SUS Questionnaire send to vendor

Hi all I seem to have a process step gap.
When a supplier fills in the self-registration form, an email come to a user.
If the user wishes to pursue the registration they should send a questionnaire. How does the user do this and from where (eg: SUS backend, supplier portal if in the portal which work area?
So need the steps, logon to XXX system, select XXX, navigate to XXX
So if you could detail the process steps for me I would be grateful.
Many thanks
Hi update, I've sort of figured this out
Navigate to Strategic PurchasingBusiness PartnerCreate Business Partner--From Prescreening.
However I am not seeing the Create Business Partner from pre-screening. Is this role or config related?
Edited by: Tracey Durkin on Aug 12, 2011 4:08 PM

Hi Tracey,
You wont see PRESELECTION there. You will have to do as follows.
-->In SRM client Go to T-code PFCG & role /SAPSRM/ST_PURCHASER.
-->On the Menu tab, expand Business Partner, right-click Preselect Suppliers, and choose Change Nodes.
    In the parameter table that appears, enter the name 'sap-client' and, as the value, enter the client number that is
    used by the registration system.Save.
-->In SRM system,define the SBM_PRESCREENING web service by plugging the ROS client details
-->In PPOMA_BBP attributes of the strategic purchaser in SRM maintain SBM_PRESCREENING under CATALOG_ID
    attribute
-->Then ask your portal consultant to create an iview for prescreening and assign this iview to Strategic Purchaser who
    will be carrying out prescreening.
Regards,
Nikhil

Similar Messages

Questionnaire send issue

Hi Experts,
We have implemented ROS scenario and created questionnaires for vendor selection. We have 2 kinds of questionnaire u2013 General Questionnaire (send for all product categories) and Specific product category based questionnaire. In standard ROS, General and Product Specific questionnaires are sent automatically after the vendor submits the Initial Registration page.
For our scenario, we donu2019t want the questionnaire to be sent automatically. After the vendor details are received from initial registration, employee will view the data and decides to send or not to send the questionnaires. He/She then goes to u2018Categories/ Questionnaireu2019 tab in ROS prescreen page and sends the questionnaires.
The issue we are facing is when the automatic email send functionality is deactivated; the General Questionnaire does not appear in the u2018Categories/ Questionnaireu2019 tab in prescreen page. Only the product specific questionnaires for product categories the vendor selected during registration appear. As a result the employee cannot send the General Questionnaire to the supplier.
Is this a standard SAP behavior or are we missing any settings? Please advice.
Regards,
SKN

HHmmm...
One more time to make sure I am being clear. I have three accounts - a .mac account, an excite account, and an adelphia account. Adelphia is my ISP - I do not use that email service - although I did set it up just to test the mail system and it sends/receives fine. .mac also sends / receives fine. When I use Excite.com account to send email, I get the following reject message by checking webmail - no indication that the message was not sent in Mail; I get no errors back. It is as if Excite is rejecting the email as Spam...
I checked all server settings for excite account - they are all correct - the server selected in preferences is the excite smtp server for outgoing mail...
Does the following really say that mac.com is refusing to send??
Thanks again - this is annoying and I am ready to dump Excite...
Date: Sun Oct 29 19:04:34 2006
From: Mail Delivery Subsystem <[email protected]>
[ Add to Address Book | Block Address | Report as Spam | This is not Bulk Mail ]
To: <[email protected]>
Subject: Returned mail: see transcript for details
The original message was received at Sun, 29 Oct 2006 16:04:32 -0800 (PST)
from mail23-ce1 [10.13.11.50]
----- The following addresses had permanent fatal errors -----
<[email protected]>
(reason: 554 <[email protected]>: Sender address rejected: The mailserver used does not match the excite.com domain Error: WS-13)
----- Transcript of session follows -----
... while talking to xmxatip.excite.com.:
DATA
<<< 554 <[email protected]>: Sender address rejected: The mailserver used does not match the excite.com domain Error: WS-13
554 5.0.0 Service unavailable
<<< 554 Error: no valid recipients
<div class="jive-quote">RSET
<<< 421 xprdmx30.nwk.excite.com Error: too many errors
<br>
iMac 20" core 2 duo Mac OS X (10.4.8)
iMac 20" core 2 duo Mac OS X (10.4.8)

ROS Questionnaire - send button not working

hello,
we're working on ROS scenario for SRM 7.0
after the submission of the supplier registration form, the vendor receives an email that contains the URL of the questionnaire. when the vendor clicks on Send Questionnaire button, the confirmation text "Thank you for participating. Your questionnaire has been saved. " is not coming out, but we were able to receive the questionnaire. is there a missing configuration for this?
thank you,
kezia

hello andrea,
i suppose that the construction of questionnaire is ok as we are not encountering any errors in the submission and it is just a copy of the standard questionnaire.
how do we install the ROS_FORM_RUNTIME? is there a sap note for this?
many thanks.

PO Yet to be Send to Vendor

Dear All,
PO printout is taken then it goes to the higher authority, then it comes back to user. In between they loose the Track .User requires that Printout has been taken, but not send to vendor .Is there any report we can get or any other alternative is there to achieve it.
I know that in ME9F we can get the report for list of Pou2019s for which printout has been taken or not,but this requirement is slightly different.
Any feedback .
Regards
Biswajit

I thnik you are not clear . Process is like this .
1. User Take the Pritout
2. Send it to Higher Authority for Sign off
3. In between they loose the Track ......
4. It doesn't mean that IF output has taken means PO has been send to the Vendor .
In mE9F we can ger the list of Po's for which Po pritout has been taken or not ,but you can't get whether it has been send it to the Vendor.
Now I want the Report that Po has been sent to Venodr. As far as my knowledge is concerned this isn't possble in std. still I want to get the confiramation from other expert.

SUS survey send working funny and BP transfer so two questions

Hi all
When a vendor registers via the weblink a BP is create is SUS client. This is fine. However, my system for some reason is sending the survey without me having to click on Send Survey Pre-select vendors. I only want the survey to send once I select the accept the prospect and send the survey. I don't want them to get the survey in case I reject them.
Additionally when I attempt to transfer the vendor to the backend from Manage business partner > transfer the vendor leaves the prospect list but there is nothing in the supplier monitor and the vendor does not transfer to the back end. I've maintained the SBM_PRESCREENING in the buyer attributes against the Cat ID.
Any thoughts on these two issues?
Thanks
Tracey

HI Tracey,
As soon as suppliers fill in the initial registration form and select certain product categories, they will be sent questionnaires pertaining to those categories and you as a buyer can accept/reject them based on their response. This is standard system behaviour.
By vendor transfer to backend, do you mean transfer to ECC?
Regards,
Nikhil

Questionnare link not sending to vendor

Hi,
Vendor can able to register successfully. After that vendor receives mail of successful registration along with that the Questionnaire attachment or link should be sent..???
But the link is not sending in the mail of vendor??
I have assigned the product category (*) to Questionnaire in settings? But still i didn't get any thing.
Kindly advice me on the same.

Hi Ankit,
This for ROS and SUS in same client.
Thanks

MM-SUS Scenario - Issue in vendor replication

Hi Gurus,
We are implementing MM-SUS scenario on SRM 7.0 interacting with a system R/3 4.6C and NW PI 7.0.
Now we are workking on the vendor replication from R/3 by mean tx BD14. So we performed all neccesary configuration and functional steps on R/3 system and on SRM to be able to execute BD14
After execution we obtain messages about succesfully IDoc creation for vendor data transmission and we see in tx WE02 that everything was OK, current status=03 (data passed to port OK).
But when we login on SRM, we dont' found the correspondent business partner in tx. BP and neither his connection with central vendor group in tx PPOMV_BBP and user/password generation to be sended by automatic email to supplier.
Can anybody help me with this issue?.Thanks in advance.
Regards,
Horacio

Hi,
We have been investigated the issue and for some similar issues the procedure to
delete the entried in VENMAP table and after to do the replication again
have solved the issue.
The steps to delete the entry from VENMAP:
- Goto to transaction SE16
- Open 'VENMAP' table
- Type in the vendor number under 'VENDOR_NO' field, which you
   need to delete.
- Select the record and open in display mode (or just double
   click on the record)
- In the 'Table VENMAP Display' screen, on the transaction bar,
   type '/h' and press enter.
- Click on the screen and press enter.
- You will be in the debug mode. Change the 'code' value to 'DELE'.
- Press F8 and execute the program. Now you will find a 'Delete Entry'
   button.
- Click on the 'Delete Entry' button and remove the entry from VENMAP.
Once this is done, run BBPGETVD transaction and unset 'Address
Comparison to Identify Duplicates'.
We can do other test, Would it be possible to you enter the supplier
data to the BUT000 table manually for the currupted business Partener ?
Partner GUID, Partner can be taken from the VENMAP table.
Please test both procedure and update me if it solve the issue for
the Partner.
Please check the note 548862 FAQ: EBP user administration, topics 2
and 3 about how you can check all EBP users and about BUP_BUPA_DELETE.
We hope this information can help you.
Kind Regards,
Edel.

Blank questionnaire received from vendor

Hi guys,
We are working on SRM 5.0 (SAPKIBKT14) and have implemented ROS scenario. We are facing an issue with ROS questionnaires. Vendor questionnaires have been created and assigned to product categories. All questionnaires related SPRO settings have been done. We want the questionnaire to be emailed to vendor as an URL. The system sends 3 questionnaires u2013 2 general (common for all product category) and 1 product category specific. The system is correctly sending questionnaire emails once a vendor completes the initial registration. Subsequently, the vendor is able to open the link and submit the questionnaires. When I check the questionnaire in Pre Screen Supplier screen, I can see the submitted questionnaires appear as a link.
However, only 1 questionnaire u2013 one of the general questionnaires has data. The remaining all questionnaires are received blank. Further there is an error u2018Error reading partner data/categories and questionnairesu2019 after the vendor submits the questionnaires.
Is this issue due to some problem with questionnaire assignment to product category? Please advice.
Regards,
SKN

Hi Claudia,
I tried this scenario again after deleting all product category - questionnaire assignment and reentering the entries. Unfortunately, I get the same error. There are few OSS notes for Questionnaire update error but for lower service packs.
Any suggestions?
Regards,
SKN

EBP SUS scenario ---sending a PO output from EBP to SUS

Hi All,
We are working on EBP SUS scenario with SRM 5.0 and ECC6.0 as the backend.
We are creating a PO in the EBP which is to be sent to SUS for creating a POR in SUS from vendor.
1) How do we configure the PO output from EBP to SUS system?
We could see one method call in Set output actions and output format for sending XML purchase orders. How do we configure this to send it to SUS.
2) Is it possible to have EBP and SUS in one client where from we will create a PO and send it to SUS?
Thanks in advance.
Best regards,
Sridhar.

hi,
there is one customizing setting available --> you need to set this in your SRM system
transaction --> spro ---> supplier relationship Management --> SRM Server --> cross application basic settings -->
Set output actions and output format --->Condition dependent document output
in this setting select --> purchase order ---> you can see four actions --->
for the last action --->Method call ---> Time of processing ---> should be -->Processing when saving document.
2) it is possible to have SUS and EBP in same client.
You can refer to few notes available on service market place.
---> it is not to be used for productive use --> only for demo purpose.
one thing i remember is --> the system type in the scenario is EBP_SUS ( One client EBP and SUS )
Edited by: khan voyalpad usman on Feb 19, 2008 12:59 AM

Approved payment proposal send to vendors through email

Hi All,
We want to send the payment advice to vendors via e-mail as soon as the payment proposal is approved.
We have the workflow here, once the payment proposal has been created, it will go for the approval.
the approver will approve the proposal if it is okay.
so, once this proposal has been approved, the payment advice should send to corresponding vendors through email;
Regards,
Shwetha

Hello,
You can control whether a payment advice note is to be sent by e-mail via BTE interface 00002040.
The Function Module Sample Process is SAMPLE_PROCESS_00002040 which you
can find by using transaction BERP. You can use this Function Module as
a reference for the BTE and find instructions for setting up the
interface.
Note 407827 and1033893 provide good hint on how to achieve your business needs. Furthermore, I'd suggest you to send payment advices after payment run and not after proposal run.
REgards,
REnan

PO send to vendor through e-mail

Hi All,
while sending the PO to vendor through e mail, some POs sent to vendor. but some are not. I have seen the in the vendor master address screen the e mail is correct.
And i have seen the messages in PO , the medium 5 (external send) is also maintained for the all POs which is sent and not sent.
So please guide in this in which part the error will be possible
Thanks in advance
with regards
Allen

Follow this
Basically there are two mail types: Internet mail (external mail) and SAPOffice mail.
Mail is sent via the output determination in both cases.
If you use the external mail, the message for the purchasing document is converted into a corresponding text file which is sent to the vendor via the Internet.
SAPOffice mail is sent only within the R/3 System and has mainly the function of providing information.
In particular, it is not possible to attach a message (form) for a purchasing document to a SAPOffice mail.
When using external mail, the following basic settings are required:
1. You must maintain an e-mail address in the address in the vendor master.
2. The same applies to your own user master. You also have to specify an e-mail address there in order to identify the sender.
o Note that it is not possible to change the e-mail address of the vendor
o You can use a temporary email address in Transaction ME21N.
3. For the output type for default values, a communication strategy needs to be maintained in the Customizing that supports the e-mail.
You can find the definition of the communication strategy in the Customizing via the following path: (SPRO -> IMG -> SAP Web Application Server -> Basic Services -> Message Control -> Define
Communication Strategy). As a default, communication strategy CS01 is delivered. This already contains the necessary entry for the external communication. Bear in mind that without a suitable communication strategy it is not possible to communicate with a partner via Medium 5 (external sending).
4. Use the standard SAP environment (program 'SAPFM06P', FORM routine 'ENTRY_NEU' and form 'MEDRUCK') as the processing routines.
5. In the condition records for the output type (for example,Transaction MN04), use medium '5' (External send).
6. You can use Transaction SCOT to trigger the output manually. The prerequisite for a correct sending is that the node is set correctly. This is not described here, but it must have already been
carried out.
7. To be able to display, for example, the e-mail in Outlook, enter PDF as the format in the node.
To use the SAPOffice mail, the following basic settings are required:
1. For the output type for default values, a communication strategy needs to be maintained in the Customizing that supports the e-mail.
You can branch to the maintenance of the communication strategy via the input help.
2. Use the SAP standard environment (program "RSNASTSO" and FORM routine "SAPOFFICE_AUFRUF") as the processing routines.
3. In the condition records for the output type (for example,Transaction MN04), use medium '7' (SAPOffice) and also partner role 'MP' (mail partner).
Additional settings:
Problem:
How can you both change the mail title and text for the sending of a mail message and maintain a replacement parameter, for example a document number.
Solution:
1. The replacement routine is maintained in the Customizing for the output type in the detail screen on the 'General data' tab under 'Replacement of text symbols' (for Release < 4.6B, this can be found on the 'Mail' tab page).
Program: SAPMM06E
FORM routine: TEXT_SYMBOL_REPLACE
2. Maintain mail title and text.
o If you want to send a purchase order within an R/3 system using the SAP office, you can maintain both the mail title ('Re:') and also a mail text in the Customizing for the output type To do this, select the directory mail title and text for the corresponding message type.
o If you want to send a purchase order as (external) mail, for example, to a vendor, you have to maintain the mail title in the condition record for the output type (for example in Transaction MN05) on the 'Communication method' tab page. Enter the mail title in the 'Text for cover page' field. You cannot maintain an additional mail text.
o Note that the values from the mail title are used to create the description for the attachment.
3. The replacement parameters must be enclosed by &. Example: You want to enter the title 'PO number '. For this you have to enter the following in the Document Title field (Message Customizing ->
sub-option: Mail title and texts) 'PO number &EKKO-EBELN&'

PO output sending to vendor via email by PDF Format

Hi All,
Business needs to send the PO output in PDF Format to multiple vendor contact via email. They also needs soem text in the body of the mail.
Is it possible to config via standard SAP or we need to develop a customed program?
Suppose If it is possible via standard SAP can some one post the detailed steps.
Thanks in Advance
Regards
Karthick

External Send - Sending PO by email
In order to send PO, your Basis team must configure the system first so that external email can be send out from SAP. If it is not configured, no settings you do on MM will work.
1. You must maintain email address in vendor master data.
2. The same applies to your user master data. For the output type for default values, a communication strategy needs
to be maintained in the Customizing that supports the e-mail. You can find the definition of the communication strategy in the
Customizing via the following path:
(SPRO -> IMG -> SAP Web Application Server -> Basic Services -> Message Control -> Define Communication Strategy).
As a default, communication strategy CS01 is delivered. This already contains the necessary entry for the external communication. Bear in mind that without a suitable communication strategy it is not possible to communicate with a partner via Medium 5 (external sending).
3. Use the standard SAP environment (program 'SAPFM06P', FORM routine 'ENTRY_NEU' and form 'MEDRUCK') as the processing routines.
4. In the condition records for the output type (for example, Transaction MN04), use medium '5' (External send).
5. You can use Transaction SCOT to trigger the output manually. The prerequisite for a correct sending is that the node is set correctly. This is not described here, but it must have already been carried out.
6. To be able to display, for example, the e-mail in Outlook, enter PDF as the format in the node

PDF format PO send to Vendor

Hi,
Once we created ME21N or released the PO from ME29N, system should sent a mail with attachment of PO in PDF format to Vendor,
1) If vendor did not get the mail or attachment, then Buyer should get the mail,
2) if Buyer get the mail. he will process the mail once again , send the email to vendor with attachment.
3)How we come to know about the vendor has successfully received the mail with attachment of pdf format PO.?
How we proceed this development and how to get?

Hi,
Check Sap note 191470
Goto NACE .
u2022 Select EF and click on OUTPUT TYPES.
u2022 Then select Output Type NEU and click on processing routines .
u2022 In that you have to add a new entry - medium 5 .
u2022 Then you need to assign a program, form routine and form.
u2022 You can use the standard program i.e. SAPFM06P, FORM routine is always ENTRY_NEU and standard MEDRUCK.
u2022 Then in PARTNER FUNCTION you need to add a new entry : medium - 5 and function - VN .
u2022 For subject of the mail goto Mail Title and Texts. In title give PO No. &EKKO-EBELN& .
u2022 Under General data -> Replacement of text symbols give programm as SAPMM06E and Form Routine as TEXT_SYMBOL_REPLACE .
u2022 Now the subject will be PO No. 1800004202.
u2022 You need to maintain your email id in tcode SU01 and also the vendor's email id.
u2022 Now while creating a new purchase order , change the medium to External Send .
u2022 Then goto Communication Method and select CS01 . ALSO make sure that the Cover Page Text has value PO No. &EKKO-EBELN& .
u2022 Goto tcode ME9F .
u2022 Execute.
u2022 Select the checkbox and click on Output Message.
u2022 You will get a message MAII 00000000000123 generated.
also check,
go to MN04
here give the condition as NEU
choose key combination as Purchasing Output Determination: Document Type
select doc type and partner function as VN vendor mediuam as 5 external send
select communication here strategy give as CS01
For subject of the mail go to Mail Title and Texts. In title give PO No. &EKKO-EBELN&
Also if you want to convert PO in PDF format :
Get spool request in SP01
Then go to SE38. Program name: RSTXPDF4 Execute.
Give the spool number & execute.
PDF will be created for PO.

Surveys does not send to Vendor.

Hi SRM community.,
I am settup the ROS scenario, let me explain my problem in srm 7.0 scenario classic extended scenary
1.- vendor link into ros_selfreg and create the registration process(ok no problem)
2,. prescree process the user review the petition and accept and send the mail with the surveys. the system show and green status and sucessfull process.
problem or question.
into the SOST transaccion I can not see the e-mail with the survey or link. its working that way.
thanks. I am appreciate your valuable time.

Oscar,
Pl run the report UXS_ADD_MISSING_XSLT_NAME.
The earlier settings I mentioned were for sending user id and password mails.
Regards,
Nikhil

Mm: debit note , send to vendor for compensation of money

dear mm-gurus,
i m facing a problem.
i m not aware about the process of debit note that is sent to vendor for compensation of money
for the quantity of rejected material on quality basis and line rejection basis.
please help me out,
useful reply will be awarded..
please give me the detailed procedure for this.
thanks:
piyush singh

Hi Piyush,
1.Created the PO say for 10 qty.
2.Done the GR say for 5 qty.
3.Do the Invoice for 10 qty.
4.Now qualityDept has rejected 5 qty & want to send to the respective vendor.
5.Now you can create the Credit Memo for 5 qty and send to the vendor.(not Debit Memo).
Further you can refer
http://help.sap.com/saphelp_46c/helpdata/en/a8/b99f58452b11d189430000e829fbbd/frameset.htm
I hope u understand the process..!
Rahim

SUS Questionnaire send to vendor

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