Stop Clearing Documents

Hi,
i want to block the clearing of some documents, is there any way to do that ?
Please Advise
Regards.

You may try on creating a validation rule, perhaps!
Create an error message if the clearing process is called upon and the it has the particular document number. GGB0. you may need a developer to help you with some user exit, if it could not be made in a simple way.

Similar Messages

How to trap Cleared document from the Flat file

Hi All,
In the BDC In flat file, I am getting boths Document No ( Cleared & Non Cleared).
While Uploading I need to check the Document No , which is clered is filtered & Only Those Document No which is not cleared is posted in the Transaction - F-53.
I need to captured those Cleared Document No and should appeared as in the list.
Pls suggest me the logic . there is no FI consultant
Thanks in Advance

Hi Uri Dimant,
I tried to load data from text file to SQL table but i am getting belows errors.
Also format of data is
col1,col2,col3,col4
AB,2,3,4
CD,3,45,
C,3
Errors -
[OLE DB Destination [31]] Error: SSIS Error Code DTS_E_OLEDBERROR. An OLE DB error has occurred. Error code: 0x80004005.
An OLE DB record is available. Source: "Microsoft SQL Server Native Client 11.0"
Hresult: 0x80004005 Description: "Invalid character value for cast specification".
OLE DB Destination [31]] Error: There was an error with OLE DB
Destination.Inputs[OLE DB Destination Input]
.Columns[net_revenue]onOLEDBDestination.Inputs[OLE
DB Destination Input].
Thecolumnstatusreturnedwas:"The
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[OLE DB Destination [31]] Error: SSIS Error Code DTS_E_INDUCEDTRANSFORMFAILUREONERROR.
The "OLE DB Destination.Inputs[OLE DB Destination Input]" failed because error code 0xC0209077 occurred,
and the error row disposition on "OLE
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DB Destination Input]" specifies failure on error.
An error occurred on the specified object of the specified component. There may be error messages posted before this with more information about the failure.
[SSIS.Pipeline] Error: SSIS Error Code DTS_E_PROCESSINPUTFAILED.
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DBDestination"
(31) failed with error code 0xC0209029 while processing input "OLEDBDestinationInput"
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There may be error messages posted before this with more information about the failure.
Amit
Please mark as answer if helpful
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Clearing document without line items

Hello,
While doing automatic/manual clearing, clearing doc gets posted with zero line items. We have requirement that documents without any line item can not appear in the legal books.
Apart from validation/substitution, is there any way to avoid this ?

Hello Mauri,
Thanks for your answer.
Problem is not how clearing rules/lines work but is there any solution in SAP to stop a clearing document being created without line items.
For eg - while doing clearing, FX gain/loss line item arises with zero amount in local currency. I know this is standard behaviour & also correct one, but, the requirement is that such zero lines can not appear in the legal books.
Do you have any solution ?
Thanks in Advance.
Regards,
Amol

Error while resetting a cleared document

Hi everyone,
I am getting an error while resetting a cleared invoicing document 'Document xxxxxxxxxxx with origin R4 can not be reversed'. Please guide me how can we reset the clearing of this document.
Thanks and Regards

Hi,
You need to reset all clearing for the corresponding FICA document for the print document.
Reset the clearing for the document no. mentioned in the output for EA13 execution.
You need to reset all the clearing for the document, before reversing the same.
To get all the clearing document, go to DFKKOP table, enter the FICA document no. (for the print document on FPL9). Get all AUGBL documents,
Alternatively, you can go on to FPL9 screen, double click on the consumption document, in the basic data you will see the clearing date (if it is cleared), expand the view their (click on + sign), you will se the clearing document no,
Pass the above clearing document no, to FP07, and once all the clearing is reset for the invoice, you can reverse the corresponding invoice through EA13.
Regards,
Rajesh Popat

Reset Cleared Documents and Vendor Open Items Report FBL1N

Hi all,
I have following scenario:
- In last month, we had 2 documents (invoice and payment) cleared against each other. We created open items report as well as open items correspondence sent to Vendor. Obviously, the docs were not included in report.
- In this month, we have reset and reverse clearing document of the documents. We create report again with the open key date as in last month. It should not include the 2 docs but it did with whichever key date we chose.
Is there any setting that open item report doesn't include cleared item at the key date when we run report for previous month?
Thanks and Regards,
Dau

Hi Dau,
If i understand you correctly then you posted and paid invoice in Jan 2012 and generated the open line item report for Jan which correctly did not include this cleared invoice.
Now in Feb 2012 you reset and reversed this payment document.
The issue is when you execute the report FBL1N again then you get the open line item for this invoice correct. Please confirm what is the open item key date that you are using here for generating this report
If you keep it 31.01.2012 then definetly this invoice should not appear in the report but if you keep that 29.12.2012 then this line item would for sure appear.
The importance of key date is to limit the report to certain date. The system selects all items posted up to and including the specified key date and open for this period.
so I think your issue is with the key date.
Hope this helps you.
Regards,
Prasad

Resetting a clearing document from a previous financial year - Vendor Payment

Finance team needs to reset a cleared item from a previous financial year. The cheque was
never presented. They are unable to create a new invoice to pay the vendor without this cheque going
through and being processed.
However, when using transaction code FBRA they receive an error message
"clearing document from alternative fiscal year-. Message no F5A258".

There are two option
1. You Open the Close Period, or change the reversal code, which can allow alternative posting in the current period.
2. Go to the IMG - Controling - General Controlling - Change Message control. Give the message application area and then the number and turn it off. (Tcode : OBA5)
With regards,
Uttam Maity

Resetting and reversing a cleared document

Hello
I want to reset and reverse a customer clearing document. The clearing document which is 54203512 was posted and matched against the customer invoice in the previous period. When reversing and resetting the document in transaction code FBRA, a pop up screen u201CReversal Datau201D appears. The reversal reason is specified as 01 (Reversal for incorrect posting), posting date is todayu2019s date however the original clearing document 54203512 was posted in 05.09.2008 and in previous period. Click on continue.
The document is not reset and reversed and I am getting the error message u201CReversal reason 01 only permits posting date 05.09.2008u201D. Not sure why the document is looking at the posting date of original document even though I specified the reversal date as 08.10.2008. Can a document be reset and reversed in different periods?? Or does this cause any issues or problems? Or is this a bug??
Thanks in advance
Evelyn

Hi,
There are only 2 controls allowed for Reversal reasons:
1. Negative posting
2. Alternative date for posting
The symptom you have mentioned would be of a control from somewhere else, i.e. either a user exit or a validation. An order reason can only restrict it to current date or allow any other date. At least that is what I have experienced.
Cheers...

Reset Manually Cleared Documents

Hi,
I have the following scenario:
I posted two document in first document i posted following transaction:
EOBI EXP Dr 10,000
Exp Payable EOBI    Cr 10,000
(Document Number 1000010, Type SA)
The second transaction Was:
Exp EOBI Dr. 10,000
Bank                          Cr     10,000
(Document Number 2000010, Type KZ)
then i manually selected these two documents and cleared them and a document 5000010 was generated by system. now for some reason i need to change the status from cleared documents to open again. for this when i go to FBRA and give any of the three document (1000010,2000010 or 5000010) for reset the system gives me an error that document XYZ is not a clearing document. what i understood here was that i was suppose to provide document number 2000010 in FBRA so that documents can be open again because this is the clearing document.
this has messed up my concept of clearing document in system. what is the use of document number 5000010 which is automatically generated by system? when i view it it shows me some other posting and not one related to this transaction. help pleas. and how can i reset the document in FBRA?
What am i missing here?
Regards,

Hello,
This has messed up my concept of clearing document in system. what is the use of document number 5000010 which is automatically generated by system? when i view it it shows me some other posting and not one related to this transaction. help pleas. and how can i reset the document in FBRA?
There is nothing to worry about the concept. The concept is when you posted the expenses the document 1000010 was generated and when you posted the payment to bank for this expense the document 2000010 got posted. When you cleared both the documents manually the clearing document is 5000010 posted.
Now you want to set the status open for the cleared item as suggested above use FBRA with documnet num 5000010.
But now the question is had you already cleared the bank account also. if not then this will not be a problem for you. If yes then you had to reset the doc num generated while bank clearing then you can reset the doc num 5000010..
Hope this may help.
Thanks,
Chetan Ahuja

Reset of clearing documents with open items managed accounts

Hi,
I posted OI clearing document in Nov 2013 and had to reset it in March 2014. This rest impact my 2013 balances. Does anyone know why this document has been reset with old period? thank you

Hi Sevinj,
if document got cleared with some fx difference yes there will be impact if it's cleared without any fx diff there will not any impact in books.
T-code FBRA.
Regards,
Raman

ICR: FBICS3 selects cleared documents and old documents

Hi, I have just gone live with ICR functionality (processes 002 & 003) and I have notice that FBICS3 transaction is not working as I expected:
1/ "Old documents": If I set in the program FBICS3 "year = 2010" & "month = 01"" I expected that the program would select document posted on period 1 year 2010. The reality is that the program has selected data from 2007 to now. I am surprised but probably the problem is that I did not understand how FBICS3 select data. I assume It is correct and was my error. Since fiscal year and period are used to determine the key date of open items (open items "opened" at mm yyyy).
2/But my real problem is that FBICS3 has selected cleared items and shows them on FBICA3 which I am sure is not correct.
Does any body know if there is a SAP note that applies on this issue?
Thanks a lot

In order to give more information:
I have already implemented following SAP Notes
1159776     ICR: Select data from newGL     FI-GL-GL-G
1235689     ICR: Runtime error TSV_TNEW_PAGE_ALLOC_FAILED     FI-GL-GL-G
1337276     ICR: Cleared documents are not deleted     FI-GL-GL-G
Thanks in advance for your help

Document line item text in Clearing document

Dear All,
Document line item text
My client want the vendor invoice line item text(BSIK-SGTXT) to be captured in the corresponding clearing document line item text field(BSAK-SGTXT).
(i.e) The vendor invoice and its payment clearing document should have the same text in the document line item text filed.
According to me i can use a substition rule and a user exit to assign the values. but here comes a problem* i have one clearing document against 3 to 4 vendor invoice documents* so my programming logic has got stucked here? like which vendor invoice line item text the clearing document should pick up?
is there any other enhancements possible or can some one help me with the programming logic to be applied here.
Thank you
Regards,
Vasanth D

like which vendor invoice line item text the clearing document should pick up?
is there any other enhancements possible or can some one help me with the programming logic to be applied here
Why don't you discuss the issue with your client? As you said, if you pay 5 invoices in a single run, the payment document item text can't carry all of those texts unless you use the long text. What is the reason for the requirement? Perhaps there's another solution.

Split payment document by cleared document

Split payment document by cleared document
hello, do you know if it s possible the following requirement:
when posting a manual payment (F-53) my client would like to have bank line item splited by cleared document (invoice). Usually, you can clear several invoices with one payment (bank line item ) but my client wants to have the bank line item splited in several line items by the corresponding invoice cleared
example
now (allways)
40 vendor's invoice 1 100
40 vendor's invoice 2 200
40 vendor's invoice 3 300
50 bank                    600
future
40 vendor's invoice 1 100
40 vendor's invoice 2 200
40 vendor's invoice 3 300
50 bank 1                  100
50 bank 2                  200
50 bank 3                  300
I think that is not possible by the way...
cheers!

Hello
I have defined the Splitting method as following:
Z000000001 Splitting:
Business transaction           1000       Payments
Transaction variant            0001       Standard
Item category                  01000      Balance Sheet Account
As I want to split bank account in manual payments I set Business Transaction as Payments, Transaction Variant as 0001...
Do you know how I can define that splitting of bank account in payments will be done based in invoice number?
The payment for the above vendor invoice then contains the following
items when entered:
PK         Account               Amount
50          Bank                    -100
25          Payables               100 (clearing 2 invoices 50 each)
Document splitting then creates the following document in the General
Ledger view:
PK        Account     Split (invoice) Amount
50          Bank            INV1          -50
50          Bank            INV2          -50
25          Payables      INV1          50
25          Payables      INV2          50
I do not know how to configure that or is it possible. I have not seen "document" as Define Document Splitting Characteristics...
Help will be rewarded...

Automatic payment program; reversal of a reversal of the clearing document.

Hi All,
I created a vendor open item and cleared it using APP. lets say clearing document no. is 1. I reversed it using FBRA and the document no. is 2.
now I tried to reverse the document no. 2.
in one scenario, where there is a FX difference when posting document 1, reversal of document 2 not happened.
in other scenario, where there is no FX difference, I was able to post the reversal of 2.
is this standard behavior? in the first scenario I wasn't able to post the reversal for Doc.2 is it because of FX gain/loss only? can't we post reversal of Doc. 2 if there is a realized FX difference gain/loss?
Regards,
Sreeni.

Hello Sreeni,
The standard SAP behaviour should allow FBRA on Doc.2 even when FX gain/loss has been posted as I had done it already.
Things to take note are, the respective reversal document type had been defined and number range has been set up properly.
Kind regards,
John chin

Down Payment Clearing Document shows as open item

Hi,
I made an Down Payment Request (f-47) for $ 1000; made a Down Payment on that request (f110) for $1000; posted an invoice (fb60) with $ 1000; cleared the down payment and invoice (f-54) for $1000.
Now in vendor open item s(fbl1n), both invoice (KR) and the clearing document (KA) are shown, while in cleared items, the down payment request (KA), down payment (KZ) and the clearing document (KA) are shown.
My questions:
1) Why the invoice and the clearing document are shown as open items?
2) Why the clearing document is shown as both open item and cleared item?
Thanks in advance
Edited by: Ming Cao on Mar 1, 2010 7:21 PM
Edited by: Ming Cao on Mar 1, 2010 7:23 PM
Edited by: Ming Cao on Mar 1, 2010 7:24 PM
Edited by: Ming Cao on Mar 1, 2010 11:27 PM

Dear,
Do not worry this is standard behavoiur by the system..see the below flow...
1. Create down payment request - F-47. (Open)
2. Create downpayment from the request F-48. (Down payment is open)
3. Clear downpayment F-54. (Invoice and payment are open in normal items and Downpayment and requests are cleared. So downpayment came to normal items.
You will need to clear these items manually...
Regards,
Chintan Joshi

F110 : program name of posting cleared document during F110

Dear all,
I need to figure out the "PAYMENT DOCUMENT SPLITTING" issue after F110 via debugging.
I believe the main program for F110 is SAPF110V and SAPF110S is the program handle the posting. However, after I put the break point in SUBMIT SAPF110S AND RETURN in SAPF110V, then do step by step debug. Debugging doesn't go to SAPF110S. I am not sure what's wrong.
Can anyone tell me the program name that post cleared document during F110 processing?
Thank you very much for help in advance!!
Molly
Edited by: Molly Li on Jan 26, 2008 2:41 PM

Hi Sruthy
I guess you have missed populating field STYPE in each of the records which identifies the actual structure.
Below is how you have to pass for them:
<b>Struc --> Value
BGR00 --> 0
BBKPF --> 1
BBSEG --> 2</b>
Kind Regards
Eswar

Stop Clearing Documents

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