Substitute approver report?

Does anyone know if there is a report that will show my who have been set up as the substitue approvers for a list of users?
If not could anyone point me to the tables which hold substitue approver info?
Looking forward to hearing the answer.
Thanks.

Hi,
From SBWP (transaction code), Follow the menu path for Setttings>Workflow Settings>Maintain Substitue
This is the place where the substitue approvers are activated. It is showing structure when I looked at F1 and technical info. You may need to drill down a little bit to find the table where it is stored.
Regards

Similar Messages

MSS Approval Report Links to Busines Workflow Task in UWL

Hello All,
I have a scenario below that I'm hoping you can help.
I copied the standard business workflow task "TS31000007: CATS Approval by Supervisor" to create our own task (general task) and link the 'CatManagerApprove' application and 'sap.com/msscatapproval' package to this task in the Workflow Visualization Configuration.
We then assigned this new task to the time data entry profile for the portal. Once, employee released the working time, the task is created and send to the Universal Worklist.
The manager can then access the UWL and open this approve time workflow task. This task is open to the MSS Approval Report (similar to what appear under the MSS > Tasks > Approve Time by Manager).
However, I have copied the Approve Time by Manager to our own and changed some of the order of the column and header text and assigned to the MSS role.
I would like to have this CATS approval task open to the same approval report view/layout as in the MSS Approval Report.
I've tried to change the layout (column order) through portal contents of the standard MSS Approval Report because I thought it was reading from there, but it's not.
Does anyone know how this can be done or where to point to the MSS Approval Report on the portal.
Any help would be appreciated!
Tam

Hi Karri,
We were able to use the launch iview task to launch our specific iview but I cannot seem to get it to recognize the workitem. In other words, when I click on the task in the UWL, my approve working time iview appears but it does not have the data that is from the workflow task item. Attached is the XML code that I used:
<ItemType name="uwl.task.webflow.TS93000001.SAP_ECC_Financials" connector="WebFlowConnector" defaultView="DefaultView" defaultAction="launchIView" executionMode="default">
      <ItemTypeCriteria systemId="SAP_ECC_Financials" externalType="TS93000001" connector="WebFlowConnector"/>
      <Actions>
        <Action name="launchIView" groupAction="" handler="IViewLauncher" returnToDetailViewAllowed="yes" launchInNewWindow="yes" launchNewWindowFeatures="resizable=yes,scrollbars=yes,status=yes,toolbar=no,menubar=no,location=no,directories=no">
          <Properties>
            <Property name="newWindowFeatures" value="resizable=yes,scrollbars=yes,status=yes,toolbar=no,menubar=no,location=no,directories=no"/>
            <Property name="page" value="pcd:portal_content/net.saccounty.SacCounty/net.saccounty.approve_ts_data"/>
            <Property name="openInNewWindow" value="yes"/>
            <Property name="display_order_priority" value="5"/>
            <Property name="workitemId" value="${item.externalId}"/>
          </Properties>
          <Descriptions default=""/>
        </Action>
      </Actions>
    </ItemType>
I thought the line <Property name="workitemId" value="${item.externalId}"/> would pick up the work item ID, but it is not working. Any suggestions?
TS93000001 is our task. approve_ts_data is our iview. It opens in a new window correctly and goes to the correct iview, just is not the actual task data.
Thank you,
Mark.

How can i see Approver (Reporting To) of the employee in HR

how can i see Approver (Reporting To) of the employee in HR
thanks.

Hi,
For what do you need this?
Can you explain it in more detailed manner?
Thanks
Abhijith H

MSS Time Approval Report

Hello,
I am on EP7.0 ECC 6.0 and have 2 reports in MSS -- Time Approval Overview and Absence Quota....the Absence Quota works fine but when trying to view the Time Approval report it says "the results are displayed in a separate window" ....a new window comes and then disappears....I wonder for the cause for this..
Any help would be highly appreciated.
Message was edited by:
SubhashTripathi

This issue is cause by authorization as i have just found out after weeks of going round in circles. Put a trace on in the backend to narrow down the auth object and missing values.
I know its a very an old post but it will save someone else some time

Schedule Approval Reports

Hi All,
Please clarify the doubts,
In Content Management -> Reports -> Approval Maintenance Reports, how to schedule the reports and how to make it to run. When I create a schedule, do I need to start that ? If I start the schedule the newly generated report is running, but when I click on the Running Reports, there are no reports are shown and also if I navigate to some other page and again visit to the same page the running report is stopped automatically even though I scheduled to repeat on every hour.
Once the reports are generated how to send these reports through mail for hourly basis automatically.
Thanks in Advance,
Kalaivani

Hello Abijheet,
For frame 'Action Settings', try with 'Processing when saving document' in drop-down list for "Processing time".
This customizing should allow you to send Bid Invitation to bidder(s) depending on your permitted processing types and your output conditions for those processing types.
Regards.
Laurent.

Approval reports

Hello,
We are in EP 6 sp9.I am trying to use the
Content Mgmt -> Reports -> Approval Maintanence for approval statistics after doing several approvals. But the report always shows 0 results. Is there any other configuration that needs to be carried out ? Or Am in searching in the wrong place ?
Swami Bala

Hi Swami,
to be honest, I think that you might have misconfigured the report. Let me clarify how to work with the Status Management (Approval Maintenance) Report:
Lets say you have activated "Approval Workflow" for the folder "Public Documents" in the "/documents" CM Repository and defined the user "Administrator" to be the first (and only) approver. Lets also assume that you have uploaded a document with another user in this directory, and submitted this document for approval.
Now, you go to Approval Maintenance Report and start a new report:
1. Give this Report a name (i.e..: For Submission)
2. In the "Scope"-Tab browse to the documents repository and say "Add"
3. Leave Maximum Results to "-1" (no limit)
4. Leave Author and Approver empty (if you like)
5. <b>Set Status on "to be released"</b>
6. <b>Uncheck "Empty Approver Lists" and "Empty Approver Steps"</b>
7. Go on "Start"
After waiting a couple of seconds, click again on "Approval Maintenance" and you should see at least 1 document found!
Now you can approve this document and create a new report searching for documents with status "released".
Hope this helps,
Robert

Document Approval Report

Hi,
Does anyone know if there is a report that will show the details of a document approval process? That is, I would like the report to show the date and time of the document when it went for approval (along with the last person that edited the document) and the date and time of each approval that took place (along with who). This will serve as an audit / approval log. I would like to use this to replace paper signatures.
Thanks,
Luke

Hi,
The report does not pick up the 'Waiting Approval' documents in the Collaboration Rooms. I tried leaving the location blank in hope of searching for all KM repositories. I even tried leaving the status to blank in hope of picking up all documents with an approval process.
Am I doing something wrong?
Thanks,
Luke

OTL TImecard Approver Report

I have to create a report that lists the timecard and who approved them for a given pay period. I have the timecard by pay period portion of this but am having a hard time finding where to obtain the approver name from in the database.
Has anyone out there done anything like this before?
I appreciate any assistance that I may get.
Thanks

Check the standard workflow tables for the timecard workflow to look for the approver information.
--Shiv

Tips for using clock in/out mass approval report in the portal.

Currently there is no standalone application for mass approval of the time corrections. There is no seperate workflow template for Clock-In/Out Corrections as well. So its suggested to copy the standard leave request template WS12300111 and use it for Clock-In/Out Corrections.
Usually the volume of the Clock-In/Out Corrections for approval are large. So the report RPTCORAPP is provided for mass approval of all the Clock-In/Out Corrections pending for the manager in the backend. This report can also be used in the portal in the following way. Before proceeding, I will take up an example :-
Let us assume that we are using a custom WF template 'WS99900013' for clock in/out corrections which is a copy of the standard LeaveRequest template WS12300111. The approval task is 'TS99900043' which used for approving the workitems.
Below are steps to configure the RPTCORAPP in the portal:-
1. Change the task 'TS99900043' to point to a DUMMY method. i.e. create a DUMMY method and make the task to point to the method.
2. Save and activate the workflow.
3. Create an i-view in the portal which calls the report RPTCORAPP directly.
4. In the UWL xml file change the attributes of the task 'TS99900043' to call the PCD of that iview directly.
5. Upload the modified UWL XML file and re-register the workitems to sync it with changes of the task 'TS99900043' in the backend.
6. Test the application.
Please note that the application is tested across all the scenario known to me. There might some scenario which are unknown to me, in which some issues may crop up. So I would suggest to to take a backup of the current WF template and UWL xml
file before implementing the above changes.

Hi,
Checked everything and it seems fine. Any other ideas where i should looking?
Regards

Urgently require an 'Approver Report'

Hi all,
Does anyone know if there is a standard SAP report I can run that would enable me to identify specific projects for a region (only US for instance), I would also then want to set specific parameters in the search to include such things as only SAP Projects that currently have a Pre-Sales component, and who is the L2 Approver.
Many thanks,
Philip

Hi,
Possibility of this reports depends on the customization that has gone in.
For instance, if different project profiles and project types are configured, they could be very handy in reporting also, apart from other core issues.
Further, I am not sure whether you are aware of the dynamic selection feature avaialble in most of the PS reports such as :
CN43,CN41,CN52 etc.
Dynamic selection is possible using different criteria like masterdata definition, Org unit definition, Data on Dates definition, Master data WBS element, Organization unit WBSE, User defined fields and so on. Moreover, you can add to the criteria of dynamic selection to meet your specific reporting requirements.
Dynamic selection icon can be viewed at the top tools bar, 4 th from left , immediately after the get variant icon.
Muraleedharan.R
091 9880028904

Approval Report

dear all,
is there a universal table in which all the approvals are recorded (pending or approved). a quick response would be appreciated. thanks.
regards,
sidharth

Hi Sidharth,
Try transaction SWI2_FREQ - Work Items Per Task, might help.
Regards,
Priya.

Substitute approver in workflow

Dears
I want to implement a workflow in SharePoint 2010. I want that If a specific approver or manager is out-of-office (e.g annual leave), I want another approver to be acting on his hehalf and approve requests submitted to him. Can this be done automatically
without having to edit the workflow itself???
I appreciate your help.

Hi khidir,
As a workaround, you can create a Yes/No column like 'IsWorking' to judge whether the approver is working or not. Then create a workflow using if condition, like:
If CurrentItem:IsWorking
equals Yes
Start Approval process on
CurrentItem with
Approver
If CurrentItem:IsWorking
equals No
Start Approval process on
CurrentItem with
backupApprover
Thanks,
Wendy
Wendy Li
TechNet Community Support

Invoice approval report

Hi,
how to generate a list of invoice approvals that a particular individual has entered?
Thanx
Brgds,
Ashok

hi
just workaround
from SAP inbox --outbox...Work items executed by me
check if usefull
Vishal...

Approver set a Substitute in SRM 7.0

Hi experts,
we use the process controlled n-level workflow with setting output limit and approval limit (extended attriibutes) and assigned the slapprover (attributes). The workflow find all approver step by step up the organizational hierarchy and works fine.
If an approver likes to go on holiday he can set a substitute approver. If I execute function: Manage Substitution Rules and create a substitution rule I can select and assign each user in the system. In this case I assigned an employee of th approvers department - 1 level down the hierarchy - as the substitute.
1. Our Business Requirement
It should not be possible to select and assign an user as a substitute approver who is assigned down the organizational hierarchy of the approver.
2. Substitute creates a shopping cart
As described in (1) the approver is the first manager of the substitute. If I create a shopping cart with the substitute user the shopping cart goes into approval and the system determines the original approver who setted the subsitute and is on holiday.
Kind Regards
Edited by: Hermann-Josef Wessels on Jan 14, 2011 10:24 AM
Edited by: Hermann-Josef Wessels on Jan 14, 2011 10:25 AM
Edited by: Hermann-Josef Wessels on Jan 14, 2011 10:26 AM

Hi Salavat,
I have done the same.
I can see the entries in the DB table, but on the screen of the quotation I always see an empty table. I have checked everything 1000 time... no change - very frustrating.
Do you have found a solution for this meanwhile?
Mike

Display approval substitutes in approval preview

Hi,
we have the following scenarion in SRM 4.0:
1.
Approver A assigns Approver B as an active substitute
Approver A assigns Approver C as a passive substitute
2.
Requsitioner creates a Shopping Cart where Approver A is the approver.
3.
Requsitioner enters approval preview and Approver A is displayed as approving manager
Questions is:
Is there any way of displaying that Approver B is setup as an active substitute and that
Approver C is a passive substitute?
There is a function module BBP_PDH_WFL_APPROVAL_SIMULATE where approvers are saved to a table et_adhoc_agents
Perhaps this table could be "looped" through and for each approver, add a line if there exist any substitutes.
I heard about a function module that retrieves substitutes when provided a userid, is this any FM like this?
Possible other solutions?
I have a feeling that this might be solved by using standard SAP functionality, perhaps someone knows anything about this?
Thanks for all future help!
Kind regards,
Teodor

Hi,
There is one Function Module which is used for retrieveing the substitutes available for a specific user.
this is not SRM Function module , but is used in SRM.
FM is
RH_SUBSTITUTIONS_GET
---> with import parameters
USER_TYPE                       US
USER_NAME
SEARCH_DATE
ACT_PLVAR
READ_ONLY_ACTIVE                X
USER_TYPE IS ALWAYS   US
USER_NAME IS INPUT FOR THE USER
SEARCH_DATE IS THE DATE ( EACH SUBSTITUTE WILL HAVE START DATE AND END DATE).
READ_ONLY_ACTIVE = X RETRIEVES ONLY ACTIVE APPROVERS AND
READ_ONLY_ACTIVE = EMPTY RETRIEVES BOTH ACTIVE AND PASSIVE APPROVERS ON GIVEN DATE.
>
THIS FM YOU HAVE TO USE WHEN THE APPROVAL PREVIEW IS SHOWN IN SRM.

Substitute approver report?

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