SWNCONFIG - Doubt in Extended Notifications

Hi Experts,
I followed this blog to send work items to the outlook.
/people/saujanya.gn/blog/2006/12/19/how-to-get-work-items-your-outlook-inbox
In SWNCONFIG -> General Settings -> WD_HOST, there is a option to embed the webdynpro application.
whats the use of that? so we can design the webdynpro application and this webdynpro screen will reflected in the
outlook?
Please give your valuable inputs.
Thanks,
Vijay.

It depends on your scenario. Let's say that you have travel expense approval tasks to be approved. Then you also have a web dynpro application for approving those travel expenses. It is possible to configure extended notification in a way that when you click the link in the email, the approval application will be launched. I have never done this, and I am not sure, if it will work easily or not. You can find some discussions in SDN by searching with the key word "WD_HOST". Check for example this: Extended Notifcations not sent
BUT it is not possible to just build some kind of general WD application to execute any approval task (or well, of course it is , but it would be quite difficult).
Regards,
Karri

Similar Messages

Extended Notifications - Workflow Inbox link not working

Hi,
I have configured SWNCONFIG to send Extended Notifications. E-mails are being sent but the link for Workflow Inbox (configured in Subscription Settings - SHOW_INBOX_AS = LINK1) only takes to the enterprise portal home page not the inbox. I have search to have this fixed but with no luck. Does anyone know how to solve this?
Thanks in advance.

I have follow the configuration in this links:
Configuring Notifications (View Cluster) (SAP Library - Embedded Processes (SAP Business Workflow))
Subscription (SAP Library - Embedded Processes (SAP Business Workflow))
It does not refer any specific link to the inbox. Only to activate the service: default_host → sap → bc → workflow → shortcut
And to use SHOW_INBOX_AS = LINK1 and define the portal url in parameter WG_HOST in General Settings. In addition the url while navigating in the portal is always the same (e.g either on the home page or in the workflow inbox), so I guess its the system job to re-direct to the Workflow Inbox, but this does not seem to be happening for some reason.

Extended Notifications

Hi WF Guys,
I am working on ECC 5.0.I want to know whether we can use Extended Notifications in this version.If so plz tell me how to configure this using Tcode SWNCONFIG.If any one has a document for this plz send it to my mail id
<b>[email protected]</b>
Regards,
sapient

step by step approach:
http://help.sap.com/saphelp_nw04/helpdata/en/d5/581ee8d56f1247bf34cfcd66d16d81/frameset.htm
Also chek :
/people/saujanya.gn/blog/2006/12/19/how-to-get-work-items-your-outlook-inbox
hope it will help you.
Reward if it is useful.
Sunil

Extended Notifications: how to change the URL link

Hello,
We are on ECC6. We use Extended Notifications to alert users to the presence of new workitems, but when they click on the link to execute the workitem, they're presented with the login screen.
We have been able to send emails from workflow which contain a link that does not ask for a login so I know which URL to use. The problem is, how can you set the URL in Extended Notifications? How does it decide which URL to use? I've tried changing a few General Settings in SWNCONFIG, none of them made a difference.
Any hints, tips, suggestions would be appreciated.
regards
Rick Bakker
Hanabi Technology

Hi Rick,
I wrote my own notification handler to solved an link issue (wanted to point to a specific iView url). I changed the notification handler via Category and double clicking on the category:
Scenario                        WORKFLOW
Category                        ZCATEGORY
Description                    Adobe Administrator
Requested Reliability          0 Undefined
Collective Message             A Grouping with Othe
Notification Priority          5 Medium
                               Delete After Send
Category Handler               CL_SWN_CATEGORY
Notification Handler           ZCL_SWN_NOTIF_WF
Handler for User               CL_SWN_USER_STD
Have a look at some of the methods:
LOAD_INSTANCE_WA
ADD_LINKS_ACTION
ADD_LINK_ACTION_DISPLAY
ADD_LINK_ACTION_EXECUTE
ADD_LINK_ACTION_DECISION
CREATE_ACTION_ATTACHMENT
CREATE_INBOX_ATTACHMENT
Hope it helps you understand how the link is created.

Extended Notifications for UWL

Hi gurus,
I am trying to configure extended notifications to work with UWL. Problem is the notifications are not saved or sent by SWN_SELSEN.
Our SAP system is Netweaver 7.0 EhP 1.
I followed instructions found here:
http://help.sap.com/saphelp_nw70ehp1/helpdata/en/ad/d64842d59fb430e10000000a155106/content.htm
However, we already had configured the workflow to use extended notifications with SAPGUI. So when I ran SWN_SELSEN, the old notification still showed up, but not the UWL version. So I deleted the schedule for the old configuration, thinking there might be interference. Again I created a work item and ran SWN_SELSEN, this time no notifications saved or sent. I found that I could run RSWNUWLSEL and the notification is saved, but not sent.
Any idea what the problem might be?
Also I noticed that in the Worflow Book (2nd ed.) it shows to update the General Settings in SWNCONFIG with a url for the UWL. But I don't see that instruction in the SAP Help? Do I still need to do that? If so, is that url a portal quicklink to the UWL iView?
For what it's worth, here is what we are trying to accomplish:
1) the links in the email should take the user to the UWL, not SAPGUI
2) for a user decision, currently the user has to login with their backend system password, which may not be the same as their network password; I'm assuming that if the links now go to the UWL, it will require the user's portal id/password - which is synchronized with their network password, and that is what we want.
So if just putting the UWL url in the general settings will do the job, then why do I need all that stuff in the SAP Help (RSWNUWLSEL, etc.) anyway?
Any enlightenment would be appreciated!
Thanks,
Margaret

Hi ysr,
It sounds like you are asking two different questions ...
1) does using extended notifications necessarily require use of portal / UWL?
answer: No. In fact out of the box, (in our system which is 7.0 EhP1), extended notifications will generate links that go to webgui (SAPGUI for HTML) or SAPGUI. To make it work for portal is what my question is about.
2) you want to 'send the hyper link in the mails to clients'.
answer: if by clients, you mean users outside your system, you will have to do something other than out-of-the-box. Normally with workflow, execution of the links embedded n the email will require the person to have a logon to the SAP system. Perhaps if you have clients with access to the portal but not the backend, it might work if you configure extended notifications to work with UWL. The client would have to have the UWL role in the portal but obviously without backend access, they would not be executing anything on your SAP system, right? But for displaying information to them that might be useful.
of course another route would be to code completely custom methods to send the email which would include constructed links going wherever you want ... but that would be a lot of work! (and out of the realm of SAP Business Workflow)
Hope that helps!
Margaret

Extended notifications problem

Hi experts,
I am trying to configure extended notifications for around 7 to 8 different taks
pertaining to different workflows.
I could successfully do it for 1 task.
Then after successful testing I did add more filters to the same configuration
under same subscription and delivery.
I even created new schedules for the new filters. But unfortunately it is not working.
I could debug the standard program SWN_SELSEN and found that the particular WAPI call to
select the delta Work Items from SWWWIHEAD and SWWWIHIST is failing because of some
timestamp mismatch.
Can you please provide me some help regarding this ?
Thanks,
Deb

Hi Purvesh,
You can find the step by step procdure in the following blog.
How to get Work items @ your Outlook Inbox
You can find all the definitions and theories in the SAP Help link provided in the same blog.
I initially followed the above and could successfully do it for 1 task.
However, I was stuck in achieving the same for multiple task belonging to different workflows.
Here is how I did it:
1) Do the configuration in SWNCONFIG as per the blog and SAP Help
     A) Create your own delivery schdule
     B) Create your own subscription using the above delivery schedule
     C) Create your own filters
     D) Create your own selection schedule
2) Then run the report SWN_SELSEN to do the actual selection and delivery based on the schedules    you created.
The key is creating the filters. Follow the SAP Help link closely and try it. If you face any problems
the please let me know.
Please award appropriate points.
Thanks & Regards
Deb
Edited by: debabrata mohanty on Dec 10, 2008 11:26 AM

Extended notifications: SWN_TEST_REMAP1

has anyone come across this program? in configuring extended notifications there is a whole list of test programs but i haven't seen any guidance on when and how to run them. this one results in...nothing. is this a true negative or a false negative and how can i get to a true positive here?

Hello experts,
Thanks for your answers, it helped me.
However, I still seem to have an issue:
1) I set in swnconfig that I wanted to send mail (one mail containing mulitple notifications) for ALL work items (including these which have already been sent before): I set in my settings that I wanted ALL_FULL notifications to be sent (instead of choosing ALL_DELTA).
However, if notifications have already been sent last time the job run, they are not part of the next mails (next job run).
Do you know how this is possible?
2) I chose the option "link2" to display the sap gui for windows. However when I receive an email, upon clicking on the "display link", internet explorer is trying to open a URL. Do you know how I can fix that problem?
I saw that I needed to enter a "company logon id" in the subscription settings but I didn't because I do not know what it is and what is will be used for. Can that be the reason for the issue or do you have another Idea?
Thanks for your help on this;
Kind regards,
Alice
Edited by: Alice Jockin on Feb 28, 2011 6:11 PM

Extended notifications: Missing tasks in SOST

Hi!
I've configured extended notifications via SWNCONFIG, including different task filters. When I execute the SWN_SELSEN report, a range of notifications is represented in SCOT. However, when I run SOST, I'm missing notifications on two tasks. Tasks that are used in decision steps in the workflows are represented, but the two tasks that are used in activity steps in the workflows are missing. Why is that?
Best regards,
Martin Aabo

Hi Martin,
Check these sites ,
http://help.sap.com/saphelp_nw04/helpdata/en/27/9a793426cea749b18fa409565c3dee/content.htm
http://help.sap.com/SCENARIOS_BUS2007/helpdata/EN/45/ac741f89522e78e10000000a155369/content.htm
http://www.erpgenie.com/mysap-crm/924
By
Pari

Extended notifications link

Dear Expert,
I also have a question regarding to the Extended notifications link.
My customer want to use the Extended notifications link with subscription parameter email as HTML, one msg per category and including HTTP link to open SBWP in SAPGUI for windows.
The problem is, that if saplogon is configured with group/server selection instead of an ordinary user specific application server entry, the link to the inbox received in the mail does not work. We get
an error: "Logon to SAP System faild. The system description '1. RPR [ERP Production system]' cannot be found in the system list. Make sure that saplogon.ini exists and choose an existing system description in the system list.
My customer has changed the parameter "logon_id" in trx. SWNADMIN so now the
field "System Description" is correct filled when he accept the error message - but still the link does not end up in the small logon window.
Could you provide some suggestion?
Many thanks,
Perry Song

Hi,
Can you check the general settings in SWNCONFIG.
Please check the below entries for general settings.
http://help.sap.com/saphelp_erp2005vp/helpdata/en/d5/581ee8d56f1247bf34cfcd66d16d81/frameset.htm
Regards
SM Nizamudeen

Extended notifications: SWN_SELSEN

Hello SolMan experts,
I configured the extended notifications for work items in solman using TA SWNCONFIG (as suggested under sap library and in this forum).
I completed all steps successfully.
However, when I run the program SWN_SELSEN, notifications are collected but no "send job" is prepared.
TA SCOT is well configured, TA SWNCONFIG is well configured as well.
When I check SLG1, everything is green (including the selection job run and the delivery job); only one element appears as yellow "could not determine an agent for work item" - error swn156.
Does someone know how to solve this problem?
Thanks!
Kind regards,
Alice

Hello experts,
Thanks for your answers, it helped me.
However, I still seem to have an issue:
1) I set in swnconfig that I wanted to send mail (one mail containing mulitple notifications) for ALL work items (including these which have already been sent before): I set in my settings that I wanted ALL_FULL notifications to be sent (instead of choosing ALL_DELTA).
However, if notifications have already been sent last time the job run, they are not part of the next mails (next job run).
Do you know how this is possible?
2) I chose the option "link2" to display the sap gui for windows. However when I receive an email, upon clicking on the "display link", internet explorer is trying to open a URL. Do you know how I can fix that problem?
I saw that I needed to enter a "company logon id" in the subscription settings but I didn't because I do not know what it is and what is will be used for. Can that be the reason for the issue or do you have another Idea?
Thanks for your help on this;
Kind regards,
Alice
Edited by: Alice Jockin on Feb 28, 2011 6:11 PM

Extended notifications and UWL

Hi Friends,
I am using Extended notifications for sending notifications to lotus notes. In the notification we can maintain shortcut to open the workitem in SAP GUI. But the users use only UWL to access work items.So Is there any way to maintain the link to be directed to the work item in UWL, is there a way of changing this email icon link to point at the portal rather than sap gui. Please clarify.
I heared that this can be maintained in General settings in SWNCONFIG, if so will this be a generic link to access the work list instead of specific workflow task?

Hi Mike,
Thanks for your reply. I tried to mention the UWL link in SWNCONFIG -> General Settings -> INBOX_LINK_URL and i am getting this is in notification. But i would like to know is there any way to dynamically generate the link along with the task id or work item id so that upon clicking the link the user can open the work item in UWL directly. Please let me know if this is possible or not.

PR - Extended Notification

Hi,
I have created a Workflow for Purchase Requisition ZBUSXXXXX and assigned it to the RELEASESTEPCREATED event, and in the workflow I have created a User Decision step and created a rule which will decide the approver for the Purchase Requisition and used in the User Decision Agents tab. When ever a PR is raised, work item is going to the correct approver's SAP Inbox (SBWP).
Now the issue is, I am using Extended Notifications to notify the user MS Office about the work item. I have configured the Extended Notification SWNCONFIG using the document available on the net. When I go the SWIA transaction the user decision step is "READY" under status. But when I run the report SWN_SELSEN it is selecting the work item, the message is not sent to the user. When I remove the rule in the workflow user decision and changed it to the Expression as WF_INITIATOR. Email is sending to the initiators MS Outlook. But when I changed Expression from WF_INITIATOR to rule work item is going to the approvers user SAP Inbox (SBWP) after I ran the report below is the output.
Selection of Notifications
00000000 notifications selected
00000000 notifications deleted (logically)
00000000 new notifications saved
00000000 notifications saved
Sending Messages
00000001 notifications selected
00000000 messages sent
Unable to send 00000000 notifications due to errors
Could you please let me know the possible reasons why the notification is not sent to approvers Outlook.
Thanks,
Sriram Ponna.
Edited by: Sriram Ponna on Sep 7, 2011 7:20 PM

Hi,
After debugging the program SWN_SELSEN report i have found out that when I use WF_INITIATTOR in the user decision SWN_NOTIF table RECIPIENT_ID field is getting updated, when ever I uses a rule or any other US (UserID hardcoded) this field is not getting updated. I do not really understand on what basis this table is getting updated, whenever i use a rule the work item is going the correct approver SAP Inbox, so i think there is no problem with the Workflow, correct if i am wrong.
Could anyone please provide me any inputs in this regard.
Thanks,
Sriram.

Extended Notification for Workitems

Hi,
we need to configure the SWNCONFIG for Extended Notifications.
We have already made some steps but the report SWN_SELSEN does not work. He says there are 0 WorkItem to be sent.
We should send an email with links to step inside the workitem (Approve, Reject ....)
Regards

>We have already made some steps
And these steps are? Did you include the task IDs, for which you want to send the notifications, to the configuration? DO you have new work items in the system to test the report?
Regards,
Karri

Extended Notification Workflow Problem

Hi,
I have configured Extended Notification by using SWNCONFIG transcation code for 3 scenorios. For the first 2 scenorios, it is working fine. ie. Users getting an e-mail to the outlook with 'Execute Work item' link.
My problem is for the 3rd scenorio, configuration is not working for this. SWN_SELSEN report is not picking up the notification. I configured the 3rd scenorio same as the first 2 scenorios. I tried all the different ways. Still it is not working. i.e SWN_SELSEN is not at all picking up the 3rd notification.
Please let me know if any one facing the same problem.

Hi PR,
Please find the steps below,
1. Created new Category
2. Assigned message templates to new Category
3. Created new subscription:
     Delivery Sch: Every 15 minutes
     Delivery type: EMAIL_HTML
     Granularity: One message per Notification
     R Address: *
     R type: Internal SAP user
4. Filter Basic:
    Copied standard ALL_DELTA & ALL_FULL filters and named it as Z*.
    Assinged main filter ALL_DELTA to ZALL_DELTA and ALL_FULL to ZALL_FULL.
    In the ZALL_DELTA, the parameters are ALL_DELTA: 'X' and TASK: My task number.
     For ZALL_FULL, i have assinged only TASK number.
5. Created Schedule Selection and Delivery Selection within 15minutes interval.
Everything i created for the same as scenorio 1 & 2.

Extended Notification for Workflow

Hi,
I need to know what are all configurations have to be done in tcode SWNCONFIG for sending the notification to e-mail or SMS.
I need sample scenario.
Can anyone send me step by step procedure ?

Hi MB,
The extended notification configuration is explained with details in SAP library. I have to admit that the documentation is not very clear, and there are even some small "mistakes", but you should just try to follow it.
Anyhow, actually it is much easier to do the configuration with transaction SWNADMIN (if the WAS environment is properly configured and you are able to use BSP applications). It is really straightforward to use. Configure extended notifications first with SWNADMIN, and then if you have to achieve something special (for example if you want to change the texts of the notification, etc.) you can do the enhancements to your scenario with SWNCONFIG.
Regards,
Karri

SWNCONFIG - Doubt in Extended Notifications

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