Sub- Archiving billing document

HI everybody,
1 clarification--am facing 1 issue see ,we ve created 1 invoice in vf01-and the inv no is 700----we ve done some mistake in that inv no 700.... we want to cancel it.......but because of some obligations we want the same invoice no.700???
whether archiving will help us?? if so wats the procedure
or any other option??
if i archive ..will i get the same inv no 700??
Note :- Inv no 700 has been released to a/cng...
If i cancel i'll losse 700& 701 invoice no's.
Kindly reply/sujjest.....
Regards,
Raashith HH

Are you using internal or external number ranges?
I am assuming that you are using internal number ranges where the system automatically proposes the next number. In your case, invoice number 700 has been used up and your interval status probably points to some number greater than 700 - maybe 710.
If you were to archive invoice 700 and recreate the invoice, you will get a new number - 711.
What I am curious about is your "obligations". Why do you want to keep that number at 700? Mistakes/misunderstandings happen in business and that is the reason you have cancellation/deletion transactions. Cancel and rebill.

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Creation of DMR and CMR from the archived billing document in EHP3 system

Hi all
I read somewhere that one of the functionality in EHP3 is we can create sales document like debit memo request and credit memo request from the archived billing document. I am working on EHP3 system only but i am not able to create the sales document. the system throws an error that billing document doesnt exist
If any one of you have worked on such functionality kindly suggest me why its not happening here also let me know Is ther any customization required for the execution of this functionality in spro.

> If any one of you have worked on such functionality kindly suggest me why its not happening here also let me know Is ther any customization required for the execution of this functionality in spro.
I suggest you open that question in an SD forum together with the support package you run and if you have an industry solution or any business function sets activated or not.
Markus

Creation of sales document (DMR, CMR) from the archived billing document

Hi all
I read somewhere that one of the functionality in EHP3 is we can create sales document like debit memo request and credit memo request from the archived billing document. I am working on EHP3 system only but i am not able to create the sales document. the system throws an error that billing document doesnt exist
If any one of you have worked on such functionality kindly suggest me why its not happening here also let me know Is ther any customization required for the execution of this functionality in spro.

hi,
the help says:
You can use this business function to further optimize your electronic Sales and Billing Processes.
Electronic data archiving regulations result in a high volume of data for sales documents and require invoices to be archived at an early stage. You can integrate archived billing documents in your business processes more easily. Since you still have electronic access to archived invoices during the sales process, you can manage archiving without delay and execute further sales processes electronically.
You can more efficiently use the rebate agreements from SAP ERP for your marketing activities. In particular, customers who use SAP CRM (Trade Promotion Management) with a large volume of data for campaigns, target groups, and product segments can define a custom-made logic for their rebate determination and thus avoid potential database problems.
Integration
To implement the logic for rebate processing in SAP ERP, you use the Enhancements for Rebate Processing Business Add-In (BAdI). For more information, see the Implementation Guide (IMG) under Sales and Distribution Billing Rebate Processing Business Add-Ins (BAdIs) Enhancements for Rebate Processing .
Prerequisites
You have activated the Logistics: S&D Simplification (SD_01) business function.
Features
You can integrate archived billing documents in your business processes as follows:
Create sales documents with reference to archived billing documents, such as credit memo and debit memo requests.
Display archived billing documents.
When you do either of these steps, the system first looks for the invoice in the database and then in the archive.
For the sales employee, the processing steps are identical, regardless of where the sales document is stored. As soon as the sales employee processes an archived billing document, they see the relevant information in the message line as well as in the title of the function.
For rebate processing, you can store your company's check logic in the interface of the Business Add-In (BAdI) Enhancements for Rebate Processing.
So check if you have activated the business function.
I hope this helps.
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EL37 showing unreversed & archived billing document related MR??

Dear Friends & Gurus,
We are in the process of archiving billing & print documents. During the testing, it was realized that T. code EL37 (Reverse Meter reading) showed an archived billing document which was never reversed. The understanding is that EL37 should only show reversed billing documents So does this anomaly/issue occurs due to archiving or some other reason?
Appreciate feedback ...
thanks in advance,
Anand

Thanks for your reply
your absolutely right, i have used FD document type and i have created a proforma invoice so that i can have a excise posting done for the particular materials , because since it should excised .
i have a billing type with SD document category as "U" for proforma invoice .
here everything is happening like sales order is created , PGI is happening and when it comes to delivery related billing
The system cannot able to able to save the data during billing.
the system is saying an error "billing document XXXX does not exist"
since i am creating a proforma invoice atleast i need to have the billing document number generated to do the exicse posting
Is it related to number ranges problem ?
Kindly reply me , waiting for your reply in anticipation
thanks

Regenerating output for archived billing document

Hi,
As TCODE=VF31 can not generate output from archived billing documents, I would kindly ask you if is there any other alternative standard SAP way to do it ?
Thanking in advance for your help, best regards
Joseph Sangoi

You cannot print from archived documents as archived documents have to remain unchanged. Printing will create new NAST records for your document which is not possible for archived data.
You have to care about such requests prior to data archiving. You need a general strategy e.g. printing into an archive (setting in your message conditions), which is optical archiving and often mixed with data archiving . Those optically archived invoices can be reprinted at any time.

Archiving Billing documents

HI Colleagues,
Needs your help on the below issue.
Some of the old Billing documents were not archieved, supposed to be archieved as they are in 1998 and 1999. When I checked the spool for analysis and found the below information.
Example:
Doc. 0090000000     Sales organization S001   Bill.doc.type F2
the document is not complete
Doc. 0090000001     Sales organization S001   Bill.doc.type F2
the document is not complete
Doc. 0090000003     Sales organization S001   Bill.doc.type F2
the document is not complete
Verified documment flow for those billing docs and found accounging documents were cleared and overall status shows completed.
What could be the reason only few documents were not archived.
Appreicate your inputs as soon as possible.
Regards,
Vamsi P.

Refer following SDN thread, this might assist with understanding:
- problem in storing archieve file
Regards
JP

Archive Billing document

Dear All,
There are some billing document in our production system which is archived , I can see the accounting document but Billing document is not shown in VF03, system gives message that "This document was possibly archived". Also in document flow it is showing as "Archived". we are not doing any archiving activity in our current production system.
We also not able to see this in transaction code VF07.
Please suggest how to see these document in SAP.
Regards,
KC Choudhury

Hi,
Actully we have not archived any document in the production server and we dont know how document has archived.
Let us know how this archive happened in system , which activity triggered this archive.
Also Please note that we are not running any program for archiving or scheduled any for archiving.
Archive has not happened in all billing document but for one specific sales office about 10 numbers we are not able to find the solution for this how it happened. Please help so that we can avoid this type of problem in future.
Regards
KC Choudhury

Archiving billing documentarchiving billing document

Hi,
Can anyone tell me how to archive billing documents with out using report S3VBRKWR.
Regards,
Bijay Achary

Hi Bijay
Check out this link which given below .
http://help.sap.com/saphelp_45b/helpdata/en/8d/3e4d2f462a11d189000000e8323d3a/frameset.htm
I think it will helpful to you,kindly give me points.
By
Pari

Billing document archiving

Dear all,
We have archived billing document using SD_VBRK in SAP 4.7. After the archiving, we can display archived billing doc in VF07, but the output option was disable. Which mean we can reprint the document.
Is any one have a workaround?
thanks a lot.

Hi Jess,
I am afraid I do not have very good news for you. Once you have archived a billing document, you can view it, but cannot reprint it. A lot of companies image their billing documents prior to archiving them so they will be able to reprint them if necessary. One reason this functionality is not provided is that usually, the print program or layout has changed since the document was archived so you would not be able to provide what the original invoice looked like (which is usually necessary in a legal situation).
Regards,
Karin Tillotson

Rebate Agreements for Archived Billing Docs

Can anyone help me with how to find Rebate Agreements associated with ARCHIVED billing documents. I know table M-VMCFB will give me billing docs and rebate agreements, but archived billing docs aren't on there. There must be a way to find the info as I can drill down on individual billing docs in VF07 to get the rebate agreement number for an item. But how do I do it for a list of archived billing docs?
Thanks for your time.

Hello Friend,
Run the T.code VFRB.

SD Billing Document Archive Issue

Hi Guru,
I have encountered an issue related SD Billing Document Archive.
The issue is like below :
In our system there is provision that we can Archive SD through ""Services For Object"" option in VF02.
Generally the way we archive it is as below steps:
1. Open a particular billing document through VF02 which need to be archive.
2. Then we click on ""Pricing Condition Header"" -> It takes you to the pricing detail screen with "Output" button in the application tool bar.
3. Then we click on "Output" button -> It takes you to the screen throuh which o/p of the billing document is configured.
4. We set the following parameters for archiving
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    Medium = Printing output.
    Function = BP
   Partner = desired partner number
5. Using ""Further Data" button we set the Dispatch time to "4. Send Immediately (when saving the application)""
6. Using ""Communication method" we set the Logical destination to LP01 and storage mode to "3.Print and archive" and Print Immediately option tick marked
7. Press save button created a single spool in Sp01 with spool number.
In spool there is saving only one spool with only 1 spool request type. (say the print preview of spool request type contains 3 pages in 1 spool request)
But when i am viewing the archiving document through vf03/vf02 in ""Services For Object"" I am able to find for the same spool 3 separate pages is in archived document.
when i tried to find out the reason by debugging setting the breakpoint in the driver prog configured in NACE. the debugging cursor is not stopping there...
So Guru what might be the possible reason because of which 3 separate pages in being archived instead of 1 and the cursor is not getting stopped at the o/p type's driver prog.
Please provide some guideline so that I can resolve this..
Thanks & regards
Saifur Rahaman

Hi ,
any update...I am still waiting for the feedback
Thanks & regards
Saifur Rahaman
Moderator message: participation here is voluntary, nobody is obliged to reply, be patient.
Edited by: Thomas Zloch on Dec 7, 2010 11:38 AM

Mass Archiving of outgoing Billing Documents

Hello Guru's,
I need your expertise in the following scenario.
we have a production system in which we have over 126000 billing documents created in 4 months span.
when the users issue output, the storage mode in the output type should be "print and archive". in this case, we will have a copy of the printed billing document will be archived and as an attachment to billing document in sap.
But the users by mistake, chose the option as "print" only. which means that we dont have a copy of all the billing documents in the span of four months archived.
i have learnt that we can issue bulk or mass output for billin documents using transaction VF31.
can i use this transaction by creating an output type used only for "Archive only" and process it?
has anyone faced this issue and solved it successfully? please tell me in detail all the steps and precautions to be taken care for this scenario.
waiting for your quick reply.
Regards,
Bharat
Edited by: gbharatkumar14 on Dec 16, 2011 10:20 AM

Hi,
Please follow below steps to solve your problem.
I think you don't have to create a new print program with "Archive Only" functionality. As I understood from your post, the existing output type itself can handle both print and archive options. The issue user has done was, he has selected only "Print Only" option in the condition master record (Transaction VV31) under Button "Communication" and field "Storage Mode"
Therefore please do below with the same output type.
- First identify all billing documents relevant for your mentioned time period using table VBRK
- Create a simple LSMW to do below steps.
-> Repeat the same output type (Or even add the same output type again).
-> Under "Communication Method" button, Select the "Storage mode" as "2- Archive Only".
- Then use transaction "VF31" to execute your output type with "Transmission medium" = 1 and processing mode = 1.
Then system should only do archive without printing. You should be able to see the archived billing output under attached document button in the billing document.
You can do a simple test in this manner for couple of billing documents to make sure everything is working as per your requirement.
Hope this help to clarify your doubts!
Best regards,
Rahal

Billing Documents Archiving

Hello Folks,
Could some one let me know about Billing Output Archiving?
I want to know the concept of archiving, and whats the transaction code to view the archieved outputs.
Points rewarded.
Regards,
Krishna

Hi Krishna,
Billing Output archiving?
1. If you are looking for archiving Invoice document that is sent to customer then we can use concept Document archiving. Here we will archive this document and link it with the business application data.
2. If you want to archive spool list of the billing output then we have to follow the print list archiving.
3. If you are looking for archiving billing data from table VBRK, then we will follow data archiving.
Concept of Archiving: Please refer to Archiving Management Guide which gives you clear information of Archiving concept. Please see this link
http://help.sap.com/saphelp_nw04s/helpdata/en/8d/3e4e19462a11d189000000e8323d3a/frameset.htm
Transaction code to view the archived output: There are various ways to get the archived documents.
1. Archive Information System --T.code is SARI
2. Data Browser Relationship --T.code is SE16 and
3. Archive Index --- For Billing document T.code is VF07
Hope this information will help you.
-Thanks,
Ajay

Reverse billing document on an archived delivery

Do you know how this would be possible? I have a billing document that i would like to reverse but am unable too because the delivery has been archived.

Hi Challes ,
This is not possible. You need to reload that delivery before reversing the Billing Document. After that you can again Archive that delivery.
Hope this helps to you!!!!!
Regards,
Nikhil

Billing document automatically archiving

this is the error comming wen i m creating the billing and saving it
its automatically archiving how to solve this issu
please help
if ned i ll provide more information....
Billing document 90000022 does not exist
Message no. VF041
Diagnosis
The billing document you specified does not exist.
This document was possibly archived.

Hi Panda,
If your Billing document is archived then you can see that document by different screen:
1. Goto SARI -->Click Archive explore --> Mention SD_VBRK -->then enter the billing document no in the billing no selection field. This will help.
2. Goto SE16 --> Enter Billing document no in proper selection field then billing document is displayed.
3. Goto VF07 --> Enter Billing document no in proper selection field then billing document is displayed.
Hope this will help you.
-Thanks,
Ajay
Message was edited by:
Ajay Kumar

Sub- Archiving billing document

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