Substitution in MSS

How will a manager will know/be advised that a request from an employees for leave, or time for example has been sent up to the next level manager - delegation (due to the line manager not dealing with the request within the 5 working days).
Will he be advised in the Universal Worklist or will the Notification be removed from the Universal Worklist?
Thanks
WB

hello will,
if you wanted to send a notification, when ever there is a new workitem in the inbox of the user
kindly follow the stepts
1. Go the SAP Inbox of the manager (SBWP)
2. Settings --> Personnal Settings --> Automatic Forwarding
3. Kindly give the manager's email address
after this setting, when ever there is a new workitem to the manager, he will be notified regarding the workitem in his email, so that he can check in his UWL
Hope its useful.
this settings you can do it for all approvers with their respective mail ids so that they will be notifed when ever they receive any new workitem.
The notification will leave the approver s inbox if there is any deadline monitoring in place and so from his UWL.
sera

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Enable substitution in MSS

Hi folks,
I have copied MSSBIZVIEW and MSSVIEW_SUB to the customer namespace and now I am wondering how to enable substitution in the MSS role on portal? please help.
Thanks & Regards
Sahil Kohli

HI SAHIL ,
All that is needed for configuring Substitution in MSS
IMG -> Personnel Management -> Manager Self-Service(WDA) -> Substitution
What Do You Do When You Have Too Much to Do? Seek MSS for Help

Error in Manage Substitution Rules - MSS

Hello Team,
I am working on new Implementation for ESS MSS in ECC6.0 and the country grouping is 99. I am getting error in 'Manage Substitution Rules' in MSS.
When I create the substitution rule, I am getting 'problems Reported' in the 'Rule activation' field.
The detailed message is 'System does not support Substitution methods'.
I tried different options in the rule creation. All gave same error.
I have activated the standard workflow TS12300097 and changed the task to 'General Task'.
Is there anything else I need to do?
How can I solve this issue?
Thanks for your help.
Regards,
Preethi

Hi,
Check the below link :
https://cw.sdn.sap.com/cw/docs/DOC-106384
Hope this helps.
Cheers-
Pramod

MSS Substitution Setup

Hello,
We are implementing MSS on Portal with ECC EHP 6. To let Managers Substitute Tasks to Others, do they need to goto UWL-> Manage Substitute Rules or there is a separate Application(Webdynpro Component)/iView for it available as part of the Standard MSS Role?
Any Help would be highly Appreciated.

kindly chk below u can achieve :-
All that is needed for configuring Substitution in MSS
Configuring and setting up substitutions in SAP Workflow - ERP Human Capital Management - SCN Wiki

Urgent help requested- MSS

Hello people,
consider the following scenario
work flow is getting triggered to the Line manager (chief) and so on to next agents
How can we make use of substitution in following scenarios
scenario1- planned leave by Line manager (I think this can be done using substitution in MSS)
Scenario 2- Unplanned leave by Line manager
scenario 3- position of Line manager is vacant
The workflow i am using is not a standard woprkflow.
The above scenarios are applicable in case of leave approval and trip request approval.
Urgent help appreciated.
Thx

Forgive if the terms are not excact - my system is not in English.
For scenario 1: Use substitution rule "receives my tasks" when setting up substitutions in the uWL
For scenario 2: All managers should have a substitution rule "is my substitute". Then the substitute can go into the substitution rule and take over the tasks. This can then be discontinued when manager is back
For scenario 3: Switch WFLOW VAPOS = X determines the behaviour when manager position is empty. . For some reason the switch is not there in standard - but we set it just for this scenario. The Workflow then checks up the hierachy and finds the next manager.
/Kirsten

Utility of Manage Substitution in UWL.

Hi,
What is the utility of the Manage Sustitution option in the UWL iview, why is this used?
I am getting a message.
" Substitution rule is not defined in the system" for a system when i click the Manage Subsitution.
Any clue, please advise.

Hi ,
Through Substitution functionality in UWL , users can choose other people to fill in for them while they are on leave or ill.
on choosing a substitute , all the orginal user's tasks will appear in substitute worklist .
Manage Substitution rule is an feature available on context menu of UWL for original users to set up substitution.
Please refer following links
Re: Substitution in MSS
http://help.sap.com/erp2005_ehp_03/helpdata/EN/0b/1fc20097b74c41b38621ec2a9454bb/content.htm
also, search in portal and ERP Employee sef service forums for more information .
hope this helps .
Thanks,
Sahiba

Multiple participants in MSS

Hi
WE have to give a solution to the customer in travel management. We have configured the substitution in MSS where, the assistant can manage the manager list of employees and generate the travel expense reports for them. Now, the client has come up for fuirther enhancement asking if the
when the assistant creates a favorites list, can he/she use it in creating expense reports for other employees besides their own? They should be able to access both the self favourite list and managers favourite list. Please provide the resolution
Thanks
Samatha

Hi,
Sure you've thought of these, but you might want to consider using:
1) a Split activity to divide up the work. Once all the work that was divided is completed, the instance moves on.
2) a Split-N activity to make a runtime decision on how many pieces to divide up the work into.
Hope this helps,
Dan

MSS Substitution - Work Item

Hi Experts,
We are on EHP7 / NWBC. On MSS for Substitution, we have requirement that, Manager should see his/her work item by default and if he/she wants to see substitute's work item, it should go to another tab.
The current functionality, displays everything on one screen and manager has to go through owner to identify who's work item it is.
Is there anyway we can get substitutes work item in separate tab?
Regards,
Ashish

refer belwo might be helpful to you :-
SAP_MANAGER_MSS_NWBC_3 assign this role
All that is needed for configuring Substitution in MSS

MSS and Substitution

Hi
Is substitution possible in MSS? we are in EP6. If so can someone tell what would be estimate time to set up substituion in MSS? Our client don't want direct access to Business Workplace.
Any hint would be greatly appreciated.
Thanks
Nash

substitution possible in MSS
Hope you are mentioning workflow substitution.
You can perform substitution from UWL directly using "Manage Substitution" option. The option is available as a menu in the UWL itself (I think in older release it was a separate button).
Thanks,
Prasath N

MSS Substitution - Position Based and Change Fields

Hi Experts,
We are on EHP7 and using NWBC (POWL) for work item. We have set-up position based substitution. But when the user logs in, he/she don't see work item of other user. We have set-up A210 relationships between positions. Do we need to set-up anything else?
Second Question,
On MSS when we set-up substitution, it shows Assignee - PERNR not User Name. How can we change the fields to show User Name instead of PERNR?
Regards,
Ashish

We would like to see User Name instead of User IDs as Manager may not remember person with User IDs. In this scenario, substitution created from Manage Substitution Rules (Create Rules). In Assignee field it shows User ID and we would like to see User Name.
Regards,
Ashish

MSS UWL substitution rules

Hi,
I have two questions about universal worklist task managing when manager is not handling the tasks in his job:
1. Leave request: How is ruling of days for when manager does not respond on leave request before sent to above manager?
2. Travel request: How is ruling of days for when manager does not respond on travel reimbursement before sent to above manager?
Anyone who know this, if it is configured by needs of the client or is this standard ruling by SAP?
Kind regards,
hilde

Hi Hilde,
Pls follow these steps for Substitution Rule
1) Create a Task
A task is nothing but a request to one or more assignees.
2) After creating the Task, Substitution should be assigning the tasks; if manager went to leave he can create substitution in his place
So here once you define the Rule for subtitution then next step is to Set Rule Activation i.,e nothing but "you can turn the rule On or Off at any time on substitution rules management screen .
cheers
Vijay

Authorizations for substitution using UWL in MSS

Hi Experts,
We use substitution in universal Work list via the portal, and SAP has supplied an authorisation object S_WF_SUBST, which should mean that the substitute don't need the manager roles and structural profiles of the user who creates the substitution.
Do any of you have experience with this ?
Regards
Carsten

Hi,
Yes, SAP does not stop you from receiving substituted tasks. But you can put your own validations using BADIs.
See below link for more details.
http://learnhrabap.blogspot.com/2010/08/delegation-or-substitute-functionality.html

MSS substitutes- remove other users substitution rules after leaving

Hello
Does anyone know how to remove another users substituition rules once they have left the company?
The scenario we have is...
Manager A is selected as a substitute FOR manager B. Manager B subsequently leaves the company but hasn't removed the substitution rule so it still remians in view for manager A.
Other than logging in as manager B (i.e. changeing their password etc) and manually removing the substitution, is there any other way of removing the substitution rules from manager A's list? (i.e. program?). We can see in table HRUS_D2 that the substitution rules are set, but we are unable to find any method of clearing them out.
Help much appreciated.
Regards
Phil

I do not know of any standard progeram that can do this, on a couple of occasions we have used custom transactions to maintain HRUS_D2 table - you do not need to log in as manager etc, you can use the custom transaction to directly maintain the table.

Automate MSS substitution rule activation with 'Fill In'

Hi,
I have a question about the substitution, shipped with EhP7. There is the possibilty to add the rule as 'Fill In'.
If I add the rule, the substitute will get the information in his overview directly. This option does not look at a maintained absence in infotype 2001?
The reason for my question is the following:
I would like to automate the activation of the rule, when the system (or especially a report) does detect an absence in infotype 2001. Only if that is the case, the rule should be activated. The result of this procedure is, that the substitution rule only has to be added once initially (of course for one substitute).
I read different articles and the part of the HR600-course-material. With that and my testing in a system, I think that there is no such automation I described. Am I right?
Thanks in advance.
Best regards from Germany
Christian

yes you are correct, FIll in means, any unexpected absence of the manager, a substitutue who is predetermined to take over tasks will do the approval for critical tasks. This is how its intended to be and as such its not automated. You can look at BADI WF_SUBSTITUTE if you want to include some checks, you ll find lots of docs on it

Can we call a screen in MSS from ESS ?

Hi Gurus,
I need to call the Create Substitution page of MSS from the ESS Leave Request Overview Page. We are on NWBC 7.1
The requirement is that the managers, when they try to create a leave request, realize that they have not created a substitution. So they do not want to go all over to the MSS page, then navigate to Substitution rule..... Instead they want a button added in the Leave Overview page of ESS so that they can easily navigate to the MSS Substitution page.
Adding a button is easy, however I am not sure how to call the event. I am trying to add the code in the Class CL_HRESS_PTARQ_APP_CC_ASSIST, by enhancing it, however not sure how to call the MSS screen from here!
Is this an easy development/change with few lines of code? And how to do it?
Thanks in advance.
Regards
Jack

Calling a remote function is performance issue and you are using it with the remote cube...
It is possible but the performance may be very bad.. in the transformation, you can call the remote function. so this will be done once... calling the FM at the field level will be result in bad performance

Substitution in MSS

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