Structural Authorizations with Training & Event Management

We have implemented TEM in R/3 4.72. We also use structural authorizations with our decentralized HR functions. Our problem is that if a user has one of the profiles assigned, they can get all the way to booking the class and then receive an error that they have no authorization to edit attendances. If the user has NO profile, they are able to book a class with no problems. If I add the P-E evaluation path in the profile, it fixes the problem with booking a class, but then gives the users global access (which is what we are trying to avoid). I know there must be a key somewhere to making this work. If anyone knows what it is, I would appreciate finding out.
In the profile, I have given access to objects D, E, F, G, L, R and P with the P-E and P-S-O evaluation paths (using RH_GET_MANAGER_ASSIGNMENT) function.
Thanks.

Hello Michelle,
I think you could solve this issue by using Context Sensitive Authorizations. It is available from 4.7 and above.
Regards,
Ahmad

Similar Messages

Training & Event Management - Integration with FI

Hi,
In the standard configurations Training & Event Management is integrated with Controlling(CO)but how to integrate Training & Event Management with FI.

What functionality are you looking for?

Training & Event management and Appraisal

Hi,
Can anyone tell us that Training & Event management and Appraisal are available standard ESS package?
Thanks,
Anumit

Yes, Training & Event management and Appraisal are available in ITS based ESS business package.
But latest ESS business package(webdynpro based) do not have training and event management. You may need to deploy Learning solution. Full functionality of Appraisal is available with ehp4 of ESS BP.

Training & Event Management in ESS

Till date whichever document I have read regarding ESS, it says that "Training & Event Management" is part of it. Today when I am implementing ESS for my client, I see that ESS is having all the functionalities e.g. Leave request, Who's who, Life and work, Benefit & payment, Travel etc., but not TEM anywhere.
My client needs Training related functionalities in ESS.
Can anyone help regarding how do I add TEM in ESS?

If you are on ECC 5.0/6.0, then you still use the ITS based services PV7i and PV8i.....which are older ones.
Tie up these services in homepage framework page and use it.
Else, try to explore the LSO component available with your ECC 5.0/6.0. Check System component versions (System -> Statuses -> available components).
Available service is based on BSP technology which is nothing a pre-packaged application (HCM_LEARNING). You can see this from your object browser - se80.
HCM_LEARNING is far better service with more avanced features.
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Regards,
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Training & Event Management - Billing - One Time customer

Hi All,
Would anybody be able to help us with the below scenarios, Thanks in advance for the help.
1. How do, I do Billing in Training & event management?
2. Can we have more than 1 one time customer for different departments in training & event management. if yes, what would be the process?
3. Integration table _T77S0,_ have only 1 one time customer as integration between training & event management and sales & distribution, but if we assign different one time customer at Attendee level, there is a confilict, how we can assing different one time customer for different attendees( say department wise)?
Thanking you.

Hi,
One time customer itself means that there is no regular transactions with this customer, so that is why a generic account is created for such customer and the transaction for various one time customers posted with such generic account.
The credit check is not relevant to the one time customer.
Regards,
Gaurav

As a end user how to work in a " Training & Event Management Module'"

Dear Gurus,
As a end user how to work in a " Training & Event Management Module'"
Please advised
Regards
MHPO

Dear MHP,
there are lots of things you can do as an end user in TEM. You could create new events (not events types), book peoples, fix the date of the event, then create califications of the event (about the event or about the atendee). Please, read sap help issues: (in Training and Event Management) day-to-day activities, Recurring Activities and Reporting.
I hope this help you.
Santiago

Attendance Requested Status in Training & Event Management

Hi Friends,
In Training & Event Management, the User goes to the u201CTraining Centeru201D in ESS to submit his nomination for a Business Event to the Immediate Superior. (Path : ESS, Training Center, Booking Offer, Add to Basket, To Basket, Proceed to Request, Request Attendance).
Now for that User, the Status comes as u201CAttendance Requestedu201D for that Business Event & a Workflow is triggered to his Immediate Superior for Approval.
When the User refreshes the screen or logs in the ESS again the Status u201CAttendance Requestedu201D for that Business Event vanishes although the Immediate Superior has not approved his Attendance Request.
It is desired that the Status u201CAttendance Requestedu201D should be displayed in the Users u201CMy Bookingsu201D till the Immediate Superior approves it.
Also it is desired to have a report of how many such u201CAttendance Requestedu201D nominations are pending for a specific Business Event.
Pls advise.
Warm Regards,
Abhijeet

1. define factory calendar in the tcode SCAL and the same thing you have to assign in the img-training and event management-business event preparation-location-create location- there you have to assign factory calendar.
2. if you want training schedule you have to go img-training and event management-business event preparation-define time schedule if you enteer into that you should in the first coloumn any number for ex 01 3 day schedule and you have to select this and click on day segment in day segment give normal again select normal and click day schedule there you should give start and end times of the schedules for morning,afternoon and evening and this time schedule you will assign to the business event type which comes under business event preparation
also see:
S_AHR_61011887 - Master Data Catalog
check the tcode OOET OOEG----to create business groups and business events

Training & Events Management

Hi all,
We have implemented Training & Events Management & ESS. The employees can book their attendance through ESS. Now the user wants that the Training Calender should be viewable according to Employee subgroup.
Eg : Employee A belongs to Top Management employee group then he should be able to view all training programme and if Employee B belongs to General staff employee then he should be able to view only training programmes related to him.
Where can we configre this in T & E Mgt. that this Training programme is valid for this Employee subgroup.
Thanks & Regards,
SB

Hi,
In the ESS, all the Employees in the Organisation are able to view all the list of Training Programs that are going to occur.In standard SAP there is no provision in SPRO to restrict the user to view the Training programs based on ESG.
The display of the Training Programs in ESS as per ESG cannot be controlled.
However we can restrict the Booking & Pre-booking of the Business Event & Business Event Types by making custom tables specifying which ESG are eligible for which Business Event & Business Event Types.
These Custom Tables will be referred before the execution of Booking/Pre-booking Badii.
Warm regards,
Abhijeet

Training & Event Management - URGENT

Dear Colleagues,
Require a clarity on the Follow Up Event activity.
Is it a part of Training & Event Management OR LSO?
Regards,
Garima

Hi Garima,
As I replied in previous post yes it is part of TEM as a basic process. Tcode is PV15.
Please find it SAP access menu under Training and Event Management > Business Events > PV15 - Follow Up
Regards,
Omid

Training & Event Management - Integration with Cost Accounting

Dear friends,
I am asking this question because I have no idea of FICO. This question is on integration of Training & Event Mgt with Cost Accounting. What is the meaning of Internal activity allocation & Cost transfer posting? What is the purpose of this integration & how it is reflected in FICO? What benefit a client gets when it is integrated? Who is the sender cost center & who is the receiving cost center and where it is maintained in TEM?
Please help. Please try to reply it in simple language, not in FICO language.
Thanks,
Daniel

Dear Daniel,
Activity Allocation and Billing >
This process comprises all of the functions for settling fees in Training and Event Management, as well as the functions for recording costs and cost transfer posting. In addition, this describes all other functions that are in any way connected with fee processing in Training and Event Management. This includes the following functions:
Billing, which involves creating invoices and credit memos for attendance and cancellation fees
Internal Activity Allocation, which involves settling attendance and cancellation fees and instructor costs
Cost Transfer Posting, which involves transfer posting of event costs in which the cost center of the resource is credited and the cost center of the organizer is debited
Price Proposal, which involves calculating a price proposal on the basis of the cost items stored for a business event. The proposed price can be adopted as the event price.
Budgeting, which involves creating a training and education budget for organizational units and comparing budgets with the actual costs accrued for attendance fees
Please refer the below help link to understand the functionality from TEM point of view :
http://help.sap.com/saphelp_47x200/helpdata/en/77/bff8ab4a2911d182b80000e829fbfe/frameset.htm
Please review :
Activity Allocation and Billing
Billing
Internal Activity Allocation
Business Event Costs
Cost Transfer Posting in Cost Accounting
Hope this will help you clarifying all your queries.
Best Regards,
Chetan Bajaj

Legacy data upload for Training & Event Management

As per the requirement, the legacy /history data for training events is to be uploaded in the system. To start the process the data templates were prepared for uploading training objects like D (Business Event Group), L (Business Event Type) and E (Business Event) and these were uploaded. Also the relationships A003 between D & L and A020 between E & D were also maintained. As a part of training history the attendees were also maintained (uploaded) using the relationship A025 between E & P objects. However when we go to PSV2, then the tree structure does not reflect the name of the person who attended the event.
Please suggest and advice.

Hi Nitin,
I have a query regarding the Legacy data. I wanted to ask you that how did you structure the Historical BEG and BET.
Did you create different BEG for the Current and the Legacy data.
But in that case there could be BET's common in both the current and legacy data with different object ids
For e.g. Under Current BEG and Historical BEG I may have a BET Technical Programmes with diffrent Ids say 60000000 and 60987655. This may create a problem when running reports.
Pls tell me strategy that you have used for creating the catalog.
Regards
Yashika Kaka

Problem with Embedded Event Manager and Object Tracking

Hi,
I have a 2801 running c2801-advipservicesk9-mz.124-24.T2.bin. It has the following configuration:
track 300 list boolean or
object 10
object 11
object 12
object 13
event manager applet clear_ipsec_tunnel
event track 300 state down
action 1.0 cli command "enable"
action 2.0 cli command "clear crypto session"
action 3.0 syslog msg "IPSec tunnel has been cleared by clear_ipsec_tunnel applet"
My problem is that after the tracked object number 300 transitions from an up state to a down state, nothing happens. It seems like the applet doesn't work with object tracking. Here's what I see in logs:
Dec 7 21:52:32.236 MCK: %TRACKING-5-STATE: 12 ip sla 12 reachability Up->Down
Dec 7 21:52:37.236 MCK: %TRACKING-5-STATE: 13 ip sla 13 reachability Up->Down
Dec 7 21:52:57.236 MCK: %TRACKING-5-STATE: 10 ip sla 10 reachability Up->Down
Dec 7 21:53:07.236 MCK: %TRACKING-5-STATE: 11 ip sla 11 reachability Up->Down
Dec 7 21:53:07.996 MCK: %TRACKING-5-STATE: 300 list boolean or Up->Down
That's it. For some reason, the applet won't execute the CLI commands when the EEM applet is triggered. Am I doing something wrong or I have encountered some bug? Thanks.

jclarke,
Today I added the router into the tacacs server database and the applet started working just fine by using my login name. So the working configuration looks like this:
event manager session cli username "my login name"
event manager applet clear_ipsec_tunnel
event track 300 state down maxrun 30
action 1.0 cli command "enable"
action 2.0 cli command "clear crypto session"
action 3.0 syslog msg "IPSec tunnel has been cleared by clear_ipsec_tunnel applet"
Then I tried to use a login name from the local database that has "privelege 15" access and of course the debug output showed me this:
Dec 8 18:12:58.203 MCK: %TRACKING-5-STATE: 300 list boolean or Up->Down
Dec 8 18:12:58.203 MCK: fh_track_object_changed: Track notification 300 state down
Dec 8 18:12:58.203 MCK: fh_fd_track_event_match: track ED pubinfo enqueue rc = 0
Dec 8 18:12:58.215 MCK: fh_send_track_fd_msg: msg_type=64
Dec 8 18:12:58.215 MCK: fh_send_track_fd_msg: sval=0
Dec 8 18:12:58.219 MCK: %HA_EM-6-LOG: clear_ipsec_tunnel : DEBUG(cli_lib) : : CTL : cli_open called.
Dec 8 18:12:58.227 MCK: %HA_EM-6-LOG: clear_ipsec_tunnel : DEBUG(cli_lib) : : OUT : Router>
Dec 8 18:12:58.227 MCK: %HA_EM-6-LOG: clear_ipsec_tunnel : DEBUG(cli_lib) : : IN : Router>enable
Dec 8 18:12:58.747 MCK: %HA_EM-6-LOG: clear_ipsec_tunnel : DEBUG(cli_lib) : : OUT : Command authorization failed.
Dec 8 18:12:58.747 MCK: %HA_EM-6-LOG: clear_ipsec_tunnel : DEBUG(cli_lib) : : OUT :
Dec 8 18:12:58.747 MCK: %HA_EM-6-LOG: clear_ipsec_tunnel : DEBUG(cli_lib) : : OUT : Router>
Dec 8 18:12:58.747 MCK: %HA_EM-6-LOG: clear_ipsec_tunnel : DEBUG(cli_lib) : : IN : Router>clear crypto session
Dec 8 18:12:58.771 MCK: %HA_EM-6-LOG: clear_ipsec_tunnel : DEBUG(cli_lib) : : OUT : ^
Dec 8 18:12:58.771 MCK: %HA_EM-6-LOG: clear_ipsec_tunnel : DEBUG(cli_lib) : : OUT : % Invalid input detected at '^' marker.
Dec 8 18:12:58.771 MCK: %HA_EM-6-LOG: clear_ipsec_tunnel : DEBUG(cli_lib) : : OUT :
Dec 8 18:12:58.771 MCK: %HA_EM-6-LOG: clear_ipsec_tunnel : DEBUG(cli_lib) : : OUT : Router>
Dec 8 18:12:58.775 MCK: %HA_EM-6-LOG: clear_ipsec_tunnel: IPSec tunnel has been cleared by clear_ipsec_tunnel applet
Dec 8 18:12:58.775 MCK: %HA_EM-6-LOG: clear_ipsec_tunnel : DEBUG(cli_lib) : : CTL : cli_close called.
So I guess this problem arises when you have command authorization enabled and the tacacs server is not reachable or something like that. I have tried to find a way to use the local database instead of using the aaa server but didn't succeed. Although I have found an interesting workaround. Here it is:
Link: http://blog.ioshints.info/2007/05/command-authorization-fails-with-eem.html
Workaround found after reading the "Executing IOS commands from Tcl shell" from the "Tclsh on Cisco IOS tutorial".
On the above article it is mentionned that the ios_config command is executed inside the context of another VTY line (also found with the AAA debug). The workaround is to define the FIRST VTY line with "transport input none" to prevent ssh or telnet to grab it and to configure the aaa authorization without any command authorization for this line.
Kind regards
Christian Chautems
Looks great, but I am not quite sure how to "configure the aaa authorization without any command authorization for this line".
Anyway, jclarke thank you so much for taking your time to look into my problem and for your help.

Training & Event Management - Budgeting

Dear All,
In Training & Event mgt, there is one Budgeting function. It budgeting function what I know is some amount is assign to the head org unit & to its all corresponding org units. Then when an employee from the org unit is booked with attendee fee then the same amount is deducted from the org unit to which he belongs to.
But is it possible if I assign amount only to the head org unit, and not to the org units which comes under the head org unit and book an employee with attendee fee who do not belongs to the head org unit but belongs to some other lower level org unit. So in this scenario whether the Budgeting function will work? And whether the cost items which are maintained in business event level can also be taken for budgeting?
Regards,
Daniel

Hi,
If you mean how to include pricing within the TEM system, than you may do so on the Prices tab at Business Event Type level - you may specify the internal activity allocation and the external one for pricing.
You may also use the functionality of Price Proposal for automatic price calculation.
This prices can be transferred to the SAP CO system by an interface (transaction PV18): the participants' cost centers are debited and the cost center of the cost object of the business event is credited.
Regards,
Liran

Enter a Valid Attendee in Training & Event Management

Dears;
Whenever I'm trying to book a training event to an employee through PV00 I get always a message Enter a Valid Attendee, however, I'm entering an existing employee.
How can this be solved?
Thanks in advance.
Best regards;
Lobna

Hi Lobna,
Well when you book or prebook an employee to a course, the system checks if the employee is valid for the entire business event/business event type period.
So either the Business Event type exist before the entry date or it exist after the departure date. As explained on the former URL link I attached.
You may use the table T777BIRTH to extend the maintenance of the relationship between a P and another object. In your case you would probably need to use this table to enter the extended maintenance of relationship of a person to a business event type with relationship 27 (prebooked) from birth date of till the highest date (31.12.9999)
Normally, a person can only be booked or prebooked to a business event or business event type if the person is active during the entire period of the business event (type). However, using table T777BIRTH it's possible to extend relationship
maintenance if the period comes before the hiring date (From birth) or after the leaving date (Until highdate). There you can
extend the booking relationship so you can book these employees.
The reason could be the entry-date. You can try to solve this by customizing table T777BIRTH according to your requirement to book these kind of people anyway. P B 025 E X in field BIRTHX allows to create the relationship with a BEGDA before the entry-date.
before doing such change, look first what are the begin and end date of the business event type and the active period of the employee to make sure if you really need to extend the maintenance of the relationship, or you could simple decrease the validity period of the business event type.
Best regards
Hadrien

Error in Training & event management

Hello All,
This is an issue regarding Trainings & event management.
When trying to book attendee through PSV1, i am receiving error " Attendee cannot be booked, attendee is not available for business event"
I checked the emp details regarding his:
- Org assignment details
- hiring date
- his work schedule pattern
- if he has taken any absence on tha particular day. etc...
All of the above seems fine. Actually this problem occured for emp belonging Manufacturing dept (i.e per area) & not to other dept employees.
Hence i want to askif it has something to do with entity?? ( i.e Per area specific)
Is there any thing more needs to be chekced for this emp? Please help.....
Points assured!
Thanks & regds,
Nithi

Hello All,
Thanks for your replies. I chekced the WS rule for the emp he is working from Mon -Fri (8:30 - 17:00)
The trainig is conducted from Tuesday - Friday (32 HRS - 4 days a week from 9:00 am to 18:00pm)
I checked all the settings but couldnt find anything specific.
Actually the problem is arising for only specific Personnel area & comp codes employees. For rest of the empployees belonging to other per area & comp codes is working.
Is there any comp codes & per areas specific settings for buss events?
Please help
Thanks & regds,
Nithi

Structural Authorizations with Training & Event Management

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