompletion log.
chan
Message was edited by:
hari sri

How do I add PO line item to incomplete log procedure

Hi SD Experts,
How do I add PO line item to incomplete log procedure for VA02? Is that possible through configuration and/or code? if it is done by code, what userexit or BAdI I need to implement?
Thanks,
Duy

Hi Duy,
You need to go to SD > Basic functions > log of incomplete items > define incomplete procedure > select group A (sales header) > procedures > select 11 (Sales order) > fields tab and add PO number incompletion fields as below:
table---field namedescriptionscreen--status--warning
VBKD---BSTKDPO number-KBES -
0----
X
Finally, you should assign your incompletion procedures to your sales doc. typ.
I hope these will work.
Regards,

Query: Incompletion log configuration

I have slight confusion regarding status group.
For example, lets take status group 02 which has General and Delivery boxes checked.
Does that mean delivery cannot be created, if the field is not maintained?
How abt the general checkbox?

Hi nsp
If general and delivery feilds are checked that means system will check at first at sales order level and it will show an incompletion log and after showing incompletion log also if you save the sales order and proceed further for delivery then in delivery system will throw an error.It wont proceed further
Regards
Srinath

Incompletion log for new order type

Can you tell me for setting the incompletion log for an order type what is the procedure

Hi Pooja,
Let me make it very simple for you.
Firstly, you will have to go into customizing SPRO - SD - BASIC FUNCTIONS - LOG OF INCOMPLETION ITEMS.
1) Select Define Incompletion Procedure.
You will be asked whether to create at Sales Order Header or Sales Order item
Choose Sales Order Header, and either copy an existing incompletion procedure or click on new entries and assign a number range and then define the table and field names which you want to be compulsoraily inputted in the Sales Order at the time of saving.
I am sure you know how to get the table and field names, press F1 in the relevant field and go to techincal details, and get it from there.
Now if say you want to issue a warning to the user if he doesnt input any of the fields that you have entered in your incompletion procedure, just make sure you tick in the warning field.
Also based on your business scenario, you can decide what level of action you want to take if the Sales Order is not entered with all the relevant field names that you just maintained in your incompletion Log.
This can be handled by the column called " Status Group "
Based on the status group you can decide whether to restrict Billing of the order or Delivery as so on against each table and field name that you must have maintained in your incompletion procedure.
Just make sure the tick that you see in Status Group, means that particular activity is restricted.
Now once you finalize all the table and field names along with status group and warning messages, now is the time to assign this incompletion procedure against your sales order document type in transaction VOV8 (Please note we are using VOV8 since we earlier defined this procedure for Sales Order Header)
If you would have choosen Sales Document Item, then you would had assigned this incompletion procedure against your item category in transaction VOV7.
Now once this maintenance is done, you are ready for testing.
I hope this will help you.
If it does please dont forget to reward points for contribution.
Regards
Ravi

Vl31/32n inbound incompletion log updation wit custom message

hi SAP gurus,
The Requirement is: based on some conditions i have to update my custom message in incompletion log of Inbound delivery(VL31N/32N) <h4> while saving</h4>.
Please let me know how can this be achieved.
Thanks in advance

Dear Nirmal,
Go to Customizing>Sales and Distribution>Basic Functions>Log of Incomplete Items>Define Incompleteness Procedures
Here you can define your incompleteness procedure for delivery types.
Then, Go to Customizing>Sales and Distribution>Basic Functions>Log of Incomplete Items> Assign Incompleteness Procedures>Assign Forms to Delivery Types
Assign your Incompleteness Procedure to respective delivery type.
Now finally Go to Customizing>Sales and Distribution>Basic Functions>Log of Incomplete Items>Define Status Group
And finally assign the status group for which you want to display the incompletion log.
Regards,
Ashu

VA01 Incompletion Log-WBS

Dear All
I have created incompletion log for WBS. When the WBS and plant field is blank, i am getting log as enter WBS and Enter plant.
If the plant field is filled and the WBS field is blank mean system saying document as complete. But i want log as WBS as incomplete.
Kindly guide me.
Shobana

Hi,
This WBS element will create in Project System module which is under specific Plant.
Hope there might some link with the plant while creating WBS master data ( table :PRPS)
check if you have maintained the filed in item incompletion log-
for standard item -
table name: VBAP
field name: PS_PSP_PNR
( this PS_PSP_PNR data copied from table PRPS)
and check the "warning" check box has to mark.
status group- 04.
plz check and revert.
Edited by: RMD on Apr 11, 2008 2:54 PM

Incompletion log Field VBAP POSEX is not defind in incompltion procedure ZA

Hi Friends,
Need some help on this issue.
We have some orders created in production, and when ever we go to VA02-> enter-> it pops up with the below error message." Field VBAP POSEX is not defined in incompletion procedure ZA ".
I already checked the incompletion procuredue and the field VBAP-POSEX (Purchase order item) was not at all defiend.
It gives the incompletion log for only certain line items in the sales order and not for all. There are already few items delivered and we cannot reject the order to create a new one.
I reveiwed this note "1497255 - Incompletion for PO item number (vbap-posex)" but it states it is for specifically for intercompnay orders.
Our case is standard trade order. It woud be really great anyone has come across the same situation so that i can seek for help..
Thank you so much!!
Best Regards,
Ram

Hi Lakshmipathi,
Firstly, thanks for the response.
Yes.. I did checked... the field VBAP-POSEX was not maintained at item level though.
The same item in other order does not have this problem and it is still open.
This is specific to only very few orders, namely 4 or 5 orders but not with others.
Moreover, these materils are widely used among other company codes or sales org but no issues what so ever.
This one appears to be a peculiar case. Thanks for your time and suggestions for looking it over.
Thank you..
Best Regards,
Ram

Function module to add record into incompletion log of creating sale order

Hi SD Experts,
Do you know any function module / class to add record a into incompletion log procedure of creating / changing sale order process? We can do it through configuration OVA2 but I need to add more condition before adding to this table.
Thanks,
Duy

Hi,
Refer to The SDN Post : [user exit to update the incompletion log in sales order for pricing error |Re: user exit to update the incompletion log in sales order for pricing error].
Limitation : While creating Sales order, this works only for document type with external number range as the code required for updating XVBUV require Sales Order Number.
Regards
Vinod

Incompletion Log V50UC EXCTR inconsistency at Delivery header and Item lev

Hello Experts
Incompletion Log V50UC EXCTR inconsistency at Delivery header and Item lev
This fields and structure is defined both at header and Item Incompletion procedure .
But at Header level , the field is getting removed , but not at Item level
V50UC- EXCTR.
Can you let me know what to do about this inconsistency / any SAP Note etc .
REgards
Rohit

Hello
This Incompletion log is related to Foreign Trade.
Check maintain required foreign trade data at Item
or If foreign trade is not active for your this business process..Check your config for Incompletion procedure for foreign trade by use TCode VI29.
I hope this suffice your requirment.
Thanks & Regards
JP

Foreign Trade Data Incompletion Log

If a billing document is missing foreign trade data required for the incompletion procedure should this prevent the posting to accounting?
Or is the incompleted data only required for intrastat reporting?
Thanks
Caroline Tubby

Hi tubby
Go to VF02->item data->foreign trade tab . there click on incompletion log icon whatever data comes fill those data and next go to header data->foreign trade data tab ,there click on incompletion log icon whatever data comes fill those data and then save the billing document and then forward it to FI
Regards
Srinath

User exit to update the incompletion log in sales order for pricing error

Hi experts,
I have to check the some mandotory pricing conditions in sales order, if that conditions are not exist in sales order then i need to show the information message as well as i need to update it in incompletion log of sales order. (incopletion log we can see on menu bar 'EDIT' or ctrl+F8 on main screen of VA01). So that user can save the sales order but it will be in incomplete status.
I have completed it upto showing the information message using user exit 'MV45AFZZ', but after this i don't know how to update it in incompletion log of sales order for pricing. I tried to update in tables VBUK-UVPRS, but i am not getting the desired result.
Please anyone can tell me how to update it. In which user exit i can update the incompletion log.
Thanks and Regards,
Vicky.

Hi Vinod,
I am sending you my code please check it,
   if TKOMK-SPART = 10.
    if XKOMV is not INITIAL.
      clear v_JEXP.
    READ TABLE XKOMV with key kschl = 'JEXP'.
    if sy-subrc = 0.
      check XKOMV-kwert = 0.
      message i003(ZT) with 'Value should not be 0 for conditioin type JEXP'.
      v_JEXP = 'X'.
    else.
      message i003(ZT) with 'Maintain the mandatory Conditioin type JEXP'.
      v_JEXP = 'X'.
    endif.
    if v_JEXP = 'X'.
XVBUV-MANDT = sy-mandt.
XVBUV-POSNR = '000010'.
XVBUV-TBNAM = 'VBAP'.
XVBUV-FDNAM = 'PRSOK'.
XVBUV-FEHGR = 20.
XVBUV-STATG = '06'.
XVBUV-FCODE = 'PKON'.
XVBUV-SORTF = 9999.
XVBUV-LFDNR = 0000.
XVBUV-UPDKZ = 'I'.
append XVBUV.
    endif.
endif.
endif.
Please suggest something to solve this.
Thanks and Regards,
Vicky.

Sales BOM and Incompletion Log

Hi SAP experts.
We are on ECC 5.0. Wer are exploding sales BOM in sales orders. I have a requirement that if for certain reason a BOM fails to explode for a particular line item then that item should be go an incomletion log. I was able to select field VBAP-STKEY (BOM ORIGIN) in incompletion procedure at the item category level.
However the problem i have with this is even if the BOM explodes the order is set to incomplete once I add VBAP-STKEY to the incompletion procedure. I find the VBAPSTKEY also gets a value of 5 in the table however the order is stil shown as incomplete. I am not sure if this is a bug.
If it is not possible to control this via incompletion log is there a way to ensure that if a sales BOM does not explode in sales order the system should not create delivery for that line item.
Any response will be highly appreciated.
Thanks
Praful

Dear Praful
You can try with this.
Go to OVA2, block "Sales-Item" and double click on "Procedures". Again block on "Standard Item" and double click on "Fields". There maintain as follows:-
Table::Fld name::::::::Description:::::::::Screen:::Status
VBAP:::UEPOS:::::::Higher-level item:::POST::::::04
thanks
G. Lakshmipathi

Custom field in incompletion log

Hi All,
I have added a new custom field (custom field from VBAK) in VA31/VA32 Additional data A tab .
My requirement is : This custom field should appear in the incompletion log ONLY based on some condition.
So to add this custom field into incompletion log, configuration is done through
SPRO->basic functions->Log of Incomplete items->Define incompleteness procedure .
query:
How to proceed further to handle the incompletion log conditionally .
so that only for specific document type and only for specific sold-to-party this field should appear in incompletion log.
Could you please help me if anyone have come across such scenario.
Thank you.
Regards,
Sangita

Sangita,
You will not be able handle incompletion log conditionally ONLY just by adding the required custom field in the Incompletion log procedure. Along with the right customization you also have to write the custom logic in the one of the MV45A* userexits populating a record with the sutom field in the runtime structure XVBUV.
Hope this helps.
Thanks
Arjun

Staus group- incompletion log

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