Summarised postings from AP payment Program

Has anybody come across a requirement to summarise the payment postings from F110 to the GL?
When I run the payment program, the outgoing payment GL account is updated with each of the vendor payment amounts. The client wants to see just one posting to the GL.
eg, three vendors are paid by BACS, each of £1000
the posting to the GL will be to Dr Vendor Cr Outgoing clearing for each of the £1000 payments
I want to summarise the postings so that each of the vendors are posted, but one amount of £3000 is posted to outgoing clearing.
i am aware of the process issues with regard to returned bacs, I just need to know can this be done?
Can anybody help?

You need to define new payment program in AP.
Navigation Setup->Payment->Programs
HTH
DineshS

Similar Messages

Error while prinitng remittance advices from Automatic payment program

Hello all,
I am trying to print remittance advices from the automatic payment program but I get an error log stating "F0282 - Payment method(s) are not allowed for this program". Has anyone got this kind of error before. I am actually stuck in this error. I have tried changing the variant used for payment run but seem to be stuck up with the same problem.
If anyone has encountered this problem, please suggest resolution.
Thanks

Hi,
Please check the documentation for program RFFOAVIS_FPAYM which will be used for the payment medium workbench. The following reports are available
Printout files are created per company code and house bank. These can either be printed via the print manager or immediately. Depending on the parameter you select, you can print out one or more of the following:
Payment advice notes (if the information cannot be sent via EDI)
Payment summary
Error log
Regards
Srikanth

Printing checks from payment program F110 with smartforms

Hi! I am working in ECC 5.0 and I want to print checks from the payment program with a smartform, I created a non standard smartform but when I try to link the smartform with the program by transaction FBZP the available options are SAPScripts only. Is possible to do it?
Thanks in advance

Hi! Even I am working in ECC 5.0 and I want to print checks from the payment program with a SAP SCRIPT Form, but the issue is that we hav the standard print program for printing the form and this form is being used by some other custom program....I want to customize the standard print program in the transaction F110 so that It successfully calls that form which is now called by some other program. I've the option of customizing the standard print program as per the program which is calling that Form but I'm not able to understand the flow of either of the print programs. Can anybody guide me here on how to understand the flow of the print and go for the customizing of the standard print program for the payment process?
Also, the current print program and Form which is being used by some other custom print program is already customized in the transaction FBZP.
Thanks in advance
Shamim

Automatic Payment Program(F111) not picking Bank Sub accounts

Dear all,
The entiries genertaed from automatic payment program(F111) is not picking the bank sub accounts (Receipts/Payment GLs) which are given in the following node:-
Financial Accounting --> Bank Accounting --> Business Transactions -->Payment Transactions --> Payment Request --> Define Clearing Accts forReceiving Bank for Acct. Transfer
It is picking the Main Bank GL, which has given in bank master(FI12).
Please advise.
Thanks & regards
Ramesh Nair

Hi,
The config : Financial Accounting --> Bank Accounting --> Business Transactions -->Payment Transactions --> Payment Request --> Define Clearing Accts for Receiving Bank for Acct. Transfer
Is to decide bank sub account of the sending bank, when you are doing Bank to Bank transfer. This is manditory for cash management bank to bank transfer. Please read the config documentation again.
I just cut and paste from SAP documentaion.
"In this activity you define the offsetting accounts for the receiving bank accounts for bank account transfers (payments between house bank accounts) which should be posted to when payment is made.
The entries are necessary when payment requests are created for cash management payment advice notes that result from cash concentration, for example. The offsetting accounts for the paying house bank are determined by the payment program specifcations and the payment methods used. The offsetting accounts for the receiving house bank cannot be determined from these specifications, however, but can be defined in this section. "
Now, when you are creating payments with F111 and if you want to get sub accounts for house bank you have to do the following config.
F111 -> Maintain Configuration -> Bank determination -> Bank accounts ( for each accont id and payment method combination ).
Then you will see payments from this sub accounts and you have to setup posting rule to clear this account if you are doing EBS.

Payment program (RFFOAU_T)

Hi,
Can any one please let me know the functionality of payment program and use of this program.
Thanks in advance.

Short text
Payment Medium for Australia - Bank Transfers/Debit Memo BECS
Description
The program issues data medium exchange in BECS, the disk format used by Australian banks.
As well as the payment media, the accompanying payment advice notes, data medium accompanying sheets and payment summaries can also be printed in one program run.
Requirements
Payment Program Configuration
The parameters that control the way in which the payment medium programs function are configured in Customizing. For more information on configuring the payment program, refer to the Implementation Guide.
Configure payment program
1. Here you need to make specifications for the paying company code. To do this, select the relevant paying company code by choosing Paying Company Codes ->.
If payment advices are to be printed, define a SAPscript payment advice form for use with all company code payment methods. You will find the form F110_IN_AVIS as an example in the standard system.
You need to create and enter text modules in which the texts for the header, footer, signature and sender are stored. These modules can be included in the forms when they are used. To do this, choose Sender Details, from where you can also branch into text maintenance by selecting the modules. The names of the text can be defined by the user, for example F_0001_HEADER for the letter header in company code 0001.
Proceed
2. Here you need to allocate the name of the payment medium program RFFOAU_T to the payment method to avoid incorrect payment media being issued with another program by mistake.
To do this, first choose Payment methods in country, then select the country of your paying company code and the payment method you require, and then maintain the data necessary for printing the form.
Proceed
3. Here you need to make company code specifications for the payment method. To do this, choose Payment Methods In Company Code, then select the paying company code and the payment method. In this menu maintain the following data by choosing Form data or Payment Advice Control:
The SAPscript form for accompanying sheets (F110_AU_BECS in the standard system) as the next form (for DME).
The issuer data.
Sorting the correspondence.
Sorting the line items.
Proceed
Note: You should fill out the issuer specifications as follows:
Line 1 Issuer's name (26 characters long)
Line 4 Issuer's city
4. You need to make further specifications for creating the payment medium in Customizing of the house banks. Select the relevant paying company code by choosing House Banks. In the maintenance of the house banks select your house bank and then maintain the required data via the button Data Medium Exchange. For more details refer to the online documentation for the relevant fields.
Proceed
Notes:
a) Common BSB numbers, which give a bank a unique identification, must be maintained for Australian banks. This three-character abbreviation is defined in the publication 'BSB Numbers in Australia', and is entered in the SAP system as part of the DME data maintenance in the field Altern. bank ID.
b) You need to maintain the lead days. The processing date (batch due date) is calculated from the posting date plus the lead days.
c) The company number (user identification number) is also transferred from the house bank's DME data.
Setting up and changing the SAPscript forms (layout sets)
The following describes the layout of the SAPscript forms in brief. If the forms available in the standard system are sufficient for your requirements, you can skip this part of the documentation.
You can find further information on forms and the SAPscript editor in the guides on styles and form maintenance and word-processing in the SAPscript editor: Select the menu path Help -> SAP Library.
1. When setting up SAPscript forms (layout sets), symbols are included in the text; these are then replaced by actual values when the payment medium programs are run. The fields which can be used for this are defined in the Repository and contained in the following structures:
REGUH Settlement data from the payment program
REGUP Edited invoice items from the payment program
REGUD Formatted data for printing the forms
SPELL Amounts and digits in words.
FSABE Data on accounting clerk.
2. If you want the document long text for an accounting invoice document to be printed on the payment advice form, you must make the following enhancement in element "Long text for invoice document" (specially designed for this purpose):
/: DEFINE &TXT& := '&REGUP-BUKRS()&&REGUP-BELNR(RF0)&&REGUP-GJAHR&'
/: INCLUDE &TXT& OBJECT BELEG ID xyz
The text ID that you must enter for this text (xyz) is defined in the configuration menu and can be read from there. In the standard system, text ID 0003 is predefined for the payment advice information.
Proceed
3. Layout of the payment advice form (F110_IN_AVIS in the standard system)
Pages
FIRST First page per payment advice
NEXT Subsequent pages if page overflow
EDI List of payment advice notes sent per EDI
LAST Form summary section per house bank
Windows and elements
HEADER Letter header
ADDRESS Sender and address of the payee
PAGE Page counter
INFODate, payment document number, etc.
INFO      605Account number of the sender at the recipient
INFO2 Information on the next pages
REPEAT Information for the test print or proposal run
MAIN Form of address before the letter
MAIN      610-x Short text for payment method x
MAIN      610 Letter when 610-x is missing
MAIN      612Alternative payee
MAIN      613 Notification takes place in order
MAIN      614 Signature
MAIN      615 Heading of the invoice item information
MAIN      620 Carryforward at page top after page overflow
MAIN      625Invoice item information
MAIN      625-TXLong text for invoice
MAIN      625-HRInformation line for Payroll Accounting
MAIN      630Sum total
MAIN      631 User-defined text after invoice items
MAIN      675 Header for EDI advices
MAIN      676List of EDI advices
TOTAL     630 Sum total of fixed items
CARRYFWD 635 Carryforward at page bottom for page overflow
FOOTER Letter footer
SUMMARY Form summary section
4. Layout of the data medium accompanying sheet (F110_AU_BECS in the standard system)
Pages
DME Accompanying sheet
LAST Form summary section for each house bank
Windows and elements
DOMESTIC 535 Accompanying sheet
Check that the SAPscript forms (layout sets) which you use have the layout described and, in addition, check that the forms are active (both in the original language as well as in all languages into which the forms were translated).
Proceed
Periodic processing
Before the payment medium programs can be started, the payment program run must have been successfully completed. Check the status of the payment run, or schedule the payment medium programs by specifying one or more variants.
Proceed
Note: If you want to use th 'Payment document update' option, the payment documents must be updated between the time of the payment program run and the time of the payment medium program run.
Output
Forms and lists
Printout files are created per company code and house bank. These can either be printed via the print manager or immediately. Depending on the parameter you select, you can print out one or more of the following:
Accompanying sheet for the payment medium
Payment advice notes (if the information cannot be sent via EDI)
Payment summary
Error log
The number of output files is specified in the flow trace; this makes finding and allocating them within the print manager easier.
Proceed
Note: If the program was started online, then you reach the print manager from the list by selecting one of the output files displayed.
Payment Advice Notes
In addition to being able to print payment advice notes, you can also send these via EDI, fax or email.
1. To send a business partner a payment advice note via EDI, you need to select the indicator Payment advice note per EDI and maintain the partner agreement on screen "Payment Transactions Accounting" in the master record.
Proceed
Using an external converter, the IDoc created by the program can be converted into the EDI format you require (REMADV for example) and then sent.
2. To send a business partner a payment advice note by fax or email, you must use the process interface 00002040 (Business Transaction Events) to define the selection of the message type (printout, fax or email). Before you can do this, however, you must have carried out the necessary technical (Basis) settings for faxing or sending emails.
Process interface 00002050 can also be used to change or configure the print parameters and the parameters for optical archiving for payment advice notes.
DME
Data medium exchange in this case involves the creation of a file which corresponds to the rules of the credit institution in question for automatic payment transactions and which contains all the necessary payment information.
The information relevant for the payment medium (file format, creation data, payment amount in local currency, payment documents involved etc.) are stored in the system and can be called up via the DME manager.
Other functions of the DME manager are:
Downloading the file into your local (PC) file system
Displaying and printing the file contents
Generating a payment summary for the data medium
Proceed
You will find further information about the structure of the data medium in the technical description.
Output in the file system
If required, the file can be written into the file system. The file created can be copied onto a PC via the DME manager. When doing this, you should search for files by download since the data medium is not managed within the SAP System but has already been stored in the file system by means of the payment medium program.
Proceed
If the file name is not to be specified by parameter, then it is generated by the program. It then consists of the disk format, date and time of creation as well as a consecutive number so that the file name in the file system is unique.
If the file name is specified by the user, then a consecutive number is likewise added for each program run. From an organizational point of view, however, you should make sure that already existing files are not overwritten.
Note: If you cannot find the file via the DME manager, then this can be due to the following reason: the directory which was written to when the payment medium program was started (for example, in background processing), cannot be read online. Therefore you should choose a directory which can be written to and read by different machines.
Due to the above-mentioned problems and the affect this has an data security, it is advisable not to write data to the file system. It may be advisable to use this method in cases where the data medium file is 'picked up' from the file system by an external program to be passed on to the bank.
Output in the TemSe
If required, the file created can be stored within the SAP System (stored in the TemSe and not in the file system), thus protecting it from unauthorized external access. You can download the file into the user's file system via DME management.
The name of the file to be created during the download can be determined when running the payment medium program; the contents of the file name parameter are stored in the management data and defaulted when running the download.
Proceed
User exit
You can modify the dataset for data medium exchange by using the user exit interface defined. You can, however, only change the fields of the DTAMAU0 structure.
Creating a user exit
The print program calls up the EXIT_RFFOEXIT_210 function module. Please take the input and output parameters for the user exit from the function module interface.
Proceed
Create an include file with the name ZXFORU32 to program the modifications required.
Proceed
The file is included in the EXIT_RFFOEXIT_210 function module. Use the Enhancements transaction for activating or deactivating your user exits by activating or deactivating the RFFOX210 project affected.
Proceed
Error messages and error log
Termination of processing
You can find out the reason why processing was terminated (for example, production run not yet carried out, form does not exist or is not active) by looking at the error message or the related long text.
Internal SAPscript error
Check the layout of the forms. It must fulfil the above-mentioned conditions. You cannot, for example, create a bank transfer with the check print program, since bank transfers and checks have a completely different layout structure.
Error log
If errors which do not terminate the payment medium program occur when creating the output, the system lists them in the error log. If such a log is created, you must look it over because only you can decide whether the payment medium or payment advices are useless due to the errors the system finds, and decide whether they must be recreated after the errors have been rectified.
During background processing, the system outputs the error log twice, in the flow trace for the job and in a printout file. The flow trace contains information on how to rectify the errors (from the error message long texts).
You can display the long text online by choosing the error log from the list of generated output files and then the error message in question.
plz reward points if dis helps

Reprinting check of automatic payment program

Hi Gurus,
I want to reprint the cheques generated from automatic payment program in one go.From FBZ5 I can print only sigle sigle chques.But I wanna to reprint all the cheques in one go.
Kindly reply.
Regards,
Abhinandan.

This depends on which Prog you are using for the Check Printing.
In case it is RFFOUS_C then run this in SE38. Here you can give the F110 Payment Run identification and other necessary parameters; in the Last Section (re-print checks) of the dialog box you can key-in necessary parameters for reprinting.

PDF output from payment program (trancode F110)

We currently use 3rd party software to create PDF files of individual remittance advices from the payment run program, by passing the spool output print stream to this software, which recognises each different vendor remittance, and creates a separate file for each one.
Due to cost restrictions, we want to no longer use the external software and want to do this all within SAP.
I have looked at various functions available to create PDF output, and think CONVERT_OTF_2_PDF is the one to use, however, when I have tried a simple test of this FM, it creates one pdf file for the spool output, but we need to create separate PDF files for each different remittance advice, per vendor.
Can someone suggest a way that we can do this?
Thanks,
Michael.
PS. I am an ABAPer.

Hello,
Maybe you can start with Adobe forms in SAP, for printing the technology is free, it is quite an emerging one and there are plenty of tutorials. Maybe you can start from here: http://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/c2567f2b-0b01-0010-b7b5-977cbf80665d and create your own customer forms.
Note there is SAP ADobe forms forum under NetWeaver and you can find me and other SAP Adobe people there.
Regards, Otto

Getting extra charge from bank during Automatic Payment Program

Hi All,
Can anyone pls tell me why Getting extra charge from bank during Automatic Payment Program.
Regards,
Ajay

Dear Diwakar,
It is certainly possible to create a transaction variant in SHD0 for the transaction FBZ0. Create a scrteen variant like ZFBZ0. I have done and tested the same and its working fine. When you are creating the screen variant, system issues certain warning messages when you are out of the reallocated option. Just ignore them and create the screen variant.
Once you save the variant, you have to assign it to a package, 6-7 times the system will prompt for this depending on the number of screens in the transaction.
Assign the screen variant ZFBZ0 to FBZ0 transaction using SHD0.
Please let me know if you need further help.
Thanks
Aravind

How to extract vendors numbers which are included in a particular payment program variant or from a payment identification?

How to extract vendors numbers which are included in a particular payment program variant or from a payment identification?

Hi ,
That's not a Problem as well.
Go to F110 nd then see as below screen shot . This will give you everything that has included in payment .
you have an option of diplay which will give same list but vendor included for paid . You have option to get paymnet summary and all other . Please check them out and let me know if you need more help

Payment Program Document not automatically Cleared

Hi,
We created payments through F110 payment program and the vendor invoices were paid on 14th October.
We then ran the program again on 31st October and the same invoices were paid again.
We use the payment list to manually pay the telegraph transfer.
On investigation I can see the the payment document for the one on the 14th didnt automatically create a clearing document and is still open.
Can anyone tell me how this would not clear down and how to check for such errors if they seem to go through the payment program ok.
Thanks

Hi,
I could look into Tolerance Groups are proper set for the Company Codees. If the Tolerance Groups are not set properly, it would stop from clearing the documents.
I also hope you have set the config. steps proper in FBZP.
Regards,
Ravi

Questions on the SAP payment program

Hi everyone,
Here are general questions the SAP payment program. Even partial answers would be greatly appreciated. Thanks in advance!
Questions:
What are the type of accounts involved in a payment transaction? In which case a customer account could be involved?
What could "payment proposal run" mean and imply?
What could be done as "editing a proposal run"?
In the "print payment media" step, what does DME stands for?
And in general, what are the diffenrences between a posting and an FI document?
Is the payment run launched automatically?
Thanks again
SB

What are the type of accounts involved in a payment transaction? In which case a customer account could be involved?
You will make the payments to vendors and customers accounts. Customer accounts may involve where you would like to make payment for the advance that you have received from customers.
What could "payment proposal run" mean and imply?
Payment proposal is nothing but SAP will give you a simulation showing what are the invoices going to be paid, what are the invoice not going to be paid (exception) due to various reasons.
What could be done as "editing a proposal run"?
In Editing the Payament proposal, you can block a invoice, which you would not like to make the payment. You have to create the payment block specially for the purpose of payment proposal.
In the "print payment media" step, what does DME stands for?
DME - Data Medium Exchange
And in general, what are the diffenrences between a posting and an FI document?
Posting is posting a document into the system.
FI document is a document having debit and credit totalled. To post a document both and debit and credit must be tallied.
Is the payment run launched automatically?
There is no automatic launching of Automatic Payment Program. You can schedule the job in background, but I would not recommend this. I would recommend the user to enter the parameters, run proposal, execute payment run and print the media.
Regards,
Ravi

Payment program F110 for Vendor Open Item in Foreign currency

Dear sap Guru
Is it possible to Ensures that no exchange rate differences are posted by the payment
Program? I mean: The amount in the bank posting in local currency does not result from translating the foreign currency amount at the current rate but from the total of the local currency amounts from the settled items.
Best regards
marco

Dear PAtel,
I checked and the ther eis the check box 'No exchange rate differences' anyway during the payment program execution the system is making some recalculation for open item in fc.
Someone knows what is the coloumn "Valuation Difference" in the Dysplay Payment Proposal Open Item list?
regards
marco

Payment not clearing for Vendor through Automatic Payment Program

Hi
I had setup automatic payment program for my vendor to take $ from my GL account. When I run the payment program, it ran without any error, however, the vendor account was not cleared. The balance in GL and Vendor account remains the original amounts.
The log shows the following.
Job started
Step 001 started ( program SAPF110S, variant &0000000001081, user ID XXXXXXX)
Log for payment run for payment on 01/12/2008, identification XXXX
End of log
Job finished
Can anyone help ?
Thanks
Shalini

I have not proposed a solution. Now go to F110 and go to the table additional tab and press proposal log button on the lower right hand side. this will give a detailed log. Either analyse this error set right error or send the error log for analysis.
First run the proposal run and if it is successful, run the payment run and then to print run.
It should be run in the above sequence.
Edited by: Sivakumar Gopalakrishnan on Jan 12, 2008 7:54 PM

Payment program- Individual payment

HI Gurus
We have a vendor who needs an indvidual payment for every invoice we receive from him.
We have the "Individual Payment" checked in the vendor master.
Now this week we have a credit memo posted against this vendor, and the payment program is paying all invoices separately but it is not clearing the credit memo on the Vendor. Resulting that the credit memo will never be cleared.
Please advise
many thanks
MSJ

HI
Credit memo will not work in an individual payment scenario as it can't be offset against other invoices.
You have a couple of options,
(a) Manually offset invoices against the credit memo, if there is a difference charge it to the vendor and explain it to him what all invoices and credit memo have been offset.
(b) If the Vendor insists on individual payment, you will have to manually send the credit memo to vendor for payment. When the payment is received, clear the credit memo manually in SAP.
Regards

Payment Program Error

While running the payment program(tcode110), I am getting a error message in the log that Account XXXXX requires a CO assignment. This G/L account is Gain/Loss Account for Currency Conversion. The document currency is USD. Is it because the payment program may be running with a different currency? I am not able to understand where the system is picking up this account from while doing the posting via payment run and how or where I can assign the CO assignment.

the account you are using is a p&l account which is created as cost element so it requires a cost object. Go to the transaction code oby9 and assign a cost center to it . it will solve your problem
Assign points if helpful

Summarised postings from AP payment Program

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