Std workflow for document distribution.

Hi Gurus,
Scenario is I donot have a workflow resource for customization. I need to send the document for Approval to a list of 4 Approvers after I set the status to "For Approval". Can we achieve it through document distribution with any std workflow avalaible which can be triggered after I set the status to " For Approval"?
Thanks
Pad

Hi Sri,
Thanks for the reply. I had the Workflow WS 20000104 inserted at the " For Approval " status. Then I created a new DIR and before setting this status I created the receipient list with my user Id . After I set the status "For Approval" I cannot see any work item in SBWP. Am I missing any step?
If in case its because of the Workflow linkage inactive, could any of the Workflow experts guide me
on how to do that.
Thanks,
Paddy

Similar Messages

Std workflow for Parked Invoices?

hi guys
are there any std workflows for parked invoices? Our requirement is that once the Finance clerk creates a customer or vendor invoice he should only be able to park it and not post the invoice. Once the invoice is parked then the system should trigger a workflow and a notification neeeds to be sent to the approver to approve the invoice. Once it is done the finance clerk will post the invoice.
I switched on the event trace and did a trace on while creating a parked invoice. No event is triggered when the document is parked. If i post the document the event POSTED of object FIPP is triggerd. So since we dont have any std events raised when a document is parked is it possible to have a workflow?

Hi,
The event FIPP.CREATED is raise via the customizing (SPRO)
Financial Accounting -> Financial Accounting global setting -> document -> document parking -> create workflow variant for parking documents.
Assign co.code to a workflow variant for parking documents.
Have a look at ws10000051.
Regards,
Ronit.

Workflow for Document Approval

Hi all,
I'm a newbie to SolMan and is trying to figure out how to implement a workflow for document approval. A similar question has probably been posted in the past, but I can't find a definite solution, only some hints.
Basically, what we're trying to achieve is the following:
When a document is uploaded using SOLAR02, and the creator of the document changes the status to ready for sign-off, we would like to trigger a workflow which will send an email to a couple of persons who are responsible to approve the document. We already implement the digital signature, we just want to add an automatic email notification to be sent to the approvers.
Based on my research, it seems that this is not supported by SolMan and hence we have to do a custom development.
There's an object key called SOLMANDOC and we should raise an event (something like SIGNATURE_PROCESS_START) to send an email notification to the approvers. Can somebody confirm whether my understanding is right ? Does anybody know the name of the BADI that we can modify to achieve our goal ?
FYI, we're using SolMan Rel 7.01 SP 19.
Thanks in advance
Lara

Hi Phil,
I'm facing with problems with creating a simple 2 steps release strategy.
the problem is I cant approve the last step of the release.
This is what I did:
In spro Digital Signature->Signature strategy:
in "Define Authorization groups" I create this entries:
1. EING
2. VERIF
in "Define Individual Signatures" I create this entries:
1. S1   EING
2. S2   VERIF
in "Define Individual Strategies: I create this entries:
SigStrat: ZSIGSTR
Signature Method: R
Display comment: X Required
Display Remark: X
Display document: X
Verification: not checked
in "Assign individual signatures"
CtrIn Indiv.SIG.      AGrpDIG
1          S1               EING
2          S2               VERIF
Display Predecessor for Ctrln is 2 is 1
for "Display release statuses" an entry with one line with the value 1
and in "Display individual signatures there 2 entries 1 and 2.
in spro "Define Document status schemes"
stat scheme "ZSIGSTR"
4 status:
Status                 init status      Sequence    Low     High       lock         Signature schma End status         Cancel status
COPY_EDITING       X                  10           10       20          -
REVIEW                                     20           10        40        X                    ZSIGSTR         RELEASED    DECLINED
RELEASED                                30           10        40        X
DECLINED                                  40           10        20
I created two roles with object c_sign_bpr one with the value "EING"   and the other with the value "VERIF"
I assign this status scheme to a document type in my project.
I tried to release a document the first step was the author of the document move the status to "REVIEW" and I got a window that i need to enter my password and it worked ok.
The problem is in the second step that I need to release the document (now is in a REVIEW status) When I press on the icon in order to release I didn't get the option to release only to cancel there is no "V" option in the small window.
Can you please tell me if I did a correct customization? also can you tell me if my problem is maybe missing authorization? Can you direct me to reading material or to an example?
Best regards
Lior Grinberg
Edited by: Lior Grinberg on Nov 28, 2011 6:22 PM

General Workflow for documents Activation

Hi Gurus
I am using General workflow for documents to cater for the Absences approval process. However after I execute the process, the workflow is in ERROR state and showing me the following message
"Error when starting a SWITCH branch".
Any suggestion for the solution of the above error message?
Thanks & Regards
Waz

Hello,
Have you searched SDN?
There was a thread some time ago which was answered by this piece of knowledge from the SAP Help:
"The system checks conditions in the sequence specified. The workflow execution is continued using the outcome whose condition produces the value true first"
Maybe you could try changing the order of your conditions, if there is more than one.
What condition(s) are you using?
regards
Rick Bakker
Hanabi Technology

Org Unit as Distribution Point for Document Distribution

Hello Experts,
I would like to maintain a distribution point for the document distribution. Therefore i still have maintained the distribution point (it is an org unit) in the available communication types (INT, RML,..) in SPRO...->Document Distribution->Define Communication Type.
But now every time when a distribution package will be started for distribution I get an error message: "Function <senden> not possible". The package should be send via distribution type INT to the distribution point.
Perhaps the communication type INT is not maintained for the org unit yet?Where can i do this?
Regards,
Christian

Hi Christian
The distribution point under Type of distribution point and Distribution point is used under the following conditions:
1. If distribution is initiated manually and the Distribution immediately indicator was set without entering an explicit distribution point.
2. If distribution is initiated manually and the
Distribution immediately indicator was not set.
3. If distribution is initiated by an event.
If the "Send to distribution point" indicator is set and no distribution point is entered explicitly, the current user becomes the distribution point if distribution is initiated manually. If distribution is initiated by an event, the user that triggered the event becomes the distribution point.
Follow this Procedure.Also Check all the setting in Define Distributio Types for Distribution type INT
where you mention distribution Point details.You will have to explore alittle bit.
With Regards
Mangesh Pande

Re: Workflow for Document

Hi All,
PLease advise me how to configure a workflow for a document.
I would appreciate if I would be explained step by step.
My requirement is that I create a document. It should go in workflow for approval before it can be released and put is use.
Regards,
Vivek

Hi Vivek,
Refer this link for wokflow configuration in SAP DMS environment. It has some good reference.
You may need to involve some workflow consultant to get your task done.
http://www.saptraininghelp.com/business-workflow/sap-business-workflow-processing-of-document-info-records-pdf-tutorial-342.html
Hope this helps.
Regards,
Deepak Kori

Workflow for Document Set

I am trying to develop an e-mail notification on a Document Set - problem is the workflow triggers not only on the document set, but all the documents within the set.
I know I can't start the workflow "when a document is created" - has anyone found a solution so the workflow is only triggered when the document set is created (and not again when individual documents are uploaded)
Cindi

There are a couple of options that I can think of.
Firstly you could create a Resuable Workflow that is associated with the Document Set Content Type. Although in this instance I would probably look to create a new Content Type (let's say I call it MyCustomDocumentSet) with a Parent of Document Set
and set the Resuable Workflow to be based on MyCustomDocumentSet Content Type. Then associate the MyCustomDocumentSet with your List instead of the Document Set Content Type.
After you have created the Workflow you would need to go back into your MyCustomDocumentSet Content Type and set the Workflow to start on When an item is created.
The second option (perhaps not so elegant, but easy to set up and will work) is to have a normal List Workflow that fires for the Document Set and Documents within it, but have a condition to check what is being created. For example:
If CurrentItem:ContentType not equals Document Set
Stop the workflow and log "My Message"
If it isn't a Document Set then the workflow will stop. However, if it is a Document Set it will continue with whatever you add to your workflow after the condition and stop workflow action.

How to create custom workflow for document library?

Hi All,
I have a document library with a custom people picker column "assign to". Need to create approval workflow using designer, approval must send to person who is selected in "assign to" column. I tried with designer workflow,But finally
facing "The e-mail message cannot be sent. Make sure the e-mail has a valid recipient". How to fix and achieve my scenario? Thanks in advance!

I would suggest you to firstly print the assign to value using "Log to history" action. Moslty it could be of three reasons,
1. Assign to value is not getting populated correctly in your SPD workflow
2. Email server is not configured properly, If alerts and other emails are workfing in your server then this would not be a reason for issue
3. The user your trying to send an email does not have valid email
do let us know if can get the user email in your workflow.
Hope this helps!
Ram - SharePoint Architect
Blog - SharePointDeveloper.in
Please vote or mark your question answered, if the reply helps you

Document Distribution in R/3 system

hi experts,
Is it possible to use functionality of Document Distribution in DMS without use of Content Server means only using R/3 database.
if yes, how to do it ..what are steps while configuration.
for useful answer points will be awarded. Be sure..
thx...

hi
i had done same things as mentioned below
For document distribution between SAP USERS in SAP DMS
1) I maintained communication type and address for RML.
2) Maintained distribution type activated it and makes it default
3) Also checked: Activating Event type linkage.
4) Maintained the value '2' as processing type for RML
5) Created recipient list and started distribution in Tr. Code CVI8
6) Initial Order is generated, got message document sent successfully.
what is missing, is it necessary a RFC connection & workflow for document distribution within SAP users in same client.
the problem is that in tr. code SBWP document is not received and in distribution log document is shown with yellow flag & "SY" status
thx..

Workflow Object ID for Document Mangement System

Hi Friends,
We want to Implement Workflow in DMS (Docuemnt Management system). Is there std. workflow for this process or shall we need to create. If there is std. pls. let me know the Workflow task object ID and process.
Regards,
Sai Krishna

Hi Sai,
Please reach out to your ABAP Workflow consultant to get it configured.
You can use the Enhancement 'SUSR0001' to code and triger an event/workflow. Then you need to develop the workflow accordingly for send the WI to the logged-in users' inbox.If you wish to work on the same personally, the below FAQ link may come handy:
http://wiki.sdn.sap.com/wiki/display/HOME/SAPBusinessWorkflow+FAQ
Regards,
Pradeepkumar Haragoldavar
Edited by: Pradeepkumar Haragoldavar on May 10, 2010 12:37 PM

Workflow approval for documents

Hi,
Looking through the forum, it seems that it is possible to set up workflows for document approval with Solution Manager.
I don't have much experience with this platform; can anybody point me to documentation, blogs or white papers that explain how to do this?
Kind regards,
Tony.

Hi,
Chk out the below link.
[http://mailman.mit.edu/pipermail/sap-wug/2008-February/027794.html|http://mailman.mit.edu/pipermail/sap-wug/2008-February/027794.html]
Thx,
waseem

Std Workflow events for HR Scenarios

Hi I am looking for standard workflows for the following scenarios. Can someone tell me if there are any standard workflow events or should I go for creating a new WF event.
1.Legal Name change---Is there a Wf that triggers some notification.
2.Hire Action in SAP--Is there a Wf that triggers some notification to HR team and Dept mgr.
3.Hire Action in SAP--Is there a Wf that triggers some notification to HR team and Dept mgr.
4.Leave of Absence--Sap notifying HR team.
5.Initial change(IT 105)--Payroll Admin sends notification to associate as well as security team.
6.Marital Status Change.
7.Termination(Voluntary and Involuntary)--Notification to Security team.
8.Probation--Sap reminds the HR team that date is due for employee to return.
I was thinking that for every scenario we have to create a new wf event. I may be wrong but is there a standard wf for the above.
Thanks in advance.

There are std. workflows for this, but it will depend upon your configuration. You can trace whether a workflow is getting triggered from txn: SWEL.
The better option is to use the MAIL feature of dynamic actions. Here's the process:
Enter the name of the feature which defines the characteristics of the mail.
Example
Infotype Field ..... Ind. Var.function part
0001 SACHP M M0001
A mail is sent when the field SACHP is changed. The characteristics of the mail are defined in feature M0001.
In the standard system, feature M0001 is provided as a model. The documentation on feature M0001 explains how to define the characteristics of a mail.
Thanks
Sankhadip
Reminder: Points should be awarded on answers

DMS Document Distribution Problem Pls, Help Will be appreciated

When executing T-Code CVI8(Document Distribution), there is a system message that the order was successfully created. But when we looked at the distribution log using T-Code CVI9, the status of the document remains as SY and the processing of the distribution stops. We already finished the settings for document distribution and still this error persists. What could have been wrong? Pls advice.
Mail Me On:- [email protected]
Regards,
Akshit A. Patel

Hi Athol,
i have checked the workflow config accordingly,
workflow templates 20000104 and 20000137. are active.
a. 20000104 BUS1082 x 2 (Initiated and Resend)
b. 20000137 BUS1082002 x 1 (Resend)
But the Release status for these templates is NOT DEFINED, should it be RELEASED & the container tab for 20000104 shows a warning icon(Mandatary import parameter)on partial order & intial value not set & same for 20000137 shows warning icon on distribution order package & initial value not set.
what does this mean, is there any setting required for this?
2. Transaction SWU3 ensure that all has been generated (activated). Pay special attention to Maintain Runtime Environment -> Configure RFC destination.
I HAVE checked the above all are active except Configure RFC destination, what is the setting required for the same.
the 3, 4,& 5 setting what u have suggested are ok,i have checked them.
Please suggest for the 1 & 2 points.
thanks in advance.

DMS-Document Distribution Setup

Hello ,
I would appreciate if any one can give me some idea's on config part of Document Distribution in Document management system.
I maintained recipeint list and in CVI8 i started document distribution which gave me back an internal order number later i went to CVI9 to execute the initial order number which took me to Distribution log screen .
There i get message like Not assigned to distr. order package,i selected the Box highlighted pertiaing to that document and i executed for document distribution i received a message like Only partial orders with status AS, MA, ER, WO, or WR are allowed.
Guys sorry i may be wrong with the approach on the above step i carried out but can u breif me up what i should have to config and acheive my document distribution succesfull.
Regards,
Murali.S
Points will be awarded for sure.

Hi Murali,
please implement the attached note 1008281 which should solve this
behaviour.
Further please go to the swdd transaction and enter the following worklow
templates (WS20000104 and WS20000137).Go to the edit mode and activate
them once again.
Best regards,
Christoph

Trigger workflow for MIRO invoice creation

Hello,
In standard functionning it is not possible to trigger the workflow for documents coming from MM.
When using transaction MIRO and selecting invoice creation the created document has following value :
BKPF-AWTYP = 'RMRP'. whereas creating it from FB60 results to BKPF-AWTYP = 'BKPF'.
The problem is standard code checks AWTYP is not equal to 'RMRP' before creating event to start the standard workflow for invoice validation.
Question : why sap doesn't allow workflow creation for invoices from MIRO?
Thanks for your answers.
Best regards,
Laurent.

Hi,
here they are...
WS20000397 MMIVBlockedP Treatment of inv. blkd for price, Log.IV
WS20001004 MMIVToRel Release the Completed Log. IV Document
WS00400026 MMIVquantity Treatment inv.blocked f.quantity reasons
WS20001003 MMIVToCompl Complete the Parked Log. IV Document
WS00400027 MMIVprice Treatment invoic.blocked f.price reasons
All of these workflows are a one-step / one-level of approval and needs some workflow configuration at least for the agent assignments. For a full-blown workflow you should take these workflows as an example, how you could work with it.
The last two workflows work with preliminary posting on the miro (transaction MIR7).
Best regards,
Florin

Std workflow for document distribution.

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